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MINUTES - Council - 19880406MINUTES TOWN OF AURORA COUNCIL MEETING NO. 20-88 Boardroom, Town of Aurora Administrative Offices viednesday Apri 1 6, 1988 COUNCIL MEMBERS IN ATTENDANCE STAFF MEMBERS IN ATTENDANCE 8:00 p.m. Mayor West in the Chair; CpJncillors Buck, Barker, Jones, McK,enzie, Paivio, Pedersen, Timpson and Welle~. Clerk, Deputy Clerk, Treasu~er, Director of Planning, Director of!Public Works, Chief Building Official, F~re Chief, and Director of Personnel. DECLARATION OF CONFLICT OF INTEREST Councillor Barker declared a possible Conflict of Interesij in the third reading of By-law No. 2977-88 pertaining to the adoption of Amendment No. 48 to the Official Plan of the Aurora Planning Area and did not !take part in or vote on any question in this regard or attempt in any way 't6 influence the voting on such question. Councillor Timpson declared a possible Conflict of Interest ih accounts paid . ' to the York Region Board of Education due to employment wit!h same and did not take part in or vote on any question in this regard or! attempt in any way to influence the voting on such question. · Councillor ~lcKenzie declared a possible Conflict of Intere~t in accounts paid to Herb McKenzie Auto Parts due to monetary interest with same and did not take part in or vote on any question in this ragard or !attempt in any way to influence the voting on such question. · Mayor West declared a possible conflict of interest in ac!bounts paid to Decor Glass and did not take part in or vote on any questi qn! in this regard or attempt in any way to influence the voting on such questioni. APPROVAL OF AGENDA #244 Moved by Councillor Barker Seconded by Counci lor Weller THAT the content of the Consolidated Agenda wit additions be approved as outlined herein. CARRIED PRESENTATION Presentation to Bruce Lewis Mayor West on behalf of members of Council and the citizens of the Town of Aurora presented Mr. Lewis with a painting in recognitio:n of his recent retirment after fifteen years service with the Town of Aurora. Aurora Tri-School Olympic Competition -Award of Trophies Mayor West and Counci 11 or Timpson presented to representat!ives of Aurora High School, Dr. G.W. Vlilliams Secondary School and St. 'A~drews College, trophies to the winners of the six classes of competition w)thin the first Aurora Tri -School Olympic Competition. Appreciation was e!xtended to the Rotary Club and Petro Canada for the donation of the trophies Aurora Council Minutes No. 20-88 Wednesday April 6, 1988 -2 - ADOPTION OF MINUTES Council Meeting No. 13-88, Wednesday, March 2, 1988 #245 Moved by Councillor Weller Seconded by Counci!ll or Barker THAT the minutes of the Council meeting dated Ma~ch 2, 1988 be adopted as printed and circulated. CARRIED Council Meeting No. 15-88, Thursday, March 17, 1988 #246 Moved by Councillor Buck Seconded by Counci!ll or We 11 er THAT the minutes of the Council meeting dated Marbh 17, 1988 be adopted as printed and circulated. CARRIED Special Council Meeting No. 16-88, Thursday, March 17, 1988 #247 Moved by Councillor Timpson Seconded by Cound,ll or Weller THAT the minutes of the Special Council meeting d!ated ~larch 17, 1988 be adopted as printed and circulated. · CARRIED Special Council -Public Planning Meeting No. 18-88, Thurslday, March 24, 1988 #248 ~1oved by Councillor Pedersen Seconded by Counci~lor Jones THAT the minutes of the Special Council -Public Phnning meeting dated ~larch 24, 1988 be adopted as printed and ci rculjated. CARRIED Special Council -Public Planning Meeting No. 19-88, Hedn day, March 30, 1988 #249 Moved by Councillor Jones Seconded by Counci lor Pedersen THAT the minutes of the Special Council -Public P\anning dated March 30, 1988 be adopted as printed and circul~ted. CARRIED meeting PASSING OF ACCOUNTS #250 Moved by Councillor Jones Seconded by Councirlor Pedersen ' THAT the following Accounts in the total amount of! $1,971,332.55 details of which are on file with the Treasury Offjc~, are approved by Council