MINUTES - Council - 19851118MINUTES OF THE 20TH COUNCIL MEETING HELD IN THE
COUNCIL CHAMBERS, MONDAY, NOVEMBER 18, 1985
Present Were: Mayor Illingworth, Councillors Barker, Buck (8:05p.m.),
Ostick, Paivio (9:12p.m.), E. Stewart, N. Stewart and West.
Councillor T. Jones on vacation.
West: Resolved that the resolutions pertaining to Ice Skate
E. Stewart: Sharpening and the resignation of N. Weller be added to the
Agenda.
CARRIED
Mayor Illingworth read Section 108 of The Municipal Act.
DECLARATION BY MEMBERS
Councillor John West declared a possible Conflict of Interest in Accounts
paid to Home Hardware due to monetary interest and did not take part in or
vote on any question in this regard or attempt in any way to influence the
voting on such question.
CONFIRMATION OF MINUTES
Barker: Resolved that the Minutes of the Council Meetings of October
E. Stewart: 30 and November 4, 1985 be adopted as printed and circulated.
CARRIED
PASSING OF ACCOUNTS
West: Resolved that the following accounts in the total amount of
E. Stewart: $691,204.30 details of which are on file with the Treasurer's
Office, be approved by the Mayor for payment and the Mayor
issue orders on the Treasurer, for same, and the Sea 1 of the
Corporation be attached hereto.
General
Fire Department
Works Department
Parks Department
Community Buildings:
Factory Theatre
Band Shell
Parks Building
Community Centre:
Building
Canteen
Leisure Services:
Church Street Bldg.
Mahon Park
Victoria Hall
Water
Accounts Paid Prior to Council
CARRIED
$ 7,964.84
1,686.67
28,982.85
5,086.42
233.76
57.18
55.31 346.25
4,277.75
4,494.26 8,772.01
1,231.68
186.68
181.78
39.58 408.04
5,474.18
$631,251.36
'
COUNCIL MEETING .•• MONDAY, NOVEMBER 18, 1985
- 2 -
PASSING OF ACCOUNTS (continued)
West: Resolved that the Capital Accounts in the total amount of
E. Stewart: $135,727.16 details of which are on file with the Treasury
Office, be approved for payment and the Mayor issue orders on
the Treasurer for same, and the Seal of the Corporation be
attached hereto.
Administration Reserve
IBM Canada
Renaissance Office Supply
Capital Levy
Lloyd and Purcell
National Business Systems
Industrial Park
Aurora Hydro
Strathy, Archibald
Strathy, Archibald
Strathy, Archibald
Parks Reserve
Attridge Lumber
Ram Forest Products
Ram Forest Products
Recreation Development
Ambraska Construction
Attridge Lumber
Attridge Lumber
Crystaplex Plastics
Kelly's
Snowball Electric
Van Bakel Machine Shop
Vehicle Replacement
3M Canada Inc.
3M Canada Inc.
Waterworks Reserve
Aurora Hydro
Crothers
Stacey Electric
TOTAL ACCOUNTS
285.80
901.81
2,363.41
484.89
90.39
38.01
4.24
CARRIED
955.00
202.23
5,000.00
6,055.90
11,602.46
3,551.02
63.77
525.28
5,175.00
42.25
3,978.56
1,165.76
716.99
8.82
294.25
3,261.73
4,132.00
79,403.63
42.97
$ 1,157.23
$11,055.90
$15,153.48
$ 589.05
$11,087.38
$ 3,555.98
$83,578.60
$126,177.62
West: Resolved that the following Capital Account in the total
E. Stewart: amount of $13,211.67 details of which are on file with the
Treasury Office, be approved for payment and the Mayor issue
orders on the Treasurer for same, and the Seal of the
Corporation be attached hereto.
Vehicle Replacement
Northtown Ford Sales $13,211.67
CARRIED
COUNCIL MEETING ... MONDAY, NOVEMBER 18, 1985
- 3 -
CORRESPONDENCE
20-1 Anthony Bondi, Aurora, Ontario re: Extension of Closing Date
(Informati.on, Solicitor)
20-2 Gardiner, Roberts, Barristers and Solicitors re: Notice of Sale
Under a Mortgage
(Information, Treasury, R.J. Harrington, J.M. Insley)
20-3 K. Cerswell, Wm.G. Walker memo to Administration and Finance
Committee re:Water Billing and Commercial/Industrial Meter Reading
Administration
(Ref. Administration/Finance Committee)
20-4 F.J. Horvath memo to L. Allison re: Subdivision Agreement Cost
Estimates
(Information, Wm.G. Walker, L. Allison)
20-5 F.J. Horvath memo to L. Allison re: Southold Investments Ltd.
