MINUTES - Council - 19870617/
TOWN OF AURORA
COUNCIL MEETING
NO. 30-87
Boardroom, Town of Aurora Administrative Offices
Wednesday, June 17, 1987
8:01 p.m.
COUNCIL MEMBERS IN ATTENDANCE Mayor West in the Chair; Councillors Buck;
Barker, Jones, McKenzie, Paivio, Pedersen,
Timpson and Weller.
STAFF MEMBERS IN ATTENDANCE Chief Administrative Officer (8:18 p.m.)
Director of Planning, Director of Public
Works, Chief Building Official, Fire
Chief, Treasurer, Clerk and Deputy Clerk.
DECLARATION OF CONFLICT
Councillor Jones declared a possible Conflict of Interest in accounts paid
to the Bank of Mont rea 1 due to spouse's employment with same and did not
take part in or vote on any question in this regard or attempt in any way to
influence the voting on such question.
Counci 11 or Pedersen declared a poss i b 1 e Conflict of Interest in accounts
paid to Canada Law Book due to employment with same and did not take part in
or vote on any question in this regard or attempt in any way to influence
the voting on such question.
Counci 11 or McKenzie declared a possi b 1 e Conflict of Interest in accounts
paid to Herb McKenzie Auto Parts Inc. due to monetary interest and did not
take part in or vote on any question in this regard or attempt in any way to
influence the voting on such question.
Councillor Timpson declared a possible Conflict of Interest in accounts paid
to the York Region Board of Education due to employment with same and did
not take part in or vote on any question in this regard or attempt in any
way to influence the voting on such question.
APPROVAL OF AGENDA
#420
#421
#422
Moved by Councillor Barker Seconded by Councillor Weller
THAT the content of the Agenda be approved as outlined herein.
AMENDMENT -Upon the question of the adoption of the resolution
it was:
Moved by Councillor Pedersen Seconded by Councillor Jones
THAT the revised By-law No. 2917-87 distributed by the Director of
Planning replace the By-law circulated in the agenda; and
THAT the two late letters received concerning the subject of the
delegation this evening be added to the agenda.
CARRIED
Moved by Councillor Jones· Seconded by Councillor Pedersen
THAT the late report No. PW87-26-202 be added to the agenda and the
corresponding By-law No. 2925-87 be added to the by-laws section of
the agenda.
CARRIED
The resolution CARRIED AS AMENDED
Town of Aurora Council Minutes No. 30-87
Hednesday, June 17, 1987
- 2 -
PASSING OF ACCOUNTS
#423
#424
Moved by Councillor Weller Seconded by Councillor Barker
THAT the following Capital Accounts in the total amount of
$49,029.75 details of which are on file with the Treasury Office,
be approved for payment by Co unci 1 and the Mayor issue orders on
the Treasurer for same, and the seal of the Corporation be attached
hereto.
Capital Levy Reserve
Moffat Kinoshita
Moffat Kinoshita
Moffat Kinoshita
Community Building
Ermac Power & Control
Engineering Reserve
Reid & Associates
Reid & Associates
Reid & Associates
Reid & Associates
Family Leisure Complex
Balloonman of Canada
Industrial Park
L 1 oyd & Puree 11
Reid & Associates
Reid & Associates
Strathy,Archibald
Services Reserve
Reid & Associates
Reid & Associates
Waterworks Reserve
Advice Pipelines
Reid & Associates
Moved by Councillor Buck
CARRIED
9,550.00
1,138.38
3' 110.40
766.72
306.32
114.88
451.30
81.30
291.48
3,817.12
635.43
$13,798.78
$16,878.96
$ 1,639.22
$ 27.44
$ 175.50
$ 372.78
$ 5,930.22
$ 4,452.55
$ 5,393.10
$ 361.20
Seconded by Councillor Weller
THAT the following Accounts in the total amount of $440,736.72
details of which are on file with the Treasury Office, be approved
by Council for payment and the Mayor issue orders on the Treasurer
for same, and the seal of the Corporation be attached hereto.
General
Fire Department
Works Department
Parks Department
Community Buildings:
Parks Building
Band She 11
Chamber of Commerce
Community Centre:
Building
Canteen
Leisure Services
Church St.
Victoria Ha 11
McMahon Bldg.
Water
3,067.74
45.00
Accounts Paid Prior to Council
CARRIED
198.13
121.30
80.00
400.36
173.28
443.46
$ 14,746.20
13,966.97
35 '921. 61
5,645.76
399.43
3,112.74
1,367.84
1,017.10
1,713.04
362,846.03
Town of Aurora Council Minutes No. 30-87
Wednesday, June 17, 1987
- 3 -
Councillor Jones having earlier declared a possible Conflict of Interest
regarding the account of the Bank of Montreal did not take part in the vote
called with respect to payment of this account.
