MINUTES - Council - 19841015, ... ""'""''
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( __
MINUTES OF THE 19TH COUNCIL MEETING HELD IN THE
COUNCIL CHAMBERS, MONDAY, OCTOBER 15TH, 1984 at 8:00P.M.
Present Were: Mayor Illingworth and Councillors Barker, Buck (8:10p.m.), Jones,
Ostick, Paivio, E. Stewart, N. Stewart and West.
CONFLICT OF~INTEREST
Councillor John West declared a possible Conflict of Interest in Accounts paid to
Aurora Home Hardware due to monetary interest and did not take part in or vote on
any question in this regard or attempt in any way to influence the voting on such
question.
Councillor Tim Jones declared a possible Conflict of Interest in Accounts paid to
the Bank of Montreal, due to spouse's employment with same and did not take part in
or vote on any question in this regard or attempt in any way to influence the
voting on such question.
CONFIRMATION~OF MINUTES
Barker:
Jones:
Resolved that the Minutes of the Council meetings held on September
26th, 1984 and October 1st, 1984 be adopted as printed and
circulated.
CARRIED
PASSING OF ACCOUNTS
E. Stewart:
West:
E. Stewart:
West:
Reso.lved that the following Capital Accounts in the total amount of
$3,208.53, details of which are on file with the Treasurer's Office,
be approved for payment and the Mayor issue orders on the Treasurer
for same, and the Seal of the Corporation be attached hereto.
Industrial Park
Ventrella Brothers Construction Limited
Capital Levy
All Turf Ltd.
Stacey Electric Company Limited
CARRIED
1,065.51
607~02
$1,536.00
$1,672.53
Resolved that the following accounts in the total amount of
$2,306,047.86, details of which are on file with the Treasurer's
Office, be approved for payment and the Mayor issue orders on the
Treasurer for same, and the Seal of the Corporation be attached
hereto.
Genera 1
Fire Department
Works Department
Parks Department
Community Buildings: Factory Theatre
McMahon Park
Victoria Hall
Church Street
Band Shell
Parks Building
Community Centre: Building
Leisure Services
Water
Canteen
Accounts Paid Prior to Council
CARRIED
1,564.50
112.69
378.36
358.40
39.92
34.26
8,464.42
2,124.14
$ 31,592.03
2,234.37
47,296.76
2,242.06
2,488.13
10,588.56
943.11
3,515.62
2,205,147.22
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COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
- 2 -
CORRESPONDENCE
19-1 Aurora Soccer Club Inc. 1981 re: Alliance Park Project
(Ref. Council in Committee, Administration/Finance Committee)
19-2 The Regional Municipality of York -Engineering re: Corridor Enterprises
Inc., Phase I, 19T-81032 (Region of York Approval Number A5/84)
(Information, Wm.G. Walker, S. Seibert)
19-3 Tripsed Investments Limited re: Letters of Credit Number 4163 and 4164
(Information, Wm.G. Walker to advise)
19-4 The Regional Municipality of York -Planning re: Proposed Zoning Amendment
(Southold Investments Ltd. -Z-42-84)
(Information, S. Seibert)
19-5 The Regional Municipality of York -Planning re: Proposed By-Law
Amendment, Exterior Side Yards (Z-47-84)
(Information, S. Seibert)
19-6 Ministry of Transportation and Communications re: Zoning By-Law Amendment,
Part Lot 81 and' 82, Concession 1, WYS
(Information, s. Seibert)
19-7 Geoffrey L. Moore and Associates Inc. re: By-Law Z-14-84 (St. Andrew's
Village)
(Ref. Planning Committee, S. Seibert)
19-8 David Pratt, Aurora, Ontario re: "No Parking" Signs on Hill Drive
(Ref. Council in Committee)
19-9 Ministry of Natural Resources re: Draft Plan of Subdivision 19T-80060
(Information, S. Seibert)
19-10 The Regional Municipality of York-Planning re: Proposed Plan of
Subdivision -Ministry File 19T-80060
(Information, S. Seibert)
19-11 Ministry of Government Services -Realty Services Branch re: Part Lot 85,
Concession 1, EYS {Former Densbury Investments Limited Property)
(Ref. Council in Committee)
19-12 Ministry of Municipal Affairs and Housing re: Environmental Protection Act
(Ref. Planning Committee, Committee of Adjustment, S. Seibert)
19-13 The York Region Board of Education re: Parking Problem
(Information, C.E. Gowan, J. Insley)
19-14 Boy Scouts of Canada -Third Aurora Group Committee re: "Apple Day" -
October 13th, 1984
(Information)
19-15 Ministry of Municipal Affairs and Housing re: Local Government Week
(Ref. Co unci 1 in Committee)
19-16 Ministry of Government Services re: Pi'ne Ridge
(Information)
19-17 The York Region Board of Education re: Minutes of Meeting -September 24,
1984
(Information)
19-18 The York Region Board of Education re: Minutes of Meeting -September 10,
1984
(Information)
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COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
- 3 -
CORRESPONDENCE
19-19 Aurora Country Estates re: Proposed 379 Residential -Lot Subdivision
(19T-83025), South Side of Henderson Drive west of Yonge Street
(Information, Wm.G. Walker, H. Borgdorff, R.J. Harrington, S.