for payment and the seal of the Corporation be attached hereto. Cheque #469 to #552 $ 118,659.80 Cheque #553 to #555 LIBRARY $ 0 Cheque #556 to #615 $1,335,160.31 CHEQUE #616 LIBRARY $ 0 Cheque #617 to #710 $ 369,743.27 MANUAL CHEQUES Cheque #19-88 to #29-88 $ 2,563.57 RESERVE FUNDS Cheque #806 to #820 $ 145,205.60 TOTAL $1,971,332.55 CARRIED Aurora Council Minutes No. 20-88 Wednesday April 6, 1988 - 3 - Councillor Timpson having previously declared a possi 1~ Conflict of Interest in accounts paid to York Region Board of Educat ~n did not take part in the vote called regarding payment of this account. Councillor McKenzie having previously declared a possi ~e Interest in accounts paid to Herb McKenzie Auto Parts did nbt the vote called regarding payment of this account. Conflict of take part in ! Mayor West having previously declared a possible Conflict iof Interest in accounts paid to Decor Glass placed Deputy Mayor Timpson i~ the Chair and did not take part in the vote called regarding payment of thi~ account. CORRESPONDENCE AND PETITIONS A. Meeke, Transit Coordinator memo to Mayor and Council! re: Transit Contract Increase #251 Moved by Councillor Timpson Seconded by Coundll or Jones THAT this matter be referred to Budget discussions. CARRIED Helpmate Community Information & Volunteer Bureau re: Proclamation of week of April 17-23, 1988 as ''Volunteer Week'' #252 Moved by Councillor Pedersen Seconded by Counciillor McKenzie THAT the week of April 17th -23rd 1988 be proclaimed as Volunteer Week in the Town of Aurora. CARRIED T. Graham, Facilities Manager memo to Mayor and Members' bf Council re: Staff Professional Development #253 Moved by Councillor Jones Seconded by Counci!ll or McKenzie THAT the request of the Facilities Manager for M~. ~kClenny and Mr. Patrick to participate in staff profession~l development programs be approved with the appropriate funds to i be included in the 1988 Budget. ' CARRIED D.G. Keele, Secretary, Administration Committee, Aurora United Church re: Request for posting of signs -"No Exit to Yonge Street" #254 Moved by Councillor Buck Seconded by Cou n ill or He 11 er THAT the request of the Aurora United Church be Jeferred to the Public Works Department for a report. CARRIED A. Merkur & Sons Ltd. re: Fundraising contribution to thd Aurora Family Leisure Complex #255 Moved by Councillor Timpson THAT the letter from A. Merkur $10,000.00 contribution towards received with appreciation. CA.RRIED Seconded by Counci!l i or Jones and Sons Ltd. cpmmitting to a the Family Lei$~re Complex be Aurora Council Minutes No. 20-88 Wednesday April 6, 1988 -4 - A. Merkur & Sons Ltd. re: Aurora Arts and Culture Fund: and John G. West, Mayor memo to Members of Council re: Arts and' Culture Fund #256 Moved by Councillor Timpson i Seconded by Counci;ll or Jones THAT the letter from A. Merkur & Sons Ltd. ~dvising of an increased contribution towards the Aurora Arts and Culture Fund be accepted with gratitude. CARRIED L. A 11 i son, Deputy Clerk memo to Mayor and Members of Couni:i!l re: Amendment to Taxi Cab By-law #257 Moved by Councillor Buck Seconded by Coun llor Timpson THAT the Chief Building Official meet with Aurora T*i and submit a report concerning the By-law and the location of! their dispatch office in Newmarket for the next Committee of the Whdle meeting. CARRIED Aurora Soccer Club Inc. 1981 re: Aurora Soccer Club~ Annual 10 km Run-a-thon #258 Moved by Councillor Timpson Seconded by Counci!ll or Jones THAT permission be granted to the Aurora Soccer dub to hold its annual 10 km Run-A-Thon on Sunday June 12th, 1988. CARRIED L. A 11 i son, Deputy Clerk memo to Mayor and Members of Coundil re: Aurora Agricultural Society and Sale of Break Open Tickets #259 Moved by Councillor Timpson Seconded by Councillor Buck THAT the request of the Aurora Agricultural Socie~~ to permit the sale of break open tickets during the Aurora Hor~e~Show be denied in that Council does not have authority to amend! the provincial regulations covering their issuance. CARRIED Fred Schaeffer &. Associates Ltd. re: \<!ellington Estates Subdivision No. 19T-85103; Request for preservicing: and ! Wm. Walker, Director of Public Works memo to L. Allison J: Re uest for Preservicing Approval, Wellington Estates Rotondo Subdivis dn #260 Moved by Councillor Timpson Seconded by Coun¢illor Buck THAT permission be granted to preservice D~aft Plan of Subdivision 19T-85103 subject to the conditions o~tlined in the memorandum of the Director of Public Works dated ApHl 4th, 1988. CARRIED John G. West, Mayor memo to Members of Council re: Reporii -Ministry of Tourism and Recreation #261 Moved by Councillor Pedersen Seconded by Counc llor Jones THAT Council meet as a Committee with Mr. Bakec Ito discuss his report submitted relating to the recreation planninb session; with the Town recreation consultant requested to participate also. CARRIED Aurora Council Minutes No. 20-88 Wednesday April 6, 1988 - 5 - CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION York Region Tourism Marketing Agency re: Report on past year !of work City of Orillia re: CrownL ife Participaction Challenge; May ~5, 1988 Aurora Minor Hockey Association re: Invitation to 7th Annuhl Aurora Minor Hockey "Atom Tournament' ; and Aurora Minor Hockey Association re: Appreciation for finan ial assistance for "Bantam Tournament" Affordable Housing Committee re: Bus tour of non-profit projects; April 7, 1988 . The Regional Municipality of Durham re: Town of Markham i Official Plan; Revised 1987; York/Durham Sewage Agreement C.E. Gowan, Municipal Clerk memo to Mayor and Council re: ! Regulating the Parking of Heavy Vehicles John G. \.Jest, Mayor memo to Members of Counc i 1 re: Waste r~anJgement DELEGATIONS Mr. John Fox, Aurora Community Tennis Club Mr. Fox attended the meeting to outline to members of Council! the details of the proposal of the Aurora Community Tennis Club to provide! tennis lessons during the summer of 1988. The history of the Club's involyement with the Leisure Services Department; the perceived problems wit~ the proposal submitted by Mr. Redvers; the funding for the retain!"~ paid to the professional instructor engaged by the Club; the net cost ~o the Town in previous years; the agreement to modify past financial ~rrangements to correspond with Mr. Redvers proposa 1 and the Club's agreem~nt to use the varied court locations proposed by Mr. Redvers if desired ,by the Town were all explained. The queries of the Councillors related to pa~t practices and the current proposal were answered. #262 Moved by Councillor ~Jeller Seconded by Councilllor Jones That this matter be referred to Unfinished Business ~or discussion. CARRIED Terry Redvers, Leisure Services Tennis Proposal Mr. Redvers briefly addressed Council to e 1 a borate upon h·i 5 previous ora 1 and written submissions. It was indicated that he was unable to address many of the concerns raised in the Aurora Community Tennis tl!ub presentation due to its length and complexity. Concern was expressed regarding certain points raised by the Club including the ability of the iinstructors he proposed to utilize, the scheduling of lessons and diver$ity of courts proposed. It was Mr. Redvers submission that his proposal! should receive favorable consideration in that it was complete, well. !documented and provided in accordance with the Town's time requirements. !h~ commitment to engage the tennis professional used by the Aurora Community ~ennis Club for as many hours as he desired was reiterated. #263 Moved by Councillor Weller Seconded by Councillor Buck THAT this matter be referred to Unfinished Business. CARRIED Aurora Council Minutes No. 20-88 Hednesday April 6, 1988 - 6 - COMMITTEE REPORTS July 1st Committee Report No. 2 re: July 1st Festivities #264 Moved by Councillor McKenzie Seconded by Counc~ll or Pedersen THAT the 1988 July 1st Celebrations be held at the ~urora Community Centre and the Aurora Family Leisure Complex, F~eury Park and Machell Park on Thursday, June 30th and Friday, July ilst. CARRIED Committee of the Whole Minutes No. 