MINUTES - Council - 19850121r ,
I
MINUTES OF THE 2ND COUNCIL MEETING HELD IN THE
COUNCIL CHAMBERS, MONDAY, JANUARY 21, 1985 at 8:00P.M.
Present Were: Mayor Illingworth and Councillors Barker, Buck, Ostick, Paivio (8:14
p.m.), E. Stewart and N. Stewart.
Councillor West on vacation. Councillor Jones unable to attend due to another
committment.
CONFIRMATION OF MINUTES
Barker:
N. Stewart:
Resolved that the minutes of the Council meeting held on January 7,
1985 be adopted as printed and circulated.
CARRIED
PASSING OF ACCOUNTS
E. Stewart:
Buck:
E. Stewart:
Buck:
Resolved that the following accounts in the total amount of
$3,011,135.02, details of which are on file with the Treasurer's
Office, be approved for payment and the Mayor issue orders on the
Treasurer for same, and the Seal of the Corporation be attached
hereto.
Genera 1
Fire Department
Parks Department
Works Department
Community Buildings: Factory Theatre
Victoria Hall
Church Street
Parks Building
Community Centre: Building
Leisure Services
Water
Canteen
Accounts Paid Prior to Council
Account Payables Paid January 10, 1985
CARRIED
60.65
92.18
1 ,428. 79
858.88
6,788.45
1,521.12
258,143.81
999.29
2,459.05
18 ,080. 92
2,440.50
8,309.57
3,171.50
3,602.97
2,636,694.08
77,233.33
Resolved that the following Capital Accounts in the total amount of
$78,023.76, details of which are on file with the Treasurer's
Office, be approved for payment and the Mayor issue orders on the
Treasurer for same, and the Seal of the Corporation be attached
hereto.
Administration and Equipment Reserve
Officeland Inc.
Capital Levy
Richter and Associates
Industrial Park
Dominion Soil Investigation Inc.
Vehicle Replacement Reserve
Frink Canada
Waterworks Reserve
Regional Municipality of York
CARRIED
$ 2,046.00
799.61
277.30
36,791.95
38 ,108. 90
'' •'·'""""· ,-_..~---·'"· '••'•'•'·-~--"-""''"'~·=··-·~--~"·-·· """'·'·'-~-'·~~-~---~~~----~=-·~~-·"-~-.-,,_.,_,~.------- . ,-, ''-'---~,--. --~--.-. '''''~·--·-····------~---~------------
--~"'
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
- 2 -
CORRESPONDENCE
2-1 The Equity Development Group Inc. re: Heron Homes Project -Draft Approval
-South-east Corner of Wellington Street and Bathurst Street-Draft Plan of
Subdivision 19T-84037
(Information, Clerk to reply)
2-2 Marshall Macklin Monaghan Limited, Consulting Engineers, Surveyors, Planners
re: OPA Application-Beacon Hall -Golf and Residential Development-
Technical Reports
(Information, Wm.G. Walker, H. Borgdorff, S. Seibert, Council Room)
2-3 The Royal Bank of Canada re: Temporary Financing-Amount $297,800 (CAIP
Area # 1)
(Information, Clerk to reply, S.K. Jones)
2-4 Strathy, Archibald and Seagram, Barristers and Solicitors re: Aurora
Highlands Subdivision
(Information, L. Allison)
2-5 Wm.G. Walker memo to K.B. Rodger re: Salvage/Sale of Sewage Treatment
Plant Equipment
(Information, P. Gleason)
2-6 Carson, Poultney, Jones, Waugh, Rogers and Ponesse, Barristers and
Solicitors re: Hazelburn Farm Inc.
(Ref. Technical Committee, Clerk to reply)
2-7 R.J. Harrington memo to K.B. Rodger re: Letter# 21-49, Region of York
Engineering re: Five Year Forecast for Aurora
(Ref. Technical Committee-January 9, 1985)
2-8 Colleen E. Gowan memo to Technical Committee re: Letter of Credit/Site
Plan Agreements
(Ref. Technical Committee-January 9, 1985)
2-9 York Region Clerks' Committee re: Agenda -December 19, 1984
(Information, C.E. Gowan)
2-10 Henry Stolp Building Group re: Application for Amendment to Official Plan
(Information, S. Seibert, R.J. Harrington)
2-11 Cassels, Brock and Blackwell, Barristers and Solicitors re: Hazelburn Farm
Inc. Subdivision
(Information, Clerk to reply)
2-12 Reid and Associates Limited re: York-Durham Forcemain on Engelhard Drive
(Information, Wm.G. Walker)
2-13 Aurora Downtown re: Insurance Coverage -BIA Area
(Information)
2-14 Real Time Datapro Limited re: Voters Cards/ 1985
(Information, C.E. Gowan)
2-15 The Regional Municipality of York-Clerk re: 438615 Ontario Limited, Part
Lots 71 and 72, Concession 2
(Information, s. Seibert, R.J. Harrington)
2-16 Reid and Associates Limited re: Parkway Trunk Sewer and Industry Street
Outfall Sewer
(Information, Clerk to reply)
2-17 Brian Corbett, Aurora, Ontario re: Hunt Club Proposal
(Information, C.E. Gowan, s. Seibert)
----~ .... ,-... -,,_"'""'"•'"""~-·--,.···,<,-~""""'"'"''·'~·'-''"""~·-'·'-'·'~-~-~-~---.. ----.. -. "~"'"""-"-~'"-''"'"'"x."'">«""~'(."'"<'<'•''''"'''"'"""""'""'"'·"'"'"·,•"'""'y'"'"'"""-"'""'""~'=··'~"';<.'-'"'~~~~~-··~----
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
- 3 -
CORRESPONDENCE
2-18 Ministry of Municipal Affairs and Housing re: CAIP -Community Improvement
Plan Approval
(Ref. Planning Committee, Wm.G. Walker, s. Seibert, H. Borgdorff,
R.J. Harrington)
2-19 McPherson and Shugart, Barristers and Solicitors re: Waller sale to Noddle
-42 Tyler Street
(Information, Clerk to reply, Wm.G. Walker)
2-20 South Lake Simcoe Conservation Authority re: Meeting-December 15, 1984
(Information)
2-21 Reid and Associates Limited re: Yonge at Batson, S.P.S. and S.T.P., Site
S.P.S. -File Number 12
(Information, Wm.G. Walker, ·s.K. Jones, F.J. Horvath)
2-22 The Regional Municipality of York-Engineering re: Pedestrian Crossovers
(Information, Wm.G. Walker, S.K. Jones)
2-23 H. Borgdorff memo to Mayor Illingworth re: Final Paving/Industrial Parkway
and Engelhard Drive-Project Number 1158
(Information)
2-24 H. Borgdorff memo to Mayor Illingworth re: Mr. Bill Stevens -138 Wells
Street (Driveway Culvert)
(Information, Wm.G. Walker)
2-25 Reid and Associates Limited re: Invoices-Services Rendered
(Information, Wm.G. Walker)
2-26 Reid and Associates Limited re: Record of Transmittal
(Information, Wm.G. Walker, S.K. Jones)
2-27 South Lake Simcoe Conservation Authority re: Lake Simcoe Environmental
Management Strategy Studies -Implementation Phase
(Ref. Council in Committee-TABLED, DELEGATIONS, Wm. Johnson,
Wm.G. Walker, H. Borgdorff, S. Seibert)
2-28 Frank Cowan Company Limited re: 1985 Estimated Insurance Budget
(Information, S.K. Jones, 1985 Budget)
2-29 Southam Communications Limited re: Capital Works Forecast
(Information, Clerk to reply, Wm.G. Walker, F.J. Horvath)
2-30 S.K. Jones letter to Philips Information Systems re: Testing of our Micom
2000 for Possibile Emissions of Radiation
(Information)
2-31 Wm.G. Walker memo to Mayor Illingworth re: Five Year Capital Forecast
(1985 -1989) -Public Works Department
(Ref. Administration/Finance Committee, Public Works Committee,
K.B. Rodger)
2-32 Mitchell, Pound and Braddock, Consulting Engineers and Town Planners re:
Andy Investments Ltd.
(Information, Wm.G. Walker, H. Borgdorff, R.J. Harrington, S.
Seibert)
2-33 Assessment Region Number 14 re: Assessment of Condominium and Co-operative
housing units
(Information, Wm. Johnson)
2-34 Brian Corbett, Aurora, Ontario re: Relocation of Lakeview Sales Office
(Ref. Economic Development Committee, S. Seibert, Councillor E.
Stewart)
(
'---~--'
···---~
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
- 4 -
CORRESPONDENCE
2-35
2-36
Leggett, Peddle, Barristers and Solicitors re:
Agreement by Beacon Hall Residential Enterprises
and 75
(Information, s. Seibert)
Rezoning Official Plan
Limited, Parts of Lots 74
Carson, Poultney, Jones, Waugh, Rogers and Ponesse, Barristers and
Solicitors re: Hazelburn Farm Inc.
(Information, L. Allison, K.B. Rodger)
2-37 Ministry of Transportation and Communications re: Proposed Plan of
Subdivision Number 19T-84079, Part Lots 71 and 72, Concession 1, WYS
(Hunters Hills/Elderberry)
(Information, S. Seibert, Wm.G. Walker, H. Borgdorff, R.J.
Harrington)
2-38 Ontario Good Roads Association re: O.G.R.A. Special Dinner -Monday,
February 25, 1985
(Ref. Public Works Committee, Wm.G. Walker)
2-39 Wm.G. Walker memo to K.B. Rodger re: Entrance Gates -Lakeview Estates
Subdivision
(Ref. Council in Committee)
2-40 Wm.G. Walker memo to K.B. Rodger re: Hydro Substation Facility-Murray
Drive
(Ref. Council in Committee)
2-41 Marshall Macklin Monaghan Limited, Consulting Engineers, Surveyors, Planners
re: Proposed Golf Clurse/Tennis Centre/Residential Development (Beacon
Hall Golf and Residential Club)
2-42
(Information, S. Seibert, R.J. Harrington, Wm. Johnson)
Kennel Inn re: Health Department Quarantine
(Information, Wm. Johnson)
2-43 Wm.G. Walker memo to Members of Council re: 1984 Staff Christmas Party
(Information)
2-44 Goodman and Carr, Barristers and Solicitors re: Southold Investments
Limited sale of lots on Plan 65M-2247
2-45
(Information, K. McFarlane, Wm. Johnson)
Paul Theil Associates Limited, Consulting Engineers
Investments-Phase I, Occupancy of Lots 22, 73, 23,
(Information, Wm.G. Walker, R.J. Harrington,
re: Southold
35, 41 and 72
S. Seibert)
2-46 C.E. Gowan memo to Administration and Finance Committee re: Occupational
Health and Safety Newsletter
(Information)
2-47 The Regional Municipality of York-Treasury re: York Durham Sewage
(Information, Wm.G. Walker, Wm. Johnson)
2-48 K.B. Rodger memo to Administration/Finance Committee re: Clerks and
Administration Department
(Ref. Administration/Finance Committee, Council members)
2-49 Dorothy Wardle memo to Administration/Finance Committee re: Increasing
Charge for Tax Certificates
(Ref. Administration/Finance Committee)
2-50 F.J. Horvath memo to Mayor Illingworth re: Town of Aurora Christmas Party
(Ref. Administration/Finance Committee)
•---·-""'~'~"'-'·'·'" •'o">o'-'-' h,<,·><•"='«~<~~"'~-~·~·~--~ <"<M-•·---------•==~•->"AO-'o-''' '<'•'•••, ••·~~•'•'-'W•~ ·o•-•••••w•• -·---~·· •••••~•••--•••·------------••••-,, ,,,, ,, ·-··
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
- 5 -
CORRESPONDENCE
2-51 Cravit and Dexter, Barristers and Solicitors re: Wellington Street West
Easement
(Information, Clerk to reply, Solicitor)
2-52 Corbett and Associates, Barristers and Solicitors re: Willow Farm/Rogers
Estate, Part Lot 85, Concession 1 WYS
(TABLED, DELEGATIONS, Ref. Planning Committee, R.J. Harrington, S.
