MINUTES - Council - 19880120MINUTES
TOWN OF AURORA
COUNCIL MEETING
NO. 04-88
Boardroom, Town of Aurora Administrative Offices
Wednesday, January 20, 1988
8:00 p.m.
COUNCIL MEMBERS IN ATTENDANCE All members of Council were present with
Mayor West in the Chair.
STAFF MEMBERS IN ATTENDANCE Deputy Clerk, Administrative Assistant,
Treasurer, Chief Building Official, Deputy
Fire Chief, Director of Planning, and
Director of Public Works.
Clerk absent on vacation;
Director of Personnel absent on vacation;
Fire Chief absent attending Fire College.
STAFF INTRODUCTIONS
Mayor West introduced Mr. Fred Reid to those present. Mr. Reid assumed the
Treasurer's position effective January 18, 1988.
DECLARATION OF INTEREST
Councillor Timpson declared a possible Conflict of Interest in accounts paid
to the York Region Board of Education due to employment with same and did
not take part in or vote on any question in this regard or attempt in any
way to influence the voting on such questions. ·
Councillor Pedersen declared a possible Conflict of Interest in accounts
paid to Canada Law Book due to employment with same and did not take part in
or vote on any question in this regard or attempt in any way to influence
the voting on such question.
Councillor McKenzie declared a possible Conflict of Interest in accounts
paid to Herb McKenzie Auto Parts Inc. due to monetary interest with same and
did not take part in or vote on any question in this regard or attempt in
any way to influence the voting on such questions.
APPROVAL OF AGENDA
#40 Moved by Councillor Barker Seconded by Councillor Buck
THAT the content of the Consolidated Agenda with additions and
deletions circulated by the Clerk's Department be approved as
outlined herein.
CARRIED
PASSING OF ACCOUNTS
#41 Moved by Councillor Weller Seconded by Councillor Barker
THAT the following Accounts in the total amount of $4,830,705.64
details of which are on file with the Treasury Office, be approved
by Council for payment and the Mayor issue orders on the Treasurer
for same, and the seal of the Corporation be attached hereto.
General
Fire Department
Works Department
Parks Department
$303,635.91
19,098.99
79,723.63
4 ,691. 41
Aurora Council Minutes No. 04-88
Wednesday, January 20, 1988
Community Buildings:
Family Complex
Factory Theatre
Parks Building
Chamber of Commerce
Community Centre:
Building
Canteen
Leisure Services
Water
Church St.
Victoria Ha 11
- 2 -
11,577.48
13.88
419.19
906.51
6,044. 77
1,167.91
342.41
220.72
Accounts Paid Prior to Council
CARRIED
12,916.06
7,212.68
3,937.57
563.13
18,112.71
4,380,813.55
Councillor Timpson having earlier declared a Conflict of Interest in accounts
paid to the York Region Board of Education due to employment with same did
not take part in the vote called regarding payment of this account.
Councillor Pedersen having earlier declared a possible Conflict of Interest
in accounts paid to Canada Law Book due to employment with same did not take
part in the vote called regarding payment of this account.
Councillor McKenzie having earlier declared a possible Conflict of Interest
in accounts paid to Herb McKenzie Auto Parts Inc. due to monetary interest
with same did not take part in the vote called regarding payment of this
account.
#42 Moved by Councillor Buck Seconded by Councillor Barker
THAT the following Capital Accounts in the total amount of
$240,549.85 details of which are on file with the Treasury Office,
be approved for payment by Counci 1 and the Mayor issue orders on
the Treasurer for same, and the seal of the Corporation be attached
hereto.
Capital Levy Reserve
Carson Woods
Con-Elco
Dizard of Canada
Dover Elevator
Eagle Beaver Sports
Eli Lilly Canada
Moffatt Kinoshita
Peto MacCallum
Renaissance Office Supplies
Trow Inc.