17-88, March 23, 1988 #265 Moved by Counci 11 or Barker Seconded by Counci!ll or We 11 er THAT the minutes of the Committee of the Hhole Me~ting No. 17-88 held March 23, 1988 be received, and the recommendat!ions carried by the Committee be adopted. CARRIED STAFF REPORTS CLERK'S DEPARTMENT CL88-005-100 -Street Names; Draft Plan of Subdivision 19T-85~03 #266 Moved by Councillor Weller Seconded by CounHn or Barker THAT Council approve the names of Marksbury Court aDd Bayfair Road for use within draft plan of subdivision 19T-85103. CARRIED FIRE DEPARTMENT AFD88-003-101 -Annual Convention Fees -1988 Ontario i Fire Fighters Association -July 30 to August 1, 1988; Alliston, Ontario #267 Moved by Councillor Buck Seconded by Counci!ll or He 11 er THAT Council consider and approve a request frlom the Aurora Volunteer Fire Brigade requesting its annual convertion allowance in the amount of $600.00; this amount to be cha~ged to Account Number 201-308; and the seal of the Corporation be attached hereto. CARRIED PLANNING DEPARTMENT PL88-045-102 -Committee of Adjustment Application A-03-88 'Pt. Lots 20, 21, 22; 111 Metcalfe Street; Hank Kuvt , #268 Moved by Councillor Timpson Seconded by Councijll or Barker 1. THAT the Committee of Adjustment be advised t at Council has 2. no objection to Application A-03-88; and THAT a copy of the staff report be forwarded of Adjustment. tl the Committee CARRIED Aurora Council Minutes No. 20-88 Wednesday April 6, 1988 -7 - PL88-046-103 -Committee of Adjustment Application A-04-!88; Lot 8, R.P. M-39; Westview Golf Holdings #269 Moved by Councillor Pedersen Seconded by Counc tll or Jones 1. THAT Council express a concern to the Committeb of Adjustment as to whether a reduction in the proposed rear yard from 22 metres is minor; and ' 2. THAT a copy of the staff report be forwarded tp the Committee of Adjustment. CARRIED PL88-047-104 -Committee of Adjustment Application B-05-8~; Pt. Lot 16, Cone. III E.Y.S.; Vandorf Sideroad; P. & L. Bender #270 Moved by Councillor Jones Seconded by Councillor Pedersen 1. THAT the Committee of Adjustment be advised t~at Council has no objection to Application B-05-88 provided th~t any concerns of the Ministry of Agriculture and Food can be! fully explored and resolved to the Committee's satisfaction!. Shaul d the Committee choose to approve P.pp 1 i cation B-05-88j, the following conditions of approval should be applied: ' ( . ) '1 ( i i) ( i i i ) ( i v) ( v) (vi) (vii) (viii) Payment of an administration fee of $100~00 to the Town of Aurora; , Payment of a 1 ot 1 evy in the amount of ~~l ,695.00 to the Town of Aurora; · Payment of a hydro levy of $350.00 to th~ Town of Aurora; . • Rezoning of the severed parcel to "Rural Residential (R) Zone" and the retained parcel to a i "Rural General (RU) Exception Zone''; : Provision of an entrance and related !drainage works located and sized to the satisfaction of Public Works; The dwelling to be serviced by way of pHvate well and septic system; , Road Widening of 5.2 metres to be conveye;d to the Town of Aurora free of cost and all encumbrahdes; Cash in lieu of parkland dedication an a~endment not to exceed 5% of the appraised va 1 ue of the subject 1 ands payab 1 e to the Town of Aurora; and ' 2. THAT a copy of the staff report be forwarded tp the Committee of Adjustment. CARRIED PL88-048-105 -Committee of Adjustment Application B-06-88 Lot 19, Plan 65M-2395; Aurora Heights Drive; Southold Investments Ltd. #271 Moved by Councillor McKenzie Seconded by Councij]l or Jones 1. THAT the Committee of Adjustment be advised t~at Council has no objection to Application B-06-88. Should! the Committee choose to approve Application B-06-88, the follpwing condition of approval should be applied: , (i) payment of an administration fee of $1dOlOO for B-06-88 to the Town of Aurora; and 2. THAT a copy of the staff report be forwarded tb the Committee of Adjustment. CARRIED Aurora Council Minutes No. 20-88 Wednesday April 6, 1988 -8 - PL88-049-106 -Site Plan Agreement between the Town of Aurora and The