Seibert)
2-53 R.J. Harrington memo to Mayor and Members of Council re: Mary Street and
Industrial Parkway
(Ref. Council in Committee)
2-54 L. Allison memo to K.B. Rodger re: Status of Subdivision Agreements
(Information, s. Seibert, R.J. Harrington, K.B. Rodger)
2-55 Mr. and Mrs. Walter Blackman, Aurora, Ontario re: Intersection -Orchard
Heights and Yonge Street
(Information, Wm.G. Walker, Clerk to reply)
2-56 Ian M. Wilkie, Aurora, Ontario re: Proposed Development -Devins Drive on
Crawford Rose
(Information, Clerk to reply)
2-57 Jim Barron and Bill Jenkins, Aurora, Ontario re: Application for Amendment
to Zonin~ By-Law
(Ref. Planning Committee, R.J. Harrington, S. Seibert)
2-58 Urban Development Institute/Ontario re: Workshop# IV -"The Industrial
and Commercia 1 Marketplace: Current and Future Trends and Opportunities"
(Information, Councillor E. Stewart)
2-59 McChesney and Rogers, Barristers and Solicitors re: Frederick Horvath
(Information, Wm. Johnson)
2-60 Macroplan Limited re: Lot 8, Estate Lots, Lakeview's St. Andrew's
Subdivision (554048 Ontario Limited)
Buck:
Ostick:
(TABLED)
Resolved that permission be granted to Macroplan Limited to erect a
model home on Lot 8, of proposed M-Plan pertaining to the second
Phase of Draft Plan 19T-80060.
CARRIED
2-61 Aurora Residents -Petition re: Magna International Building
(TABLED, DELEGATIONS)
2-62 Aurora Hydro re: Invoice dated December 14th, 1984 -Road Reconstruction
Project Number 1039
(Information, Councillor West)
2-63 Strathy, Archibald and Seagram, Barristers and Solicitors re: Town of
Aurora sale to Parravano -Part Lot Number 14, Plan Number 132
(Information, Wm. Johnson)
2-64 Ontario Municipal Board re: By-Law Number 2679-84 (Z-09-84)
(Information, s. Seibert)
2-65 Wm.G. Walker memo to K.B. Rodger re: Professional Engineering Services
Rendered (Invoice Number 9946)
(TABLED, RESOLUTIONS)
,.-A
:"·"-·-~
, I
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
- 6 -
CORRESPONDENCE
2-66 John Verdoold, Newmarket, Ontario re: Benefit Plans
(Ref. Administration/Finance Committee)
2-67 Heart and Stroke Foundation of Ontario re: February is Heart and Stroke
Month
Buck:
E. Stewart:
(TABLED)
Resolved that the month of February be proclaimed "Heart and Stroke
Month" in the Town of Aurora and permission be granted to the
Association to fly their flag at the Community Centre.
CARRIED
2-68 Girl Guides of Canada re: Permission to Fly World Flag
{TABLED)
E. Stewart:
Buck:
Resolved that permission be granted to the Aurora North and South
Districts of the Girl Guides of Canada to fly their "World Flag" at
the Administrative Centre from February 16 to 24, 1985.
CARRIED
2-69 Paul Theil Associates Limited, Consulting Engineers re: Salpam Investments
Limited Proposed Subdivision-Phase II (Bathurst and Wellington Streets)
(Information, s. Seibert, Wm.G. Walker)
2-70 Kennel Inn re: Quarterly Report -October/November/December 1984
(Ref. Administration/Finance Committee)
2-71 The Regional Municipality of York-Planning re: Draft Aurora South
Secondary Plan
(Ref. Planning Committee)
2-72 R.J. Harrington memo to Mayor and Members of Council re: Staff
Requirements for 1985
(Ref. Administration/Finance Committee)
2-73 Ministry of Municipal Affairs and Housing re: Municipal Administration
Program
(Ref. Administration/Finance Committee, C.E. Gowan)
2-74 The Regional Municipality of York-Clerk's re: Amendment-Regional Roads
Consolidation By-Law Number R-649-80-49
(Information, Wm.G. Walker)
2-75 The Metropolitan Toronto and Region Conservation Authority re: Information
on Town
(Information, F.J. Horvath)
2-76 The York Region Roman Catholic Separate School Board re: Proposed Plan of
Subdivision, Part Lots 71 and 72, Ministry of Municipal Affairs and Housing
File 19T-84079 (Hunters Hills/Elderberry Trail)
(Information, S. Seibert)
2-77 The York Region Roman Catholic Separate School Board re: Proposed Plan of
Subdivision, Part Lots 81 and 82, Cone. 1, WYS, Ministry File 19T-81100
(Sal pam)
(Information, S. Seibert)
2-78 Ministry of the Environment re: Environment Minister Brandt appoints Chief
Inspector to Direct Special Investigations Unit
(Information, J.M. Insley)
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
- 7 -
CORRESPONDENCE
2-79 York Regional Board of Commissioners of Police re: Crossing Guards
(Ref. Council in Committee)
2-80 Ministry of Transportation and Communications re: Uniformity in Pedestrian
Crossovers (MTC Review Report)
(Ref. Public Safety Committee, Wm.G. Walker)
2-81 Committee of Adjustment re: Submission B-10-84 (Celta Construction Limited
and Eddie Tatone and Domenic Valsi, Lot 29 and Lot 31, Part 3 and Part 4,
Plan 65R-3453)
(Information, K. McFarlane)
2-82 Committee of Adjustment re: Submission B-9-84 (Keith W. Foote) Part Lots
14 and 15, Plan Number 30, 80 Tyler Street
(Information, K. McFarlane)
2-83 The Regional Municipality of York-Health re: Rabies Control Notification
(Information, K. McFarlane)
2-84 The Regional Municipality of York -Health re: Application for Amendment
to Zoning By-Law (Henry Stolp Building Group -Z-05-85)
(Information, S. Seibert)
2-85 The Regional Municipality of York-Health re: Files Z-03-85 and OP-02-85
(Andy Investments Limited)
(Information, S. Seibert)
2-86 The Regional Municipality of York-Health re: File Z-41-84 (Heron Homes
(Aurora) Ltd.
(Information, s. Seibert)
, ... , 2-87 Central Ontario Travel Association re: Summer/Fall Fairs
(Information, F.J. Horvath to reply)
2-88 IONA re: Aurora Subdivision-19T-83025
(Information)
2-89 The Liquor Licence Board of Ontario re: Reclassification-Tan's
Restaurant ·
(Information)
2-90 John Simmons, Aurora, Ontario re: Town of Aurora Award
(Information) ·
2-91 Ministry of Transportation and Communications re: Ministry Directive
(Information, Wm.G. Walker, H. Borgdorff, D. Wardle)
2-92 The Regional Municipality of York-Clerk's re: Draft Plan of Subdivision
19T-81032
(Information, S. Seibert)
2-93 Metropolitan Toronto Police re: School Safety Patrol Program
(Ref. Public Safety Committee)
2-94 Ministry of Energy re: News Release-December 4, 1984
(Information, Councillor T. Jones)
2-95 The Regional Municipality of York-Planning re: Proposed Official Plan
Amendment (Application by Marshall Macklin Monaghan Ltd., on behalf of
Beacon Hall Golf and Residential Club)
(Information, S. Seibert)
2-96 The York Region Board of Education re: Application for Amendment of Zoning
By-Law 2213-78 (Henry Stolp Building Group)
(Information)
---···•~»-•'-'•'""~~-,,.,<-;,"''·o."..Co','-'"•~-,.,,_.,.,."""-"'•"'~''"'~:<'·''~'-"M·--•~-;--~.-.. -. -·""7'".->"-=""A"'Ci<."-='<<'C<>--,('>.->.~,x:;_}.?;"OY;:FS'J'>%'t.~'.~.N~'><"Y<<;OO>"OcC<0:,'"'·~'"'"'"''•''-'•'v'<O>'~'C-Vo'~~·NA~o·o•;y_.,~,.~.,~----------c-·•-••o•·~-··---·--~···•·•• •···-·••
L .. ~-·
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
- 8 -
CORRESPONDENCE
2-97 The York Region Board of Education re: Application for Amendment of Zoning
By-Law 2213-78 (Malone Given Parsons Limited -Z-41-84)
(Information, S. Seibert)
2-98 The York Region Board of Education re: Official Plan of Aurora (OP-04-85)
(Information, s. Seibert)
2-99 Catholic Community Services of York Region re: Residential Service for
Young Mothers
(Information, s. Seibert)
2-100 James Aylesworth, Aurora, Ontario re: Aurora Arts and Culture Fund
(Information)
2-101 Ministry of Government Services re: Pine Ridge School
(Information)
2-102 CNIB re: White Cane Week -February 3 -9, 1985
{TABLED)
E. Stewart:
Ostick:
Resolved that the week of February 3 to 9, 1985 be proclaimed "White
Cane Week" in the Town of Aurora.
CARRIED
2-103 The York Region Board of Education re: Proposed Shared Use Agreement (Andy
Investments Limited-Aurora High School)
(Ref. Leisure Services Committee, F.J. Horvath)
2-104 South Lake Simcoe Conservation Authority re: Proposed Plan of Subdivision
19T-84079, Part Lots 71 and 72, Cone. 1 WYS
(Information, S. Seibert)
2-105 Ministry of Natural Resources re: Commercial Fishing Indust"Y
(Information)
2-106 Ministry of Natural Resources re: Proposed Plan of Subdivision 19T-81100,
Part of Lots 81 and 82, Cone. 1 WYS
(Information, S. Seibert)
2-107 Ministry of the Environment re: Survey and Evaluation of Protective
Coating Systems for Steel Water Storage Tanks
(Ref. Public Works Committee, Wm.G. Walker)
2-108 Ministry of Transportation and Communications re: Municipal Road Funding
·(Ref. Council in Committee)
2-109 The Regional Municipality of York-Chairman re: "Profile" -Statistical
Information on the Region of York
(Information, Council Room)
2-110 South Lake Simcoe Conservation Authority re: Zoning By-Law 2213-78
{OP-02-85 and Z-03-85)
(Information, s. Seibert)
2-111 Reid and Associates Limited re: W.M.I. Canadian Landfill Division Site
Number 1
(Ref. Technical Committee, Council in Committee)
2-112 Macroplan Limited re: Yonge Aurora -19T-79014
{TABLED)
Buck:
Ostick:
Resolved that Macroplan Limited proceed to prepare a plan for Phase
II, showing a similar mix of lots (e.g.-35ft., 40ft., 50 ft.)
single family lots with some 50 ft. -60 ft. 1 ink/semi lots, as
shown in Phase I.
