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MINUTES - Council - 19881005MINUTES TOWN OF AURORA COUNCIL MEETING NO. 50-88 Boardroom, Town of Aurora Administrative Offices Wednesday, October 5, 1988 8:00 p.m. COUNCIL MEMBERS IN ATTENDANCE Mayor West in the Chair; STAFF MEMBERS IN ATTENDANCE DECLARATION OF CONFLICT OF INTEREST Councillors Barker, Buck, Jones, McKenzie, Pedersen, Timpson, and Weller. Councillor Paivio absent due to family commitment. Chief Administrative Officer, Deputy Clerk, Administrative Assistant, Director of Public Works, Director of Planning, Treasurer, Director of Leisure Services, and Deputy Fire Chief. Clerk absent due to illness. Fire Chief absent on vacation. Chief Building Official absent attending conference. Councillor McKenzie declared a possible Conflict of Interest in Accounts paid to Herb McKenzie Auto Parts due to monetary interest in same, and did not take part in or vote on any question in this regard, or attempt in any way to influence the voting on such question. Councillor Timpson declared a possible Conflict of Interest in Accounts paid to York Region Board of Education, due to employment with same, and did not take part in or vote on any question in this regard, or attempt in any way to influence the voting on such question. APPROVAL OF AGENDA #6g8 Moved by Councillor Barker Seconded by Councillor Weller THAT the content of the Consolidated Agenda with additions and deletion be approved as outlined herein. AMENDMENT -Upon the question of the adoption of the resolution, it was: #699 Moved by Councillor Weller Seconded by Councillor Barker THAT By-law Number 3035-88 be considered for all three readings this evening. The Resolution CARRIED AS AMENDED. PRESENTATION Mr. David Merkur re: Presentation of Arts and. Culture Grants Mayor West, together with Mr. David Merkur, of A. Merkur and Sons Limited, presented cheques to the recipients of the annual awards made through the Arts and Culture Fund. Those receiving grants in 1988 included The Aurora Early Learning Centre Cooperative, The Aurora Horticultural Society, The Aurora Nursery School, The Aurora and District Historical Society, the York Symphony Orchestra, and The Aurora Public Library. ---~. / Aurora Council Minutes No. 50-88 Wednesday, October 5, 1988 - 2 - Mayor West extended thanks to Mr. Merkur on behalf of Counci 1 for his ongoing support and the increased level of contribution towards the Fund put forward by his organization this year. DELEGATIONS Mr. Bill Mcinnis, Aurora Mens Slowpitch re: concerns of shortage of playing fields; and proposed diamonds at recreation complex Mr. Mcinnis attended the meeting to introduce Mr. Ben Sharp, President of the Aurora Men's Slowpitch League. Mr. Sharp indicated to Council that his organization was concerned with present shortages of facilities for the League's activities. Counci 1 was encouraged to proceed with the current plans for expansion to the facilities already in progress surrounding the Aurora Family Leisure Complex. A commitment to assist the Town in any capacity required to implement the planned expansion to the facilities was extended. Mr. D. Glass, and Mr. T. Tremain, An lican Villa e Aurora re: ro ress of the nglican Village Mr. Ted Tremain attended the Council meeting to provide an indication of the progress made towards the obtaining of the required internal approvals to see that the planned development of the Anglican Conference Centre lands on the North side of St. John's Sideroad proceed. Council was informed that the necessary approvals of the membership had been obtained during the summer. Mr. Tremain advised the Church is still planning to commence construction during the Spring of 1989. They requested that the approvals to the Official Plan and Zoning By-law Amendments necessary to allow the development to proceed be considered by Council as soon as possible. Mayor West indicated the remaining two delegations listed on the agenda this evening had advised they no longer wished to appear before Council. ADOPTION OF MINUTES Council Meeting No. 43, Wednesday, September 7, 1988 #700 Moved by Councillor Weller Seconded by Councillor Barker THAT the minutes of the