(Information, Wm.G. Walker, L. Allison)
20-6 Committee of Adjustment re: Submission A-22-85 (C.H. Franklin)
(Information, Clerk to reply, K. McFarlane)
20-7 Aurora Fire Department re: Activity Report -October 1985
(Ref. Public Safety Committee)
20-8 Weir and Foulds, Barristers and Solicitors re: Anderton purchase
from Picture Homes Development Inc./Granada Investments Limited - 6
Pinehurst Court
20-9
20-10
20-11
20-12
(Information)
Aiken, Capp, Barristers and Solicitors re: Registered Plan
65M-2340, Town of Aurora
(Information, L. Allison)
Stephen Peter Kaegi, Toronto, Ontario re: Request for Employment
(Information, Clerk to reply)
Aurora High School re: Aurora High School Yearbook
(TABLED, RESOLUTIONS)
Martin K.I. Rumack, Barristers, Solicitors re: Blocks 14 and 15
on Plan 65M-2207 and Blocks 5 and 6 on Plan 65M-2298, Town of Aurora
(Ref. Council in Committee)
20-13 Mrs. Lorraine Post, Aurora, Ontario re: Go Transit
20-14
20-15
20-16
(Ref. Council in Committee)
Bell Canada re: EAS Survey
(Information, Council)
Cliffgate Management Limited re: IONA -Phase II
(Information, Wm.G. Walker, L. Allison)
Christine Duncan, Aurora, Ontario re: Aurora Award -Letter of
Appreciation
(Ref. Council in Committee)
20-17 Federation of Canadian Municipalities re: National Municipal
Organization
(Ref. Administration/Finance Committee)
COUNCIL MEETING •.. MONDAY, NOVEMBER 18, 1985
-4 -
CORRESPONDENCE
20-18
20-19
20-20
Peter Barnard Associates re: TPF&C Ltd.
(Information)
Ministry of the Environment re: Andy Investments Limited
(Information, K.B. Rodger)
Authur G. Tull, Aurora, Ontario re: Citizen Appointment-
Committees
(Ref. Administration/Finance Committee)
20-21 The Regional Municipality of York -Health re: Application Number
Z-39-85 -No Objections
(Information, S. Seibert, L. Allison)
20-22 Holden, Murdoch and Finlay, Barristers and Solicitors re:
Phillips purchase from A.B. Cairns Limited, Lot 44, Plan M-2259,
south of Cranberry Lane
(Information, Clerk to reply)
20-23 McPherson and Shugart, Barristers and Solicitors re: 114 to 116
Yonge Street South, Aurora
20-24
20-25
20-26
20-27
20-28
20-29
20-30
20-31
20-32
20-33
20-34
(Information, S. Seibert, C.E. Gowan)
The Regional Municipality of York -Health re: By-Law Number
2780-85
(Information, L. Allison, S. Seibert)
The Regional Municipality of York-Clerk's re: Draft Plan of
Subdivision 19T-84079
(Information, S. Seibert, R.J. Harrington, H. Borgdorff, K.B.
Rodger)
Lakeview Estates Ltd. re: Letter of Undertaking
(Information, L. Allison)
South Lake· Simcoe Conservation Authority re: Erosion Control
Project -Aurora Civic Centre
(Ref. Council in Committee, F. J. Horvath)
The Lung Association re: Holly Days -December 13 and 14, 1985
(Ref. Administration/Finance Committee)
Ministry of Citizenship and Culture re: Ontario Public Library
Week
(Information)
Ontario Good Roads Association re: Road Runner
(Information)
Lebovic Enterprises re: Revlis Securities Proposed Subdivision
(19T-82013)
(Ref. Technical Committee, Wm.G. Walker, H. Borgdorff, S.
Seibert, L. Allison)
Aurora Downtown re: Survey Results
(Ref. Council in Committee)
Town of Ajax re: Policy Book Survey (Zone IV A.M.C.T.O.)
(Ref. Clerk to reply)
York Region Fire Prevention Officers Association re: Next Meeting
-November 18, 1985
(Information)
COUNCIL MEETING ... MONDAY, NOVEMBER 18, 1985
- 5 -
CORRESPONDENCE
20-35
20-36
20-37
20-38
20-39
20-40
Terry Ronney, Sutton, Ontario re: IONA Corporation -Tamarac Homes
(TABLED -Council in Committee -December 11, 1985)
Bell Canada re: Approval of EAS for Aurora
(Information)
Ministry of Revenue re: Report on Property Assessment and Practice
(Information, Council)
Wm.G. Walker memo to K.B. Rodger re: Recently Established Mileage
Policy
(Ref. Administration/Finance Committee)
Alfred J. Merrill, Aurora, Ontario re: Committee Appointments
(Ref. Administration/Finance Committee)
The Regional Municipality of York -Planning re: Proposed Official
Amendment, Part Lot 75, Concession 1, EYS (Private Tennis Club -
Kenneth Sinclair)
(Information, L. Allison)
20-41 The Corporation of the City of Cambridge -Administration re:
20-42
20-43
20-44
20-45
20-46
20-47
20-48
20-49
20-50
Performance Appraisal Forms
(Information, Clerk to reply)
Fogler, Rubinoff, Barristers and Solicitors re: Edsco
Construction Limited and Maini
(Information, Clerk to reply)
Town of Newmarket re: By-Law Number 1985-162 -Passed
(Ref. Planning Committee, S. Seibert)
Town of Newmarket re: By-law Number 1985-163-Passed
(Ref. Planning Committee, S. Seibert)
Town of Newmarket re: By-Law Number 1985-164 -Passed
(Ref. Planning Committee, S. Seibert)
Town of Newmarket re: By-Law Number 1985-165 -Passed
(Ref. Planning Committee, S. Seibert)
The Regional Municipality of York -Planning re: Proposed Plan
of Subdivision, Part Lot 82, Concession 1 (19T-85019)
(Information)
Ministry of Energy re: New Brochure -Small Hydro
(Information)
Ontario Petroleum Association re: Part IX of the Environmental
Protection Act Spills Regulation
(Ref. Public Safety Committee)
The York Region Board of Education re: Zoning By-Law 2780-85
(Information, S. Seibert)
20-51 The York Region Roman Catholic Separate School Board re: Proposed
20-52
Plan of Subdivision, Part Lot 82, Concession 1 WYS (19T-85103)
(Information, S. Seibert)
The York Region Roman Catholic Separate School Board re: By-Law
Number 2780-85
(Information, S. Seibert)
COUNCIL MEETING ••• MONDAY, NOVEMBER 18, 1985
- 6 -
CORRESPONDENCE
20-53
20-54
20-55
20-56
The Regional Municipality of York -Clerk re: Proposed Plan of
Subdivision 19T-82060
(Ref. Technical Committee, Wm.G. Walker, H. Borgdorff, R.J.