Capital Reserve Fund
Colonial Chev-Olds
Connolly Enterprises
J. Franz Plumbing
Par-Tex Engineering
Van-Terior Outfitters
Family Leisure Complex
Roger Seaman
7,638.58
1,978.76
816.44
715.77
1,683.11
5,288.26
2,833.21
1,175.00
13,424.95
390.00
14,017.38
5,403.50
5,820.98
20,345.00
1,481. 99
21.96
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Aurora Council Minutes No. 04-88
Wednesday, January 20, 1988
Waterworks Reserve
Aurora Hydro Electric
Mitchell Construction
Regional Municipality
of North York
-3 -
CARRIED
27,557.10
128813.58
1,144.28
CORRESPONDENCE AND PETITIONS
The Kidney Foundation of Canada re: Proclamation of "March as Kidney
Month"
#43 Moved by Councillor Barker Seconded by Councillor Jones
THAT the month of March, 1988 be proclaimed as "Kidney Month" in
the Town of Aurora.
CARRIED
Ministry of Transportation and Communications re: 1988 Subsidy Allocation
-Construction and Maintenance
#44 Moved by Councillor Timpson Seconded by Councillor McKenzie
THAT the Director of Public Works be directed to prepare a report
addressing the amount of the 1988 MTC provincial subsidy allocation
and the necessity to apply for supplementary subsidy to allow for
the 1988 Construction Program to proceed.
CARRIED
S. Seibert, Director of Planning re: Delegation -Plans of Subdivision -
Aurora Southwest Area
#45 Moved by Councillor Barker Seconded by Councillor Jones
THAT Council accept the recommendation of the Director of Planning
and a delegation of the owners within the southwest area be
arranged for January 27th to discuss the alterations to the
proposed draft plans of subdivision.
CARRIED
H.E. Parsons, Aurora re: Distribution of Metro North Newspaper
#46
reso
Act
#47
Moved by Councillor Timpson Seconded by Councillor Jones
THAT the correspondence of Mr. H. E. Parsons be referred to the
Metro North News.
CARRIED
Moved by Councillor Timpson Seconded by Councillor ,Jones
THAT the letter from the Municipal Tax Collectors of Ontario be
referred to the Treasurer for a report regarding the effects of
Bill 97.
CARRIED
Aurora Council Minutes No. 04-88
Wednesday, January 20, 1988
- 4 -
Mayor West memo to Members of Council re: Public Works Facility
#48 Moved by Councillor Jones Seconded by Councillor Barker
THAT the recommendation be accepted and the design of the block and
sheet metal wall for the Works facility be prepared by staff within
the Building Department and an engineer's stamp to be obtained if
same is required.
CARRIED
CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION
a) CN Rail, Research Services re: Renewal of Aurora's Station and Railway
Lands
b) L. Allison, Deputy Clerk re: No Parking -Seaton Drive
c) R.J. Harrington, Chief Building Official re: Building Statistics
1980-1987
d) Ministry of Municipal Affairs News Release re: Review of municipal
process for selling of land and municipal practices respecting in camera
and open council meetings
COMMITTEE REPORTS
Committee of the Whole Minutes No. 02-88 dated January 13, 1988
#49 Moved by Councillor Timpson Seconded by Councillor Buck
THAT the minutes of the Committee of the Whole Meeting No. 02-88
held January 13, 1988 be received and the recommendations, with the
exception of Recommendation Nos. 10 and 13, carried by the
Committee be adopted.
CARRIED
NEW BUSINESS ARISING FROM COM~liTTEE OF THE WHOLE REPORT
Re ort No. LS88-001-007 -Famil Leisure Com lex Membershi and Fees
Proposal Recommendation No. 10
#50
#51
Moved by Councillor Jones Seconded by Mayor West
THAT the Membership and Fees Proposal be accepted as outlined
within the report; staff be authorized to proceed with the
membership promotion; and monthly reports giving membership
statistics be submitted to Council members.