Council Meeting No. 43, dated Wednesday, September 7, be adopted as printed and circulated. CARRIED Council Meeting No. 45, Wednesday, September 21, 1988 #701 Moved by Councillor Buck Seconded by Councillor Weller THAT the minutes of the Council Meeting No. 45, dated Wednesday, September 21, be adopted as printed and circulated. CARRIED Special Council Meeting No. 48-88; Wednesday, September 28, 1988 #702 Moved by Councillor Buck Seconded by Councillor Barker THAT the minutes of the Special Council meeting No. 48-88, dated Wednesday, September 28, 1988, be adopted as printed and circulated. CARRIED Aurora Council Minutes No. 50-88 Wednesday, October 5, 1988 - 3 - Special Council Meeting No. 49-88, Wednesday, September 28, 1988 #703 Moved by Councillor Pedersen Seconded by Councillor Jones THAT the minutes of the Special Council meeting No. 49-88, dated Wednesday, September 28, 1988, be adopted as printed and circulated. CARRIED Special Council -Public Planning Meeting No. 47-88, Thursday, September 29, 1988 #704 Moved by Councillor Jones Seconded by Councillor McKenzie THAT the minutes of the Special Council -Public Planning meeting No. 47-88, dated September 29, 1988, be adopted as printed and circulated. CARRIED PASSING OF ACCOUNTS #705 Moved by Councillor Jones Seconded by Councillor Pedersen THAT the following Accounts in the total amount of $4,267 ,653.38, details of which are on file with the Treasury Office, are approved by Council for payment and the seal of the Corporation be attached hereto. Cheque #2688 to 2787 Cheque #2788 to 2881 MANUAL CHEQUES Cheque #178-88 to #183-88 RESERVE FUNDS Cheque #980 to #998 #001 to #013 TOTAL CARRIED $3,844,182.15 154,093.52 40,033.18 229,344.53 $4,267,653.38 ------------------------ Councillor McKenzie having previously declared a possible Conflict of Interest in Accounts paid to Herb McKenzie Auto Parts Inc., did not take part in the vote called regarding payment of this account. Councillor Timpson having previously declared a possible Conflict of Interest in Accounts paid to York Region Board of Education, did not take part in the vote called regarding payment of this account. CORRESPONDENCE AND PETITIONS J. West, Mayor, memo to Members of Council re: payment of expenses incurred in Joint Hazardous Waste Collection Day #706 Moved by Councillor Barker Seconded by Councillor Jones THAT the Town approve the payment of $22,938.97 being the Town's portion of the costs associated with the Joint Hazardous Waste Collection Day, held in the Town of Newmarket. The funds to come from Account 441-305. CARRIED Aurora Council Minutes No. 50-88 Wednesday, October 5, 1988 - 4 - Ms. G. Kenned~, resident, re: ~~trmission to conduct "fun day", Saturday, October 15, 19 8, on Windham Trai Court #707 Moved by Councillor Pedersen Seconded by Councillor Timpson THAT permission be granted to the resident's of Windham Trail, to hold a family "fun day" on Saturday October 15th, 1988, froni 3 to 5 p.m., subject to their contacting the concerned public authorities. CARRIED The Canadian Institute for Affordable Housing; noti.ce of Conference scheduled for November 21st and 22nd, 1988 #708 Moved by Councillor Pedersen Seconded by Councillor Jones THAT the correspondence be received as information, and members of Council wishing to attend should notify staff so that the appropriate arrangements can be made. CARRIED W. Walker, Director of Public Works memo to Deputy Clerk re: reguest for preservicing approval; Barnumtown #7og Moved by Councillor Pedersen Seconded by Councillor Timpson THAT permission be granted to preservice the Barnumtown residential subdivision subject to the requirements set out in the memorandum of the Director of Public Works being met. CARRIED CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION a) Regional Municipality of York re: Adoption of Clause No. 1, Report No. 1, of the Lot Levy Review Committee on September 8, 1g88 re: Regiona 1 Development Charges b) Regional Municipality of York re: Adoption of Clause No. 8, Report No. 14, of the Engineering Committee, on September 8, 1988 re: Recycled Materials Processing Centre c) of Adjustment, Notice of Decision re: Mr. Jerem d) S. Wilson, Fire