Ontario Housing Corporation; SP-88-07 #272 Moved by Councillor McKenzie Seconded by Coundll or Jones THAT subject to the provision of all financial seculrities, Council authorize the Mayor and Clerk to sign a site p 1 an agreement between the Town of Aurora and The Ontario Housing Corporatidn. CARRIED PUBLIC WORKS DEPARTMENT PW88-021-108 -Payment Certificate No. 3 (Interim); Constrdction of Inlet Protection; Yonge Street North; Contract No. M.C. 1987-1 #273 Moved by Councillor Barker Seconded by Counc;ln or Heller THAT Payment Certificate No. 3 (Interim) in the amou~t of $9,091.88 (holdback) be approved and that said payment be: rrjade to Novacor Construction Limited being that Public \~orks staf~ are satisfied with work completed to date, being that we are ,in receipt of a Statutory Declaration, Clearance Certificate . !from Harker's Compensation, Substantial Completion advertisement! placed in the Daily Commercial News and being that 46 days have :e~apsed thereof; and that said payment be charged to Account 392-312~oOOOE. CARRIED P\.J88-022A-098 -Various Recommendations Installation, Reading, Billinq and Hater Rates relatino to Hatermeter Councilll or #274 Moved by Councillor Heller Seconded by Barker 1. THAT staff take such steps as are requireq in order to implement a complete watermeter reading,, i billing and collection program for all industrial, ciommercial and institutional consumers as outlined in Report TR~8-007-079; 2. THAT staff be instructed to monitor the e~fects of full industrial, commercial and institutional ll)etering over a period of six months in order to more accurately determine the per capita consumption and that on having doh~ so that staff report back to Council on their findings; 3. THAT prior to the commencement of the meterind function, the Treasurer and Director of Public Harks be instr~cted to review and revise, when necessary the water rates; 4. THAT the billing program be designed with sufficient flexibility and capacity for a future tie,r~d and totally metered system. In addition, said program must be sufficiently sophisticated to select the largeir of the costs based on minimum flat rate or actual consumption, accommodate watermeter and sprinkler charges, convert Imper~al readings to metric (cubic meter) as well as being able to ipentify high or low consumption based on pre-established perimet~rs; and 5. THAT all future Subdivision Agreements refH~~t the need to have approved meters i nsta 11 ed in new homes at ~he deve 1 oper' s cost and that such meters be inspected and apptoved by Public Harks staff as an extension of our curr~nt waterworks i nvo 1 vement and that such inspections be unde~taken prior to occupancy. CARRIED Aurora Council Minutes No. 20-88 Wednesday April 6, 1988 -9 - PW88-022B-099 -1) Review of Ongoing Capital Waterworks • Ekpenditures; 2) Authorization for the Region to proceed ~lith Future Groundwater Evaluations #275 ~1oved by Councillor Buck Seconded by Co unci 11 or ~!ell er 1. THAT Council provide the Region with a resoluJion authorizing the Region to proceed with detailed groundwate~ evaluations at the Bayview Avenue South (new well site) •a~d Well No. 2 facilities at an estimated cost of $80,00D.Wi _and $60,000.00 respectively; and · , 2. THAT the cost of same be borne by the Town ~n~ that all such costs be charged for the time being agains:t! the Waterworks Reserve Fund which in turn will be reimbursed! through future development. CARRIED TREASURY/PURCHASING DEPARTMENT TR88-020-109 -Grant Request; Salvation Army #276 Moved by Councillor Buck Seconded by Councillor Jones ! THAT the report submitted by the Grants Coordinator• be received. CARRIED UNFINISHED BUSINESS Delegation of Mr. John Fox, Aurora Community Tennis Club: and Delegation of Terrv Redvers re: Tennis Proposal; Coordinator memo to Mavor and Council re: --!ennis Couiii:TrMarch 17, 1988 #277 BY-LAWS #278 Moved by Councillor Timpson Seconded by Coundllor Barker THAT the agreement with Aurora Community lenni s Cltlbi. be renewed for the 1988 tennis lessons