CARRIED
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
- 9 -
CORRESPONDENCE
2-113 S. Seibert memo to C.E. Gowan re: Waterworks Area Study
(TABLED, DELEGATIONS)
2-114 Strathy, Archibald and Seagram, Barristers and Solicitors re: Statement of
Account
(Ref. Administration/Finance Committee, Wm. Johnson, K.B. Rodger)
2-115 Reid and Associates Limited re: Road Construction 1985
(TABLED)
E. Stewart:
Buck:
Resolved that this matter be approved in principle, date of the Open
House to be worked out by the Clerk-Administrator and the Engineer.
CARRIED
2-116 IONA re: Aurora Subdivision-Henderson Drive
(TABLED)
Buck:
Ostick:
Resolved that the IONA Corporation be granted permission to erect a
temporary sales trailer at the location shown on the attached plan,
upon the posting of a $1,000.00 bond, and further permission to
erect an 8' X 10' direction sign on the south-east corner of lands
at Yonge Street and Allaura be granted.
CARRIED
2-117 St. Andrew's College re: Permission to Hang a Banner
(TABLED)
Buck:
Ostick:
Resolved that permission be granted to St. Andrew's College to hang
their Banner across Yonge Street from February 11 to 18, 1985 upon
receiving approval from the property owners.
CARRIED
2-118 The York Region Boa.rd of Education re: Invoice -Hydro and Gas
(Information, Wm. Johnson)
2-119 Patricia A. Jones-Hutt, Aurora, Ontario re: Enclosure of Porch-69
Industrial Parkway South
Ostick:
E. Stewart:
(TABLED)
Resolved that this letter be referred to Council in Committee report
on the Agenda.
CARRIED
2-120 The Regional Municipality of York-Legal re: "Planning by Agreement"
(TABLED)
E. Stewart:
Ostick:
Resolved that Councillor E. Buck. Councillor M. Paivio and Mr. L.
Allison, Administrative Clerk, be granted permission to attend this
seminar.
CARRIED
2-121 Thomas McBroom Associates Ltd. re: Landscape Analysis -Beacon Hall Golf
and Residential Club
(Ref. Planning Committee, s. Seibert, Wm.G. Walker, H. Borgdorff,
R.J. Harrington)
~-
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-10 -
CORRESPONDENCE
2-122 Ministry of Municipal Affairs and Housing re: Commercial Area Improvement
Program (Provincial/Municipal Agreement)
(TABLED, BY-LAWS)
2-123 Aurora Residents' -Petition re: Magna Corporation -Industrial Parkway
North
(TABLED, DELEGATIONS)
Ostick: Resolved that the Clerk's Report be dealt with as outlined.
Barker:
CARRIED
DELEGATIONS
1. Letter# 2-52-Corbett and Associates, Barristers and Solicitors re:
W1ll ow Farm/ Rogers Estate, Part Lot 85, Concess 1 on 1 WYS
Mr. B. Corbett, Solicitor representing Willow Farm/Rogers Estate appeared
before Council to state his client was in agreement with policy changes
pertaining to this proposed Subdivision and thanked Council for their
support.
2. Letter# 2-61 -Aurora Residents' -Petition re: Magna International
1ng
Mr. M. MacNamara, Spokesperson for Batson Drive residents attended at the
meeting requesting Council's consideration of their concerns regarding two
matters:
(a) The industrial building being constructed behind Batson Drive
residence. They are concerned about the following --truck traffic,
train activity, silos (where, height), storage of chemicals and
factory working hours.
(b) Lots 25 and 26 -pedestrian areas -personal safety and home
security -street parking.
The Committee recommends that a meeting with management personal of Magna
Ltd. be arranged and further that this letter be referred to Council in
Committee for Council's consideration.
3. Letter # 2-113 -S. Seibert memo to C.E. Gowan re: Waterworks Area Study -
Mr. Terry Kelly
Ostick:
Mr. Kelly, Land Use Planner, appeared before the Council to present the
Water Works Area Study.
Mr. Kelly outlined the concept design for the area in question.
E. Stewart:
Resolved that Mr. Kelly be thanked for his work and the Study be
referred to Council in Committee for further study.
CARRIED
REPORTS OF COMMITTEES
Report# 2 -Public Safety Committee ••• Various Matters
The Committee respectfully submits the following:
A meeting of the Public Safety Committee was held on Tuesday, January 8, 1985 at
7:00p.m. in Committee Room I.
COUNCIL MEETING ••• MONOAY, JANUARY 21, 1985
-11 -
REPORTS OF COMMITTEES
Report# 2-Public Safety Committee ••• Various Matters (continued)
Present Were: Councillors Tim Jones, Martin Paivio and Earl Stewart (7:45-7:50
p.m.) and Fire Chief Stu Wilson.
Regrets From: Councillor Norm Stewart, Citizen Members 0. Khamissa, C. Weisser and
T. Bessant.
A. CORRESPONDENCE
1. Letter # 23-44 -F. Cowan -Firefighters Accident Policy and Letter# 1-80 -
F. Cowan -Town's Liabi1ity Insurance
The Committee would recommend that this information be referred to the full
time and volunteer firefighters.
2. Letter # 23-107 -Memo from S.G. Wilson to Administration and Finance
Committee re: Staffing
The Committee would recommend that this memo also be referred to the senior
officers of the Aurora Fire Department for their input and ideas.
3. Letter# 1-76 -Memo from S.G. Wilson to K.B. Rodger re: D. Heming
The Committee would concur with the Chief's recommendation.
4. Letter # 1-112 -December Fire Report
The Committee would note that of the 28 calls in December, 10 calls were
resuscitator calls.
B. OTHER MATTERS
1. Mayor's Memo dated January 2nd, 1985 re: Bike Proof Catchbasins
The Committee notes that no complaints of this sort have been received by
any members, however the concept is a good one and the Committee would refer
this memo to the Works Department for their consideration in catchbasin
replacement or for riew catchbasin installations.
2. Mayor's Memo dated January 2nd, 1985 re: Testing of Chemicals
The Committee concurs with the intent of this memo and would recommend
Council to endorse.
3. Mayor's Memo dated December 18th, 1984 re: Pedestrian Crosswalk
The Committee would refer this matter to the 1985 Budget discussions.
4. Retrofit
It was noted that all Town buildings have had completed Life Safety Studies
by the appropriate Department heads towards establishing approved compliance
dates for retrofit upgrading. These studies have all been approved for
extensions to the dates identified by the Fire Chief. On,y a few items
regarding the Community Centre remain outstanding.
5. Councillor Earl Stewart memo to Councillor Tim Jones re: Parking on
Engelhard Drive
Councillor Stewart attended this portion of the meeting and described a
parking problem in the area of the driveways on Engelhard Drive east of the
Industrial Parkway. Large trucks were having trouble getting into and out
of driveways in this area because of the on-street parking. As it is felt
•'•'-~-------·----r••~•-OO'>•-~···'~•~••m,;,~c~~~-~·c-e>•.-<~<<>=-•>~~·.<-·~--p~.-,••·~'" n·<-ro·~·~~·~.•~"·"'·~·~u~ .•. ~~·~--~~--~--------~•·•-~"·~o·.~·~·''"'='"~-r~•=·.ono<Y •, ,_, , ,.,., ____ _
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-12 -
REPORTS OF COMMITTEES
Report# 2 -Public Safety Committee ••• Various Matters (continued)
B. OTHER MATTERS (continued)
5. to Councillor Tim Jones re: Parkinq on
that the parking in the areas provided is not being used in preference for
street parking, the Committee would recommend that no parking be established
on both sides of Engelhard Drive, east of the Industrial Parkway, to 100
feet south of the driveway location at Engelhard Industries.
6. Fire Department Training Manual
With respect to the work of the staff and the low priority put on the typing
of the training manual, in preference for more important matters, it is
noted that this manual was requested to be ready by the end of November (150
pages to be done). There are still 150 pages to be prepared and the Deputy
Clerk indicates to the Chief that April 1985 may be a realistic expectancy
date. The manual has been in for typing for almost one (1) year. It is
recommended by the Committee that the remainder of this manual be typed
outside the Town offices and that the finished manual be made available at
the Fire Hall. It is further recommended that the remaining 150 pages be
returned to the Micom operator for input when possible.
7. Fire Chief re: Building Inspectors Status
In a memo from R.J. Harrington, Chief Building Inspector to Fire Chief S.G.
Wilson, it was recommended that the Town should appoint the Chief as an
Inspector under the Building Code Act and assign the Chief the
responsibilities regarding Fire Safety Matters. The Fire Prevention Officer
is currently so designated by By-Law. The Committee would concur with this
recommendation and recommend to Council that By-Law 2096-76 be so amended.
8. Association Membership Policy
The Chief reviewed the various memberships and representatives with the
Committee that he wishes and recommends for 1985. The Committee would
concur with the Chief's recommendations and recommend they be approved.
C. RECEIVED AS INFORMATION
1. Letter II 23-109 -Mr. B. Thornton re: Appreciation
2. Mayor's Memo dated December 18, 1984 re: Road Markings
3, Deputy Clerk C.E. Gowan re: Municipal Street Numbering
The meeting concluded at 8:05p.m. Next meeting Tuesday, February 5, 1985 at 7:00
p.m. The Committee would request that the Citizen members be notified.
Item A.1
-B.5
Item B .6
E. Stewart:
Buck:
Item B.6
Item B.7
CARRIED
AMENDMENT
Resolved that this item be referred back to the Public Safety
Committee for further information.
CARRIED AS AMENDED
CARRIED
CARRIED
~--·~··•••• ,,,,,, ....... _~~-------·-•••••"'"''"·'·'""'"'•"""""""''""" .. '"'"'"""'""''"'"'•••"• .. ••·•"",.'"'•w•~··-~-.. ---·-~·~~~~""""'"""''-""«"~•~-·-·~-'-'"""''·'~~~~~--
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-13 -
REPORTS OF COMMITTEES
Report# 2 -Public Safety Committee ••• Various Matters (continued)
Item B .8 AMENDMENT
E. Stewart: Resolved that the words, "and recommend they be approved" be deleted
from the last line of the paragraph. Ostick:
CARRIED
Item B .8 CARRIED AS AMENDED
Item C .1
-C.3 CARRIED
Paivio:
N. Stewart:
~esolved that Public Safety Committee Report # 2 dated January 8,
1'985 be discussed item by item and accepted as amended.
CARRIED
' Report# 3 -Pub,lic Works Committee ... Various Matters
The Committee r~spectfully submits the following:
A meeting of th~ Public Works Committee was held at the Administration Centre on
January 8, 1985 at 7:30 p.m. in Committee Room Number 2.
Present Were: Councillors Len Ostick, Earl Stewart and Richard Barker and Director
of Public Works Wm.G. Walker.
1. Letter # 1-61 -Dunning Avenue East of Edward Street
The Committee recommends that staff negotiate and make a report to Council
re: the road allowance east of Edward Street and the surplus land from the
interchange realignment. The necessary legal surveys to be done by an
O.L.S.
2. Letter# 1-54 -Pine Ridge Hospital -Town of Aurora
The Committee recommends that the Town of Aurora support the
the Pine Ridge Facility to the York-Durham servicing scheme.
to be only large enough to service the one facility.