Chief, memo to Mayor and Members of Council re: Official opening of Ambulance Facilities and Open House at the Fire Station on Saturday, October 15, 1988 e) Canadian Parents for French (Ontario , re: use of En 1 ish and French serv1ces 1n ntar1o Mun1c1pa 1ties f) Mr. Glen Skemerd Stittsville, Ontario re: encouragement of action against impaired rivers g) Child Find Ontario Inc., York County Chapter re: termination of services effective October 31, 1988 COMMITTEE REPORTS Committee of the Whole Meeting No. 46-88, Wednesday, September 28, 1988 #710 Moved by Councillor McKenzie Seconded by Councillor Jones THAT the minutes of the Committee of the Whole Meeting No. 46, dated Wednesday, September 28, 1988, be received, and the recommendations carried by the Committee be adopted. CARRIED Aurora Council Minutes No. 50-88 Wednesday, October 5, 1988 - 5 - PL88-146-297 -Ad Hoc Colflllittee. Servicing Capacity #711 Moved by Councillor Barker Seconded by Councillor Weller 1. THAT, In addition to servicing capacity already committed by Council for various developments (shown on the table attached to report Pl88-146-297), the Committee recommends that servicing capacity be allocated to the following: Bayview/Wellington Industrial lands -north of Wellington 752,000 gallons Anglican Conference Centre -52,500 gallons Infilling and/or intensification of existing development -57,000 gallons 2. THAT servicing capacity in the amount of 245,700 gallons (equivalent to 646 residential units or 122 acres of industrial lands) be allocated to lands located on the southwest corner of Wellington and Bayview (Priestly, Old Park Magna), and to Cope I lands located on the southeast corner of St. John's and Old Yonge, pending the resolution of unresolved planning issues relating to these lands. CARRIED STAFF REPORTS CHIEF ADMINISTRATIVE OFFICER ADM88-016-285 -Vacation Entitlement Revision to Procedure 18 #712 Moved by Councillor Weller Seconded by Councillor Barker TO establish a standard vacation policy which applies to all Town staff, "Procedure No. 18 -Vacation", be revised to reflect the Union schedule, effective July 1, 1988. CARRIED LEISURE SERVICES DEPARTMENT LS88-019-293 -Tender -84" Reel Type Riding Mower #713 Moved by Councillor Buck Seconded by Councillor Timpson THAT the low tender bid of Duke Lawn Equipment, 1184 Plains Road East, Burlington, Ontario, for provision of a national Riding Mower 84-16E in the amount of $8,316.00 inclusive of all taxes, be accepted, with the funds for this expenditure to come from the Capital Reserve Fund. CARRIED LS88-020-294 -Pro Shop Rental -Community Centre, 1988-1989 Season #714 Moved by Councillor Timpson Seconded by Councillor Buck 1. THAT Ward and Patch Sports Limited continue to operate the Pro Shop at the Community Centre for the upcoming 1988-89 season. 2. THAT the current rental fee of $150.00 per month be increased by 5% to $157.50 per month. The tota 1 rent for the season would be 6 x 157.50 = $945.00. CARRIED Aurora Council Minutes No. 50-88 Wednesday, October 5, 1988 #715 - 6 - Moved by Councillor Buck Seconded by Councillor Weller THAT Council consent to the addition of By-law Number 3029-88, a By-1 aw to adopt Offici a 1 Plan Amendment Number 52, to the Agenda for third reading consideration this evening. CARRIED PLANNING DEPARTMENT PL88-136-286 -Committee of Adjustment Application A-18-88 Part Lot 105, Registered Plan 246; 51 Industrial Parkway North U-Move and U-Store Incorporated #716 Moved by Counci 11 or Pedersen Seconded by Councillor Jones 1. THAT the Committee of Adjustment be advised that Counci 1 has no objection to Application A-18-88. 2. THAT a copy of the staff report be forwarded to the Committee of Adjustment. CARRIED PL88-137-287 -Committee of Adjustment A~plication A-19-88 Lots 11, 12, 13, 14, and 15, Plan 68 E.Y.S., 111 osley Street; Attridge Holdings Incorporated #717 Moved by Councillor Jones Seconded by Councillor McKenzie 1. THAT the Committee of Adjustment be advised that Council has no objection to proposed Application A-19-88. 