program; · THAT the Aurora Community Tennis Club be required tp meet the same programming and financial requirements as set dut within the proposal submitted by Mr. Redvers; and THAT Mr. Redvers be granted permission to operate! a tennis camp in 1988 if he desires to do so. CARRIED Moved by Councillor Timpson Seconded by Counci!ll or We 11 er THAT leave be given the Mover and Seconder to i introduce the following by-laws for First Reading: · 2978-88 2984-88 i Being a by-law to prohibit the parking of ~eavy vehicles upon the streets under the jurisdiction bf the Town of Aurora; , Being a by-law to establish a plan for the !coordination of municipal and voluntary services in! the event of explosion, flood toxic or inflammab~d gas escape, aircraft or rail crash, hurricane!, earthquake, uncontrollablefire, bridge or building! collapse or anyother type of emergency or the threat! of any of the foregoing; · · 2985-88 Being a by-law to amend By-law No. 2345-a amended, a by-law for the licencing and governi of taxi cab brokers, owners and drivers of taxi cabs; Aurora Council Minutes No. 20-88 Wednesday April 6, 1988 #279 #280 #281 -10 - 2986-88 Being a by-law to temporarily close up an.d stop traffic on a portion of Yonge Street (Highway No, 11) in the Town of Aurora on June 11, 1988 for the purpose of a parade; AND THAT the same be taken as read a First Time. CARRIED Moved by Councillor Pedersen Seconded by Co unci 11 or Jones THAT leave be given the Mover and Seconder to introduce the following by-laws for Second Reading: 2978-88 Prohibit parking of heavy vehicles; 2984-88 Coordination of Municipal Emergency Services; 2985-88 Taxi regulation; 2986-88 Closing of Yonge Street for Antique Fire A paratus Muster Parade; AND THAT the same be taken as read a Second Time. CARRIED Moved by Councillor Timpson Seconded by Couni:;i!llor Buck THAT Bill No. 2978-88 be referred to the Deputy lerk and Chief Building Official to provide further information concerning the proposed fine structure. CARRIED Moved by Councillor Jones Seconded by Coun(:;i!llor McKenzie THAT leave be given the Mover and Seconder to introduce the following by-laws for Third Reading: 2977-88 Being a by-1 aw to adopt Official Plan Plan !Amendment No. 48 (Priestly); CARRIED Councillor Barker having previously declared a possi,ble Conf1ilct of Interest in this matter did not take any part in the vote called! regarding the adoption of this By-law. · #282 Moved by Councillor Jones Seconded by Coundll or McKenzie THAT leave be given the Mover and Seconder tb i introduce the following by-laws for Third Reading: 2979-88 Being a by-law to authorize a fee schedule !for the sale of Town publications; 2980-88 Being a by-law to amend By-law 2885-86, a ~y-law for governing the proceedings of Council, the i conduct of its members and the calling of meetings; 2981-88 Being a by-law to temporarily close up an istop traffic on a portion of Yonge Street (Highway No ~1) in the Town of Aurora on July 1, 1988 for the purpose qf a parade; AND THAT the same be taken as read a Third Time. CARRIED Aurora Council ~1i nutes No. 20-88 Wednesday April 6, 1988 -11 - QUESTIONS BY MEMBERS Counci 11 or We 11 er -requested a report concerning the fee sit~ucture and the extent of services provided by t~e recreational Counci 11 or Buck NEW BUSINESS consultant to the Town of Aurora · ' -expressed concern regarding the parking 6f school buses on the St. Josephs Separate School grou:n~s and upon the road allowance in front of the schob1 over the Easter Holiday ' The Chairman indicated these concerns w6u d be expressed to the York Region Roman Catholic Separa e School Board in a letter. Mavor Ylest memo to Members of Council re: Train Gate #283 Moved by Councillor Timpson Seconded by Cound11 or Jones THAT the correspondence from the Mayor be received information. CARRIED ADJOURNMENT #284 Moved by Councillor Jones THAT the meeting be adjourned at 10:12 p.m. Mayor ), ff/.J \\1_ lil/j, ·)/ c_t/fi i i\i\L· I i .• 'I !' ij Cl~rk . ~,~,--f-~1:--... IF i '',\ (;),..-'--~ c v