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MINUTES - Council - 19860120'--. MINUTES OF THE THIRD COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS ON MONDAY, JANUARY 20, 1986 AT 8:00P.M. Present Were: Mayor West and Councillors Barker, Buck, Jones, McKenzie, Pedersen, Timpson and Weller. Councillor Paivio on vacation. CONFLICT OF INTEREST Councillor Betty Pedersen declared a possible Conflict of Interest in Accounts paid to the Canada Law Book due to employment with same and did not take part in or vote on any question in this regard or attempt in any way to influence the voting on such question. Councillor George Timpson declared a possible Conflict of Interest in Accounts paid to the York County Board of Education due to emp 1 oyment with same and did not take part in or vote on any question in this regard or attempt in any way to influence the voting on such question. CONFIRMATION OF MINUTES McKenzie: Barker: Resolved that the minutes of the Council meetings held on January 6, 1986 be adopted as printed and circulated. CARRIED PASSING OF ACCOUNTS Timpson: Weller: Resolved that the following Capital Accounts in the total amount of $175,742.38 details of which are on file with the Treasury Office, be approved for payment and the Mayor issue orders on the Treasurer for same, and the Seal of the Corporation be attached hereto. Administration Reserve Barry Sandler Associates Capital Levy GEAC Canada Moffat Kinoshita Moffat Kinoshita Richmond Hill Public Library Vaughan Library Engineering Reserve N. Coombs Construction Recreation Development Keith F. Dove Services Reserve 25,785.00 68,760.00 Vic Priestly Contracting Vehicle Replacement Reserve Arkay Radio Ken Grimmett Woodbine Truck CARRIED 329.56 94,545.00 267.13 139.36 887.03 376.53 39,995.88 400.00 95,281.05 7,248.67 400.00 31,153.22 41,259.44 --·-·-···~···-~~-~----,_, '"~·~,~-•-, .. --·---~·---·-·----~~'----·•~<c~-~~~--~-,~~.~.~='-'·==·"""""'==<--=•=~-~~-~='~~"--'·~-~~---·-·--···-" -· . -----------~--··•-· ---,. .. ~----------·•·••--·----- COUNCIL MEETING ... MONDAY, JANUARY 20, 1986 - 2 - PASSING OF ACCOUNTS Timpson: Pedersen: Timpson: Barker: CORRESPONDENCE Resolved that the following accounts in the total amount of $3,610,804.55, details of which are on file with the Treasury Office, be approved by the Mayor for payment and the Mayor issue orders on the Treasurer, for same, and the Seal of the Corporation be attached hereto. Genera 1 Fire Department Works Department Parks Department Community Buildings: Parks Building Community Centre: Building Canteen Leisure Services: Victoria Hall Church Street Building Water Accounts Paid Prior to Council CARRIED 3,754.24 1,756.59 205.64 566.70 20,229.91 8,090.19 54,331.63 327.19 146.91 5,510.83 3,275.14 772.34 11,638.06 3,506,482.35 Resolved that the following account be approved for payment and the Mayor issue orders on the Treasurer for same, and the Seal of the Corporation be attached hereto. Capital Levy Vic Priestly Contracting Ltd. $4,490.00 CARRIED 3-1 Reid and Associates Limited re: Temperance Street Parking Lot Improvements -Project Number 1151 (Information, S. Seibert, S.K. Jones) 3-2 Dennis and Dorothy Reed, Aurora, Ontario re: Official Plan Review -100 Tyler Street (Ref. Planning Committee, S. Seibert, R.J. Harrington, A. Bridgeman 3-3 Conroy Dowson, Planning Consultants re: Mr. Robert Kelly, Official Plan Amendment # 37 (Ref. Planning Committee, L. Allison, R.J. Harrington, S. Seibert) 3-4 York Regional Housing Authority re: Traffic Problems -Orchard Heights Drive (Ref. Council in Committee) 3-5 Committee of Adjustment re: Submission A-26-85 (Lakeview Estates) Lot 51, Plan 65M2338 April Gardens (Information, Clerk to reply) 3-6 S.G. Wilson memo to K.B. Rodger re: David Dixon -Promotion from 2nd Class to 1st Class (Ref. Administration/Finance Committee) COUNCIL MEETING ••• MONDAY, JANUARY 20, 1986 - 3 - CORRESPONDENCE 3-7 Canadian Council of the Blind re: White Cane Week -February 2 - 8, 1986 Buck: Pedersen: (TABLED) Resolved that the week of February 2 to 8, 1986 be declared "White Cane Week" in the Town of Aurora and The Canadian National Institute of the Blind so advised of this proclamation. CARRIED 3-8 The York Region Roman Catholic Separate School Board re: Proposed Plan of Subdivision, Part Lots 76 and 77, Concession 1, M.M.A.H. 19T -85110 (Information, S. Seibert) 3-9 Reid and Associates Limited re: Industrial Parkway and Engelhard Drive Repairs and Final Paving Project Number 1158 (TABLED, RESOLUTIONS) 3-10 South Lake Simcoe Conservation Authority re: Final Report and Recommendations Lake Simcoe Environmental Management Strategy Studies (LSEMSS) (Ref. Council in Committee) 3-11 K.B. Rodger, Clerk-Administrator re: Notice to Boards, Commissions, Authorities or Other Agencies (Erikam Investments Inc.) (Information, S. Seibert) 3-12 K.B. Rodger, Clerk-Administrator re: Notice to Boards, Commissions, Authorities or Other Agencies (421183 Ontario Limited) (Information, S. Seibert) 3-13 K.B. Rodger, Clerk-Administrator re: Notice to Boards, Commissions, Authorities or Other Agencies (Highland Chev Olds Ltd.) (Information, S. Seibert) 3-14 K.B. Rodger, Clerk-Administrator re: Notice to Boards, Commissions, Authorities or Other Agencies (Alpen Haus Ltd.) (Information, S. Seibert) 3-15 Ministry of Municipal Affairs re: Training Incentive Grant -L. Allison (Information) 3-16 York Region Association for children and Adults with Learning Disabilities re: Learning Disabilities Weeks -February 17 to February 28, 1986 (TABLED) Jones: Resolved that the weeks of February 17 and 28, 1986 be Buck: proclaimed "Learning Disabilities Week'' in the Town of Aurora. Be It Further resolved that the York Region Association for Children and Adults with Learning Disabilities Association be advised it is a Council's policy that no proclamations are advertised in the paper. CARRIED 3-17 Town of Whitchurch-Stouffville re: Notice of Public Meeting - Proposed General Zoning By-Law (Ref. Planning Committee, S. Seibert) COUNCIL MEETING .