Seibert)
19-20 The Regional Municipality of York -Clerk re: Proposed Plan of Subdivision
19T-79049
(Information, S. Seibert)
19-21 The Regional Municipality of York -Clerk re: Draft Plan of Subdivision
19T-81032
(Information, s. Seibert)
19-22 Ministry of the Environment re: MOE Guidelines for the Design of Sanitary
Sewage Works Systems, Storm Sewers (Interim), Water Distributions Systems
and Water Storage Facilities
(Ref. Public Works Committee, H. Borgdorff)
19-23 Town of Vaughan re: Water Meters
(Information, K.B. Rodger)
19-24 Ministry of the Environment re: Granada Investments -File# 19T-84013
(Information, S. Seibert)
19-25 Home Support Services for the Region of York re: Volunteer Situation
(Information)
19-26 Committee of Adjustment re:
Lot 233, Plan 514
Submission A-11-84 (Eric and Jane Coleman) -
(Information, R.J. Harrington)
c·····. 19-27 Ministry of Natural Resources re: Proposed Plan of Subdivision (Aurora
·~
Highlands Phase VI)
(Information, S. Seibert)
19-28 Ministry of Natural Resources re: Draft Plan of Subdivision 19T-82044
(Information, S. Seibert)
19-29 Ministry of Municipal Affairs and Housing re: Part II, Residential
Renovation and the New Plumbing Code
(Information)
19-30 The Regional Municipality of York -Health re: Rabies Control Notification
(Information)
19-31 Regency Acres Publi.c School re: Safety Conditions in front of Regency
Acres Public School
(Ref. Public Safety Committee, Council in Committee)
19-32 Town of Newmarket re: Proposed Zoning Amendment -Part Lot 85, Concession
1, WYS
(Information, L. Allison, s. Seibert)
19-33 Ministry of the Environment re: Corridor Enterprises Inc. Sewers
(Information)
19-34 Ministry of the Environment re: Corridor Enterprises Inc. Watermains
(Information)
19-35 Ontario Good Roads Association re: Request for Accommodation 1985
Convention
(Ref. Public Works Committee)
19-36 Assessment Review Board re: Notice of Decision -Hearing Number Y793
(Information, Wm. Johnson)
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COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-4 -
CORRESPONDENCE
19-37 Donnelly and Daigneault, Barristers and Solicitors re: Jones purchase from
Bay-Tower Homes
(Information, R.J. Harrington)
19-38 Macroplan re: Amendment to Zoning By-Law 2635-83 (Z-50-84)
(Information, S. Seibert, C.E. Gowan, Wm. Johnson)
19-39 Paul Theil Associates Limited, Consulting Engineers re: Southold
Investments Limited -Phase I, Letter of Credit
(Information, Wm.G. Walker)
19-40 Aurora Residents' -Petition re: Seaton Drive-Sidewalk
(Ref. Council in Committee)
19-41 Ministry of Natural Resources re: Proposed Amendment Number 30
(Information, S. Seibert)
19-42 Markborough Properties Limited re: Financial Securities -Valhalla Heights
Subdivision
(Information, Wm.G. Walker)
19-43 Blake, Cassels and Graydon, Barristers, Solicitors re: George Wimpey
Canada Limited -Transfe~ of One Foot Reserves Blocks H and I, Registered
Plan M-1312
(Information, K.B. Rodger, L. Allison)
19-44 Conroy Dowson Planning Consultants Inc. re: D.P. Amendment Application
(R. Kelly)
(Information, S. Seibert, R.J. Harrington)
19-45 Aurora Fire Department re: Activity Report -September 1984
(Ref. Public Safety Committee)
19-46 Bruce C. Blizzard, Aurora, Ontario re: Dust and Snow Problems
(Information, Mayor Illingworth to acknowledge)
19-47 Coach Hill Aurora Limited re: Hazelburn -Request for approval to
Construct Municipal Watermain Services
(Ref. Council in Committee)
19-48 Coach Hill Aurora Limited re: Hazelburn Farms Subdivision Agreement dated
July 19, 1982 (Schedule "C -Individual Wells and Private Sewage Disposal
Systems)
(Ref. Council in Committee)