Harrington, S. Seibert)
The Independent News re: Christmas Greeting Ad
(Ref. Council in Committee)
Ministry of Municipal Affairs re: 1986 Data Collection
·(Information, Clerk to reply)
Ministry of Transportation and Communications re: Proposed Plan
of Subdivision Number 19T-85103, Part Lot 81, Concession 1 WYS
(Information, S. Seibert)
20-57 Assessment Region Number 14 re: Assessment Open House Information
Forums
20-58
20-59
20-60
20-61
20-62
20-63
20-64
20-65
20-66
20-67
20-68
(Information)
Wm.G. Walker memo to K.B. Rodger re: Interim Payment Certificate
Number 1 -Installation of Valve Chambers in Regency Acres (Advice
Pipelines Limited)
(TABLED, RESOLUTIONS)
Young, Owens and Wright, Barristers and Solicitors re: 34
Trillium Drive, Aurora, Ontario
(Information, Wm.G. Walker)
The Regional Municipality of York-Clerk's re: New Listing-
Elected Officials
(Information, Clerk to reply)
The Regional Municipality of York -Clerk's re: By-Law Number
R-772-85-16
(Information, Wm.G. Walker)
Aurora Hydro re: 1986 Capital Expenditures
(Ref. Administration/Finance Committee)
Zaroukian Holdings Ltd. re: Aurora Project -Building Permit
000057 (Yonge and Valhalla)
(Information, Wm.G. Walker)
Tetra Pak Inc. re: Letter of Appreciation
(Information)
Victoria Wood Development Corporation Inc. re: Sales Staff
(Information)
Rosalyn A. Gonsalves, Aurora, Ontario re: Committee Appointments
(Ref. Administration/Finance Committee)
Goodman and Carr, Barristers and Solicitors re: Granada
Investments Limited-56 Lot Plan of Subdivision (19T-84103)
(Information, L. Allison, Wm.G. Walker)
Goodman and Carr, Barristers and Solicitors re: 56 Lot Plan of
Subdivision (19T-84103) - A Certain Turning Circle Agreement
(Information, Wm.G. Walker, L. Allison)
/
COUNCIL MEETING •.. MONDAY, NOVEMBER 18, 1985
- 7 -
CORRESPONDENCE
20-69 Technical Committee memo to Mayor and Members of Council re:
IONA Corporation, Tamarac Phase II
(TABLED, L. Allison, Wm.G. Walker, S. Seibert)
West: Resolved that this letter be referred to Unfinished Business
E. Stewart: on the Agenda.
20-70
CARRIED
The Regional Municipality of York -Planning re: Proposed
Official Plan Amendment (Tennis Complex -OP-31-85)
(TABLED)
West: Resolved that the report of the Planner be accepted and the
E. Stewart: amendment be forwarded to the Ministry for their comments.
CARRIED
20-71 S.K. Jones memo to K.B. Rodger re: Tender for Domestic Fuel Oil
20-72
Buck:
Barker:
{TABLED, RESOLUTIONS)
The Equity Development Group Inc. re: Sales Office -Heron Homes
(Aurora) Ltd.
(TABLED)
Resolved that permission be granted to Heron Homes to place a
temporary Sales Office on Lot 79, upon the posting of a
$500.00 bond.
CARRIED
20-73 Cliffgate Management Limited re: IONA -Phase II
20-74
20-75
20-76
20-77
20-78
20-79
20-80
{TABLED, DELEGATIONS)
The Regional Municipality of York -Planning re:
Purchase Cochrane-Dunlop Limited, Part of Lot 80,
(TABLED, UNFINISHED BUSINESS)
Proposed
Concession 1, EYS
L. Allison .-memo to Mayor and Members of Council re: Revlis
Securities Ltd., Subdivision Agreement
(TABLED, NEW BUSINESS, S. Seibert, Wm.G. Walker, L. Allison)
Wm.G. Walker memo to K.B. Rodger re: Professional Engineering and
Survey Related Services Rendered, R.V. Anderson Associates Ltd. and
Holding and Jones Limited Invoi~es, Alliance Building Corporation
Obligations (Phase II)
(TABLED, RESOLUTIONS)
Wm.G. Walker memo to K.B. Rodger re: Payment Certificate Number 3
(Final) Alliance Industrial Subdivision-Phase II
(TABLED, RESOLUTIONS)
Ian Credman, Aurora, Ontario re: Letter of Appreciation
(Ref. Public Safety Committee, S.G. Wilson)
Aurora Hydro re: Hydro Facilities for Industrial Parkway North
Industrial Park
(TABLED, RESOLUTIONS)
R.J. Harrington memo to K.B. Rodger re: Bernardi Antiques -120
Yonge Street South
(TABLED, UNFINISHED BUSINESS)
COUNCIL MEETING ••. MONDAY, NOVEMBER 18, 1985
- 8 -
CORRESPONDENCE
20-81 S.K. Jones memo to K.B. Rodger re: Ice Skate Sharpening Tender
20-82
20-83
(TABLED, RESOLUTIONS)
S.K. Jones memo to K.B. Rodger re: Tender for the Demolition of
"The Browning House''
(TABLED, RESOLUTIONS)
N. Weller memo to C.E. Gowan re: Resignation
(TABLED, RESOLUTIONS)
West: Resolved that the Clerk's Report be dealt with as outlined.