•. MONDAY, JANUARY 20, 1986 - 4 - CORRESPONDENCE 3-18 Bell Canada re: Criteria for EAS (Information, Council Room) 3-19 Rotomatic Display Products Ltd. re: Arena Boards (Ref. Leisure Services Committee, F.J. Horvath) 3-20 Ministry of Transportation and Communication re: Zoning By-Law Amendment -Z-42-85, Z-41-85, OP-43-85 and Z-44-85 (Information, S. Seibert) 3-21 The Regional Municipality of York -Chairman re: Go Transit (Information) 3-22 E. Latimer, Aurora, Ontario re: IONA Corporation (Information) 3-23 The Regional Municipality of York -Chairman re: Mrs. Lorraine Post -GO Transit Service Buck: Timpson: 3-24 (TABLED) Resolved that this letter be received. CARRIED Wm.G. Walker memo to K.B. Rodger re: Services Rendered (Invoice Number 10725, 10726, 10727, 10734, 10736 and (TABLED, RESOLUTIONS) Professional Engineering 10705, 10710, 10720, 10721, 10737) 3-25 Armadale Properties Limited re: Official Plan Amendment (Information, S. Seibert, L. Allison) 3-26 Corbett and Associates, Barristers and Solicitors re: 584527 Ontario Limited purchase from Coach Hill Aurora Limited, Lot 26, Plan 65M-2122 3-27 The re: (Information, Clerk to reply) Regional Municipality of York -Chief Administrative Officer Specific Sites for Apartment and Retail Development (Ref. Economic Development Committee, T. Jones) 3-28 Town Twinning Association of Canada Inc. -Mayor of Lachine re: Participaction (Ref. Leisure Services Committee, F.J. Horvath) 3-29 Ministry of Transportation and Communications re: Highway 11 Connecting Link Speed Limits -Orchard Heights Boulevard Northerly (Ref. Council in Committee) 3-30 Association of Energy Management Analysts re: Membership Announcement (Ref. Administration/Finance Committee) 3-31 Stan and Helen Reed, Aurora, Ontario re: IONA (Information, R.J. Harrington) 3-32 John Goodbody, Aurora, Ontario re: IONA (Information, R.J. Harrington) ••••-•-••~~-·-~----~~----~·-··--• "'"'"''""'-••~·_,__...••·---~~~~·-· -· ·-· --~0?~==,--~~-.-·-~·~·~T>•MO~-~---·---·-~-~---·-~----' '. •-------•-••-•·•~·---··-··-·-------~.--• COUNCIL MEETING ... MONDAY, JANUARY 20, 1986 - 5 - CORRESPONDENCE 3-33 Mervin G. Faulkner Associates Ltd., Computer and Management Consultants re: Computer Study (Ref. Administration/Finance Committee) 3-34 Robert W. Sedore, Barrister and Solicitor re: Stoneman Agreement with the Town of Aurora -55 Temperance Street (Information, L. Allison) 3-35 Aaron Yermus, North York, Ontario re: Yermus -Industrial Building (Ref. Council in Committee) 3-36 Derkowski Payne Ltd •• Planning Consultants re: Rezoning (Ref. Planning Committee, K. Cerswell, C.E. Gowan) 3-37 Aurora Agricultural Society re: Aurora Horse Show (Ref. Leisure Services Committee, F.J. Horvath) 3-38 Township of King re: Resolution -Canadian Patriotism Buck: Pedersen: Jones: Barker: (TABLED) Resolved that this resolution be received. DEFEATED Resolved that the resolution from the Township of King be endorsed by the Council of the Town of Aurora. CARRIED 3-39 Geo-Environ Limited re: Official Plan Amendment -Bloomington Road, Part of Lot 11, Concession 2 (Information, S. Seibert, L. Allison, K. Cerswell) 3-40 Ministry of Municipal Affairs re: Proposed Amendment Number 34 to Official Plan -19-0P-0025-034 (Ref. Planning Committee, S. Seibert) 3-41 Association of Municipalities of Ontario re: Membership Invoice (Ref. Administration/Finance Committee) 3-42 The Regional Municipality of York -Engineering re: Bathurst Street/Henderson Drive Intersections (Ref. Council in Committee) 3-43 South Lake Simcoe Conservation Authority re: Zoning By-Law Amendment Number Z-42-85, Lot 58, Concession 1, Plan 246 (Information, S. Seibert) 3-44 94th R C (Air) C Squadron Newmarket re: Tag Days -April 24 to 26, 1986 Buck: Jones: (TABLED) Resolved that the 94th Squadron Royal Canadian Air Cadets be granted permission to hold tag days in the Town of Aurora from April 24 through 26, 1986. CARRIED COUNCIL MEETING .•. MONDAY, JANUARY 20, 1986 - 6 - CORRESPONDENCE 3-45 Geoffrey L. Moore Realty Inc. re: Application to Amend Zoning By-Law-St. Andrews Village (Ref. Planning Committee, S. Seibert, L. Allison) 3-46 Ontario Municipal Board re: OMB Files R850503 and R850504 Zoning By-Laws 2768-85 and 2769-85 (Information, C.E. Gowan) 3-47 Public Works Department re: Overtime -December 1985 (Ref. Public Works Committee) 3-48 Geoffrey L. Moore Realty Inc. re: St. Andrews Village (Ref. Planning Committee, S. Seibert, L. Allison) 3-49 Mayor John West memo to Members of Council re: St. Andrew's College Program Advertisement Weller: Buck: (TABLED) Resolved that an advertisement be placed in the St. Andrew's College, Lloyd C. MacPherson Tournament Program at a cost of $100.00. CARRIED 3-50 Stephen J. McCasey and Associates Inc. re: Alpen Haus Ltd., Lots 17-18 and 19, Cone. II, Town of Aurora Timpson: Jones: (TABLED) Resolved that permission be granted to Alpen Haus Ltd., to close in the two buildings and shingles the roofs. No further work to be undertaken on these buildings until proper zoning is in place on this property. CARRIED 3-51 The