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MINUTES - Council - 19880203MINUTES TOWN OF AURORA COUNCIL MEETING NO. 07-88 Boardroom, Town of Aurora Administrative Offices Wednesday, February 3, 1988 8:00 p.m. COUNCIL MEMBERS IN ATTENDANCE All members of Council with Mayor West in the Chair. STAFF MEMBERS IN ATTENDANCE Clerk, Deputy Clerk, Chief Building Official, Fire Chief, Director of Personnel, Treasurer, Director of Planning and Director of Public Works. DECLARATION OF INTEREST Councillor Barker declared a possible Conflict of Interest in Recommendation No. 14 of the Committee of the Whole Report No. 05-88 relating to the Priestly Holding Corp. property and did not take part in or vote on any question in this regard or attempt in any way to influence the voting on such question. Councillor Timpson declared a possible Conflict of Interest in Planning Report No. PL88-018-039 regarding a site plan agreement with the York Region Board of Education due to being an employee thereof and did not take part in or vote on any question in this regard or attempt in any way to influence the voting on such question. APPROVAL OF AGENDA #83 Moved by Councillor Barker Seconded by Councillor Weller -THAT the content of the Consolidated Agenda with additions and deletions circulated by the Clerk's Department be approved as outlined herein. CARRIED ADOPTION OF MINUTES Council Meeting No. 01-88, Wednesday, January 6, 1g88 #84 Moved by Councillor Weller Seconded by Councillor Buck THAT the minutes of the Counci 1 meeting dated January 6, 1g88 be adopted as printed and circulated. CARRIED Special Council Meeting No. 03-88, Wednesday, January 13, 1988 #85 Moved by Councillor Buck Seconded by Councillor Weller THAT the minutes of the Special Council meeting dated January 13, 1988 be adopted as printed and circulated. CARRIED Council Meeting No. 04-88, Wednesday, January 20, 1988 #86 Moved by Councillor Timpson Seconded by Councillor Buck THAT the minutes of the Council meeting dated January 20, 1988 be adopted as printed and circulated. CARRIED Aurora Council Minutes No. 07-88 Wednesday, February 3, 1988 - 2 - Special Council -Public Planning Meeting No. 06-88, Thursday, January 28, 1988 #87 Moved by Councillor Pedersen Seconded by Councillor Paivio THAT the minutes of the Special Council -Public Planning meeting dated January 28, 1988 be adopted as printed and circulated. CARRIED CORRESPONDENCE AND PETITIONS T. Graham, Facilities Manager memo to Mayor and Members of Council re: Staffing of Family Leisure Complex #88 Moved by Councillor Timpson Seconded by Councillor Jones THAT the Facilities Manager be authorized to proceed with the hiring of the necessary part-time staff complement as outlined in his January 29, 1988 memorandum. CARRIED Ministry of Municipal Affairs re: Limitation of number of garages, etc. #89 Moved by Councillor Timpson Seconded by Councillor Barker THAT the Minister of Municipal Affairs be advised that the Council of the Town of Aurora is opposed to the repeal of Subsection 502(1) of the Municipal Act as the number of gasoline stations cannot be effectively controlled through the zoning provisions of the Planning Act which are intended to deal with permitted uses in certain zones. CARRIED Patricia Tipton, Aurora re: Waste Disposal #90 Moved by Councillor Buck Seconded by Councillor Jones THAT the Clerk be directed to advised Mrs. Tipton of the Town's proposed waste disposal initiatives in 1988. CARRIED The Canadian Red Cross Society re: Proclamation of March is Red Cross Month and flying of flag #91 Moved by Councillor Buck Seconded by Councillor Timpson THAT the month of March be proclaimed as Red Cross Month in the Town of Aurora and the necessary arrangements be made to fly the Red Cross flag at the Administration Centre. CARRIED T. Graham, Faci 1 ities Manager memo to Mayor and Members re: Renta 1 Rates of facilities -Family Leisure Complex; and T. Graham, Facilities Manager memo to Mayor and Members re: Rental Rates of facilities -Family Leisure Complex -addendum to memo of January 29, 1988 #92 Moved by Councillor Jones Seconded by Councillor Buck THAT the proposed rates for the rental .