MINUTES - Council - 19871007MINUTES
TOWN OF AURORA
SPECIAL COUNCIL MEETING
NO. 46-87
Boardroom, Town of Aurora Administrative Offices
Wednesday, October 7, 1987
10:27 p.m.
COUNCIL MEMBERS IN ATTENDANCE Mayor West in the Chair; Councillors Buck,
Barker, Jones, McKenzie, Paivio, Pedersen,
Timpson and Weller.
STAFF MEMBERS IN ATTENDANCE Chief Administrative Officer, Clerk,
Deputy Clerk
#704 Moved by Councillor Pedersen Seconded by Councillor Timpson
THAT the notice provisions of Procedural By-law 2885-86 be waived.
CARRIED
RESOLUTIONS
New Civic Administration Complex; Award of Contract; Architectural Services
#705 Moved by Councillor Timpson Seconded by Councillor Jones
WHEREAS, the Town has by resolution dated June 17, 1987 established
an Ad Hoc Committee for the purpose of selecting an Architect for
feasibility, site selection, space requirements, design criteria,
and cost estimates for the Civic Administration Complex;
AND WHEREAS, the Committee has received a total of eighteen
submissions from interested firms;
AND WHEREAS, the Committee has interviewed five short-1 is ted firms
and would recommend one firm be engaged to complete the Site
Selection Study, Space Needs Study, Conceptual Design and Cost
Estimate, Design Development and Cost Estimate, Contract Documents
and Specifications, Tendering and Contract Administration for the
new Civic Administration Complex;
BE IT HEREBY RESOLVED THAT the firm of Moffat Kinoshita Associates
Incorporated be engaged by The Corporation of the Town of Aurora to
provide architectural services in accordance with its proposal
dated October 3, 1987;
BE IT FURTHER RESOLVED THAT the Mayor and Clerk are hereby
authorized to sign a contractual agreement with the firm of Moffat
Kinoshita Associates Incorporated detailing the services and fees
for the services in accordance with the Ontario Association of
Architects fee schedule and The Royal Architectural Institute of
Canada Document 6 contract form. The payment of the fees according
to the said schedule for the Site Selection Study, Space Needs
Study and Conceptual Design and Cost Estimate are authorized by
Council, with specific approvals required by Council prior to
proceeding with the Design Development and Cost Estimate, Contract
Documents and Specifications and Tendering;
BE IT FURTHER RESOLVED THAT the funds for such fees to design and
tender stage be authorized from funds under control of the Town
Treasurer and contained in the Capita 1 Levy Reserve Fund and the
seal of the Corporation be attached hereto.
On a recorded vote the resolution CARRIED.
YEAS 5 NAYS 4
VOTING YEA: Councillors Jones, McKenzie, Pedersen', Timpson and
Mayor West.
VOTING NAY: Councillors Barker, Buck (abstained), Paivio and
Weller.
'<~--
Aurora Council Minutes No. 46
Wednesday, October 7, 1987
- 2 -
CORRESPONDENCE
L. Allison, Deputy Clerk memo to Mayor and Members of Counci 1 re: Civic
Administration Complex; Project Organization
#706 Moved by Councillor Buck Seconded by Councillor Jones
THAT the Project Control Group (Building Committee) be comprised of
the Mayor and Councillors Barker and Paivio with the remainder of
the composition as outlined in the suggestion of the architect;
THAT all members of Council receive notice of the Project Control
Group meetings and endeavour to attend when available; and
THAT the User Group Committee composition be confirmed as outlined.
CARRIED
ADJOURNMENT
#707 Moved by Councillor Pedersen
THAT the meeting be adjourned at 10:35 p.m.
CARRIED
Mayor c;;;;i?£LIL.