Queen's York Rangers re: Invitation -Freedom Scroll (Information, Council, K.B. Rodger) 3-52 R.L. Fear Limited re: Purchasing of Land (Ref. Economic Development Committee, K.B. Rodger) 3-53 D. Wardle memo to Administration and Finance Committee re: Dennis Pugh -Outstanding Account (Ref. Administration/Finance Committee) 3-54 D. Wardle memo to Administration and Finance Committee re: Tax Registrations 3-55 (Ref. Administration/Finance Committee) Urban Development Institute/Ontario (Information, Council, S. Harrington, K.B. Rodger) re: Workshop Series 1985/86 Seibert, Wm.G. Walker, R.J. 3-56 Ministry of Municipal Affairs re: Student Positions -Municipal Administration Program (Information, C.E. Gowan to reply) COUNCIL MEETING ••• MONDAY, JANUARY 20, 1986 - 7 - CORRESPONDENCE 3-57 Reid and Associates Limited re: Temperance Street-Parking Lot Improvements -Project Number 1151 (TABLED, RESOLUTIONS) 3-58 Reid and Associates Limited re: Pumping of Sanitary Holding Tank Mary Street Subdivision, Invitational Tender Number IT 1985-4 (TABLED, RESOLUTIONS) 3-59 Wm.G. Walker memo to K.B. Rodger re: Payment Certificate Number 2 (Final) -Installation of Valve Chambers in Regency Acres (Advice Pipeline Limited) (TABLED, RESOLUTIONS) 3-60 The Regional Municipality of York -Treasury re: York Durham Sewage Agreement (TABLED, RESOLUTIONS) 3-61 Reid and Associates Limited re: Temperance Street-Parking Lot Improvements -Project Number 1151 (TABLED, RESOLUTIONS) 3-62 Reid and Associates Limited re: Mary Street Extension -Pumping Station -Project Number 1096A (TABLED, RESOLUTIONS) 3-63 Strathy, Archibald and Seagram, Barristers and Solicitors re: Parkway Trunk Sewer Easement (TABLED, BY-LAWS) 3-64 Cliffgate Management re: IONA -Servicing Phase III (TABLED, To be distributed January 20, 1986) Buck: Resolved that a Public Information Meeting be arranged between Pedersen: Town of Aurora, staff, residents and engineering consultants to inform residents of what is taking place in this area. CARRIED Timpson: Resolved that the Clerk's Report be dealt with as outlined. Buck: CARRIED REPORTS OF COMMITTEES Report# 17-Public Safety Committee ... Various Matters The Committee respectfully submits the following: A meeting of the Pub 1 i c Safety Committee was he 1 d on Tuesday, January 7, 1986 at 6:30 p.m. in Committee Room One of the Administrative Centre. Present Were: Councillors Norm Weller, Tim Jones and Betty Pedersen, Fire Chief Stuart Wilson, Deputy Chief Fred Bolsby, Citizen members Terry Blaine, Warren Campbell, Charlie Clarke, Gordon Jones and Hildegard Knowles. Also in attendance was Mr. Terry Kirbyson. ,/"' COUNCIL MEETING ..• MONDAY, JANUARY 20, 1986 - 8 - REPORTS OF COMMITTEES Report# 17-Public Safety Committee ..• Various Matters (continued) A. DELEGATIONS 1. Letter # 2-72 -T. Ki rbyson re: Parking on George Street Mr. Kirbyson addressed the Committee and outlined his concerns with the parking on George Street in the vicinity of Wellington Street West and across from the George Street School. After discussion it is recommended that the parking by-law be amended to prohibit parking on both sides of George Street from number 30 north to Wellington Street. It is further recommended that the parking on the remainder of George Street be added to the list of matters referred to the Traffic Safety Study. B. CORRESPONDENCE 1. Letter # 2-62 -F.J. Bolsby memo re: Highland Gate Street Name The Committee would recommend that the Fire Department compile a list of street names that would, in their opinion, create possible confusion for the various emergency services departments and submit same to the next Public Safety Committee meeting for review. The Police Department, ambulance are to be contacted for their input also. The Committee expressed concerns about the approval by the Region of names that sound alike for use in the municipality. 2. Letter # 2-63 -F.J. Bolsby memo re: CNR Crossing -Engelhard Drive The Committee would recommend that CN be contacted and requested to meet with the Fire Department regarding the site problems that have arisen at this crossing as a result of the recent construction of the industrial buildings on Vata Court. Their input regarding the present configuration of the intersection and any possible improvements is to be soli cited. 3. Letter # 2-73 -York Region CAO re: Emergency Plan The Region By-Law implementing the Regional Emergency Plan was discussed briefly by the Committee. The Chief informed those present that the Town's Emergency Plan was under preparation and would be modified to coincide with the Regional provisions prior to finalization. C. OTHER MATTERS 1. Stop Signs -Timberline Trail A concern was expressed to one of the Committee members regarding the lack of stop signs along Timberline Trail. It is the recommendation of the Committee that as the street was recently completed and the construction activities in the area are not yet complete, the question of stop signs in this area should be referred to the Traffic Safety Study. COUNCIL MEETING .•• MONDAY, JANUARY 20, 1986 - 9 - REPORTS OF COMMITTEES Report# 17-Public Safety Committee ... Various Matters (continued) 2. Speed Limit Reduction -Orchard Heights Boulevard The Committee was made aware that the Regional Staff Report regarding the approva 1 of the By-Law to 1 ower the speed 1 imit on Orchard Heights Boulevard to 40 km/h recommended against the reduction. The Committee recommended that its previous position regarding this speed reduction be reaffirmed and that the Mayor be requested to follow up on this matter at Regional Council. 