Buck:
CARRIED
DELEGATIONS
1. Letter # 20-73 -Cliffgate Management Limited re: IONA -Phase II
Mr. A. Anderson, representing IONA Corporation addressed Council and
advised that the triangle piece of land in question was shown on the
ori gina 1 p 1 an as future 1 and deve 1 opment. He a 1 so stated it was not
part of the park dedication. Mr. Anderson requested the Council to
refer this land matter to staff for a report and further authorize the
signing of the Subdivision Agreement pending approval of the staff
report.
Buck:
Barker:
Resolved that this matter be referred to Unfinished Business
on the Agenda.
CARRIED
REPORTS OF COMMITTEES
Report# 122-Public Works Committee ... Various Matters
The Committee respectfully submits the following:
A meeting of the Public Works Committee was held on Monday, October 28, 1985
at 7:30 p.m. in Committee Room Number 1 at the Administrative Centre.
Present Were: Councillor L. Ostick, Councillor E. Stewart, Councillor R.
Barker and Director of Public Works Wm.G. Walker.
1. Snow Plough Routes
The Director of Pub 1 i c Works presented p 1 ans showing snow plough and
sanding routes. These show how the Town will be covered with minimum
crews and full staff.
The Committee recommends that these be submitted to Council and that the
Director of Public Works be present to answer questions.
The thurst of this proposal is to maximize the use of equipment when a
full crew is available and to establish a list of priorities when
partial crew only is available.
2. Mutual Sanitary Laterals
On account of the problems encountered when a blockage occurs in one of
these connections, it is recommended that it be made a pol icy when one
of these is uncovered, it is converted to 2 single connections in one
common trench.
. ~ ..
COUNCIL MEETING ... MONDAY, NOVEMBER 18, 1985
- 9 -
REPORTS OF COMMITTEES
Report# 122-Public Works Committee ... Various Matters
3. Reporting Relationship -Town Consultant
It is recommended that the clauses suggested in the attached memo be
adopted as Town Policy .
· .. 4. Letters, Memos Received as Information
Letter # 17-51 -Public Works Overtime -August 1985, Public Works
(Waterworks) Overtime -August 1985
Letter # 17-58 -Unsigned letter (Sidewalk -Henderson Drive)
Letter # 17-59 -Arnold van Ees (Sidewalk -Henderson Drive)
Letter # 17-74 -Ministry of Transportation and Communications
(Educational Program)
Letter # 18-18 -Region of York (Winter Sand)
Letter # 18-19 -Region of York (Highway Coarse Rock Salt)
Letter # 18-20 -1986 Ontario Good Roads Association Conference -
Accommodation
Letter # 18-104 -Reid and Associates Limited re: Dunning Avenue -
October 9, 1985
Letter # 18-119 -Pub 1 i c Works Overtime -September 1985, Pub 1 i c Works
(Waterworks) Overtime -September 1985
The meeting adjourned at 9:00 p.m.
Item 1
- 2
Item 3
CARRIED
AMENDMENT
West:
Buck:
Resolved that this matter be referred to the Administration
and Finance Committee for a report.
CARRIED
Item 3 CARRIED AS AMENDED
Item 4 CARRIED
Ostick: Resolved that Public Works Committee Report# 122 dated
E. Stewart: October 28, 1985 be discussed item by item and accepted as
amended.
CARRIED
Councillor West in the Chair.
Report # 123 -Administration and Finance Committee ... Water Billing and
Commercial/Industrial Meter Reading Administration
The Committee respectfully submits the following:
The Administration and Finance Committee met at 10:00 a.m. on Monday,
November 11, 1985 in the Administration Centre.
Present Were: Mayor Dick Illingworth, Councillors Earl Stewart and John
West, Treasurer K. Cerswell and Director of Public Works Bill
Walker.
COUNCIL MEETING ... MONDAY, NOVEMBER 18, 1985
-10 -
REPORTS OF COMMITTEES
Report # 123 -Administration and Finance Committee ... Water Billing and
Commercial/Industrial Meter Reading Administration (continued)
1. Present System
Aurora Hydro currently reads commercial and industrial water meters and
circulates and collects water billings. A monthly bill is forwarded to
the town accompanied by a cheque for water revenue received. Aurora
Hydro has now informed the town that monthly billing charges will
increase $1,500 to $1,600 per month in the early part of 1986. This
will bring annual billing charges into the range of $46,000 to $48,000.
The billing charge is broken into two components.
(a) 65 cents per consumer bill
(b) meter reading charges which vary proportionately with the number of
meters read.
Currently, 60 commercial/industrial meters are read on a regular basis.
Although there are approximately 1,000 commercial/industrial consumers,
most of these are unmetered since it has only been in the last five
years that meter installation be a requisite of site plan agreements.
It should be noted that 60 meters being read are not all metric meters.
Another discrepancy has been found where the conversion between gallons
and cubic meters has been incorrectly calculated.
2. Cost Consideration for Town to Assume Water Billing and Meter Reading
Administration
(a) Treasury Department
Estimated Annual Costs:
Postage:
Printing:
$11,000
12,000
$23,000
plus a one time charge of $3,000 for computer software.