2. THAT a copy of the staff report be forwarded to the Committee of Adjustment. CARRIED PL88-138-288 -Committee of Adjustment Application B-15-88 Part Lot 85, Concession I WYS, St. John's Sideroad and Yonge Street; Willow Farm, Glenn Meyers #718 Moved by Councillor Jones Seconded by Councillor Pedersen 1. THAT the Committee of Adjustment be advised that Council has no objection to Application B-15-88, provided any concerns of the Ministry of Agriculture and Food can be fully explored and resolved to the Committee's satisfaction. Should the Committee choose to approve Application B-15-88, the following conditions of approval should be applied: i) Cash-in-1 i eu of parkland dedication, an amount not to exceed 5% of the appraised value of the subject lands, payable to the Town of Aurora; ii) Payment of an administration fee of $100.00 to the Town of Aurora; iii) That the 1 and to be severed be rezoned to a "Rural Residential (RR) Exception Zone" and the land to be retained be rezoned to an "Environmental Protection (EP) Exception Zone". 2. THAT a copy of the staff report be forwarded to the Committee of Adjustment. CARRIED ~· Aurora Council Minutes No. 50-88 Wednesday, October 5, 1988 - 7 - PL88-139-289-Library Square Improvements #719 Moved by Councillor McKenzie Seconded by Councillor Jones 1. THAT a public tender be called for a 99 development of the Browning property. information should be submitted as part of the year lease and The following tender process: -concept plans for the property showing building elevations and a rendering of the Yonge Street frontage. - a scaled lot layout plan showing parking, landscaping, and walkways (such that general conformity with zoning provisions can be determined). -plans should show access through to the Library and have some significant identification of this aspect. 2. THAT a consulting architect be retained to, along with staff, provide advice to assist in selecting the most appropriate tender. 3. THAT the tender documents stipulate that construction must begin within 12 months of completing the purchase with the Town. CARRIED PL88-140-290 -Registration of Site Plan Agreements -proposed increase in Site Plan Agreement application fees #720 #721 Moved by Councillor Barker Seconded by Councillor Weller THAT Council authorize a repeal of By-law 2650-84 (a By-law to establish Planning Fees for the Town of Aurora) and the institution of new by-law which establishes an additional fee for the registration of Site Plan Agreements in the amount of $250.00. CARRIED Moved by Councillor Weller Seconded by Councillor Barker THAT the Ministry of Municipal Affairs, the Town of Newmarket, and the Region of York be advised that the Town of Aurora has no objection to the approval of Official Plan Amendment #85 of the Town of Newmarket provided that 1 arge 1 ots are shown adjacent to the boundary area in the implementing plan of subdivision and zoning by-law and a suitable landscaping scheme approved at the rear of those lots. CARRIED PL88-142-292 -Site Plan Agreement between the Town of Aurora and Maclean Hunter Limited; SP-86-07 #722 Moved by Councillor Buck Seconded by Councillor Timpson THAT subject to the provision of all. financial securities, Council authorize the Mayor and Clerk to sign a Site Plan Agreement between the Town of Aurora and Maclean Hunter Limited. CARRIED Aurora Council Minutes No. 50-88 Wednesday, October 5, 1988 - 8 - PL88-143-298 -Proposed Extension to Draft Plan Approval Di cal Investments Limited, 19T-80094; Parts of Lots 11 and 12, Concession II, W. Y .s. #723 Moved by Councillor Timpson Seconded by Counci 11 or Buck THAT the Region of York be advised that the Council of the Town of Aurora agrees to an extension of draft approval for plan 19T-80094 for a period of one year. CARRIED PUBLIC WORKS DEPARTMENT PW88-056-295 -Reconstruction of Wells Street and Harrison Avenue, Interim Payment Certificate No. 2, Contract No. M.C. 1988-3 #724 Moved by Councillor Pedersen Seconded by Councillor Jones THAT payment to Kamlu Construction Limited in the amount of $83,226.32 be made at this time effectively representing 90% of the work completed since Interim Payment Certificate No. 1. Said payment is to be charged to account 382-312. CARRIED PW88-059-296 -Interim payment Certificate No. 9; Wells, Harrison, Connaught Reconstruction