3. Traffic Safety Study -Terms of Reference The Committee expressed concern over the time taken to fi na 1 i ze the Terms of Reference for the Traffic Safety Study. The Committee recommends that the Director of Public Works be requested to liaise with the Regional Engineering staff to expedite the regional appointment of a representative to sit on the Steering Committee and further that the terms of reference be completed by the Steering Committee as soon as possible. It is hoped that consultants could be provided with the final terms of reference prior to the end of February and the Study commenced in March. 4. Committee Meeting Dates The citizen members were informed of the Committee meeting schedule and were orientated in the general area of the Committee's responsibility. D. RECEIVED AS INFORMATION 1. Letter # 1-141 -MTC re: Yonge Street and Orchard Heights Boulevard 2. Letter# 2-23 -MTC re: Subsidy Eligibility -Traffic Control Signals 3. Letter # 2-33 -York Region Police Department re: Training of Auxiliary Unit Members The meeting ended at 7:47 p.m. The next meeting of the Committee is scheduled for Tuesday, February 4, 1986 at 6:30 p.m. Weller: Jones: Resolved that Public Safety Committee Report# 17 dated January 7, 1986 be discussed item by item and accepted. CARRIED Report# 18-Public Works Committee ... Various Matters The Committee respectfully submits the following: A meeting of the Public Works Committee was held on Wednesday, January 8, 1986 at 7:30 p.m. in Committee Room Number 1 at the Administrative Centre. Present Were: Councillor E. Buck, Councillor R. Barker, Councillor N. Weller Councillor H. McKenzie, Director of Public Works William Walker and Waterworks Foreman Robert Cribbett who attended the meeting during the discussion of Items 5 and 10. COUNCIL MEETING ••. MONDAY, JANUARY 20, 1986 -10 - REPORTS OF COMMITTEES Report# 18-Public Works Committee ••. Various Matters (continued) 1. Letter # 1-112 (MacKenzie Request for Compensation -12 Davidson Road) The Director of Public Works expressed concern in that under the circumstances of this request for compensation, th,e homeowner is not eligible for compensation even though the problem was found to be a Town res pons i bil i ty. As a result of the homeowner not ca 11 ing the Pub 1 i c Works Department first, the homeowner has been penalized for being self-supportive in having taken steps to resolve his own problem. For this reason, in addition to the fact that the existing by-law makes reference to compensation, effectively requiring constant revision, the Director of Public Works suggested that he make an attempt to reword the sewer lateral policy in order to resolve both issues and report back to the Committee on February 5, 1986. The Committee concurs that this be done. 2. Sidewalk Matters (Snow Clearing for Seniors) The Committee finds itself in support of the conclusions drawn by the Administration and Finance Committee in their report of February 18, 1985, (Item 8) insofar as the non-enforceability of By-Law 2342-80. With this in mind and in addition to being aware of existing difficulties for those homeowners abutting areas where there is insufficient snow storage between curbs and sidewalk, the Committee would recommend that the Director of Public Works prepare an estimate outlining the cost of extending our sidewalk clearing program from its approximate 16 miles to a program encompassing a 11 Town-owned si dewa 1 k (approximately 36 miles) at the same plowing level-of-service currently being provided. The sanding of same will not be taken into consideration. Said report is to be completed prior to the Council meeting of January 20, 1986. 3. Orchard Heights Boulevard/Yonge Street Intersection The safety of this intersection has been referred to Public Works for comment. Being that a significant capital expenditure is required in order to accommodate the recommendations within the first paragraph of 1 etter # 19-107 (north and southbound 1 eft turn 1 anes comp 1 ete with centre medians and signalization modifications), the Committee would recommend that the Director of Public Works prepare an estimate for the reconstruction of this intersection and application be prepared for subsidy request. 4. Tims Request for Compensation (55 Murray Drive) As a result of s i dewa 1 k construction in front of her residence, Mrs. Tims parked on the old hydro property. The car became bogged down and had to be towed out. Mrs. Tims requests compensation for the tow. The Committee recommends the request be denied. 5. Water Service Repair (99 and 103 Wellington Street East) Being that Mr. Van Dyk of 103 Wellington Street East failed to undertake repairs to his private water service, being that the same homeowner declined to connect up to the new service provided by the town during the reconstruction of Wellington Street East as a result of the cost of same, being that said homeowner has recently connected to the new service as a result of the rupture of his private service (said service having been tied into his neighbour's private service), the Committee has instructed the Director of Public Works to proceed in recovering the initial expenditure in providing a separate service from watermain to streetl ine as we 11 as the costs incurred by Pub 1 i c Works in making the necessary repairs to privately-owned water service. COUNCIL MEETING .•. MONDAY, JANUARY 20, 1986 -11 - REPORTS OF COMMITTEES Report# 18-Public Works Committee •.