3. Letter# 23-125 -Fencing Estimate -Murray Drive Walkway
connection of
The connection
The Committee recommends that a plan of the area be available for the
Council meeting of January 21, 1985 and that Council at that meeting decide
what kind of fence is required and its exact location. The Director of
Public Works will then be able to make an estimate of the cost.
4. Item Referred from Council Meeting of December 17, 1984 re: Hydro
Sub-station -Murray Dr1ve
The Director reported that the building would be of some use as a temporary
storage facility. He would not want to have to bear the cost of demolishing
the building, out of his budget, when he ceased to use it.
As Aurora Hydro would have to demolish it if the Town does not use it, the
Committee recommends that the Hydro Commission be asked to pay the current
price for demolition to the Town. When the building ceases to be of use,
the Town would accept the additional inflationary costs for demolition and
the cost of some landscaping.
· .. ~~-·~-------~ ---· •• ·-· -·-· --'•• •• • • ·····•·•-·-,-"''•w.••·~"-•N•··'' '<"•"•-~"•~·~·•x.<.-A~-~---~~-------.-------·~<~•~~•·<-"'"''"''"·"L'~"'"'·'··••-·•·••"'''• .,.,,,=~~~~---
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-14 -
REPORTS OF COMMITTEES
Report# 3 -Public Works Committee ••• Various Matters (continued)
5. Item Referred from Council Meeting of December 3, 1984 re: Drainage - 3
Ill1ngworth Court
A copy of the Director's memo of January 14, 1985 is attached. The
Committee makes no recommendation.
6. Item Referred from Council Meeting of December 3, 1984 re: Fencin
Stream Area (Jones Court -Davis Road)
The complete information required about this problem is not yet available.
Item 1
- 2
Item 3
Buck:
Paivio:
E. Stewart:
Ostick:
Item 3
Item 4
Ostick:
E. Stewart:
Item 4
Item 5
Ostick:
E. Stewart:
Item 5
Item 6
Ostick:
E. Stewart:
CARRIED
AMENDMENT
Resolved that the Director of Public Works investigate the
availability of surplus material at the disposal site, with a view
to using same to place a fence in front of the Regency Acres Public
School to Glass Drive.
DEFEATED
Resolved that this item be referred to Council in Committee for
discussion.
CARRIED AS AMENDED
AMENDMENT
CARRIED
Resolved that only the first sentence remain in this item. The
remainder of the paragraph be deleted.
CARRIED AS AMENDED
AMENDMENT
CARRIED
Resolved that the Director of Public Works meet with the developer
as outlined in the report from Mr. Walker dated January 14, 1985.
CARR I ED AS AMENDED
CARRIED
CARRIED
Resolved that Public Works Committee Report# 3 dated January 8,
1985 be discussed item by item and accepted as amended.
CARRIED
-"""·-·~··"-•• "•·•··~-,-~---T~-·-·-·~-~-----·-~.0>'>·-~·~·~~"'·'~~<.<o"o<,O,"•'•~'<'">"<""'>",'C"'"'""'''·"~~?oC,"o "•PS,"'<"n'>Y~~<O.=<~"-•C-""""'"~~·~·~A-~~·--·-•••-•o•-·-•••••·•--•'-'>~~··~···'-'~'~~'»'<:<~=oi0.';<0>=;=.;;><>C;;<C"">"C<0>-=>-'~~~--~-
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-15 -
REPORTS OF COMMITTEES
Report# 4-Committee of Adjustment ••• Submission A-19-84 (Dr. R. Bergman)
In respect of application (Form 1, Application for Minor Variance or for
Permission, Submission A-10-84} by Dr. R. Bergman, 145 Kennedy Street West, Aurora,
Ontario, requesting relief from Town of Aurora By-Law Number 2213-78 (as amended)
re: Part lot 33, Plan 246, Town of Aurora, as described in the subject
application, the Committee of Adjustment, Town of Aurora, has this day issued the
following Decision.
Decision: That approval is GRANTED to this application, subject to Conditions
of Consent as follows."
Conditions
of Consent: That building commence within one year of hearing date.
Reasons for
the Decision: There were no objections either written or verbal to the granting of
this variance.
Signed on this 18th day of December, 1984.
Date of Submission to the Applicant: 28th day of December, 1984.
Date of Notice of Last Date of Appeal of Decision: 28th day of December, 1984.
Last Date of Appeal of Decision: 17th day of January, 1985.
Buck:
N. Stewart:
Resolved that Committee of Adjustment Report# 4 dated December 28,
1984 (Submission A-19-84 -Dr. R. Bergman) be received.
CARRIED
Report# 5 -Committee of Adjustment ••• Submission A-18-84 (St. Andrews Summit
I _ Building Corporation) '~-J' . ·····--
In respect of application (Form 1, Application for Minor Variance or for
Permission, Submission A-18-84) by St. Andrews Summit Building Corporation,
requesting relief from Town of Aurora By-Law Number 2213-78 (as amended) re: Lot
96, Plan 65M-2189, 111 Devins Drive, Aurora, Ontario, as described in the subject
application, the Committee of Adjustment, Town of Aurora, has this day issued the
following Decision.
Decision: That approval is granted to this application, subject to Conditions
of Consent as follows".
Conditions
of Consent: There were none.
Reasons for
the Decision: There were no objections either in writing or in person.
Signed on this 18th day of December, 1984.
Date of Submission to the Applicant: 28th day of December, 1984.
Date of Notice of Last Date of Decision: 28th day of December, 1984.
Last Date of Appeal of Decision: 17th day of January, 1985.
Buck:
N. Stewart:
Resolved that Committee of Adjustment Report# 5 dated December 28,
1984 (Submission A-18-84 -St. Andrews Summit Building Corporation)
be received.
CARRIED
-----•-•••----~--y_.-,,,_,, <'-'Oo'<'C'-""~•~•-" •o••' •• »W<>._., __ _
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-16 -
REPORTS OF COMMITTEES
Councillor Buck in the Chair.
Report # 6 -Administration and Finance Committee ••• Various Matters
The Committee respectfully submits the following:
A meeting of the Administration and Finance Committee was held on Monday, January
14, 1985 at 3:30 p.m. in the Administration Centre.
c....... Present Were: Mayor Dick Illingworth, Councillors E. Stewart and J. West and
\.:.. ___ )
Clerk-Administrator K.B. Rodger.
A. CORRESPONDENCE
1. Letter 23-99: Aurora Hydro re: Residential Water Rate Schedule
Aurora Hydro advise that the residential flat rate of $12.00 bi-monthly is
calculated by the Hydro computer on a per day cost of 20 cents. This makes
a slight difference, e.g. 12 x $6.00 month equals $72.00 whereas 365 x 20
equals $73.00.
The Committee recommends that no action be taken and the Hydro letter be
used when answering customer enquiries.
2. Letter 1-6: Bylaw Enforcement Officer re: Year End Report
The Bylaw Enforcement Officer advises that the major bylaw infractions
remain as in previous years, the most common areas are as follows:
(a) Weeds
(b) Debris
(c) Zoning
(d) Property Standards
(e) Signs
(f) Noise
1983
92
16
15
15
15
11
1984
87
2
26
21
10
4
In addition, 24 complaints were recorded regarding such matters as watering,
pools, taxis, fences, mud on roads and dogs.
Of 174 complaints, few necessitated court action, and other than the few
pending non-conforming instances to the bylaws, it appears that the public
relations stressed to gain compliance, has set a satisfactory relationship
between the town's enforcement program and the taxpayer. Prosecutions in
Court total 39, the majority being canine control matters.
The Bylaw Enforcement Officer requests that consideration be given to
including funds in the 1985 budget for attendance at either the 6th Annual
Conference of Municipal Bylaw Enforcement Officers, or at the Police College
in Aylmer concerning the new Provincial Offences Act.
The Committee recommends as follows:
(a) The report be received as information
(b) That funds be included in the appropriate 1985 budget as requested
for consideration.
3. Letter 1-47: Energy Co-Ordinator re: Energy Program
In response to concerns about the energy program, a meeting was arranged
with Johnson Controls to review the concerns expressed. As this is the
start of .a seven year program, some "growing pains" will be experienced.
The key is to rectify problems as soon as possible, and arrangements have
been made for a Johnson Control project team to work out an immediate and
satisfactory solution.
L...--<
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-17 -
REPORTS OF COMMITTEES
Report# 6 -Administration and Finance Committee ••• Various Matters
3. Letter 1-47: Energy Co-Ordinator re: Energy Program (continued)
The Committee recommends that this item be accepted as information.
4. Letter 1-50: Travelways re: Town of Aurora Transit Agreement, 1985
Travelways have submitted the following proposal regarding the hourly rate
for 1985:
Current Contract Price
Increase (5 Percent)
Town Owned
$26.63
1.33
$27.96
Opera tor Owned
$28.83
1.44
$30.27
The fuel escalator would continue to run off the base price of 35.4 cents
per litre for town owned vehicles and 34.4 cents per litre for operator
owned vehicles.
All other terms and conditions of the agreement to remain the same.
The Committee notes the proposed five percent increase and that guideline
for town departments is an increase of four percent.
Therefore, the Committee recommends as follows:
(a) Travelways be requested to accept a four percent increase to the
current price.
(b) A meeting be arranged with Travelways to review transit operation in
an effort to reduce the annual deficit.
5. Letter 1-99: Bylaw Enforcement Officer re: Destroying of Weeds
The Bylaw Enforcement Officer reports as follows:
{i) Elderberry Subdivision Road Allowances: actual cost to town is
$707.50 plus 15 percent.
(ii) Town owned Industrial Land (Old Park): Actual cost to town is
$793.00.
The Committee recommends as follows:
(a) As the funds for Phase I of the Elderberry Subdivision have been
depleted, the cost for destroying weeds be set up as an account
receivable and charged to Phase II.
(b) That the cost of destroying weeds on the Town-owned industrial
property be charged to the Industrial Park Account.
6. Letter 1-100: York Sanitation re: Request for Increase
York Sanitation has requested an increase in the per capita charges of five
percent to cover their increased cost in fuel, labour and dumping charges.
The Committee notes that tender documents have been prepared for garbage
collection and disposal and it is hoped that this will be complete by March
1, 1985 subject to MOE approval.
·---·
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-18 -
REPORTS OF COMMITTEES
Report # 6 -Administration and Finance Committee ... Various Matters
6. Letter 1-100: York Sanitation re: Request for Increase (continued)
7.
Therefore the Committee recommends that interim arrangements be made with
York Sanitation to continue collecting and disposing of garbage, at an
increase in the per capita charge of 5 percent, until such time as a
decision has been made in the tendering process.
Letter 2-46: Deputy Chief re: Occupational Health and Safety Newsletter
Item 7 of Public Safety Report #119 which was adopted by Council on December
17th, 1984 is as follows:
"Deputy Chief D. Patrick memo re: Occupational Health and Safety Newsletter
The Committee agrees that this subject is pertinent, however, the cost of a
newsletter in priority to other publications received was not considered
justifiable for one department only. This request is recommended by
Committee to be referred to the Administration/Finance Committee and the
Clerk for their Review."
The Committee notes that the cost for 50 issues (one year) is $197.00. As
the Public Safety Committee has access to other sources of information, it
is believed the cost outweighs the potential benefits.
Therefore, the Committee recommends no action be taken.