19-49 Ministry of Municipal Affairs and Housing re: New Ontario Youth Corps 84 -
85 Program
(Information, S.K. Jones, F.J. Horvath)
19-50 Aurora Soccer Club Inc. 1981 re: Construction and Funding of the Alliance
Park Soccer Complex
(Ref. Administration/Finance Committee, Leisure Services Committee)
19-51 Committee of Adjustment re: Application for Consent -Estate of Donald
Elias Rogers (Application Number B-4-84)
(Ref. Planning Committee, R.J. Harrington)
19-52 The Association for Early Child Education re: "Week of the Child" -
__ October 20 to 27, 1984
West:
Jones:
(TABLED)
Resolved that the week of October 20 -27, 1984 be proclaimed "Week
of the Child" in the Town of Aurora.
CARRIED
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
- 5 -
CORRESPONDENCE
19-53 Ernst and Whinney Inc. re: Notice of Bankruptcy (Garry Keith Strong)
{Information, Wm. Johnson)
19-54 The Regional Municipality of York -Clerk's re: Contract Number 15-84-15,
Winter Sand
{Information, Wm.G. Walker, S.K. Jones)
19-55 The Regional Municipality of York-Clerk's re: Award of Tender-Domtar
Chemicals Group-Sifto Salt Division
{Information, S.K. Jones, Wm.G. Walker)
19-56 Ontario Municipal Board re: Roll Number 19 46 000 010 125 00 0000 (Yonge
Street North)
(Information, Wm. Johnson)
19-57 Royal Canadian Legion re: Annual Remembrance Day Parade and Purchase of
Wreath
West:
N. Stewart:
(TABLED)
Resolved that the Town of Aurora purchase a wreath in the amount of
$41.75 for Remembrance Day and pay for the printing of the
Remembrance Day Programs.
CARRIED
19-58 Royal Canadian Legion re: Annual Remembrance Day Parade -November 11,
1984
West:
JOnes:
(TABLED)
Resolved that the Royal Canadian Legion be granted permission to
hold a Parade on Sunday, November 11, 1984 between the hours of
10:00 a.m. and 11:00 a.m. in the Town of Aurora and the York
Regional Police be so notified.
CARRIED
19-59 Committee of Adjustment re: Application for Consent -Granada Investments
Limited (Application Number B-5-84)
(Ref. Planning Committee, R.J. Harrington)
19-60 The Regional Municipality of York -Engineering re: Pedestrian Crossovers
within the Town of Aurora
(Ref. Public Works Committee, Public Safety Committee)
19-61 The Regional Municipality of York-Treasury re: Sale of Debentures
(Ref. Council in Committee)
19-62 Ministry of Tourism and Recreation re: "A Framework for Community
Recreation Services"
(Ref. Leisure Services Committee, Councillor West)
19-63 Gottlieb, Hoffman and Kumer, Barristers and Solicitors re: Dookie purchase
from Landmark Green Development Corporation (McLeod Drive)
{Information, Clerk to reply, Wm. Johnson)
19-64 The Town of Richmond Hill re: Request for Comments on Proposed By-Law
Affecting all Industrial Zones in Town of Aurora
(Ref. Planning Committee, s. Seibert)
19-65 Canadian Institute of Planners re: Official Plan Amendments and
Subdivision Applications
(Ref. Planning Committee)
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
- 6 -
CORRESPONDENCE
19-66 Government Refuse Collection and Disposal Association (Ontario Chapter) re:
Conference on Waste Management
(Information, Councillor's Room)
19-67 The Regional Municipality of York -Chairman re: York Region's Industrial
Reference Guide
(Ref. Economic Development Committee)
19-68 Bert and Lessie Turnbull, Ajax, Ontario re: Letter of Appreciation
(Information)
19-69 Ministry of Citizenship and Culture re: BRIC Technical Consulting Services
(Ref. LACAC)
19-70 The Regional Municipality of York-Planning re: Proposed Zoning Amendment
and Official Plan Amendment (Z-46-84)
(Information, S. Seibert, L. Allison)
19-71 Ministry of the Attorney General re: Bill 160, An Act to Revie the
Limitations Act