• Various Matters 6. Letter # 1-119 (Moffat, Kinoshita Associates Incorporated -Water Flows' Public Works, at the request of Mayor West, have undertaken water flow tests in the vicinity of the future Leisure Service Complex and have provided relevant information to the Mayor who will provide the architect with same. 7. Letter # 1-177 (Sewer Lateral Rodding -Pat Doyle, 29 Algonquin Crescent' This matter has been disposed of by staff. 8. Request for a Street Light (West Limits of Dodie Street) The Committee feel that this request should more appropriately be referred to Public Safety, however, it was felt that recommendations made by Public Safety which might have a significant influence on the Public Works budget should be referred to the Public Works Committee for costing and comments. 9. 1986 Capital Works Program The Director of Public Works as well as the Town Consultant have submitted a joint report, a copy of which has been attached hereto. The Public Works Committee concur with same and would recommend Council approval. 10. Stake-Out (Locate) Seminar Being that liability is so much a concern, the Committee would recommend that permission be granted to send five Public Works employees to a seminar conducted by Heath Consultants Limited on February 25 to 27 inclusive covering the skills of accurately locating and staking out the location of underground plant. The taking of said course results in certification recognized by the courts. Registration fee has been established at $55.00 per enrollee, said fee including lunch. Employees wi 11 be broken into two appropriate groups in order not to render the Department understaffed on a given day. Of the five employees to be sent, three represent the waterworks crew, one the Waterworks Foreman, and the fifth an engineering employee. The meeting adjourned at 10:05 p.m. Item 1 Item 2 Buck: Jones: Item 2 Item 3 - 4 CARRIED AMENDMENT Resolved that Item 2 of Report# 18-Public Works Committee be referred to Council in Committee meeting scheduled for February 12, 1986. CARRIED CARRIED AS AMENDED CARRIED COUNCIL MEETING ..• MONDAY, JANUARY 20, 1986 -12 - REPORTS OF COMMITTEES Report# 18-Public Works Committee ... Various Matters (continued) Item 5 AMENDMENT Timpson: Jones: Resolved that the words "in providing a separate service from watermain to streetline" be deleted from this paragraph. Item 5 CARRIED AS AMENDED Item 6 -10 CARRIED Buck: Weller: Resolved that Public Works Committee Report # 18 dated January 8, 1986 be discussed item by item and accepted as amended. CARRIED Report# 19-Planning Committee ... Various Matters The Committee respectfully submits the following: A meeting of the Planning Committee was held on Monday, January 13, 1986 in the Administrative Centre at 7:30 p.m. Present Were: Councillor G. p.m.); Mrs. Secretary. Timpson, Chairman, Councillor E. Buck (7:45 S. Seibert, Planner; Mr. R.J. Harrington, Councillor M. Paivio sent his regrets as he had a previous commitment. A. REPORTS 1. Proposed Plan of Subdivision, Corridor Enterprises Incorporated Part of Lots 76 and 77, Concession 1 WYS, Housing Files 19T-85048 and 19T-81032 The Planner's Report was received by the Committee but was deferred to the next Planning meeting, with the recommendation that all members read same, and bring their copy to the meeting. B. RECEIVED FOR RECOMMENDATION 1. Letter # 2-35 -Ian James Lord, Gardiner, Roberts re: Miller Paving Town of Aurora The letter was discussed by the Committee and was deferred pending further information being received at a future Planning Meeting. 2. Letter # 2-54 -Town residents re: Granada Investments Apartment Proposal, Yonge Street South and Golf Links Drive Received and referred to "Special Meeting" of Thursday, January 23, 1986 at 7:30 p.m. with Mr. Shaw, his architect, the Citizens Committee and the Planning Committee. 3. Letter # 2-55 -Albert A. Bishop, Markborough Properties re: Commercial Plaza, Block A, R.P. M-57, Yonge Street North and Valhalla Court The Committee recommends new owner and discuss architecturally pleasing. that the Chief Building Official contact the ways to rectify the problem, which are COUNCIL MEETING ... MONDAY, JANUARY 20, 1986 -13 - REPORTS OF COMMITTEES Report# 19-Planning Committee ... Various Matters (continued) 4. Building, By-Law and Weed -1986 Budget Report The Committee discussed the Proposed Budget and recommended adoption with some minor revisions. 5. Letter # 3-2 -Mr. and Mrs. Dennis Reed, 100 Tyler Street re: Official Plan Review The Committee recommends the pub 1 ic be ad vi sed that a request has been received from the owners for a Medium Density Residential Designation, and the 1 etter be referred to the post-Public Meeting discussions of Council regarding the Draft Official Plan Review. C. RECEIVED AS INFORMATION 1. Letter # 1-176 -J.A. Stewart, Anton Kikas Limited re: Servicing Study, Aurora South Secondary Plan 2. Letter # 1-211 and # 1-216 -Notice of Public Meeting for two (2) Proposed Official Plan Amendments, Town of Whitchurch-Stouffville, Tuesday, January 26, 1986 3. Letter # 1-212 -H. Weinberg, Commissioner of Planning, Regional Municipality of York re: Proposed Plan of Subdivision 19T-85110 Part of Lots 76 and 77, Concession 1, Town of Aurora 4. Letter # 2-7 -A. Derkowski, Derkowski Payne Ltd. re: Subdivision Application The Orsi-Three Seasons property at St. John's Road 5. Letter # 3-17 -Notice of Public Meeting for Proposed General Zoning By-Law, Town of Whitchurch-Stouffville, Wednesday, February 5, 1986 All of the above letters were received by the Committee as information. 