·of the Family Leisure Complex Facilities be adopted as presented within the Reports of the Facilities Manager. CARRIED Aurora Council Minutes No. 07-88 Wednesday, February 3, 1988 - 3 - Wm. Walker memo to C.E. Gowan, Clerk re: Requested Reduction of Financial Securities Aurora Country Estates Phase I & II~. ·--' #93 Moved by Councillor Timpson Seconded by Councillor Weller THAT the existing securities for the developments within the areas outlined in the memorandum of the Director of Public Works be retained. CARRIED CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION a) S. Seibert, Director of Planning memo to Mayor and Members of Council re: Pine Ridge Feasibility Study Progress Report b) Counci 11 or R. Barker memo to Mayor and Members of Counci 1 re: Excessive noise from trains c) Ministry of Municipal Affairs re: The National Conference on Downtown Revitalization d) Gormley Aggregates Ltd. re: Declining reserves of sand and gravel and stone -- e) Ministry of Municipal Affairs re: Seminars f) Residents Against Mailboxes re: Supermailbox program g) City of Timmins re: 36th Conference of the Ontario Parks Association h) Region of York, Clerk's Dept. re: Interim Levy i) Ontario March of Dimes re: Request for Contribution j) Lake Simcoe Region Conservation Authority re: Snow Ploughing of Conservation Area Parking Lots DELEGATIONS Mr. Terry Kelly, Planning Consultant re: Presentation of Aurora East Secondary Plan Study Mr. T. Kelly, Planning Consultant, and Mr. M. Wardman, a principle of the consulting engineering firm responsible for the technical portion of the Aurora East Industrial Estates Secondary Study, reviewed with Council, in detail, the draft Official Plan Amendment arising as a result of their work. Industria 1 absorption rates were reviewed, future industria 1 needs analyzed, the physical aspects of the proposed location for the lands to be designated, constraints to development, net area for open space and development purposes, the various 1 and designations proposed, genera 1 and special development policies, servicing issues and requirements and proposed method of implementation were a 11 detailed as forming components to the study and resultant draft amendment. Questions by Council members related to the technical details of some of the recommendations were answered by Mr. Kelly. #94 Moved by Councillor Buck Seconded by Councillor Barker THAT this matter be referred to a public meeting. CARRIED COMMITTEE REPORTS Committee of the Whole Minutes No. 05-88 dated January 27, 1988 #95 Moved by Councillor Paivio Seconded by Councillor Pedersen THAT the minutes of the Committee of the Whole Meeting No. 05-88 held January 27, 1988 be received and the recommendations, with the exception of Recommendation Nos. 6, 13, 14 and 22, carried by the Committee be adopted. CARRIED Aurora Council Minutes No. 07-88 Wednesday, February 3, 1988 - 4 - NEW BUSINESS ARISING FROM COMMITTEE OF THE WHOLE REPORT NO. 05-88 Delegation of OMERS Representative regarding Employees' Mandatory and Voluntary Pension Buyback; and N. Vase, Director of Personnel memo re: Voluntary Buyback (Recommendation No. 6' #96 Moved by Mayor West Seconded by Councillor Jones THAT the payment to OMERS in the sum of $15,513.00, being the Town's required matching contribution with interest for those employees choosing to buy back past contributions, with the funds to be proportionately charged to the appropriate payro 11 account, be authorized and the seal of the Corporation be attached hereto; and THAT those employees chaos i ng not to buy back their entitlement submit a letter to the Director of Personnel indicating same. On a recorded vote, the resolution CARRIED. YEAS 7 NAYS 2 VOTING YEA: Councillors Barker, Jones, McKenzie, Paivio, Pedersen, Timpson and Mayor West. VOTING NAY: Councillors Buck and Weller. PL88-010-025 -Proposed Offici a 1 Plan & Zoni n Holding Corporation; Pt. Lot 86, Cone. 1 E.Y;s. #97 Moved by Councillor Timpson Seconded by Councillor Weller THAT the necessary amendment to the Official Plan be prepared for Council's consideration including provision for a minimum 13 metre setback from Yonge Street; and THAT a public meeting be held to consider the required zoning amendment prior to the preparation of the by-law. On a recorded vote, the resolution CARRIED. YEAS 7 NAY 1 VOTING YEA: Councillors Buck, Jones, McKenzie, Pedersen, Timpson, Weller