(Ref. Council in Committee)
19-72 John C. Hurlburt Limited re: Security Deposit -Reesor Residence - 7 Dodie
Street
(Information, Wm.G. Walker)
19-73 South Lake Simcoe Conservation Authority re: Erosion Problem -Aurora
Administrative Centre
(Ref. Council in Committee)
19-74 Frank R. Mott-Trille, Barrister, Solicitor and Notary Public re: Millar
Purchase from Beach -80 Tyler Street
(Information, R.J. Harrington to reply)
19-75 Reid and Associates Limited re: Various Invoices for Services Rendered
(Information, Wm.G. Walker)
19-76 Richter and Associates re: Invoice -Services Rendered
(Information, S.K. Jones)
19-77 Warren M.H. Grover, Toronto, Ontario re: Proposed Zoning By-Law Amendment
Number Z-42-84
(Information, S. Seibert, L. Allison)
19-78 Allan and Diane Bursey, Aurora, Ontario re: Dawson Crescent
· (Ref. Council in Committee)
19-79 York Regional Police Force re: Murray Drive/Glass Drive Intersection
(Information)
19-80 Nancy A. Williams, Aurora, Ontario re: Bun Factory Sign
(Ref. Planning Committee, R.J. Harrington)
19-81 Ministry of Transportation and Communications re: Aggregate Sources List
for Contracts 84-33 and 84-85
(Information, Wm.G. Walker)
19-82 Conroy Dowson Planning Consultants Inc. re: O.P. Amendment Application
(R. Kelly)
(Information, S. Seibert, L. Allison)
19-83 The Regional Municipality of York -Clerk re: Draft Plan of Subdivision
19T-81032
(Information, S. Seibert, K.B. Rodger)
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COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
- 7 -
CORRESPONDENCE
19-84 M.A. Eustace and Associates, Barristers ·and Solicitors re: Aurora Steel
Services Limited-586091 Ontario Limited-Share Purchase Agreement dated
June 22, 1984
(Information, S. Seibert, R.J. Harrington, Councillor E. Stewart)
19-85 Ministry of Transportation and Communications re: Transit Forum-October
18, 1984
(Information, S.K. Jones)
19-86 Johnson Controls Ltd. re: Contract Terms
(Information, S.K. Jones, K.B. Rodger)
19-87 Victoria Dykstra, Aurora, Ontario re: Garbage Removal Services
(Ref. Administration/Finance Committee)
19-88 A. Merkur and Sons Limited re: Aurora Shopping Centre-300 Yonge Street
South
(Ref. Counci 1 in Committee)
19-89 Ontario Expropriation Association re: Seminar -November 16th and 17th,
1984
(Ref. Administration/Finance Committee)
19-90 S.G. Wilson memo to Administration/Finance Committee re: Full Time
Firefighter 1984 Budget
(Ref. Administration/Finance Committee)
19-91 s. Seibert, Regional Planner re: Draft -Terms of Reference (Official Plan
Review)
(Ref. Council in Committee)
19-92 Town of Newmarket re: Proposed Amendment Number 34
(Ref. Planning Committee, S. Seibert)
19-93 The Regional Municipality of York -Health re: File Z-46-84 (Kenneth
Sinclair)
(Information, S. Seibert)
19-94 Ministry of Transportation and Communications re: Zoning By-Law Amendment
-Z-46-84 (Sinclair)
(Information, s. Seibert)
19-95 Ministry of Municipal Affairs and Housing re: Bulletin -The Planning Act
(Information, s. Seibert, L. Allison)
19-96 Ontario Municipal Board re: Hearing Accommodation and Retiring Room-
December 13, 1984
(Information, Wm. Johnson, K.B. Rodger)
19-97 Ontario Municipal Board re: Hearing Accommodation and Retiring Room-
December 14, 1984
(Information, Wm. Johnson, K.B. Rodger)
19-98 Ministry of Transportation and Communications re: Ontario Traffic Safety
(Ref. Public Safety Committee -October 2, 1984)
19-99 City of Burlington re: Ontario Traffic Conference-1984 Parking Workshop
(Ref. Public Safety Committee-October 2, 1984)
19-100 Committee of Adjustment re: Submission B-5-84 (Granada Investments
Limited)
(Information, Clerk to reply)
L_, _ _.