AMENDMENT -Upon the question of the adoption of the resolution it
was:
Moved by Councillor Timpson Seconded by Councillor Weller
THAT the sentence, "A review of membership fees be undertaken in
three month's time", be added to the resolution.
CARRIED
The resolution CARRIED AS AMENDED.
-. __ .
Aurora Council Minutes No. 04-88
Wednesday, January 20, 1988
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PL88-005-0ll -Proposed Plan of Subdivision; Pt. Lot 85, Cone. 1 W. Y .S.;
The Chatterly Corporation; 19T-87049 (Recommendation No. 13)
#52 Moved by Councillor Jones Seconded by Councillor Barker
THAT subject to the applicant supplying an irrevocable letter of
credit in the amount of the levy required, the proposed plan of
subdivision 19T -87049 be recommended to the Region of York for
draft approva 1 subject to the fo 11 owing conditions being met for
final approval:
1. Approval shall relate to a draft plan of subdivision prepared
by Holding & Jones Limited Ontario Land Surveyors dated
September 16, 1987 as red line revised.
2. The road allowances included within this draft plan of
subdivision shall be dedicated as public highways.
3. The road allowances included within this draft plan of
subdivision shall be named to the satisfaction of the Town of
Aurora and the Regional Planning Department.
4. Such easements as may be required for uti 1 i ty or drain age
purposes shall be granted to the appropriate authority.
5. The owner shall enter into a subdivision agreement with the
Town of Aurora agreeing to satisfy all conditions, financial
and otherwise of the Town.
6. The lands within this draft plan of subdivision shall be
appropriately zoned in a zoning by-law which has come into
effect in accordance with the provisions of the Planning Act.
7. The owner shall agree in the subdivision agreement not to
remove trees without the written approval of the Town of
Aurora.
8. The owner shall pay an amount equal to the difference between
the percentage of the total plan contained in Block 86 and 5%
of the total plan, as cash in lieu of parkland.
9. The owner shall convey Blocks 84 and 85 to the Town of Aurora
as Open Space.
10. The owner shall convey Block 86 to the Town of Aurora as
Parkland. In the event that it should be determined that
Block 86 is not required as parkland Block 86 may be used as a
residential lot.
11. Prior to final approval the owner shall prepare a landscape
and fencing plan for Blocks 84 through 86 inclusive.
12. The owner shall agree in the
out the works as detailed
condition 11 above.
subdivision agreement to carry
in the plans required under
13. Prior to final approval the owner shall prepare a street tree
planting plan as required in accordance with the Town's Open
Space Specifications.
14. The owner shall agree in the subdivision agreement to plant
such street trees as deta i 1 ed in the plans required under
condition 13 above.
15. The owner shall prepare a stormwater management plan which is
acceptable to the Town of Aurora.
16. Prior to undertaking any grading on the site, the owner shall
prepare a report to the satisfaction of the Lake Simcoe Region
Conservation Authority and the Town which will detail the
means whereby erosion and siltation and their effects will be
minimized on the site during and after the construction period.
Aurora Council Minutes No. 04-88
Wednesday, January 20, 1988
#53
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17. The owner shall agree in the subdivision agreement in wording
acceptable to the Lake Simcoe Region Conservation Authority
and the Town to carry out or cause to be carried out the
recommendations and measures contained within the reports
approved under condition 16.
18. The owner shall agree in the subdivision agreement to erect a
visually opaque privacy fence or berm/fence combination to be
installed for Lots 19 to 28 and 76.
19. The owner shall agree in the subdivision agreement to provide
all houses constructed on Lots 19 to 28 inclusive with a
forced air heating system with the provision for the future of
central air conditioning and Lot 76 provided the house is
situated less than 95 metres from the property line along
Bathurst Street and 19 metres from St. John's Sideroad.
20. The owner shall agree in the subdivision agreement to include
a clause in all offers of purchase and sale for lots 19 to 28
and 76.