6. Letter # 2-6 -A.W. Anderson, Cliffgate Management Limited re: Rezoning Block 122, Phase 2, The IONA Corporation Referred to a future Public Planning Meeting. 7. Letter # 2-51 -W.D. Manson, MI Realty re: Alpen Haus Ltd. application for Official Plan Amendment request to be included in official Plan Review Previously dealt with by Council and referred to the Town's Official Plan Review. 8. Letter # 2-66 -Alvin Curling, Ministry of Housing re: "Assured Housing" strategy for the Province of Ontario The Committee received the document for study. 9. 1985 Town of Aurora Building Department Statistics The report was received as information. The Committee was amazed at the amount of 1985 Bui 1 ding Construction, and the revenue generated by the Building Permit Fees. 10. Letter # 3-3 -Conroy Dowson, Conroy Dowson Planning Consultants re: Official Plan Amendment # 37 -Mr. Robert Kelly Received as information as this item will be on the January 29, 1986 Public Meeting. COUNCIL MEETING ... MONDAY, JANUARY 20, 1986 -14 - REPORTS OF COMMITTEES Report# 19-Planning Committee ..• Various Matters (continued) D. BUILDING COURSES 1. Letter # 17-37 -Ministry of Housing Building Action Program -Courses for Building Inspectors This letter was dealt with at the October 21, 1985 Planning Meeting and it was then recommended that subject to money being included in the 1986 Budget and subject to the new Council's approval, that Building Department staff be permitted to attend two courses in 1986. 1. The Inspector and the House -two (2) weeks in Barrie, February 10 -14 and February 24 -28. 2. Legal Processes and Responsibilities -one (1) week in Orillia, January 20 -24. Both courses are fi 11 ed, however in March from 3 - 7 and 17 -21 in Sudbury, "The Inspector and the House" is being repeated, and on March 17 -21 "Legal Processes and Responsibilities" is being repeated in Orillia. The cost to the Town will be $250.00 and $200.00 respectively, plus transportation as the Province of Ontario pays the remainder. The Committee recommends that Doug Flucker attend the course in Sudbury and R.J. Harrington attend the course in Orillia, and the money be included in the Building Department Budget (#2100-49) for 1986. The meeting adjourned at 10:30 p.m. The next scheduled meeting is for January 20, 1986 at 7:30 p.m. Item A.1 Item B.1 -B.3 Item B.4 Timpson: Jones: Item B.4 Item B.5 -D.1 Timpson: Buck: CARRIED CARRIED AMENDMENT Resolved that the proposed 1986 Building Budget be referred to overall budget discussions. CARRIED CARRIED AS AMENDED CARRIED Resolved that Planning Committee Report # 19 dated January 13, 1986 be discussed item by item and accepted as amended. CARRIED Councillor Timpson in the Chair. COUNCIL MEETING .•. MONDAY, JANUARY 20, 1986 -15 - REPORTS OF COMMITTEES Report# 20-Administration and Finance Committee •.. Various Matters The Committee respectfully submits the following: A meeting of the Administration and Finance Committee was held on Monday, January 13, 1986 at 4:00 p.m. in the Administrative Centre. Present Were: Mayor John West, Councillors George Timpson, Betty Pedersen and Norm Weller, Clerk-Administrator K.B. Rodger, Treasurer Kelly Cerswell, Director of Public Works Bill Wa 1 ker, Works Foreman Bob Cri bbett and Purchasing Co-Ordinator Steven Jones. A. CORRESPONDENCE 1. Letter# 1-190-John Insley re: Taxi Licences The Committee recommends that taxi licences be granted as follows: One (1) -Aurora Taxi One (1) -York Taxi This is in compliance with the ratios established by Council in 1980. 2. Letter # 2-50 -L. Allison re: Request to attend Municipal Law Course -March, 1986 -Georgian College -$125.00 plus $38.00 for Materials The Committee recommends that the request be granted provided there is compliance with Council's educational policy. 3. Letter # 3-6 -Fire Chief S. Wilson Position of First Class Firefighter re: D. Dixon Promotion to The Committee recommends this promotion occur as it complies with the provisions of the current union contract. B. OTHER BUSINESS 1. Tax Registration Information The Committee recommends that the following properties be registered: 31325 42623 06677330 09600668 09600710 06677332 2. Outstanding Account -D. Pugh (Community Centre) The Committee recommends that the outstanding debt of D. Pugh, with the Community Centre, in the amount of $468.09 be written off due to personal misfortune. C. LETTERS RECEIVED AS INFORMATION 1. Letter # 2-41 -Ministry of Municipal Affairs re: 1986 Unconditional Grants Program COUNCIL MEETING ..• MONDAY, JANUARY 20, 1986 -16 - REPORTS OF COMMITTEES Report# 20-Administration and Finance Committee •.• Various Matters D. NEW BUSINESS 1. Cheque Signing Stamp The Committee recommends that: (a) A cheque signing stamp be authorized. (b) Cheques issued over $20,000.00 will continue to be signed manually by the Mayor and Treasurer. {c) Cheques issued between Council meetings will be signed manually. (d) Provisions will be made to incorporate payroll cheques on the signing stamp following the depletion of the current cheque supply, with a target date of January, 1987 for this system to be in place on the stamps. 