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
- 8 -
CORRESPONDENCE
19-101 Committee of Adjustment re: Submission A-15-84 (44 Holman Crescent)
(Information, Clerk to reply)
19-102 Committee of Adjustment re: Submission B-4-84 (Estate of Donald Elias
Rogers)
(Information, Clerk to reply)
19-103 The City of Corner Brook, Newfoundland re: Questionnaire -Fire Department
(Information, Clerk to reply)
19-104 Wm.G. Walker memo to K.B. Rodger re: Ontario Hot-Mix Producers Association
-Asphalt Seminar -November 15th, 1984
(Ref. Public Works Committee, Wm. Johnson)
19-105 John R. Elder, Aurora, Ontario re: Willow Farm Property
(Ref. Planning Committee, Wm.G. Walker, H. Borgdorff, R.J.
Harrington, S. Seibert)
19-106 Block Parent re: Block Parent Week and Request for Delegation Status
(TABLEO;~OELEGATIONs)
West:
E. Stewart:
Resolved that the week of October 22 -27, 1984 be proclaimed "Block
Parent Week" in the Town of Aurora.
CARRIED
19-107 Wm.G. Walker memo to K.B. Rodger re: Professional Engineering Services
Rendered (Invoice Number 9791, 9798, 9809, 9810, 9815, 9824, 9827, 9829,
9831 and 9835)
(TABLEO,~RESOLUTIONS)
19-108 Corporation of the Township of Downie re: Ring-Billed Gull
(TABLED)
West: Resolved that this letter be received.
Paivio:
CARRIED
19-109 Steven K. Jones memo to K.B. Rodger re: Snow Ploughing Tender
(TABLED;~RESOLUTIONS)
19-110 Steven K. Jones memo to K.B. Rodger re: Tenders for Foam Swabbing, Removal
and Replacement of Concrete Sidewalk in Various Locations, Fuel Oil
(TABLED; RESOLUTIONS)
19-111 Committee of Adjustment re: Application for Consent (Robert W. Stevens -
Application Number B-3-84)
(TABLED;~RESOLOTIONS)
19-112 Wm.G. Walker memo to K.B. Rodger re: Invitational Tender Number I.T.
1984-2 -Construction of Concrete Sidewalk Including Grading, Landscaping
and Granular Foundation Material (Huron Court Walkway, Haida Drive/Boulding
Drive Walkway)
(TABLED,~RESOLUTIONS)
19-113 H. Borgdorff memo to K.B. Rodger re: Industrial Parkway and Engelhard
Drive (Repairs and Final Paving) -Project Number 1158
(TABLED; RESOLUTIONS)
19-114 The Aurora and District Ministerial Association re: Bingo on Sundays
(Ref. By-Laws)
19-115 Aurora Soccer Club Inc. 1981 re: Invitation to Halloween Dance
(Information)
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
- 9 -
CORRESPONDENCE
19-116 York Region Staff Association re: Dinner/Dance
(Information)
19-117 Aurora Tigers Booster Club re: "Meet the Players" Dance
(Information)
19-118 Regency Acres Public School Parents Association re: Crossing Guard -
Murray Drive
(Ref. Public Safety Committee Report# 94)
West: Resolved that the Clerk's Report be dealt with as outlined.
E. Stewart:
CARRIED
R~PORTS 0~ COMMiiiEES
. Coriservi!ti ori Ad vi sorv Committee {Aurora fleritaoe
The Committee respectfully submits the following:
A meeting of the Aurora Heritage Committee was held on September 25, 1984 at the
Administrative Centre at 7:30 p.m.
Present Were: Councillor Len Ostick and Stephen McCasey, Chairman, G. Leslie
Oliver, Gerry Copley, and Fred Shipman, and Researcher Jacqueline
Stuart acted as secretary.