Councillor Pedersen having earlier declared a possible Conflict of Interest
regarding the account of Canada Law Book did not take part in the vote
called with respect to payment of this invoice.
Councillor McKenzie having earlier declared a possible Conflict of Interest
regarding the account of Herb McKenzie Auto Parts Inc. did not take part in
the vote called with respect to the payment of this invoice.
Councillor Timpson having earlier declared a possible Conflict of Interest
in the account of York Region Board of Education did not take part in the
vote called with respect to the payment of this account.
CORRESPONDENCE AND PETITIONS
Alcoma Communications Inc. re: York Region Industrial Reference Guide
#425 Moved by Councillor Barker Seconded by Councillor Jones
THAT a one sixth of a page advertisement be taken in the 1988 York
Region Industrial Reference Guide at a cost of $380.00 to be
charged to Account No. 1000-45 and the seal of the Corporation be
attached hereto.
CARRIED
Norton and Jessica Smith, 6 Greenlefe Court re: Children's
Playground
Mr. Joe Becz 25 Timberline Trail re: objection to Children's Playground
#426 Moved by Councillor Jones Seconded by Councillor Barker
THAT these letters be discussed with the delegation regarding park
facilities within the Granada Investments Subdivision.
CARRIED
CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION
a) Ministry of the Solicitor General re: Drinking and Driving
Countermeasures
b) The Regi ona 1 Muni ci pa 1 ity of York, Engineering Dept. re: Proposed Plan
of Subdivision; Pt. Lot 85, Cone. 1 WYS
c) So 1 i ci tor Genera 1 of Canada Crime Prevention Awards, 1987 re:
Nomination
DELEGATIONS
Mr. Jeff White, Aurora, Ontario re: Request for a park in the "Highlands''
development
Mr. White addressed the members of Council on behalf of a group of residents
within the Granada Investments Subdivision who live in the Timberline Trail,
Owl's Foot Crescent and Greenlefe Court area. Concern was expressed for the
lack of park facilities within the development. It was stated that the
Region of York erred when approving the subdivision plan in 1979 without
park amenities included within it. An area of land adjacent to Timberline
Trail north of Trillium Drive was shown as a potential site for an adventure
playground which would, if installed by the Town, provide a suitable place
for children to play.
#427 Moved by Councillor Buck Seconded by Councillor Timpson
THAT this matter be referred to Unfinished Business for discussion.
CARRIED
Town of Aurora Council Minutes No. 30-87
Wednesday, June 17, 1987
- 4 -
COMMITTEE REPORTS
Aurora Heritage Committee Report No. 7, May 12, 1987
#428 Moved by Councillor Timpson Seconded by Councillor Buck
THAT the minutes of the Aurora Heritage Committee No. 7 held on
May 12, 1987 be received as information.
CARRIED
Committee of the Whole Meeting No. 29-87, June 10, 1987
#429 Moved by Councillor Pedersen Seconded by Councillor Jones
THAT the minutes of the Committee of the Whole Meeting No. 29-87
held June 10, 1987 be received, and the recommendations carried by
the Committee be adopted.
CARRIED
STAFF REPORTS
CHIEF ADMINISTRATIVE OFFICER
Report No. ADM87-020-190 -Civic Administration Complex (Town Hall); Terms
of Reference for Selection of Architect/Consultant
#430 Moved by Councillor Jones Seconded by Councillor McKenzie
THAT all members of Council shall be the Ad Hoc Committee, chaired
by the Mayor, and Council shall be authorized to add to the
Committee, resource persons such as the Chief Administrative
Officer or others as required, for the purpose of selecting
Architects/Consultants for feasibility, site selection, space
components, design criteria, and cost estimates for the Civic
Administration Complex (Town Hall); and
THAT the attached Terms of Reference for Consultant/Architect
submissions are hereby adopted as criteria for selection of a
successful applicant.
CARRIED
CLERK'S DEPARTMENT
Report CL87-012-191 -Revision to Established Gash-in-lieu of Parking
Valuation
#431 Moved by Councillor Paivio Seconded by Councillor Jones
THAT Council adopt a new value of $5,060.00 per parking space as a
current calculation for cash-in-lieu of parking spaces when dealing
with proposals falling short of normal by-law requirements.