"Purchasers are advised that the
increasing road traffic may be of
interfering with some activities of the
noise levels due to
concern, occasionally
dwelling occupants."
21. The owner shall include the following clause in the
subdivision agreement:
"Purchasers of Lots 19 to 28 and 76 are advised that the noise
levels due to increasing road traffic may be of concern,
occasionally interfering with some activities of the dwelling
occupants."
22. The owner shall provide a detailed landscaping plan for all
lots that flank or back onto Bathurst Street to screen the
dwellings from vehicular traffic and to provide as much
privacy and enclosure as possible.
23. Prior to removal of any trees on the site the owner shall
prepare a master site plan detailing the locations of proposed
houses, driveways, any stormwater detention areas and tree
cover to be retained.
24. The owner shall agree
construct the subdivision
required in condition 23.
in the subdivision agreement to
in accordance with the site plan
25. The owner shall agree to the cost sharing and financing of
intersection improvements including such illumination,
channelization and signalization as may be required at the
intersection of proposed Street 'B' and Bathurst Street.
26. The owner shall agree that the eventual standard of
construction of St. John's Sideroad will be a rural section 2
lane secondary road with ditches and asphalt surfadng, and
that the cost sharing and financing of the reconstruction of
St. John's Side road be acceptab 1 e to Town Counci 1 prior to
registration.
DEFERRAL -Upon the question of the adoption of the resolution it
was:
Moved by Councillor Pedersen Seconded by Councillor Jones
THAT this matter be deferred for one week to a 11 ow for further
input regarding the Park's issue.
CARRIED
Aurora Council Minutes No. 04-88
Wednesday, January 20, 1988
- 7 -
STAFF REPORTS
PERSONNEL DEPARTMENT
PER88-002-016 -Background and Current Situation Regarding OMERS Enrollment
#54 Moved by Councillor Jones Seconded by Councillor Buck
THAT the report of the Director of Personnel be received as
information.
CARRIED
PLANNING DEPARTMENT
PL88-007-017 -911 Implementation
#55 Moved by Councillor Pedersen Seconded by Councillor Jones
1. THAT funds be included in the 1988 Budget for the hiring of
students to assign numbers to the rural areas, Yonge Street,
and any parts of Wellington Street which must be renumbered or
numbered; and
2. THAT a brief notice be sent to all Yonge Street merchants and
residents, preferably in the Hydro Billing so that occupants
will be reached.
CARRIED
PL88-008-018 -Amendment to Site Plan Agreement between the Town of Aurora
and Armadale Properties Limite&
#56
#57
Moved by Councillor McKenzie Seconded by Councillor Jones
PROVIDED Counci 1 determines that the proposed changes to the site
plan for the plaza are appropriate, that Council authorize the
Mayor and Clerk to sign a new Site Plan Agreement between the Town
of Aurora and Armadale Properties Limited.
AMENDMENT -Upon the question of the adoption of the resolution it
was:
Moved by Councillor Timpson Seconded by Councillor Paivio
THAT the text of the motion be amended to read as follows:
THAT the Owner be advised that Council concurs with the deletion of
the southerly entrance onto Yonge Street and the deletion of the
mechanical penthouse; and
FURTHER THAT the ba 1 ance of the proposed changes not be accepted;
and
THAT the Mayor and Clerk be authorized to sign a revised site plan
agreement giving effect to these changes.
CARRIED
The resolution CARRIED AS AMENDED.
PUBLIC WORKS DEPARTMENT
PW88-007-019 -Payment Certificate No. 2 (Interim); Contract No. M.C.
1987-6; Installation of the St. John's Sideroad Structural Plate Corrugated
Steel Pipe Arches
#58 Moved by Councillor Jones Seconded by Councillor Buck
THAT Payment Certificate No. 2 (Interim) in the amount of
$19,087.61 be approved and that said payment be made to Novacor
Construction Ltd.