(b) Department of Public Works
Meter Reader/Repairmen Salary
Vehicle Maintenance Costs
$23,000
3,000
$26,000
plus a one time charge of $10,000 for purchase of vehicle.
3. Advantages
Water billings will be directly related to the Tax System Roll Number to
provide maximum assurance that all consumers are being billed. In
addition, cash flow and interest income will be enhanced by receiving
cash directly rather than as monthly payment from Aurora Hydro. It is
a 1 so proposed that all commercia 1 /industria 1 consumers be brought onto
metered billing.
Combined annua 1 costs to undertake the admi ni strati on of water billing
and meter reading are estimated at $49,000. Although this is slightly
higher than that charged by Aurora Hydro, those costs could increase as
all commercial/industrial consumers are metered.
'
COUNCIL MEETING •.. MONDAY, NOVEMBER 18, 1985
-11 -
REPORTS OF COMMITTEES
Re ort # 123 -Administration and Finance Committee ... Water Billin and
Commercial/Industrial Meter Reading Administration continued
A staff review of water charges in Newmarket and Richmond Hill reveals
that Aurora charges its commercial and industrial consumers much less
than its neighbours.
4. Recommendation
(a) The Committee recommends that the staff report (20-3) be approved
in principle and forwarded to the incoming Council for inclusion in
the 1986 Budget.
(b) That staff be authorized to meet with Aurora Hydro to review
current meter reading and billing administration to ensure maximum
efficiency until such time as the administration is transferred to
the Town.
(c) That staff be authorized to obtain information as to a suitable
software package.
(d) That By-Law 2482-82 be reviewed in accordance with the staff report.
The meeting adjourned at 10:45 a.m.
Illingworth: Resolved that Administration and Finance Committee Report#
E. Stewart: 123 dated November 11, 1985 be discussed item by item and
accepted.
CARRIED
Report# 124-Council in Committee ... Various Matters
The Committee respectfully submits the following:
A meeting of Council in Committee was held on Wednesday, November 13, 1985
at 7:30 p.m. in Committee Room Number 1.
Present Were: Mayor Illingworth, Councillors Barker, Buck, Jones, Ostick,
Paivio, E. Stewart and West.
Councillor N. Stewart had a previous commitment.
Councillor Paivio declared a possible Conflict of Interest in Item 5 of the
Agenda -Unfinished Business -Committee of Adjustment A-7-85 (Ierfino) and
did not take part in or vote on any question in this regard or attempt in
any way to influence the voting on such question.
A. CORRESPONDENCE
1. Letter # 19-92 -Town of Richmond Hill
Libraries
re: Funding for Public
The Committee recommends that the Town of Aurora supports the resolution
pertaining to Funding for Public Libraries and the Town of Richmond Hill
be so advised.
2. Letter # 19-107 -Region a 1 Engineering re: Orchard Heights
L
Boulevard/Yonge Street
Council in Committee recommends that paragraph 1 of this letter be
referred to the Public Works Committee for a report. Paragraph 2 be
endorsed and forwarded to the Ministry of Transportation and
Communications for implementation.
COUNCIL MEETING ..• MONDAY, NOVEMBER 18, 1985
-12 -
REPORTS OF COMMITTEES
Report# 124-Council in Committee ... Various Matters(continued)
3. Letter # 19-109 -Mr. A. Brandt, MPP re: Spills Bill
The Committee recommends that the Ministry of the Environment be
requested to refer the proposed Spills Bill Regulation to a Legislative
Committee for a full, open and complete review so municipalities could
have input.
4. Letter # 19-120 -Mr. Peter Hodgkinson re: Taylor Family
The Committee recommends that this 1 etter be referred to the Lei sure
Services Committee for a report.
5. Letter # 20-21 -Mr. M. Rumack re: Packard Development purchase from
Markborough
Council in Committee recommends that the necessary by-law be prepared.
B. UNFINISHED BUSINESS
1. Letter of Credit/Bernardi Antiques
After discussing this matter Council in Committee would recommend that
it be deferred until Council scheduled for Monday, November 18, 1985 and
a written report be requested from the Director of Public Works as to
the drainage problem.
2. Parking Rear of 116 Yonge Street
Council in Committee recommends that a status report on this matter be
received for consideration at the next Council meeting.
3. Bondi Purchase
It is the recommendation
be received by Council
circumstances of one (1)
to the sales and if sales
4. M2 Designation
of Counci 1 in Committee that a written report
from the Clerk-Administrator outlining all
acre sales, the principles which were applied
were carried out in a fair and proper manner.
Council in Committee would request that Planner S. Seibert prepare a
written report to clarify the M2 Designation as it pertains to the
Wellington Street West property purchased by Cochrane Dunlop.
5. Sidewalks/Murray Drive
Counci 1 in Committee recommends that a report be requested from the
Director of Public Works as to the minimum boulevard that would be
acceptable for this area.
6. Committee of Adjustment/Ierfino
Council in Committee recommends that the Council object to the request
for reduction in parking spaces for this application (A-7-85).
7. Salary-Committee of Adjustment
It is the recommendation of Co unci 1 in Committee that the report on
salaries for the Committee of Adjustment be presented to Council on
November 18, 1985 for consideration.
8. Christmas Decorations
Council in Committee ratifies the decision taken by staff regarding
Christmas decorations for 1985.
'---·
COUNCIL MEETING ... MONDAY, NOVEMBER 18, 1985
-13 -
REPORTS OF COMMITTEES
Report# 124-Council in Committee •.. Various Matters (continued)
C. NEW BUSINESS
1. Invoice Works Department to Library-All Candidates Meeting
The Committee recommends that the cost of this invoice be taken from the
Grants Account.