and Mayor West. VOTING NAY: Councillor Paivio. Councillor Barker, having previously declared a Conflict of Interest in this matter, did not take part in the vote called in respect to the adoption of the resolution. N. Vase, Director of Personnel memo to Mayor and Counci 1 re: No. 18 -Director of Leisure Services (Recommendation No. 22 #98 Moved by Councillor Barker Seconded by Councillor Jones THAT the recommendations of the Director of Personne 1 be adopted and a task force develop a concise evaluation criteria and expand the job description for the Director of Leisure Services; THAT a consulting firm be engaged to conduct an independent search for a candidate to be recommended to Council; and FURTHER THAT the same consulting firm conducting the candidate search provide, in accordance with guidelines established by the task force, interim departmental leadership for Leisure Services staff until a Director is in place. Aurora Council Minutes No. 07-88 Wednesday, February 3, 1988 #99 #100 - 5 - AMENDMENT -Upon the question of the adoption of the resolution it was: Moved by Councillor Jones Seconded by Councillor Buck THAT paragraph two be deleted. CARRIED Moved by Councillor Jones Seconded by Councillor Buck THAT Mr. John Stevenson be appointed to form part of the Task Force to develop the concise evaluation criteria and expand the job description; and THAT the third paragraph of the resolution be amended to delete reference to "the same consulting firm conducting the candidate search provide" and replace same with "Mr. John Stevenson provide". CARRIED The resolution CARRIED AS AMENDED. PL88-009-024 -Basement Apartments (Recommendation No. 13) #101 Moved by Councillor Jones Seconded by Councillor Buck THAT an Ad Hoc Committee be formed to study housing issues and identify existing requirements. CARRIED the broad spectrum of and future housing Mayor West and Councillors Paivio and Buck volunteered to participate on this Committee. STAFF REPORTS PLANNING DEPARTMENT PL88-017-038 -Site Plan Agreement between the Town of Aurora and 109 Yonge St. N. Ltd.; SP-87-39 #102 Moved by Councillor Paivio Seconded by Councillor McKenzie THAT Council authorize the Mayor and Clerk to sign a site plan agreement between the Town of Aurora and 109 Yonge St. N. Ltd. CARRIED PL88-018-039 -Site Plan Agreement between the Town of Aurora and the York Region Board of Education; SP-87-45 #103 Moved by Councillor McKenzie Seconded by Councillor Paivio THAT Council authorize the Mayor and Clerk to sign a site plan agreement between the Town of Aurora and the York Region Board of Education. CARRIED Councillor Timpson, having previously declared a Conflict of Interest in this matter, did not take part in the vote called in respect to the adoption of the resolution. Aurora Council Minutes No. 07-88 Wednesday, February 3, 1988 - 6 - PUBLIC WORKS DEPARTMENT PW88-010-040 -Ad Hoc Committee Selection; Engineering Consulting Services #104 Moved by Councillor Barker Seconded by Councillor Weller THAT, upon Council ratifying their position on the subject matter (PW88-06A-027) taken during the Committee of the Whole meeting of January 27, 1988, the members of said Committee be appointed. CARRIED Councillors Timpson, Barker and Weller volunteered to participate on this Committee. PW88-0ll-042 -Excessive Driveway Grades Aurora Orchards Phase I, (Wimpey) Lots 132, 134, 135, 136 & 152 -R.P. 65M-2189 #105 Moved by Councillor Weller Seconded by Councillor Barker THAT, details relating to excessive driveway grades, in Aurora Orchards Phase I (Wimpey), Lots 132, 134, 135, 136 and 152, R. P. 65M-2189 be given to the solicitor; and FURTHER, that the solicitor be asked to provide Council with a legal opinion on same. CARRIED TREASURY DEPARTMENT TR88-008-041 -Tender #88-2 -Transit Advertising #106 Moved by Councillor Buck Seconded by Councillor Weller THAT, the bid from Display Depot Co., in the amount of $3,000.00 for the rental of interior and exterior advertising space on Aurora Transit's two Orion 38 passenger buses for a twelve month period be accepted; and FURTHER, that this agreement begin on February 15, 1988 and that payment be made in advance, and by a certified cheque for $3,000.00. CARRIED CONSIDERATION OF OTHER BUSINESS FOR WHICH NOTICE HAS