CARRIED
'
Aurora Council Minutes No. 04-88
Wednesday, January 20, 1988
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TREASURER'S DEPARTMENT
TR88-003-020 -Tender No. 88-1 -Remova 1 of trees, stumps, and pruning of
trees on Town property
#59 Moved by Councillor McKenzie Seconded by Councillor Jones
THAT the bid from Weller Tree Service Ltd. for the removal of
trees, stumps and pruning of trees on Town property, in the amount
of $4,560.00, be accepted; and that funds be allocated from Account
No. 502-312-0000 and the seal of the Corporation be attached hereto.
CARRIED
TR88-004-021 -Association of Municipalities of Ontario -Natural Gas
Consortium (GASAMO)
#60 Moved by Councillor Pedersen Seconded by Councillor Barker
THAT the report of the Purchasing Coordinator be received as
information.
CARRIED
RESOLUTIONS
K.B. Rodger memo to Mayor and Members of Council re: Resignation as Chief
Administrative Officer
#61 Moved by Councillor Barker Seconded by Councillor Buck
BE IT HEREBY RESOLVED that the Council of The Corporation of the
Town of Aurora accept with regret the res i gna ti on of K. B. Rodger
from the position of Chief Administrative Officer effective January
15, 1988.
CARRIED
UNFINISHED BUSINESS
J. Tree, Parks Foreman memo to C.E. Gowan, Clerk re: Naming of Parks and
Name Sign Installation at Existing Parks
#62
#63
Moved by Councillor Paivio Seconded by Councillor McKenzie
THAT the Parks Department be authorized to construct and insta 11
name signs for the existing neighbourhood parks.
CARRIED
Moved by Councillor Timpson Seconded by Councillor Jones
THAT a competition be opened to the general public to suggest names
for the new unnamed parks within the Town of Aurora.
CARRIED
N. Vose, Director of Personnel re: OMERS Voluntary Buyback
#64 Moved by Councillor Buck Seconded by Councillor Timpson
THAT the memorandum from the Director of Personnel be deferred
until the OMERS representative attends the Committee of the Whole
meeting on January 27th.
CARRIED
Aurora Council Minutes No. 04-88
Wednesday, January 20, 1988
BY-LAWS
#65
#66
#67
- 9 -
Moved by Counc i 11 or ~Je 11 er Seconded by Councillor Barker
THAT leave be given the Mover and Seconder to introduce the
following by-laws for First Reading:
2964-88 Being a by-law to amend By-law 2613-83, as amended, a
by-law to provide for the regulation of parking in the
Town of Aurora;
2965-88 Being a by-law to renumber certain properties on Vata
Court in the Town of Aurora;
2966-88 Being a by-law to dedicate lands as Public Highway;
2967-88 Being a by-law to amend By-law 2878-86, a by-law to
establish the office and define, limit and determine the
duties and responsibilities of the Chief Administrative
Officer;
2968-88 Being a by-law to approve the purchase of certain lands
from William Walter Wood for the establishment and
carrying on of an industrial operation;
AND THAT the same be taken as read a First Time.
CARRIED
Moved by Councillor Buck Seconded by Councillor Barker
THAT leave be given the Mover and Seconder to introduce the
following by-laws for Second Reading:
2964-88 Regulation of parking;
2965-88 Renumber certain properties on Vata Court;
2966-88 Dedicate lands as Public Highway;
2967-88 Repealing Section 7 of By-law 2878-86 (Office of Chief
Administrative Officer);
2968-88 Purchase of lands from W.W. Wood;
AND THAT the same be taken as read a Second Time.
CARRIED
Moved by Councillor Timpson Seconded by Councillor Buck
THAT leave be given the Mover and Seconder to introduce the
following by-laws for Third Reading:
2961-88 Being a by-law to prescribe maximum rates of speed on
George Street in the Town of Aurora;
2962-88 Being a by-law to amend the Zoning By-law No. 2213-78
(Aurora Soccer Club);
2963-88 Being a by-law to amend the Zoning By-law No. 2213-78
(HBBH Realty Corporation);
AND THAT the same be taken as read a Third Time.