2. Citizen Committee Members' Orientation and Social Meeting The Mayor's memo dated January 10, 1986 suggests February 6, 1986 for this meeting. The date is being changed to February 13, 1986 at 8:00 p.m. at the Fire Hall and the Committee recommends that plans for this evening proceed as outlined in the Mayor's memo. 3. Ontario Small Urban Municipalities (OSUM) re: Expenses for Board Member -George D. Timpson The Committee recommends that estimated mileage expenses of and estimated accommodation expenses of in respect to Councillor Timpson's duties and responsibilities as a newly appointed OSUM board member be allocated exclusive of the usual convention fund allowance. Item A.1 -D.2 CARRIED Councillor Pedersen in the Chair. Item D.3 Timpson: West: Item D.3 AMENDMENT Resolved that $210.00 for mileage expenses and $300.00 for accommodation expenses be inserted in Item D.3 and approved. CARRIED CARRIED AS AMENDED Councillor Timpson in the Chair. West: Pedersen: Resolved that Administration and Finance Committee Report # 20 dated January 13, 1986 be discussed item by item and accepted as amended and the Seal of the Corporation be attached hereto. CARRIED COUNCIL MEETING ••• MONDAY,' JANUARY 20, 1986 -17 - REPORTS OF COMMITTEES Report # 21 -Council in Committee Various Matters The Committee respectfully submits the following: A meeting of Council in Committee was held on Wednesday, January 15, 1986 at 7:30 p.m. in the Administrative Centre. Present 11ere: Mayor West and Councillors Barker, Buck, Jones, McKenzie, Pedersen, Timpson and Weller. Councillor Paivio on vacation. Councillor Betty Pedersen in the Chair. A. CORRESPONDENCE 1. Letter# 1-209 -Regional Clerk's Department re: Groundwater Supplies The Committee recommends this letter be referred to the Technical Committee for a report. 2. Letter # 2-39 -Moffat Kinoshita Questionnaire re: Family Leisure Complex The Committee recommends completion and then to Clerk-Administrator to be Aurora with respect to the that this letter be referred to staff for Council for finalization of same. The authorized to act on behalf of the Town of program. 3. Letter # 2-74 -Aurora Chamber of Commerce re: Building Maintenance Council in Committee recommends that this 1 etter be referred to the Leisure Services Committee for recommendation (e.g. -prioritizing, pricing, scheduling and alterations). 4. Letter # 3-4 -York Regional Housing Authority re: Traffic Problems It is the recommendation of the Committee that this letter be referred to the Public Safety Committee for a report. 5. Letter # 3-10 -South Lake Simcoe Conservation Authority re: Final Report and Recommendations (LSEMSS) Council in Committee recommends that this report be referred to Councillor McKenzie with a report back to the Council in Committee meeting of February 12, 1986. 6. Letter # 3-29 -Ministry of Transportation and Communications re: Highway 11 Connecting Link Speed Limits The Committee recommends that our member of the Legislature be requested to set up a meeting between the Town of Aurora, Region of York and the Minister of Transportation and Communications to petition for lower speed limits on this section of Yonge Street North. B. NEW BUSINESS 1. Format for Distribution of Agendas It is the recommendation of the Committee that a copy of all meetings be posted on the Notice Board in the lower hall area and further a copy to be placed in each Councillor's mail box. Council agendas to be placed in mail boxes. COUNCIL MEETING ... MONDAY, JANUARY 20, 1986 -18 - REPORTS OF COMMITTEES Report # 21 -Council in Committee ... Various Matters (continued) 2. Urban Development Institute Chairman Pedersen advised Council members of the Workshop being held on January 22, 1986 in Toronto. Any member wishing to attend to contact the Clerk-Administrator. C. UNFINISHED BUSINESS 1. Operational Transit Review -1985 -1990 This report to be discussed on February 12, 1986. The meeting adjourned at 8:58 p.m. Pedersen: Timpson: Timpson: Jones: Resolved that Council in Committee Report # 21 dated January 15, 1986 be discussed item by item and accepted. CARRIED Resolved that Item 9 on the Agenda "Unfinished Business" be heard at this time. CARRIED UNFINISHED BUSINESS 1. Bondi Property Status Buck: Barker: Heller: Barker: RESOLUTIONS Resolved that the Clerk-Administrator be directed to consult with the "Bondis" regarding this matter and report back to Council. CARRIED Resolved that the above matter be dealt with "In Camera". CARRIED 1. Payment Certificate Number 3 -Ontario Paving Limited Buck Heller: Resolved that, upon the recommendation of Reid and Associates Limited, Payment Certificate Number 3 (Reduction in Holdback) for Project Number 1158 (Industrial Parkway and Engelhard Drive Repairs and Final Paving) in the total amount of $15,385.70 be paid to Ontario Paving Limited and the Seal of the Corporation be attached hereto. CARRIED COUNCIL MEETING ... MONDAY, JANUARY 20, 1986 -19 - RESOLUTIONS 2. Payment of Invoices -Reid and Associates Buck: Heller: Resolved that the following invoices of Reid and Associates Limited: Project Advisory Services (Retainer -November) Yonge Street/Murray Drive Intersection Addington Place Yonge Street/Industrial Parkway Intersection Yonge Street Spot Improvements Vandorf Sideroad Resurfacing Parking Lot Improvements (Temperance/Wellington) Dunning Avenue Reconstruction Bathurst Street Trunk Watermain Vandorf Bayview Water Supply TOTAL Invoice Number Amount 10705 $ 1,490.54 10710 10720 10721 10725 10726 10727 10734 10736 10737 3,707.57 138.80 183.59 152.72 126.43 2,108.83 9,403.02 3,144.68 6,619.77 $27,075.95 Account 3100-38 3405-40 Eng. Reserve Ind. Pk. Acct. 3405-40 3360-40 3510-40 3360-40 Waterworks Res. 9140-38 in the total amount of $27,075.95 be paid and the Seal of the Corporation be attached hereto. CARRIED 3. Draft M-Plan Changes -IONA Corporation re: Tamarac (Phase II) Timpson: Buck: Resolved that the Planning