8. Letter 2-49: Deputy Treasurer re: Increasing Charge for Tax Certificates
The Deputy Treasurer advises that the cost of printing the tax certTficate
form has been increasing every year. Four years ago the cost of issuing a
tax certificate was increased from $3.00 to $5.00. An increase to $10.00 is
now requested.
A check of adjacent municipalities reveals the cost of a tax certificate
varies from $10.00 to $25.00, with Aurora being the only municipality at the
$5.00 level.
The Committee recommends that the charge for issuing a tax certificate be
increased to $10.00 effective March 1, 1985.
9. Letter 2-50: Director of Leisure Services re: Staff Christmas Party
The Town's Social Committee have made several recommendations for future
Staff Christmas Parties.
The Committee recommends that the Leisure Services Committee review the
recommendations and report to Council.
10. Letter 2-107, 23-132 and 2-48 re: Department Staffing Requirements
The Committee will review all department submissions and report at the next
meeting.
11. Letter 2-31: Director of Public Works re: 5 Year Capital Forecast
The Committee will review all department 5-year capital forecasts and report
at the next meeting.
·---''
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-19 -
REPORTS OF COMMITTEES
Report# 6 -Administration and Finance Committee ••• Various Matters
B. UNFINISHED BUSINESS
1. Co-Operative Education Program/8urora High School
As outlined in Administration and Finance Committee Report #60 which was
accepted by Council on June 18, 1984, the students are not paid for their
work "but a gift can be given at the end of the year."
The Committee discussed an appropriate gift, i.e. book, but believed it
would be difficult to ensure the purchase of an appropriate book.
Therefore, the Committee recommends that a cheque in the amount of $25.00
each be forwarded to Janette Hill and Marietta Ver Bakel for the purchase of
a book of their choice.
2. Town of Aurora/Chamber of Commerce Brochure
Council in Committee Report #69 which was approved by Council on August 16,
1982 states that "the Town has agreed to pay 50 percent of the cost of these
information brochures and the other 50 percent to be paid by the Chamber of
Commerce over two years."
The Committee notes that the Chamber of Commerce account has been paid in
full and recommends that this item be received as information.
3. Bingo Fees
Item C.3 of Administration and Finance Committee Report #108 which was
adopted by Council on November 19, 1984 is in part as follows:
"The Committee recommends that staff review the bingo fee schedule to
determine if a sliding scale can be adopted so as to not hamper small bingo
operation with limited prize money (Aurora Legion} "
The fee schedule is 2 percent of the prize money to a total of $3,500
($70.00}. As the Legion usually has a prize list of 1,000, their fee is
approximately $20.00, in comparison to the $2.00 previously enjoyed.
To be fair to all applicants, the Committee recommends that the fee schedule
remain at 2 percent of the prize money, which is in accordance with current
provincial legislation.
4. Nevada Tickets
The Aurora Legion advise that they are experiencing some difficulty with the
town's regulation pertaining to licence fees for raffle lotteries, which
includes Nevada tickets. In order to have the Nevada tickets printed, a 2-3
month time limit is required. Some municipalities, e.g. Sutton issues a
yearly permit, whereas Aurora's regulations call for a weekly permit.
The Committee recommends that the Clerk-Administrator review the guidelines
and advise the Legion accordingly. '
5. Bigwin Walkway
Reference is made to item B.1 of Council in Committee Report #76 which was
adopted by Council on September 5, 1984 as follows:
"The Committee recommends that the Clerk Administrator be authorized to draw
up the necessary documents regarding the property to the north and the
adjacent homeowner be notified of the decision."
~~-·-·
L_ ...........
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-20 -
REPORTS OF COMMITTEES
Report# 6 -Administration and Finance Committee ••• Various Matters
5. Bigwin Walkway
6.
The Clerk-Administrator advises that the property owners have been advised
and the agreement is currently being closed through the respective lawyers.
The Committee recommends that this item be accepted as a progress report.
Dunning Avenue/Edward Street Intersection
The Clerk Administrator advises that the town's offer has been accepted and
the closing date is set for January 25, 1985.
The Committee recommends that this item be accepted as a progress report.
7. Sidewalk Snow Clearing Bylaw
Item 6 of Administration and Finance Committee Report #123 which was
accepted by Council on December 17th, 1984 is as follows:
Copies of Sidewalk Snow Clearing Bylaws from other municipalities are being
reviewed and the Committee recommends that this item be deferred to the next
meeting of the Committee.
Additional information has been received from Cowan Insurance Company, and a
report will be submitted at the next meeting of the Committee.
8. Banking Proposal -Scotiabank
Following acceptance by Council of the proposal for banking services from
the Royal Bank of Canada, the Scotiabank requested a review. Their request,
in part, is as follows:
"In considering the total impact, it is apparent that our more competitive
interest arrangements applied to the Town's yearly average balance will
demonstrate that our arrangements are superior to those offered by the Royal
Bank of Canada."
The Clerk-Administrator advised that this aspect was fully considered when
reviewing all proposals and although the difference of 1/2 percent is
significant, it was not a benefit that the Town would use, so was no
advantage in comparison of the tender document.
The Committee recommends that the Clerk-Administrator write to the
Scotiabank and advise them accordingly.
9. Tender for Parks Vehicles
Item A.9 of Administration and Finance Committee Report #105 which was
adopted by Council on November 5, 1984 as follows:
"The 1984 Capital Budget included $37,200 for the purchase of park vehicles
to replace existing vehicles. The Director of Leisure Services requests
that a tender oe ca 11 ed for one 2-ton dump truck and one 3/4 ton pickup."
The Purchasing Co-Ordinator advises that the tender call has not been issued
as he has not yet received specifications for the truck on which to tender.
The Committee recommends that no action be taken at this time and the Park's
vehicles be included in the first tender call for 1985.
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-21 -
REPORTS OF COMMITTEES
Report# 6-Administration and Finance Committee ••• Various Matters
10. Staff Positions
The Clerk Administrator advised that Pat Marshall has been hired to fill the
position of receptionist typist in the Clerk's office, as previously
authorized by Council.
The Director of Leisure Services advised that Tamara Levers has been hired
as Programme Co-Ordinator in the Department of Leisure Services as
previously authorized by Council.
The Building Department has advertised for a Building Inspector as
previously authorized by Council.~
The Committee recommends that this item be accepted as information.
11. Administration and Personnel Policies
The Clerk Administrator advised that during the meeting with the executive
of the Employees Association, they had requested clarification of the
following:
(a) Inflationary Factor with LTD Plan
(b) Overtime Policy
(c) Clothing Policy
It was noted that the inclusion of an inflationary factor with the LTD Plan
was quite expensive and was not normally included in most municipal plans.
The Committee recommends as follows:
(a) That the executive committee be advised that the inclusion of an
inflationary factor for the LTD Plan should not be considered at
this time, and every effort shold be made to implement the basic
plan as soon as possible.
(b) That a draft proposal for the Overtime Policy and the Clothing
Policy be developed for the next meeting of the Committee.
(c) That when (b) above is developed, a meeting be arranged with all
non~union employees to consider the draft proposal.
C. NEW BUSINESS
1. Yonge Street Banner/Arthritis Society
As the Arthritis Society has obtained permission from the Yonge Street
property owners, and made the necessary arrangements with Aurora Hydro, the
Committee recommends that permission be granted for a Banner across Yonge
Street effective February 1, 1985 for Vic's Skating Sharpening Day on
February 9, 1985.
2. St. Andrew's Annual Hockey Tournament
The St. Andrew's College Hockey Tournament will be held February 15-17,
1985, and the Town has been requested to take an advertisement in the
program as was done last year.
The Committee recommends that the charge of $100 for a full page
advertisement be authorized and the Seal of the Corporation be attached
hereto.
~------'
'. ___ _,
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-22 -
REPORTS OF COMMITTEES
Report# 6-Administration and Finance Committee ••• Various Matters
3. Council Convention Policy
4.
Current Council policy regarding attendance of Council members at
conferences and conventions is as follows:
(a)
(b)
Mayor
Councillors (8 x $950)
Total
$1,150
7,600
$8,750
As of October 19th, 1984, the following expenses had been paid:
Registration Mileage
$1,977.00 $1,543.70
Expenses
$4,528.09
Mise.
$147.00
Total (excl.Reg.)
$6,218.79
Total including registration is $8,195.79. Only $8,750 was included in the
1984 budget and no consideration was provided for registrations.
The Committee recommends as follows:
(a) Increasing the total allowance for members of Council to include
registration for budget purposes.
(b) Increasing the annual allowance for Mayor to $1,500 to include
registration and the annual allowance for Councillors to $1,200
including registration for a total 1985 budget alteration of
$11,100.
(c) Transportation costs to be actual mileage or the equivalent to
economy air fare, whichever is the lesser amount.
(d) Per diem allowance of $100.00 per day to remain as is.
(e) Registration allowance for spouse may be paid by Town at time of
registering but to be deducted from Council member's expense
allowance.
(f) Members of Council may make application for attendance at one or
more conferences, providing the annual allocation for registration,
transportation and conference expenses is not exceeded.
(g) Application to be submitted on the form provided (see Appendix
II All).
(h) Council, by Resolution, may provide for extra-ordinary conference
expenses, e.g. hospitality, board or executive meetings, or other
expenses as may from time to time apply.
(i) Council members may not transfer funds from one member to another.
Overtime/Mrs. S. Seibert
Due to the heavy planning workload, Mrs. Seibert compiled over 97 hours of
overtime in 1983 and 66.5 hours of overtime up to November 30, 1984. The
total payment for overtime, at 1983 and 1984 rates is $3,320.16 to November
30, 1984.
The Committee recommends as follows:
(a) That overtime payment up to December 31, 1984 be paid to Mrs.
Seibert.
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-23 -
REPORTS OF COMMITTEES
Report# 6-Administration and Finance Committee ••• Various Matters
4. Overtime/Mrs. S. Seibert (continued)
(b) That the Planning Committee endeavour to reduce the number of
overtime hours (at time and a half) required by Mrs. Seibert in
attending various committee meetings.
(c) That the Clerk-Administrator meet with Mrs. Seibert to discuss a
revised work schedule for 1985 to reduce the number of overtime
hours.
5. Suggestion Box
The following item from Council in Committee Report #122 was adopted by
Council on December 17, 1984:
"Councillor Buck brought forward an idea to have suggestion boxes installed
so employees might suggest ways and means of how the Town might be operated
more efficiently and economically. A prize could be given for any useable
idea."
Mayor Illingworth advised that the City of Edmonton had developed an
incentive program for employees and he had written to request details.
The Committee recommends that the City of Edmonton plan be reviewed and the
Committee will submit a further report and recommendation.
6. Assessment/Condominium and Co-Operative Residences
A recent decision of the Supreme Court of Ontario has directed assessors to
review, and if necessary, to adjust the assessments of condominiums and
co-operative residences. This action will ensure that condominium and
co-operative residences are assessed at the same proportion of the 1984
market value as that of owner-occupied single-family residences in the
municipality.
The Assessment Department advises that the Co-op in the south end was
decreased slightly while the condomium in the north end was increased. The
net increase in assessment is approximately $39,000.
The Committee recommends that this item be accepted as information.
7. 1985 Tax Registration
The Treasurer advises that six properties are eligible for tax registration
as of January 2, 1985:
Roll #
(a) 030-025
(b) 030-479
(~l 030-630
066-990
(e) 072-160
(f) 040-463
Reasons
Vacant Land (2 Yrs.)