CARRIED
Aurora Council Minutes No. 04-88
Wednesday, January 20, 1988
#68
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Moved by Councillor Pedersen Seconded by Councillor Jones
THAT leave be given the Mover and Seconder to introduce the
following by-laws for Third Reading:
2967-88 Being a by-law to amend By-law 2878-86, a by-law to
establish the office and define, limit and determine the
duties and responsibilities of the Chief Administrative
Officer;
2968-88 Being a by-law to approve the purchase of certain lands
from William Walter Wood for the establishment and
carrying on of an industrial operation;
AND THAT the same be taken as read a Third Time.
CARRIED UNANIMOUSLY
NOTICE OF MOTION
Councillor Paivio gave Notice of Motion respecting the introduction of a
resolution to create an Ad Hoc Committee to study housing issues.
QUESTIONS BY MEMBERS
Councillor Jones -possi bi 1 ity of issuing a free one-day pass to Lei sure
Comp 1 ex for those residents entering the park naming
competition.
Councillor Paivio -Mayor and Regional Engineering to consider improvements
to the Wellington Street East and Leslie Street
/ intersection;
Mayor West advised that this matter will be addressed
by the Region in 1988.
-input from Director of Public Works requested regarding
adherence to site plan requirements of both the Town
and the Region of York on properties abutting regional
roads.
Councillor Timpson -requested Director of Public Works to investigate if
the traffic loop sensors for Wellington Street are
working normally.
Councillor Weller -status of completion of Industrial Parkway North to St.
John's Sideroad.
Mayor Hest advised that information on this matter will
be available at the Committee of the Whole meeting on
January 27th.
NEW BUSINESS
L. Allison, Deputy Clerk memo to Mayor and Members of Council re: Request
to Establish Monitoring Wells
#69 Moved by Councillor Jones Seconded by Councillor Timpson
THAT permission be granted to Conestoga-Rovers & Associates Limited
to install monitoring wells on Block 36, Plan M-2012 subject to the
following conditions:
i) That the wells be placed in the area shown on the attached
plan only. Any alternative locations to receive the approval
of the Parks Foreman prior to placement;
ii) That a Letter of Credit be provided in an amount to be
determined by the Parks Foreman to ensure the lands are
adequately restored after completion of the well installation;
Aurora Council Minutes No. 04-88
Wednesday, January 20, 1988
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iii) That Waste Management of Canada Inc. provide an insurance
policy which will indemnify the Town of Aurora from any and
all liability for damages resulting from the presence of Waste
Management of Canada Inc. or its servants, agents or employees
on the property and the presence of the monitoring we 11 caps
on the subject lands;
iv) If required by the Town, Waste Management of Canada Inc. shall
install such protective fencing as may be necessary to
adequately protect the well casing protruding above ground; and
v) That no trees will be removed to effect placement of the
monitoring wells.
CARRIED
T. Graham, Manager -Family Leisure Complex re: Advertising Promotional
Materials
#70 Moved by Councillor Jones Seconded by Councillor Pedersen
THAT the advertising and promotional materials strategy proceed
immediately as outlined in the memorandum of the Facilities Manager.
CARRIED
J. Tree, Parks Foreman memo to K.B. Rodger, Chief Administrative Officer
re: Tree removal; 110 Wellington Street East
#71 Moved by Councillor Pedersen Seconded by Councillor Jones
THAT the removal of the tree at 110 Wellington Street East be
approved and included within the tree removal and pruning contract.
CARRIED
ADJOURNMENT
#72 Moved by Councillor Buck
THAT the meeting be adjourned at 9:08 p.m.
CARRIED
C:ii_ dJ~~
Mayor Clerk