2. Aurora High School Year Book
Council in Committee recommends that a full page advertisement be taken
in the Aurora High School Year Book at a cost of $120.00.
3. Snowploughing/Walkways
It is the recommendation of the Committee that the Director of Leisure
Services and the Director of Public Harks decide who will be responsible
for the snowploughing of walkways.
4. Witness Duty
5.
6.
Council in Committee recommends that volunteer Firefighters be covered
under the Town's Policy for Witness Duty reimbursement and further that
the statement in the amount of $145.00 be paid to E. Eveleigh and R.
Schneider.
Region of York -Water Supply Report
Council in Committee recommends that Council endorses the report of the
Technical Committee pertaining to the Region of York Water Supply report
and recommends that a copy of the Technical Committee report be
forwarded to the Region of York.
Christmas Closing
The Committee recommends that the Town Office be closed from Noon on
December 24 to December 29, 1985, open on December 30 and 31, 1985 and
closed on January 1, 1986.
7. Santa Claus Parade
Councillor Paivio reminded Council of the Santa Claus Parade on November
16, 1985 at 2:00 p.m. and invited Council members to ride on the Town
float.
8. Christmas Party-Fire Chief's memo re: Volunteer Firefighters
The Committee recommends that a letter be sent to the Fire Chief stating
that the budget for the 1985 Christmas Party has been set. As the Town
of Aurora has the following full time/part time employees -25 volunteer
Firefighters, 10 Community Centre workmen and 4 Crossing Guards this
could mean an additional 78 people making a total of 235 persons
attending the party. The fire regulation for the auditorium has been
set at 180 persons. For this reason, Co unci 1 waul d recommend that no
changes be made for this year and recommends that employees form their
own Social Club for the holding of social events. The Committee will
continue to make a contribution each year.
D. RECEIVED AS INFORMATION
1. Letter# 18-115 -Village Aid re: Fund Raising Program
2. Letter # 19-2 -B. Armstrong re: Yonge Street Apartment Complex
3. Letter # 19-7 -Director of Public Works re: Water Shortages -Upper
Pressure Zone
COUNCIL MEETING ••• MONDAY, NOVEMBER 18, 1985
-14 -
REPORTS OF COMMITTEES
Report# 124-Council in Committee ..• Various Matters
4. Letter# 19-13 -Ministry of Skills Development re: New Youth Program
5. Letter # 19-43 -CRTC re: Application by Telemedia Communications
6. Letter # 19-90 -S.L.S.C.A. re: Final Report and Recommendations -
LSEMSS
7. Letter# 19-100-Markborough Properties re: Valhalla Heights Project
8. Letter # 19-101 -H. Borgdorff re: Reconstruction of Dunning Avenue
9. Letter # 19-117 -Township of Puslinch re: Aggregate Act
10. Letter # 19-119 -Town of Durham re: School Bo.ards and Techers
Collective Negotiations Act
The meeting was adjourned at 9:08 p.m.
Item A.1
-C.2 CARRIED
Item C.3 AMENDMENT
Buck:
Barker:
Resolved that the words "and report back to Council" be added
to Item C.3.
CARRIED
Item C.3 CARRIED AS AMENDED
Item C.4
-D.10 CARRIED
Illingworth: Resolved that Council in Committee Report# 124 dated November
E. Stewart: 13, 1985 be discussed item by item and accepted as amended.
CARRIED
Report # 125 -Personnel Committee Committee of Adjustment
The Committee respectfully submits the following:
A meeting of the Personnel Committee was held on Monday, September 9, 1985
at 4:00 p.m.
Present Were: Mayor Dick Illingworth and Councillor Earl Stewart.
Councillor John West sent regrets. Councillor Richard Barker
was in attendance.
A. Salary/Committee of Adjustment
Item 3 of Administration and Finance Committee Report # 77 was adopted
by Council on July 15, 1985 as follows:
"Staff have carried out a comprehensive survey of salaries, number of
members, fees, etc. for all area municipalities within the Region of
York.
"Prior to making a recommendation to Council, the Committee recommends
that a meeting be arranged with the Chairman of the Committee of
Adjustment to review this information."
A meeting was held with Mr. Dennis Reed, Chairman of the Committee of
Adjustment on August 15, 1985. The following items were discussed:
COUNCIL MEETING ... MONDAY, NOVEMBER 18, 1985
-15 -
REPORTS OF COMMITTEES
Report# 125-Personnel Committee .•. Committee of Adjustment
1. Secretary
It is noted that Aurora is the only municipality of those surveyed who
employs a citizen as Secretary for the Committee of Adjustment. All
other municipalities use a staff member from the Planning or Clerk's
Department. Mr. Reed agreed that Council should consider designating a
staff member as Secretary of the Committee of Adjustment effective
January 1, 1986.
It should be noted that A. Bridgeman spends approximately one day on
each consent and one half day on each variance. K. McFarlane spends
approximately two hours on each application to prepare lists of names.
The Committee recommends that Council adopt in principle the appointment
of a staff member effective January 1, 1986 and that the Planner and
Clerk-Administrator submit a recommendation as to the most suitable
staff member and salary arrangements (see also item 6).
2. Number of Members
Section 43(5) of The Planning Act states:
"Where a Committee is composed of three members, two members constitute
a quorum, and where a Committee is composed of more than three members,
three members constitutes a quorum."