BEEN GIVEN AT A.PREVIOUS MEETING Councillor Paivio re: Creation of Ad Hoc Committee to Study Housing Issues With the creation of the Committee to deal with Housing Issues in Committee of the Whole Report No. 05-88, no further motion on this matter was forthcoming. RESOLUTIONS W. Walker, Director of Public Works memo to C.E. Gowan, Clerk re: Release of Financial Securities (M. Weideman Ltd.; Torcan Chemical Ltd.; Dr. Richard Centre #107 Moved by Councillor Timpson Seconded by Councillor Buck BE IT HEREBY RESOLVED that, upon the recommendation of the Director of Public Works, the the financial securities currently held by the Town relating to the following developments be released: Max Weideman Ltd. (Graystone) Dr. Richard Centre Torcan Chemical Ltd. CARRIED $4,100.00 500.00 1,700.00 Aurora Council Minutes No. 07-88 Wednesday, February 3, 1988 - 7 - Salary Administration Plan -Revised Classification Matrix by Department dated December 11, 1987 #108 Moved by Councillor Pedersen Seconded by Councillor Paivio BE IT HEREBY RESOLVED that the Council of the Town of Aurora adopt the revised Classification Matrix by Department dated December 11, 1987 and appended to Report PER87-003-378 and arising from the appeals filed by non union staff of their initial placement within the Salary Administration Plan. CARRIED McMillan, Binch, Barristers & Solicitors re: Aurora Hi hlands Subdivision; Plan 65M-2034; Revised Easement; Lots an 48 #109 Moved by Councillor Paivio Seconded by Councillor Pedersen BE IT HEREBY RESOLVED that the Mayor and Clerk be authorized to sign the Partial Release and Abandonment of Easement for Part of Parcels 47-1 and 48-1, Section M-2034, being Parts of Lots 47 and 48, Plan M-2034 designated as Parts 1 and 4 on Plan 65R-7925, Town of Aurora, The Regional Municipality of York. CARRIED W. Walker, Director of Public Works memo to C.E. Gowan, Clerk re: Release of Financial Securities (Royal Woodworking -R. F. Fry) #110 BY-LAWS #111 #112 Moved by Councillor Paivio Seconded by Councillor McKenzie BE IT HEREBY RESOLVED that, upon the recommendation of the Director of Public Works, the the financial securities currently held by the Town relating to the following development be released: Royal Woodworking (R.F. Fry) CARRIED Moved by Councillor McKenzie $1,200.00 Seconded by Councillor Paivio THAT leave be given the Mover and Seconder to introduce the following by-law for First Reading: 2969-88 Being a by-law to amend By-law 2893-87, a by-law regulating Building Permits and Inspections; AND THAT the same be taken as read a First Time. CARRIED Moved by Councillor Barker Seconded by Councillor Weller THAT leave be given the Mover and Seconder to introduce the following by-law for Second Reading: 2969-88 Regulation of Building Permits and Inspections; AND THAT the same be taken as read a Second Time. CARRIED •--'-•~•cOW~-~~~·-,·~---<.<>~"-'---~-~-· ~·-~--·A--•-••·-~·~· . _ ___;_ _ _,__...,__,____,., ____ ~~=<-="-'''""'==•"•"•<-"->C==~=,..-~·-·""'-'"'V--'0~•"''"~---~~"'"--~·-0"~-~---~--.-----•-••---•-•-••---~~------- Aurora Council Minutes No. 07-88 Wednesday, February 3, 1988 #113 - 8 - Moved by Councillor Weller Seconded by Councillor Barker THAT leave be given the Mover and Seconder to introduce the following by-laws for Third Reading: 2930-87 Being a by-law to amend Zoning By-law No. 2213-78 (109 Yonge St. N. Ltd.); 2964-88 Being a by-law to amend By-law 2613-83, as amended, a by-law to provide for the regulation of parking in the Town of Aurora (Seaton Drive); 2965-88 Being a by-law to renumber certain properties on Vata Court in the Town of Aurora; 2966-88 Being a by-law to dedicate lands as a Public Highway; AND THAT the same be taken as read a Third Time. CARRIED NEW BUSINESS The York Region Board of Education re: Permission for parking west side of McDonald Drive across from Aurora High School -February 19, 1988 #114 Moved by Councillor Paivio Seconded by Councillor Buck THAT the request of the York Region Board of Education to hood the No Parking signs on the west side of McDonald Drive on February 19, 1988 to permit parking between the hours of 7:00 a.m. to 6:00 p.m. be approved. CARRIED· ADJOURNMENT #115 Moved by Councillor Jones THAT the meeting be adjourned at 9:42 p.m. CARRIED / ... /-- Mayor c;;ii:~&=·