Project No. 1040 #725 Moved by Councillor Pedersen Seconded by Councillor Buck THAT Interim Payment Certificate No. 9, $47,874.89, be approved and that payment Construction Company Limited, in the same Account Number 381-312. CARRIED in the amount of be made to Lamco amount, charged to PW88-060-299 -Streetlight Conversion Tender vs Invitational Quotation #726 Moved by Councillor Timpson Seconded by Councillor Pedersen THAT the report of the Director of Public Works be received as information, and the Town proceed with a contract to convert the street lights with GTE Sylvania, as originally proposed, and charged to the Services Reserve Account. CARRIED RESOLUTIONS Water Supply -Aurora Southwest Area #727 Moved by Councillor Jones Seconded by Councillor McKenzie 1. THE Regional Municipality of York be requested to design and construct a new water booster pumping station, new elevated water storage tank, with interconnecting watermains, together with acquisition of all necessary land therefore, all to serve the west and south parts of the Town of Aurora Municipal water service area, at an estimated cost of $2,100,000.00. 2. THE Town of Aurora agrees to pay the entire cost of the subject works, estimated at a cost of $2,100,000.00. 3. THE cost estimated at $2,100,000.00 will be paid from a combination of current revenue and municipal reserve funds. CARRIED Aurora Council Minutes No. 50-88 Wednesday, October 5, 1988 - 9 - "Share a Song Week" in the Town of Aurora #728 Moved by Councillor McKenzie Seconded by Councillor Pedersen WHEREAS, mankind has relied upon music as one of the most dramatic vehicles for expressing its thoughts, joys, and dreams; and WHEREAS, the many devotees of the art of music have wi 11 i ngly and generously contributed their time and talent for worthy causes in this community; and WHEREAS, the organization of YORK HIGHLANDS SWEET ADELINES, INC., is celebrating 17 years of Harmony; and WHEREAS, "SHARE A SONG WEEK 1988" is about to be celebrated by over 32,000 women in over 700 chapters of this international, four-part barbershop harmony organization of SWEET ADELINES, INC.; NOW, THEREFORE, the Council of the Town of Aurora, do hereby proclaim this week of October 2nd to October 8th, 1988, as: "SHARE A SONG WEEK 1988" in the Town of Aurora, in recognition of the many singing groups in our community who are giving special performances for the sake of charity during this period; and I urge all citizens to join in public recognition of the good YORK HIGHLANDS SWEET ADELINES, INC., has done in our community and the many honours it has won. CARRIED The Dr. G.W. Williams Secondary School re: Town of Aurora Awards and Annual "ommencement #729 Moved by Councillor McKenzie Seconded by Councillor Jones THAT the Treasurer be requested to prepare the necessary cheques for the Town of Aurora Awards for students from the Dr. G. W. Williams Secondary School in accordance with Town Policy and the schedu 1 e contained in the 1 etter, the funds to come from Account Number 101-436. CARRIED "Visiting Homemakers Week" in the Town of Aurora #730 Moved by Councillor Barker Seconded by Councillor Weller THAT the week of October 16 to October 22nd, 1988, be proclaimed as "Visiting Homemakers Week" in the Town of Aurora. CARRIED W. Walker, Director of Public Works memo to Clerk re: Edsco/Norcath Construction, Revli s Securities, and Southold Investments release of financial securities #731 Moved by Councillor Weller Seconded by Councillor Barker THAT upon the recommendation of W. Walker, Director of Public Works, the financial securities held for Norcath Construction, Revlis Securities in the amount of $5,000.00, and Southold Investments in the amount of $15,000.00 be released in their entirety. CARRIED Aurora Council Minutes No. 50-88 Wednesday, October 5, 1988 -10 - Purchase Of Surplus Lands -Aurora Hydro Commission #732 Moved by Councillor Timpson Seconded by Councillor Buck BE IT HEREBY RESOLVED THAT the Mayor and Clerk be authorized to execute the offer to purchase surplus lands provided by the Ministry of Transportation of Ontario, respecting the lands located at the north East corner of Yonge Street and Bloomington Road, shown