Of the seven municipalities surveyed,
Committee. Richmond Hill has a five member
that he prefers a five member Committee.
six have
Committee.
a three member
Mr. Reed advised
The Committee recommends that a three member Committee be appointed
effective January 1, 1986.
3. Members of Council on Committee
Section 43 (3) of The Planning Act states:
"The members of the Committee who are not members of a Municipal Council
sha 11 ho 1 d office for a term of the Council appointed them and members
of the Committee who are members of a Municipal Council shall be
appointed annually.
Georgina is the only municipality surveyed who has appointed a member of
Council as a member of the Committee of Adjustment. Mr. Reed suggests
that while it may be advantageous to have a member of Council on the
Committee, he believes that this may be a conflict of interest.
The Committee recommends that the Committee remain as citizen
appointments.
4. Honorarium for Committee Members
Per meeting honorariums range from a low of $35.00 in King to $62.00 in
Georgina with an average of $47.00.
By-Law 2661-84 sets the rate for members of the Committee at "$50.00 for
each sitting".
The Committee recommends that the rate remain as is.
'
'·~,-"-
COUNCIL MEETING ... MONDAY, NOVEMBER 18, 1985
-16 -
REPORTS OF COMMITTEES
Report# 125-Personnel Committee ..• Committee of Adjustment
5. Honorarium for Chairman
The honorari urn for Chairman is the same as that for member in four
municipalities. The remainder provides an honorarium ranging from
$100.00 to $200.00 at the end of the year in addition to the meeting
honora ri urn.
By-Law 2661-84 states that the Chairman shall receive an additional
$10.00 for each sitting.
The Committee recommends that the rate remain as is.
6. Honorarium for Secretary
Three municipalities pay an annual salary in the $23,000.00 to
$26,000.00 range, and two pay by the meeting at the same, or slightly
higher, than the member of the Committee.
By-Law Number 2661-84 states that the secretary "shall receive an
honorarium of $60.00 per application heard". It should be noted that
this is per application, not per meeting, and this creates some problems
for the members. Mr. Reed suggests that the by-1 aw be amended to read
per meeting instead of per application and that an honorarium of $500.00
be added.
In view of recommendation #1, the Committee recommends that the
honorarium as per By-Law 2661-84 be paid for 1985.
7. Fees/Consents
The fees for consents varies from a high of $600.00 to a low of $275.00
with an average of $394.00. The current fee in Aurora is $275.00. It
is estimated that the cost of a consent is approximately $226.00.
The Committee recommends that the fee for a consent be increased to
$350.00 effective January 1, 1986.
8. Fees/Variance
The fees for a variance varies from a high of $200.00 to a 1 ow of
$100.00 with an average of $151.00. The current fee in Aurora is
$100.00. It is estimated that the cost of processing a variance is
$185.00.
The Committee recommends that the fee for a variance be increased to
$150.00 effective January 1, 1986.
9. The Committee further recommends that the Chairman, Committee Members
and Secretary be advised of the above prior to being made public.
Illingworth: Resolved that Personnel Committee Report# 125 dated September
E. Stewart: 9, 1985 be discussed item by item and accepted.
CARRIED
Mayor Illingworth in the Chair.
' ' ~.,"/
COUNCIL MEETING .•. MONDAY, NOVEMBER 18, 1985
-17 -
RESOLUTIONS
1. Aurora High School Yearbook
E. Stewart: Resolved that authorization be granted to take out a full page
Ostick: advertisement in the Aurora High School Yearbook at a total
cost of $120.00 and the Seal of the Corporation be attached
hereto.
CARRIED
2. Tender Award -Demolition of Browning House
Ostick: Resolved that, upon the recommendation of Steven K. Jones,
E. Stewart: Purchasing Co-Ordinator, the tender for the demolition of "The
Browning House" be awarded to Vic Priestly Contracting Ltd. in
the total amount of $4,490.00 and the Seal of the Corporation
be attached hereto.
CARRIED
3. 496 and Penalties -Written Off
West: Resolved that the following 496 and Penalties in the amount of
E. Stewart: $6,874.30 be written off, details of which are on file in the
Treasurer's Office, be approved and the Mayor issue orders on
the same, and the Seal of the Corporation be attached hereto.
Taxes
Penalties
$6,715.02
159.28
$6,874.30
CARRIED
4. Appointment to Permanent Staff (Kelly Cerswell)
West: Resolved that, upon the recommendation of K.B. Rodger,
E. Stewart: Clerk-Administrator, and upon satisfactory completion of her
six (6) months probationary period, Mrs. Kelly Cerswell be
appointed Treasurer and to the permanent staff of the Town of
Aurora.
CARRIED
5. Tender -Domestic Fuel Oil (Petro Canada)
E. Stewart: Resolved that, upon the recommendation of Steven K. Jones,
Ostick: Purchasing Co-Ordinator, the tender for Domestic Fuel Oil be
awarded to Petro Canada at the quoted price of 0. 3750 per
1 i tre and $40.00 per hour for service ca 11 s and the Sea 1 of
the Corporation be attached hereto.
CARRIED
6. Interim Payment -Ministry of Transportation and Communications
Ostick: Resolved that a Petition for Interim Payment under the Public
E. Stewart: Transportation and Highway Improvement Act on the expenditures
for the period ending October 31, 1985 in the amount of
$909,062.00 be submitted to the Ministry of Transportation and
Communications.