"
"
"
"
House (3 Years)
Amount Outstanding
as of Dec.31, 1984
$3,079.27
1,380.83
6,798.78
1,244.09
7 ,231.34
3,930.45
The Committee recommends that the Treasurer be authorized to register the
above referenced properties in accordance with Bill 102.
•-• •-••••·--·---··----•~•~• ><•"'•~-" · > >-O<, •-··~-··<'~''•~·~••c.••n>.< ,•,•-v<~~--·F,·r"''•~r.-,,-,-• '"·'·''-' ·'"-~>.<.M .... ~•~------·--·-·--··-·•~··~~~·.oc<.<~<nJ .• .-.. -"""·"·'"" ,. "'' •~••~"'~---
I
i
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-24 -
REPORTS OF COMMITTEES
Report # 6 -Administration and Finance Committee ••• Various Matters
8. Council Remuneration Summary
The Treasurer has provided the following information pursuant to the
provisions of Section 243 (1) of the Municipal Act.
Mayor Illingworth
Councillor R. Barker
Councillor E. Buck
Councillor T. Jones
Councillor L. Ostick
Councillor M. Paivio
Councillor E. Stewart
Councillor N. Stewart
Councillor J. West
Remuneration
$16,167.00
8,083.00
Expenses
$1,313.35
405 .84
642.90
20.00
440.84
1,048.74
1,450.52
886.00
173 .57
The Committee recommends that the item be accepted as information.
9. ,Live Stock Valuer/Claims/Expenses
10.
During 1984 the claims for loss of livestock killed
is a considerable improvement over previous years.
noted that the loss of livestock killed by dogs was
for valuer fees and expenses.
by wolves was nil, which
However, it should be
$290.00, plus $135.00
While the loss of livestock due to wolves is recoverable from the province,
loss due to dogs is not, nor is the valuer's fees and expenses. The
Committee is concerned about the increasing cost to the municipality due to
livestock killed by dogs.
Therefore, the Committee recommends that a sum of $1,000 be included in the
1985 budget for this purpose.
Micom Equipment
The Committee is concerned about the possible emission of radiation from the
Micom equipment and recommends that arrangements be made for all such
equipment to be tested on a regular basis, e.g. 3 times a year.
11. Association Memberships/Council
The Budget for Council includes the following membership:
AMO
Aurora Chamber of Commerce
American Express
1983
$1,324.29
90.00
35.00
$1 ,449 .29
1984
$1,409.48
90.00
35.00
$1,534.48
The 1985 membership fee for AMO is 5 percent higher than 1984 and is set at
$1,479.95. Fees for the Chamber of Commerce is the same and there may be a
slight increase in fees for American Express (e.g. $45.00).
The 1985 membership fee for the Federation of Canadian Municipalities is
$1,138.69. On December 3, 1984, Council agreed to take no action in joining
the FCM.
The Committee recommends that the sum of $1,800 be included in the 1985
Council budget for membership as follows:
-•' • •·••• • -~·-•••• .. •••••'"•-·-·~----.--.-·~.--~.··~"'"·""~ • ""-•-•~~-~~~·~~·-·--···-·---~·•-~•-••-o·~~~~-~~,.,....=='·>'-"·'""·'-'''-M•C.O"'•'•>~~----
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-25 -
REPORTS OF COMMITTEES
Report# 6-Administration and Finance Committee ••• Various Matters
11. Association Memberships/Council (continued)
(a) Department
AMO
Chamber of Commerce
American Express
$1,479.95
90.00
45.00
$1,614.95
12. Association Membership/Economic Development
The Budget for the Economic Development Committee included the following
membership:
Industrial Developer Association
ODC
OIDC
Membership is requested as follows for 1985.
(a) Individual
Ontario Industrial Development Council
Councillor Earl Stewart
Councillor Richard Barker
Industrial Developer Association of Canada
Councillor Earl Stewart
1983
$170.00(1)
$170.00
1984
$245.00(2)
95 .oo
95.00
$435.00
$190.00
$150.00
$340.00
The Committee recommends that the sum of $375.00 be included in the 1985
Economic Development Committee for membership as shown.
13. Association Membership/Clerk's Department
The Budget for the Clerk's Department included
Canadian Association of Administration
AMCTO (2)
OMPA
I IMC
Ontario Buyers Association
PMAC
the following nemberships:
1983 1984
75.00
200.00 220.00
60.00 60.00
63.35 68.20
60.00
172.00
$398.35 $580.70
.. __ _.
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-26 -
REPORTS OF COMMITTEES
Report# 6 -Administration and Finance Committee ••• Various Matters
13. Association Membership/Clerk's Department (continued)
Membership for 1985 is requested as follows:
(a) Individual
Association of Municipal Clerks
and Treasurers -K.B. Rodger
Colleen Gowan
L. Allison
Purchasing Managers Association
S. Jones
Ontario Public Buyers Association
s. Jones
Ontario Personnel Association
K.B. Rodger
International Institute of Clerks
K.B. Rodger
Ontario Municipal Administration
K.B. Rodger
130.00
130.00
130.00
160.00
140.00
50.00
70.00
50.00
$860.00
The Committee recommends that the sum of $1,000 be included in the Clerk's
Department 1985 budget for memberships as shown.
14. Association Membership/Treasury Department
The Budget for the Treasury Department included the following memberships:
(a) Department
Association of Municipal Tax
Collectors
Association of Finance Officers
Municipal Information Systems
Membership for 1985 is requested as follows:
Municipal Tax Collectors
Municipal Finance Officers
Municipal Information Systems
Total
1983
$ 35 .00
145 .00
35.00
$215.00
$ 40 .oo
150.00
35.00
$225.00
1984
$ 40.00
150.00
35.00
$225.00
The Conmittee recommends that the sum of $250.00 be included in the 1985
Treasury Department budget ior the memberships as shown •
15. Association Membership/Public Works
The Budget for the Public Works Department included the following
memberships:
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-27 -
REPORTS OF COMMITTEES
Report# 6 -Administration and Finance Committee ••• Various Matters
15. Association Membership/Public Works (continued)
OGRA
RTAC
OACTT (2)
APWA
AWA
GBWA
Membership for 1985 is requested as follows:
(a) Department
American Public Works (Ontario Chapter)
Roads and Transportation Assoc. of Cda.
American Waterworks (Ontario Chapter)
Georgian Bay Waterworks
Ontario Good Roads
(b) Individual
1983
$110.00
178.00
148.00
61.00
48.00
5.00 -
$550.00
Ontario Association of Certified Technicians
w. Wa 1 ker
D. Taylor
York Roads Superintendents
W. Walker
L. Casey
R. Cribbett
1984
$110.00
197 .oo
156.00
64.80
48.00
5.00
$580.80
$ 61.00
200.00
61.00
10.00
130.00
$ 82.00
82.00
5.00
5 .oo
5.00
$641.00
The Committee recommends that the sum of $700 be included in the 1985 Public
Works budget for the memberships as shown.
16. Parking/Municipal Building
There is an on-going problem with parking at the Administrative Building as
on many occasions town employees and citizens can not find parking spaces
due to all day parking by employees of the Board of Education.
The Committee recommends as follows:
(a) That a bylaw be prepared which will permit visitor parking to one
hour and be signed accordingly.
(b) That a bylaw be prepared restricting the remainder of the Wellington
Street section of the parking lot to town employees and members of
Council only, that the area be signed accordingly and a window
sticker or sign be issued to designate authorized users.
17. Request for Grant/Aurora Figure Skating Club
Correspondence was received through the Department of Leisure Services
advising that the Aurora Figure Skating Club is holding its annual club
competition on January 19, 1985. The top two skaters in each CFSA category
will represent Aurora at the Upper York Inter Club Competition in Newmarket.
"-·····-
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-28 -
REPORTS OF COMMITTEES
Report # 6 -Administration and Finance Committee ••• Various Matters
17. Request for Grant/Aurora Figure Skating Club (continued)
The cost of ribbons, medals, judges, ice rentals, etc., is an expense that
the Club cannot pass on to its skaters. In 1984 a grant of $500.00 was made
to help offset the rental of ice when the Club hosted the Upper York Inter
Club Competition. A request for similar consideration has been received.
The Committee recommends that an "Application for Grant" be forwarded to the
Aurora Figure Skating Club for submission in accordance with current Council
policy.
The meeting adjourned at 5:00 p.m.
The next meeting is scheduled for 3:30 p.m. on January 28th, 1985.
Item A.1
- c .17
Illingworth:
E. Stewart:
CARRIED
Resolved that Administration and Finance Committee Report # 6 dated
January 14, 1985 be discussed item by item and accepted and the Seal
of the Corporation be attached hereto.
CARRIED
Report# 7 -Council in Committee ••• Various Matters
The Committee respectfully submits the following:
A meeting of Council in Committee was held on Wednesday, January 16, 1985 in the
Administrative Centre at 7:30p.m.
Present Were: Mayor Illingworth and Councillors Barker, Buck, Jones, Ostick, Earl
Stewart and West.
Councillor Barker in the Chair.
A. DELEGATIONS
1. Letter# 2-27-South Lake Simcoe Conservation Authority re: Lake Simcoe
Enviromental Management Strategy Studies -Implementation Phase -Mr. Bas11
Noels and Mr. George Richardson
Mr. G. Richardson, Chairman of the South Lake Simcoe Conservation Authority
and Mr. B. Noels, General Manager of the South Lake Simcoe Conservation
Authority appeared before Council to discuss the Lake Simcoe Environmental
Management Strategy Study. Mr. Richardson stated that the Ministry of the
Environment has paid the total cost of nearly $1,000,000.00 on the study and
tens of millions of dollars in upgrading and constructing sewage treatment
facilities, and are now looking for all the appropriate ministries and
municipalities to share in the cost of implementing the recommendations
contained in the study.
Mr. Richardson is here tonight to see what financial assistance the Town of
Aurora could give to the project. 12% for the Lake Simcoe Environmental
Management Study Program was suggested. This is in addition to the 5%
increase for the 1985 South Lake Simcoe Conservation budget.
The Committee recommends that this matter be referred to Unfinished Business
on the Agenda.
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-29 -
REPORTS OF COMMITTEES
Report# 7 -Council in Committee ••• Various Matters
B. CORRESPONDENCE
1. Letter # 23-76 -McPherson and Shugart re: Encroachment -42 Tyler Street
The Committee recommends that permission be granted for the encroachment of
the chimney onto Town property from Part Lot 22, Plan 9 -42 Tyler Street.
Town to be held harmless.
2. Letter# 23-83 -Katimavik re: International Year of Youth
Council recommends that this letter be referred to the Director of Leisure
Services and the Director of Public Works for comments.
3. Letter# 23-84-Brian Corbett re: Relocation of Lakeview Sales Office
Council in Committee recommends that this matter be referred to the
solicitor for a legal opinion.
4. Letter # 23-97 -Marilyn Slykhuis re: Parking Problems on Reuben Street
The Committee recommends that the Chief Building Inspector obtain from the
owners of the property at Yonge and Reuben Street, when the application for
rezoning is to be received.
The residents to be advised that when the parking area is available for use,
Council will consider lifting the "no parking" restriction on one side of
Reuben Street.
The overnight "Parking By-Law" will still be in effect however.