as part 1 on Ministry Plan P-1900-77 deposited in the registry office as Plan 41668-B; BE IT FURTHER RESOLVED THAT the Ministry of Transportation of Ontario be ad vi sed that the Town of Aurora agrees to accept the conveyance of the above described parcel of land for the sum of $24,550.00; said costs and legal fees to be charged back to the Aurora Hydro Commission upon conveyance of the property to them. CARRIED Boys Scout Apple Days #733 BY-LAWS #734 #735 Moved by Councillor Timpson Seconded by Councillor Jones THAT Friday, October 14, 1988, and Saturday, October 15, 1988, be proclaimed "Boy Scout Apple Days" in the Town of Aurora. CARRIED Moved by Councillor Pedersen Seconded by Councillor Jones THAT leave be given the Mover and Seconder to introduce the following by-laws for First Reading: 3030-88 Being a By-law to establish and maintain a system for the collection, removal, and disposal of ashes, garbage, and other refuse in the Town of Aurora, and to repeal By-law 1227-55; . 3033-88 Being a By-law to establish Planning Fees for the Town of Aurora; 3034-88 Being a By-law to regulate smoking in Public areas; 3035-88 Being a By-law to amend By-law 2213-78 (Barfitt); AND THAT the same be taken as read a First Time. CARRIED Moved by Councillor Jones Seconded by Councillor Pedersen THAT leave be given the Mover and Seconder to introduce the following by-laws for Second Reading: 3030-88 To establish and maintain a system for collection, removal, and disposal of ashes, garbage, and other refuse; 3034-88 To regulate Smoking in Public Areas; 3035-88 Amend By-law 2213-78 (Barfitt); AND THAT the same be taken as read a Second Time. CARRIED · .. ___ . Aurora Council Minutes No. 50-88 Wednesday, October 5, 1988 #736 #737 -11 - Moved by Councillor McKenzie Seconded by Councillor Pedersen THAT leave be given the Mover and Seconder to introduce the following by-law for Third Reading: 2959-87 Being a By-law to amend Zoning By-law number 2213-78, (Stolp); 3018-88 Being a By-law to amend By-law 2856-86, a By-law to regulate the supply and use of water within the serviced area of the Town of Aurora; 3029-88 Being an Adoption By-law for Official Plan Amendment Number 52 (Aurora East Industrial Estates); 3031-88 Being a By-law to dedicate certain lands as a public highway forming part of St. John's Sideroad; 3032-88 Being a By-law to amend By-law 2953-87, a By-law to authorize certain parking of vehicles operated by or carrying physically handicapped persons; AND THAT the same be taken as read a Third Time. CARRIED Moved by Councillor McKenzie Seconded by Councillor Pedersen THAT leave be given the Mover and Seconder to introduce the following By-law for Third Reading: 3035-88 Amend By-law 2213-78 (Barfitt); AND THAT the same be taken as read a Third Time. CARRIED QUESTIONS BY MEMBERS Councillor Weller - Councillor Timpson - Councillor Pedersen- Councillor Barker - Councillor Weller - condition of boulevard, south side of Henderson Drive minutes of meeting with Complex Staff /Counci 1 tendering for the provision of a sand/salt dome paving of driveways in Tannery Creek Subdivision whether a Committee should be formed to deal with the discussion paper on the North End Land Use Councillors Pedersen, Timpson, and Weller volunteered to participate on same driveway paving for residents on Valley Crescent Leisure Complex Staff should be notified of third reading of By-law to regulate parking for handicapped persons at the facility --------- Aurora Council Minutes No. 50-88 Wednesday, October 5, 1988 Councillor Buck -12 - status of proceeding with paving of Henderson Drive given the indication of financial difficulties of the developer responsible The Chief Administrative Officer advised that this matter was being pursued with remedies that would see the paving proceed being sought Mayor West advised Council that the Chamber of Commerce Dance would be held on Saturday, October 15th, 1988. Mayor West also advised that Mr. Ed Broadbent would be visiting the Town of Aurora Offices on Friday, October 7th, at 9:15 a.m. ADJOURNMENT #738 Moved by Councillor Weller THAT the meeting be adjourned at 9:22 p.m. CARRIED ~~~ &; '~~. J. Wesf.-,)(3r Gowan, Clerk