CARRIED
COUNCIL MEETING ... MONDAY, NOVEMBER 18, 1985
-18 -
RESOLUTIONS
7. Interim Payment Certificate Number 1 (Advice Pipelines Limited)
Ostick: Resolved that, upon the recommendation of Wm.G. Walker,
E. Stewart: Director of Public Works, Interim Payment Certificate Number 1
for the Installation of Valve Chambers in Regency Acres in the
total amount of $50,288.40, effectively representing payment
in full save and except a 10% Construction Lien Act holdback
be paid to Advice Pipelines Limited and the Seal of the
Corporation be attached hereto.
Said costs should be charged against the Waterworks Reserve.
CARRIED
8. Payment Certificate Number 3 (Final) -Alliance Industrial Subdivision
Ostick: Resolved that, upon the recommendation of Wm.G. Walker,
E. Stewart: Director of Public Works, Payment Certificate Number 3 (Final)
Alliance Industrial Subdivision -Phase II in the total amount
of $13,577.46 be paid to Con-Drain Co. Ltd. and the Seal of
the Corporation be attached hereto.
Funds to be taken from the Alliance Trust Account.
CARRIED
9. R.V. Anderson Associates Ltd./Holding and Jones Limited -Payment of
Invoices
Ostick: Resolved that, upon the recommendation of Wm.G. Walker,
E. Stewart: Director of Public Works, Invoice Numbers 8825, 8887 and 8947
from R.V. Anderson Associates Ltd. in the total amount of
$1,552.64 and Invoice Number 3635 from Holding and Jones
Limited in the total amount of $4,860.00 for professional
engineering and survey related services for Alliance Building
Corporation Obligations (Phase II) be paid and all such
payments charged against the Alliance Trust Account and the
Seal of the Corporation be attached hereto.
CARRIED
10. Aurora Hydro Commission -Industrial Park Account
E. Stewart: Resolved that the account from the Aurora Hydro
Ostick: Commission in the amount of $42,367.15 re: hydro
facilities for Industrial Parkway North be paid and the Seal
of the Corporation be attached.
The account to be paid from the Industrial Park Account.
CARRIED
11. Ice Skate Sharpening Tender (Hotham Sports Centre)
West: Resolved that, upon the recommendation of Steven K. Jones,
E. Stewart: Purchasing Co-Ordinator and Fred J. Horvath, Director of
Leisure Services, the Tender for Ice Skate Sharpening be
awarded to B. Hotham Sports Centre in the total amount of
$125.00 per month plus 10% of skate sharpening revenue and the
Seal of the Corporation be attached hereto.
CARRIED
COUNCIL MEETING .•. MONDAY, NOVEMBER 18, 1985
-19 -
RESOLUTIONS
12. Resignation of Norman Weller
West:
Ostick:
Resolved that the resignation of Mr. Norm Weller effective
October 21, 1985 be accepted.
CARRIED
UNFINISHED BUSINESS
1. IONA Corporation
West: Resolved that staff be directed to report on what this
E. Stewart: piece of land could be used for and further the signing of
the Subdivision Agreement be held pending the completion of
the necessary drawings.
CARRIED
2. Letter # 20-74 -S. Seibert re: Proposed Land Purchase by Cochrane
Dunlop Limited
West: Resolved that this memo be received as information.
E. Stewart:
CARRIED
3. Bondi Purchase
Buck:
Barker:
Resolved that an extension of the closing date on this
purchase of Industrial Land be granted to the Bondis until a
complete report is received and considered by Council.
CARRIED
4. Letter # 20-80 -R.J. Harrington memo re: Bernardi Antiques
West:
Barker:
BY-LAWS
Resolved that grading of the land be checked by Town staff
immediately. Fencing and screening to be completed by April
30, 1986. Asphalting to be completed by June 30, 1986. Mr.
Bernardi be advised that all snow must be removed so no
drainage onto other properties takes place. Letter of Credit
to be called if work is not completed by the-dates set out.
CARRIED
West: Be It Hereby Resolved that:
E. Stewart:
Bill Number 2810-85 -
Bill Number 2811-85 -
•.. be read a First Time.
Being a By-Law to Adopt Official Plan
Amendment Number 38 (Graham et al)
Being a By-Law to Adopt Official Plan
Amendment Number 39 (Sinclair)
CARRIED
COUNCIL MEETING ... MONDAY, NOVEMBER 18, 1985
-20 -
BY-LAWS
West: Be It Hereby Resolved that:
E. Stewart:
Bill Number 2810-85 -
Bill Number 2811-85 -
Being a By-Law to Adopt Official Plan
Amendment Number 38 (Graham et al)
Being a By-Law to Adopt Official Plan
Amendment Number 39 (Sinclair)
••• be read a Second Time.
CARRIED
West: Be It Hereby Resolved That:
E. Stewart:
NEW BUSINESS
Bill Number 2809-85 -Being a By-Law to Amend By-Law Number
2388-80 (Sign By-Law)
•.• be read a Third Reading.
CARRIED
1. Letter # 20-75 -L. Allison
Agreement
re: Revlis Securities Subdivision
West: Resolved that this report be accepted.
Buck:
CARRIED
Congratulations were extended to the winners in the 1986 Elections by Mayor
Illingworth.
Mayor Illingworth presented Town cuff links to Councillors Len Ostick, Norm
Stewart and Earl Stewart.
Councillor John West presented a pen set and a gavel to Mayor Illingworth
and expressed appreciation for the knowledge of Government that the Mayor
had passed onto the Council members.
Council members expressed their thanks to staff for their co-operation and
assistance during the Council's term.
ADJOURNMENT
West: Resolved that the meeting be adjourned at 9:25 p.m.
CARRIED
Mayor Clerk