5. Letter# 23-133 -Regional Planning Department re: 3 Seasons/Lakeview
Draft By-Law
The Committee recommends that the Planner prepare the necessary By-Law as
outlined in Letter# 1-67 dated December 20, 1984 for Council's
consideration.
6. Letter # 1-46 -By-Law Enforcement Officer re: Review of Sign By-Law
The Committee recommends that this matter be referred to the Planning
Committee for a report.
7. Letter# 1-66 and Letter# 2-39-Macroplan and Director of Public Works
re: Entrance Gates -Lakeview Estates
Council in Committee recommends that permission be granted to Macroplan
Limited to erect entrance gates to the Lakeview Subdivision at no expense to
the Town of Aurora.
8. Letter# 2-40 -Director of Public Works re: Hydro Substation Facility
The Council recommends that this matter be referred to the Works Committee
Report on the Agenda for January 21, 1985.
C. UNFINISHED BUSINESS
1. Letter # 2-53 -R.J. Harrington memo to Mayor and Members of Council re:
Mary Street and Industrial Parkway
A legal opinion is to be obtained for the next Council in Committee meeting
covering this matter.
---•--"-''' ___ •-•--•--·--• •••~---·-·----••·••-••• •• • ,, ·••• • , '''""·-••••-----·--·-··~·-••~-•A•--••.o·"·'~"'-<<• • • '•••Jm•·~---
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-30 -
REPORTS OF COMMITTEES
Report# 7 -Council in Committee ••• Various Matters
C. UNFINISHED BUSINESS
2. Mayor's Memo re: 517014 Ontario Limited
Council in Committee recommends that a letter be sent by the By-Law
Enforcement Officer to the owners of the property, giving them 30 days in
which to remove the vehicles or a charge will be laid under our zoning
by-law.
3. Mayor's Memo re: 3 Illingworth Court
The Committee recommends this memo be referred to the Works Committee Report
on the Agenda for Council on January 21, 1985.
4. Mayor's Memo re: Works Building Renovations
The Committee directs the Clerk-Administrator to advise all Department Heads
that when Council sets a policy they are to follow same.
5. Mayor's Memo re.: Rural Sewage Taxation Policy
Council in Committee recommends that unless a sewer line runs directly in
front of a property, the property will be considered a non-serviced property
and will not be charged a sewage rate under the proposed differential.
6. Delegation from the South Lake Simcoe Conservation Authority
The Committee recommends this matter be referred to the Administration and
Finance Committee for a report.
D. NEW BUSINESS
1. Mayor' s Memo re: Town Ha 11 Meeting
The Committee recommends that the format be an enlarged Open Forum meeting
to be held at the Aurora Public Library on February 19th, 1985 at 7:30 p.m.
2. Waterworks Facility/Orchard Heights Boulevard
The Committee recommends that this matter be referred to the Leisure
Services Committee and that they be requested to review the potential of the
site for public use prior to submitting a request for use to the Region.
3. Mayor's Memo re: Listing of Chemicals
Council in Committee recommends that the Solicitor General and the
Association of Municipalities be advised that the Town of Aurora supports
the Fire Marshal's Office to have the "right to know" legislation compelling
companies to tell the Fire Marshal's Office what hazardous substances are on
company land and that this information be made available to local fire
departments on an as required basis.
4. Mayor's Memo re: Building Action Program
This matter be referred to the Planning Committee for a report.
5. Mayor's Memo re: Regional Representation
The Committee recommends that the Ministry of Municipal Affairs and Housing
be advised that the Council of the Town of Aurora opposes the action of the
Region of York Council and would urgently request the Minister to grant an
audience to the Town of Aurora representative and the other concerned
municipalities so they may make their concerns known. The Minister to be
requested to amend the Region of York Act so that all municipalities would
have a minimum of two (2) members on Regional Council.
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-31 -
REPORTS OF COMMITTEES
Report# 7-Council in Committee ••• Various Matters
6. Secondary Study
The Committee recommends that payment for the Secondary Study be taken from
the Capital Reserve account at this time.
7. Crossing Guards
The Committee recommends that the Deputy Clerk prepare a report on this
subject for Council's consideration.
E. RECEIVED AS INFORMATION
1.
2.
3.
4.
5.
6.
7.
8.
9.
Letter # 23-95 -
Letter # 1-ll -
Letter # 1-12 -
Letter # 1-21 -
Letter # 1-40 -
Mayor' s Memo
Mayor's Memo
Mayor's Memo
Mayor's Memo
J.B. Howard and Associates re: Insurance
York Region Board of Education re: School Patrols
Ontario Human Rights Commission re: Human Rights
Day/Week
Assessment Region Number 14 re: Assessment of
Condominium and Co-Operative Housing Units
Ministry of the Environment re: Alternate Water Supply
re: Yonge Street Warehouse
re: Apartments/McDonald Drive
re: Council Information
re: Tender for Mary Street Extension
The meeting adjourned at 9:40 p.m.
Item A.l
-E.9 CARRIED
Barker:
N. Stewart:
Resolved that Council in Committee Report# 7 dated January 16, 1985
be discussed item by item and accepted.
CARRIED
Report# 8 -Commercial Development Advisory Committee ••• Various Matters
The Committee respectfully submits the following:
A meeting of the Commercial Development Advisory Committee was held on Tuesday,
January 15, 1985 in Committee Room One of the Administrative Centre.
Present Were: Councillors Evelyn Buck and Richard Barker, Merchants Representative
Gary McKenzie, L.A.C.A.C. Representative Leslie Oliver, B.I.A.
Representative Rick Centre, Chamber of Commerce Representative Bruce
Spragg, Citizens Representative David Bagshaw.
1. Waterworks Area Study
The draft Waterworks Area Study was distributed to members of the Committee
prior to the meeting. Terry Kelly, Planning Consultant discussed the report
with the Committee. The Committee felt the report was well done and
complete and would recommend that it be approved with the more general
policy statements being incorporated into the Official Plan and while the
more specific details should be adopted as a guideline. The report should
be reproduced and made available to the land owners in the area. It was
recommended that Mr. Kelly appear before Council and present the report on
January 21st.
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-32 -
REPORTS OF COMMITTEES
-Commercial Development Advisory Committee ••• Various Matters
2. Budget
A budget for the Committee was discussed. It was felt that the management
of ongoing downtown work should remain the major project of the Committee
for the next year. It was recommended that a budget of $1,000 for printing
and $11,000 for staff be approved.
The meeting adjourned at 10:00 p.m.
The next meeting of the Commercial Development Advisory Committee is scheduled for
Tuesday, February 19th at 7:30 p.m.
Item 1
Item 2
CARRIED
AMENDMENT
E. Stewart: Resolved that this matter be referred to Budget discussions.
Buck:
Item 2
Buck:
Barker:
CARRIED
CARRIED AS AMENDED
Resolved that the Commercial Development Advisory Committee Report #
8 dated January 15, 1985 be discussed item by item and accepted as
amended.
CARRIED
Report # 9 -Planning Committee Various Matters
The Committee respectfully submits the following:
A meeting of the Planning Committee was held on Monday, January 14, 1985 in the
Administrative Centre.
Present Were: Councillor E. Buck, Chairperson, Councillor J. West, Mr. R.J.
Harrington, Chief Building Official, Mrs. S. Seibert, Planner and
Mrs. A. Bridgeman, Planning Assistant.
Regrets from: Councillor M. Paivio.
A. DISCUSSION
1. Letters # 23-32, 23-104, 102, 1014, H. Weinberg, York Region and T. Miland -
Aurora South Secondary Plan
The Committee recommends that Mrs. Seibert prepare a report summarizing all
agency comments to be discussed at the next meeting of the Committee.
2. W.C. Pietz Limited -Outside Storage
The Committee recommends this matter be referred to Council for information.
B. REPORTS
1. Planning Budget and Organization
The Committee discussed Mrs. Seibert's report and recommends that Council be
requested to authorize a further report dealing with the costs and benefits
of creating a planning department in Aurora. The report should propose a
budget for the new department, make recommendations on its organization and
relationship with other departments and outline the duties and
responsibilities it would have. This report should be prepared for
discussion by Council in Committee on January 30, 1985.
\~---·
'··---"'"
••'-"l
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-33 -
REPORTS OF COMMITTEES
Report# 9-Planning Committee ••• Various Matters (continued)
B. REPORTS
2. Five Year Population Projection
3.
The Committee discussed Mrs. Seibert's report and recommend it be forwarded
to Council as information to York Region Engineering Department.
Southold Investment, Part Lots 81 and 82, Concession 1 WYS, Proposed Plan of
Subdivision 19T-81100
Mrs. Seibert's report was discussed and the Committee agrees with the
recommendation:
"It is therefore recommended that the Region of York
Planning Department be advised that Condition Number 1 of
Aurora Council's conditions of draft approval, approved on
September 20, 1982, as revised, be further revised as
follows:
'Approval shall relate to a draft plan of
subdivision prepared by Derkowski Payne Limited,
Drawing Number 244-2, dated July 29, 1981,
revised on June 7, 1983, August 21, 1984,
September 10, 1984 and further revised on
December 3, 1984.'"
Further, the Committee recommends that a sign be requested to be erected
clearly denoting the Commercial block in the subdivision in order that
future home buyers may be well advised of their proximity to it.
C. COMMITTEE OF ADJUSTMENT
1. Letter# 23-96-Cliffgate Management Limited re: Severance, Aurora
Country Estates
Received as information.
2. A-17-84 -Lakeview Estates, Lot 28, Plan 65M-2258
The owners request a minor variance for a side yard encroachment of 0.3
metres on a lot where the foundation has been laid incorrectly due to a
siting error. The Committee recommends the Town support the request. A
copy of a staff report is attached hereto.
3. B-9-84 -Keith W. Foote, Part Lots 14 and 15, Plan 30, 80 Tyler Street
The Committee recommends approval of the staff report containing the
following recommendation:
"Recommend in favour of approval providing the following
conditions are fulfilled:
'1. The applicant must arrange to have a
qualified contractor extend services
within the Tyler Street public road
allowance to the northerly street line in
addition to making necessary modifications
to sidewalk, boulevard and curb and
gutter. A street excavation permit will
be required prior to work being
undertaken;
'2. The porch on the existing residence must
be removed as well as the shed located on
the proposed lot line;
~~-~
_. _ _,
-.-...........
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-34 -
REPORTS OF COMMITTEES
Report# 9 -Planning Committee ••• Various Matters (continued)
C. COMMITTEE OF ADJUSTMENT (continued)
3. B-9-84-Keith W. Foote, Part Lots 14 and 15, Plan 30, 80 Tyler Street
4.
'3. Payment of levies as described above.'"
A copy of the staff report is attached hereto.
B-10-84 A and B-E. Tatone, D. Valsi, Celta Construction Limited, Lots 31
and 29, Registrar's Compiled Plan 10328, Vata Court
The applicants request a consent to establish an easement for a mutual
driveway between their properties in order to improve access to the building
on the two lots.
The Committee recommends approval of staff report containing the following
recommendation:
"Since the applicants request the easement in fulfillment
of obligations in a Site Plan Agreement entered into with
the Town, recommend in favour of the application with the
following conditions:
'1. Administrative fee of $200 to be paid to
the Town of Aurora;
'2. Easement is to be registered on title by
the owners of each lot, with copies sent
to the Town;
'3. Individual site plans previously submitted
must be revised to reflect the mutual
right-of-way, in addition to said plans
clearly illustrating surface drainage
patterns.'"