Department of the Regional Municipality of York be advised that the Municipal Council of the Town of Aurora hereby concurs with the alterations to the draft M-plan for registration pertaining to the second phase of draft plan of subdivision 19T-83025 as enumerated hereunder: 1. The addition of one (1) lot within the phase two area sought to be registered with the total now being 120 lots as indicated on the draft M-plan. 2. The rea 1 i gnment of 1 ots 4 and 5 are shown on the draft M-plan. 3. The realignment of Lots 65, 66 and 67 all inclusive on the draft M-plan. 4. The addition of a 2.84 metre road widening on the south side of Henderson Drive and the addition of 0.3 metre reserves alonq the widenin[J blocks as shown on the draft M-plan. CARRIED COUNCIL MEETING ... MONDAY, JANUARY 20, 1986 -20 - RESOLUTIONS 4. Payment Certificate Number 2 -Temperance Street Parking Lot Buck: Weller: Resolved that, upon the recommendation of Reid and Associates Limited, Payment Certificate Number 2 for Project Number 1151 -Temperance Street Parking Lot Improvement, in the amount of $59,224.54 be paid to Vic Priestly Contracting Limited and the Seal of the Corporation be attached hereto. CARRIED 5. Payment of Invoices -Newmarket Disposal Ltd. Buck: Weller: Resolved that, upon the recommendation of Reid and Associates Limited, Invoices in the total amount of $2,700.00 for Pumping of Sanitary Holding Tank -Mary Street Subdivision (Invitational Tender Number IT 1985-4) be paid to Newmarket Disposal Ltd. and the Seal of the Corporation be attached hereto. CARRIED 6. Payment Certificate Number 2 (Final) -Advice Pipeline Limited Buck: Weller: Resolved that, upon the recommendation of Wm.G. Walker, Director of Public Works, and upon satisfactory completion of work performed, Payment Certi fica te Number 2 ( Fi na 1) in the total amount of $5,883.60 for the installation of valve chambers in Regency Acres, be paid to Advice Pipelines Limited and the Seal of the Corporation be attached hereto. CARRIED 7. Payment of Invoice -Regional Treasury re: York Durham Sewage Agreement Timpson: McKenzie: Resolved that the Invoice of The Regional Municipality of York -Treasury Department for York Durham Sewage Agreement 4th Quarter Charges in the tota 1 amount of $171,300.99 be authorized for payment and the Sea 1 of the Corporation be attached hereto. CARRIED 8. Payment of Invoice-Kalns Associates Limited Buck: Weller: Resolved that, upon the recommendation of Reid and Associates Limited, Invoice Number 3355 in the total amount of $2,219.55 for Project Number 1151 -Temperance Street Parking Lot Improvements be paid to Kalns Associates Limited and the Seal of the Corporation be attached hereto. CARRIED 9. Payment Certificate Number 1 -Rono Construction Limited Buck: Weller: Resolved that, upon the recommendation of Reid and Associates Limited, Payment Certificate Number 1 for Project Number 1096A -Mary Street Extension Pumping Station in the total amount of $35,820.00 be paid to Rona Construction Company Limited and the Seal of the Corporation be attached hereto. CARRIED COUNCIL MEETING ... MONDAY, JANUARY 20, 1986 -21 - BY-LAWS Timpson: Jones: Timpson: Buck: Timpson: Pedersen: Be It Hereby Resolved that: Bill Number 2822-86 - Bill Number 2823-86- Bill Number 2826-86 - Bill Number 2827-86 - ... be read a First Time. Being a By-Law to dedicate certain lands on Mary Street in the Town of Aurora as Public Highway Being a By-Law to establish an Ad Hoc Committee of Council and to appoint the members thereof Being a By-Law for the Expropriation of Lands Being a By-Law to exempt certain lands in the Town of Aurora from the Part Lot Control provisions of the Planning Act, 1983 CARRIED Be It Hereby Resolved that: Bill Number 2822-86 - Bill Number 2823-86 - Bill Number 2826-86 - Bill Number 2827-86 - Being a By-Law to dedicate certain 1 ands on Mary Street in the Town of Aurora as Public Highway Being a By-Law to establish an Ad Hoc Committee of Council and to appoint the members thereof Being a By-Law for the Expropriation of Lands Being a By-Law to exempt certain 1 ands in the Town of Aurora from the Part Lot Control provisions of the Planning Act, 1983 ..• be read a Second Time. CARRIED Be It Hereby Resolved that: Bill Number 2819-86 - Bill Number 2820-86 - Bill Number 2821-86 - .•. be read a Third Time. Being a By-Law to amend By-Law Number 2388-80, to Prohibit or Regulate the Erection of Signs or Other Advertising Devices, and the Posting of Notices on Buildings or Vacant Lots within the Municipality of the Town of Aurora Borrowing By-Law Being a By-Law to renumber certain properties within the Town of Aurora CARRIED COUNCIL MEETING •.. MONDAY, JANUARY 20, 1986 -22 - NOTICE OF MOTION 1. Councillor Jones -Procedure By-Law -reconsideration of Procedure By-Law NEW BUSINESS 1. Fund Raising -Leisure Complex Mayor West advised that tickets were now available for the Family Leisure Complex fund raising dinner to be held on March 22, 1986. 2. Grants from Wintario Mayor West advised that the decisions on grants from Wintario had been delayed one (1) week. 3. Armories -February 5, 1986 Council members are invited to the Armories on February 5, 1986. QUESTIONS BY MEMBERS OF COUNCIL 1. Family Lei sure Complex Presentation Councillor Buck requested that due to new Councillors being elected, Moffat Kinoshita be requested to make a presentation of the Family Leisure Complex. The Clerk-Administrator to arrange this meeting. ADJOURNMENT Jones: Resolved that the meeting be adjourned at 10:30 p.m. CARRIED Mayor