CARRIED
BUILDING DEPARTMENT
Report No. BLDG87-024-192 -Site Plan Agreement between the Town of Aurora
and Damir Vrancic In Trust
#432 Moved by Councillor McKenzie Seconded by Councillor Jones
THAT the Mayor and Clerk be authorized to sign a Site Plan
Agreement between the Town of Aurora and Damir Vrancic In Trust.
CARRIED
Town of Aurora Council Minutes No. 30-87
Wednesday, June 17, 1987
- 5 -
Report No. BLDG87-025-193 -Site Plan Agreement between the Town of Aurora
and MacDonnell, MacDonnell Investments Ltd.
#433 Moved by Councillor Barker Seconded by Councillor Weller
THAT the Mayor and Clerk be authorized to sign a Site Plan
Agreement between the Town of Aurora and MacDonne 11, Mac Donne 11
Investments Ltd.
CARRIED
FIRE DEPARTMENT
Report AFD87-007-194 -Opticom Installations -Wellington Street West at
Haida Drive and Wellington Street E. at Industrial Parkway
#434 Moved by Councillor Weller Seconded by Councillor Barker
THAT permission be granted to Mr. Rick Newlove (York Region,
Engineering Department) for the installation and payment of two (2)
Opticom Phase Selectors and wiring at Wellington Street West at
Haida Drive and Wellington Street East at Industrial Parkway;
THAT opticom detectors be purchased and installed; and
THAT a total of $6,300.00 be provided from Revenue Fund Account No.
2000-55 (Capital Expenditure), and the seal of the Corporation be
attached hereto.
CARRIED
PLANNING DEPARTMENT
Report PL87-081-195 -Proposed Zoning By-law Amendment Bill 2869-86; Pt.
Lot 82, Cone. 1 W. Y .S.; Bentley
#435 Moved by Councillor Buck Seconded by Councillor Timpson
1. THAT Bill 2869-86 be altered prior to its enactment so that
the exterior sideyard requirement is reduced from 9 metres to
6 metres and the genera 1 provision respecting encroachments
into yards be amended to include interior side yards in this
case only so that the porch can extend into the interior side
yard for up to 2.5 metres; and
2. THAT Council determine that no further notice is necessary as
result of the reduction of the sideyard requirement.
CARRIED
Report No. PL87-082-196 -Application for Site Plan Approval Tara Hill
Developers Inc. -Stolp
#436 Moved by Councillor Timpson Seconded by Councillor Buck
1. THAT Council allow Tara Hill Developers Inc. to proceed at
this time with third reading of the by-law and signing of the
site plan agreement, to be done on the basis of the inclusion
of special restrictive provisions relating to the issuance of
building permits in the Site Plan Agreement;
2. AND FURTHER THAT Council is satisfied with this procedure and
that the Mayor and Clerk be authorized to sign the Site Plan
Agreement.
CARRIED
Town of Aurora Council Minutes No. 30-87
Wednesday, June 17, 1987
- 6 -
TREASURY DEPARTMENT
Report TR87-023-197 -1986 Revenue Fund Surplus -Allocation of Funds
#437
#438
Moved by Councillor Pedersen Seconded by Councillor Jones
THAT $1,139,820.00 of 1986 Revenue Fund Surplus be allocated to
Reserve Accounts and Reserve Funds as follows:
RESERVE ALLOCATION
Working Capital $ 178,299
Sick Leave
Capital Levy
Community Bldg.
Contingency
Insurance
Vehicle Replace-
ment
15,573
200,000
140,000
15,000
15,000
575,948
TOTAL ALLOCATED $1,139,820
PURPOSE
Reserve for 27th pay
overdraft requirements
Sick leave contingency
as at Dec. 31/86 was
$50,859
Family Leisure Complex
Construction of
Seniors' Bldg.
Emergency, unexpected
expenditure
Long term, self-
insurance
Vehicle, machinery &
equipment capital
purchases
REFERRAL -Upon the question of the adoption of the resolution it
was:
Moved by Councillor Buck Seconded by Councillor Weller
THAT the recommendations within the Treasurer's report be referred
to the next Committee of the Whole meeting for discussion.
DEFEATED
On a recorded vote the resolution was CARRIED as presented.
YEAS 6 NAYS 3
VOTING YEA: Councillors Barker, Jones, McKenzie, Pedersen,
Timpson, and Mayor West.
VOTING NAY: Councillors Buck, Paivio, and Weller.