A staff report is attached hereto.
D. RECEIVED FROM RECOMMENDATION
1. Memo from s. Seibert re:. Smaller Parking Space Sizes
Since it is the store owner who suffers if parking for his business is
inadequate, a survey has been taken of the three businesses in the Lawton
(Shoppers Drug Mart, etc.) development to determine the owners' views on
adequacy of parking. The owners are having no difficulty as a result of the
reduced standards. The Committee recommends, therefore, that a public
meeting be held to discuss this further.
2. Memo from S. Seibert re: Residential Uses in the C2 Zone
The Committee recommends that an official plan amendment dealing with
residential uses in the C2 zone be prepared now in order to allow
residential uses over commercial uses in the C2 zone. A public meeting has
already been held on this issue and no objections were received.
3. Letter# 23-14 -South Lake Simcoe Conservation Authority Development
Policies
Received as information.
4. Letter # 23-23 -ReRional Planning -Proposed Plan of Subdivision,
19T-84d/9, Hunters 1ll Phase 2
Received as information.
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-~ -
REPORTS OF COMMITTEES
Report H 9-Planning Committee ••• Various Matters (continued)
D. RECEIVED FROM RECOMMENDATION
5. Letter H 23-65 -Brown Peck and Lubelsky-Lot 66, Plan M-64, 36 Murray
Drive
This letter deals with a lot which is zoned R3 (Semi-detached and Duplex
Third Density) whereas there is a detached dwelling on the property. A
mistake was made at the time the By-Law was prepared because the zoning was
based on a draft plan which was subsequently changed.
The Committee recommends that the zoning on this property be changed, at the
Town's expense, to correct this situation and reflect the existing single
detached dwelling and that a public meeting be held in this regard.
6. Letter H 23-89 -Truman and Jennings -79 -91 Yonge Stre.et North
The Committee recommends that a letter be sent to Mr. R. Chambers and Mr.
W. Gow explaining the uses that are permitted on 79 Yonge Street and that
the Committee's original recommendation continues to hold.
7. Letter H 1-17 -Regional Planning-Proposed Plan of Subdivision 19T-82038,
Town of Richmond Hill
The Committee discussed the proposed subdivision located on the south side
of Bloomington Road and has a number of concerns. They recommend that the
Town of Richmond Hill be telephoned to determine the status of this plan of
subdivision. If it is in its early stages and Richmond Hill expresses
similar concerns to our own, then they should be left to deal with those
concerns in their own way. However, if this subdivision is in an advanced
stage nearing approval, then a letter should be written objecting to the
higher density along Bloomington, and the general absence of good planning
principles in the plan.
8. Letter H 1-20 -Proposed Zoning By-Law Amendments, Town of Newmarket
The Committee has no objections to the proposed amendments.
9. Letter # 1-31 -South Lake Simcoe Conservation Authority Final Draft of the
Environmentally Significant Areas Policies
The Committee received this as information and recommends that staff
co-operate with the Conservation Authority in incorporating these policies
into the new official plan which is being prepared.
10. Letter H 1-62 -Regional Planning -Proposed Plan of Subdivision 19T-83048,
Magna International, Town of Newmarket (Conditions of Draft Approval)
The Committee was pleased to note that Aurora's request that a developer
provide for landscaping, berming or setbacks was included in the conditions
for approval as #6 (b).
11. Letter H 1-72 -B. and A. Nadin -Letter of Appeal re: Z-49-84
The Committee recommends that Mrs. Seibert prepare a report to Council
responding to Mr. Nadins's letter and setting out the concerns expressed to
the application. It is recommended that the appeal be referred to Council
for a decision.
12. Mayor's Memo and Letter H 1-107 -Building Action Program
The Committee recommends that action be deferred until such a time as a
Toronto-centered location for training courses is specified. The
possibility of sending inspectors on such courses will be reconsidered at
that time.
'--·~-.:
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-36 -
REPORTS OF COMMITTEES
Report # 9 -Planning Committee ••• Various Matters (continued)
D. RECEIVED FROM RECOMMENDATION
12. Mayor's Memo and Letter# 1-107 -Building Action Program (continued)
Mr. Harrington is requested to write a report outlining what the courses
have to offer for a future planning committee meeting.
It was also recommended that the possibility that a grant might be available
under the program for putting the Building Department on computer be
explored.
13. Memo from R.J. Harrington re: Sign By-Law
The Committee recommends that comments and recommendations be prepared for
the next Planning Committee meeting and that revisions to the existing sign
By-Law be prepared by April 1, 1985 •. Mrs. Bridgeman will assist Mr.
Harrington in preparing the recommendations.
E. RECEIVED AS INFORMATION
1. Letter# 23-80 -Proposed Official Plan Amendment Number 32, Town of
Whitchurch-Stouffville
2. Letter # 23-102 -Ministry of Municipal Affairs and Housing -Planning
Supplement to Background
3. Letter# 1-55 -Ministry of the Environment -Proposed Official Plan
Amendment Number 20-Hunters Hills Phase 2
4. Letter# 1-57 -CN Rail-Draft Plan of Subdivision 19T-83025, Aurora
Country Estates
5. Letter# 1-23 -The Heritage Canada Foundation-Main Street Canada
The Committee recommends that a staff report be prepared for the next
meeting of the Committee in regard to the Main Street program.
In regard to paying Terry Kelly the consultant retained for the Aurora South
Secondary Plan study, the Committee recommends that $7,500 of his fee be paid now,
with the remaining $2,500 being withheld pending the satisfactory completion of the
report.
The meeting adjourned at 10:00 p.m.
The next Planning Committee meeting is scheduled for Monday, February 11, 1985 at
7:30p.m.
Item A.1
Item A .2
Buck:
E. Stewart:
Item A.2
Item B.1
-E.5
Buck:
N. Stewart:
CARRIED
AMENDMENT
Resolved that this matter be referred back to Planning Committee for
study.
CARRIED
CARR I ED AS AMENDED
CARRIED
Resolved that Planning Committee Report# 9 dated January 14, 1985
be discussed item by item and accepted as amended.
CARRIED
'-·-~-
,.~,.,.-./
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-37 -
RESOLUTIONS
1. Early Retirement -William Johnson
E. Stewart:
Buck:
Resolved that the early retirement of William Johnson, Treasurer, be
accepted, effective March 1, 1985 and a twenty-eight (28) week early
retirement severance allowance be authorized and the Seal of the
Corporation be attached hereto.
CARRIED
2. Conditions of Draft Approval (593624 Ontario Limited)
Buck:
E. Stewart:
Whereas 593624 Ontario Limited has submitted a revised draft plan on
Part of Lot 82, Concession 1, File Number 19T-79014 to change the
type and number of lots in the draft plan from 92 to 106.
And Whereas Regional Council has now draft approved the draft plan
having 92 lots.
And Whereas Aurora Council agrees with the 106 lot plan and its
design.
Be It Therefore Resolved that the Region of York Planning Department
be advised that Aurora Council's Conditions of Draft Approval dated
May 12, 1982 are hereby revised by deleting condition number 1 and
adding the following in its place:
"This approval relates to a revised Plan of
Subdivision comprising 106 lots dated November
5th, 1980 and revised dated March 29, 1982 and
January 16, 1985."
CARRIED
3. Payment of Invoice -Reid and Associates Limited
Ostick:
E. Stewart:
Resolved that the following account of Reid and Associates Limited:
Invoice
Project Number Amount Account
Lakeview Estates Subdivision 9946 $866.20 Engineering Res.
in the total amount of $866.20 be paid and the Seal of the
Corporation be attached hereto.
CARRIED
4. Site Plan Agreement -General Conveyor Co. Ltd.
Buck:
E. Stewart:
Resolved that the Municipal Council of the Town of Aurora be
authorized to sign the Site Plan Agreement between Town of Aurora
and General Conveyor Co. Ltd. subject to staff approval.
CARRIED
5. Payment of Invoice -X-Road Markings
Ostick:
E. Stewart:
Resolved that, upon the recommendation of Reid and Associates
Limited, Invoice Number 130 dated November 19, 1984 for Marking of
Pedestrian Crosswalks and Center Lines in the Town of Aurora in the
total amount of $1,600.00 be paid to X-Road Marking Ltd. and the
Seal of the Corporation be attached hereto.
CARRIED
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
BY-LAWS
E. Stewart:
Buck:
E. Stewart:
Buck:
E. Stewart:
Buck:
E. Stewart:
Buck:
-38 -
Be It Hereby Resolved that:
Bill Number 2729-85 -Being a By-Law to Adopt Amendment Number 31 to
the Official Plan of the Aurora Planning Area
(Willow Farm) (Special Urban Residential)
Bill Number 2730-85 -Being a By-Law to Amend Zoning By-Law Number
2213-78 (Industrial Parking)
Bill Number 2731-85 -Being a By-Law to Amend Zoning By-Law Number
2213-78 (Southold)
Bill Number 2732-85 -Property Standards By-Law
Bill Number 2733-85 -Being a By-Law Authorizing Aurora to seek
Board Approval under the CAIP Program
(Community Improvement Plan)
... be read a First Time.
CARRIED
Be It Hereby Resolved that:
Bill Number 2726-84 -Being a By-Law to Amend Zoning By-Law Number
2213-78 (Three Seasons -Phase I)
Bill Number 2729-85 -Being a By-Law to Adopt Amendment Number 31 to
the Official Plan of the Aurora Planning Area
(Willow Farm) (Special Urban Residential)
Bill Number 2730-85 -Being a By-Law to Amend Zoning By-Law Number
2213-78 (Industrial Parking)
Bill Number 2731-85 -Being a By-Law to Amend Zoning By-Law Number
2213-78 (Southold)
Bill Number 2732-85 -Property Standards By-Law
Bill Number 2733-85 -Being a By-Law Authorizing Aurora to seek
Board Approval under the CAIP Program
(Community Improvement Plan)
••• be read a Second Time.
CARRIED
Be It Hereby Resolved that Section 21 of By-Law Number 2554-83 be
suspended and Bill Number 2733-85, now before the Council, be read a
Third Time and Enacted and the Third Reading be taken as read.
CARRIED
Be It Hereby Resolved that:
Bill Number 2726-84 -Being a By-Law to Amend Zoning By-Law Number
2213-78 (Three Seasons -Phase I)
Bill Number 2728-85 -Borrowing By-Law
••• be read a Third Time.
CARRIED
COUNCIL MEETING ••• MONDAY, JANUARY 21, 1985
-39 -
NEW BUSINESS
1. Signs -St. Andrew's Village and Henderson Drive Plaza
Buck:
E. Stewart:
ADJOURNMENT
Ostick:
Resolved that the applications for signs for St. Andrew's Village
and the Henderson Drive Plaza be approved as recommended by the
Chief Building Inspector and the Sign By-Law be amended accordingly.
CARRIED
Resolved that this meeting be adjourned at 10:55 p.m.
2rrn~
Mayor ~ Clerk
---------,-,,n"'""""~-o-,~~·r•~··,~;•y_~.~~-~·>~~-~--~-.~.•o•o•;•u,•~~·-• "O"<C'~~•.c.Mk.OA~~--~~----•~~·•••'•'-'''•"<'<>'<>>==>''"'•"""-'-'-•-'<'~•~•~~~~----•-•--