Report TR87-024-198 -Capital Reserve Account to be Designated for Capital
Expenditures of the Town of Aurora
#439 Moved by Councillor Jones Seconded by Councillor McKenzie
1. THAT a Revenue Fund Account for Capital Expenditures of the
Town of Aurora be created called "Capital Reserve" from which
certain current Capital Expenditures of the Town be made and
that the following Reserve Funds be rolled into the Capital
Reserve Account:
RESERVE FUND
Administration & Equip.
Community Building
Municipal Building
Vehicle Replacement
BALANCE, MAY 29, 1987
$102,041
129,543
248,474
128' 180-
2. THAT a By-law be passed to repeal the By-laws which created
the above Reserve Funds; speci fica lly By-1 aw 2758-85,
Community Building Reserve Fund and 2672-84 Municipal Building
Reserve Fund.
CARRIED
Town of Aurora Council Minutes No. 30-87
Wednesday, June 17, 1987
- 7 -
Report TR87-025-199 -Application for Grant from Santa Claus Parade
Committee
#440 Moved by Councillor Paivio Seconded by Councillor McKenzie
THAT a discretionary grant for the Santa Claus Parade Committee,
not to exceed $5,000.00, be approved by Council. Funds would be
allocated from Account No. 1400-87; and
THAT invoices be submitted to the Town for payment.
CARRIED
PUBLIC WORKS DEPARTMENT
Report PW87-024-200 -Fire Alarm System Tender Results Public Works
Building
#441 Moved by Councillor McKenzie Seconded by Councillor Jones
THAT the tender received from Exclusive Alarms Inc. in the amount
of $6,500.00 be accepted; and
THAT the cost of same be charged to the Capital Reserve Account
(Budget $10,000.00).
CARRIED
Report No. PW87-025-201 -Air Vacuum Street Sweeper; Formal Quotation
Results
#442 Moved by Councillor Weller Seconded by Councillor Barker
THAT the quotation received from Neovac Limited for the supply of a
Sunvac Model 780 vacuum sweeper complete with catchbasin cleaning
option and mounted on a Mack MS200P chassis, in the total amount of
$120,931.28 be accepted (P.S.T. included) and that same be charged
to the Vehicle Reserve Account (Budget $110,000.00-1986 dollars).
CARRIED
Report No. PW87-26-202 -By-law to Commit Aurora's Financial
Participation in a Connecting Link Improvement Project
#443 Moved by Councillor Jones Seconded by Councillor McKenzie
1. THAT a by-law be passed committing the Town of Aurora's
financial participation in a Connecting Link improvement
project, said project being the inlet protection for an
existing twin pipe arch culvert, at a cost to the Town of
approximately $4,500.00 (10%) and that said cost be charged to
Account No. 3405-40, and the seal of the Corporation be
attached hereto; and
2. THAT three copies of each of the attached Ministry form
MR-A-139 complete with appendix as well as form MR-A-138 be
completed and that same be sent to the attention of Mr. David
Rea.
CARRIED
RESOLUTIONS
Jim Spring, Aurora, Ontario re: Claim for Killed Live Stock
#444 Moved by Councillor Weller Seconded by Councillor Barker
RESOLVED that payment in the amount of $95.00, as valued by
Mr. David W. Paisley, Live Stock Valuer, be made to Mr. Jim Spring
for the loss of a lamb which was killed by wolves; and
BE IT FURTHER RESOLVED that the necessary forms be submitted to the
Province for reimbursement of this claim.
CARRIED
,···· ..
Town of Aurora Council Minutes No. 30-87
Wednesday, June 17, 1987
- 8 -
Authorization to Sign Subdivision Agreement With 420643 Ontario Inc. -
19T-85040
#445 Moved by Councillor Buck Seconded by Councillor Timpson
RESOLVED that the Mayor and Clerk be authorized to sign a
Subdivision Agreement dated June 17, 1987 between 420643 Ontario
Inc. and The Corporation of the Town of Aurora with respect to
draft plan of subdivision 19T-85040; and
BE IT FURTHER RESOLVED that, upon execution of the Agreement, the
Engineering Department of The Regional Municipality of York be
ad vi sed that the Town has hereby granted the necessary servicing
allocation to the thirty-five dwelling units included in said draft
plan of subdivision No. 19T-85040.
CARRIED
Authorization to Sign Subdivision Agreement With Muirland Holdings Inc. -
19T-82060
#446 Moved by Councillor Timpson Seconded by Councillor Buck
RESOLVED that subject to the Owner providing satisfactory financial
securities and the remaining concerns of the Director of Leisure
Services respecting Open Space requirements being satisfied, the
Mayor and Clerk be authorized to sign a Subdivision Agreement dated
June 17, 1987 between Muirland Holdings Inc. and The Corporation of
the Town of Aurora with respect to draft plan of subdivision
19T-82060; and
BE IT FURTHER RESOLVED that, upon execution of the Agreement, the
Engineering Department of The Regional Municipality of Yot·k be
advised that the Town has hereby granted the necessary servicing
allocation to the ten dwelling units and one institutional block
included in said draft plan of subdivision No. 19T-82060.
CARRIED
UNFINISHED BUSINESS
Mr. Jeff White, Aurora, Ontario re: Request for a park in the "Highlands
development; Norton and Jessica Smith, 6 Greenlefe Court re:
Children's Pla round; and Mr. Joe Becz, Timberline Trail re: Objection to
Playground Granada Investments Subdivision
#447
BY-LAWS
#448
Moved by Councillor Weller Seconded by Councillor Barker
THAT a staff report be prepared regarding this issue incorporating
comments of the Leisure Services and Planning Departments. The
report to address the Granada development and the surrounding
area. When the report is completed the concerned residents to be
advised of the date of its consideration by Council.
CARRIED
Moved by Councillor Pedersen Seconded by Councillor Jones
THAT leave be given the Mover and Seconder to introduce the
following by-law for First Reading:
2924-87 Being a by-law to amend the Zoning By-law No. 2213-78
(Cousins);
AND THAT the same be taken as read a First Time.
CARRIED
Town of Aurora Council Minutes No. 30-87
Wednesday, June 17, 1987
#449
#450
#451
#452
#453
- 9 -
Moved by Councillor Jones Seconded by Councillor McKenzie
THAT leave be given the Mover and Seconder to introduce the
following by-law for Second Reading:
2924-87 Being a by-law to amend the Zoning By-law No. 2213-78
(Cousins);
AND THAT the same be taken as read a Second Time.
CARRIED
Moved by Councillor Jones Seconded by Councillor McKenzie
THAT leave be given the Mover and Seconder to introduce the
following by-law for Third Reading:
2910-87 Being a by-law to adopt Official Plan Amendment No. 45
(Chatterly);
AND THAT the same be taken as read a Third Time.
CARRIED
Moved by Councillor Jones Seconded by Councillor McKenzie
THAT leave be given the Mover and Seconder to introduce the
following by-laws for Third Reading:
2869-86 Being a by-law to amend the Zoning By-law No. 2213-78
(Bently);
2917-87 Being a by-law to amend the Zoning By-law No. 2213-78
(Stolp);
2923-87 Being a by-law to require the closing of shops in the
Town of Aurora;
AND THAT the same be taken as read a Third Time.
CARRIED
Moved by Councillor Jones Seconded by Councillor McKenzie
THAT leave be given the Mover and Seconder to introduce the
following by-law for First Reading:
2925-87 A by-law to authorize the execution of a proposal and
estimate of cost pursuant to an agreement with Her
Majesty the Queen, In Right of the Province of Ontario,
as represented by the Minister of Transportation and
Communications, entered into under The Public
Transportation and Highway Improvement Act, R.S.O. 1980,
Chapter 421 (Connecting Link Improvement Project);
AND THAT the same be taken as read a First Time.
CARRIED
Moved by Councillor Jones Seconded by Councillor McKenzie
THAT leave be given the Mover and Seconder to introduce the
following by-law for Second Reading:
2925-87 A by-law to authorize the execution of a proposal and
estimate of cost pursuant to an agreement with Her
Majesty the Queen, In Right of the Province of Ontario,
as represented by the Minister of Transportation and
Communications, entered into under The Public
Transportation and Highway Improvement Act, R.S.O. 1980,
Chapter 421 (Connecting Link Improvement Project);
AND THAT the same be taken as read a Second Time.
CARRIED
--·--•••"-•••~·••'•~-~n~'""~~·""•b'-'.d.~.\:.O,~~~~.-~~-•·-~--~~-'--"·-'·•--;,.,.c....-.~~~~---'"'"'='='="="'"'==<=-'-''XC<O<;"-"==="'M""•'""'->=• ••"•~~-.~-··=·'~"'"""'"~----• •• -·---•' ••--• ·--·------·----•·---•
Town of Aurora Council Minutes No. 30-87
Wednesday, June 17, 1987
-10 -
QUESTIONS BY MEMBERS
Councillor Weller -auditron system for Xerox photocopy equipment.
Councillor Paivio -planters in front of Food City.
ADJOURNMENT
#454 Moved by Councillor Jones
THAT the meeting be adjourned at 9:16 p.m.
CARRIED
G7A~~-
Mayor Clerk