Fred Shipman was welcomed to the membership of the Committee by the Chairman, who
also passed on Steve Galaxidas' regrets that he was unable to attend.
1. Minutes
The minutes of the meeting of July 24, 1984 were approved.
2. Matters Arising from the Minutes
The Chairman said that he understood that the plaque-maker has now been paid
in fu 11 •
3. Budget
J. Stuart reported that there were anomalies in the latest budget statement
received; she will clear matters up with the Treasurer's Department.
4. Summer·canada Works Project
J. Stuart reported that the Settlement Studies project was completed. The
project officer from Employment Canada had made an official visit that day
and was satisfied with the book-keeping and other financial matters.
There was some disappointment with the quality of work produced by one of
the students employed, but thanks to the expertise and extra hours expended
by project manager Kathryn Anderson the outcome of the project was
satisfactory. A draft pamphlet outlining the progress of settlement in
Aurora up to 1900, and relating the present built environment to that
development, was prepared. Background notes on local development in
general, on particular properties, and on development theory are now on file
for future reference.
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COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-10 -
REPORTS OF COMMITTEES (continued)
Ad'li sory Commi_tt~eJAu rora Heritage
4. Summer Canada-works-Project (continued)
There are funds available for the printing of the booklet: $750.00 received
from the Secretary of State's Ontario Bicentennial Fund, and up to $400.00
from the Town's Bicentennial Fund. It was suggested that a suitable plaque
marking early settlement be erected in addition to the publication of the
pamphlet. Available Committee funds, supplemented by monies from other
sources such as the Ministry of Citizenship and Culture's local marking
scheme, could be used for this purpose. J. Stuart is to find out the costs
for both booklet and plaque; L. Oliver and F. Shipman will prepare
proposals for the wording and location of a plaque.
5. Plaguing Program
6.
In connection with the individual house plaquing program the mayor's letter,
with supporting documents, was sent to owners of the candidate properties on
September 25, 1984. Replies are due on October 5, 1984. The Chairman
suggested that January 1, 1985 be set as a deadline for having the plaquing
program prepared, although ceremonies will not take place until the Spring
of 1985. S. McCasey and G. Copley will nominate an additional ten
properties to bring the program up to date for 1985.
commercial Development Advisory-Committee
L. Oliver reported that CDAC has agreed with the Business Improvement Area
Committee that priority be given to developing the west-side parking lot,
off Temperance Street. L. Oliver reiterated the concerns of the Heritage
Committee about landscaping, lighting, and the walkway to Yonge Street.
It was also reported that the study team preparing design concepts for the
waterworks site and adjacent properties is making progress. L. Oliver will
try to arrange a meeting between the study team and Heritage Committee
members.
7. Development Proposals
G. Copley informed the Committee that a proposed tennis centre for the front
section of the Willow Farm property on Yonge Street North will incorporate
the existing buildings in a sensitive manner.
L. Oliver reported that the Aurora Dairy building at 11 Yonge Street North
had been demolished. The Committee had not been informed of the Town's
decision to issue a demolition permit. G. Copley said that the developer
had received favourably the LACAC comments on development proposals for he
sit e.
8. New Business
A letter was received from the owners of 50 Wellington Street East
requesting designation of their home. The Chairman is to reply, indicating
support in principle. J. Stuart will acquire copies of the Designation
Handbook for all members of the Committee.
S. McCasey suggested that members review the progress made on the work
program outlined in the last annual report, and gather with comments and
suggestions at a special meeting of the Committee. This meeting will take
place on Thursday, October 11, 1984 at 68 Spruce Street at 8:00.
The meeting adjourned at 10:10 p.m.
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-11 -
REPORTS OF COMMITTEES (continued)
Report·# 93-Loca1.Architectura1 Conservation Advisory Committee (Aurora Heritage
~---'~~--) Various Matters (continued)
Ostick:
Jones:
Resolved that Local Architectural Conservation Advisory Committee
Report # 93 dated September 25th, 1984 be discussed item by item and
accepted.
CARRIED
Report # 94 -Public Safety Committee· •• ~ Various Matters
The Committee respectfully submits the following:
A meeting of the Public Safety Committee took place on Tuesday, October 2nd, 1984
at 7:00 p.m. in Committee Room I.
Present Were: Councillors Tim Jones, Martin Paivio (7:20p.m. -7:50p.m.),
Richard Barker (7:45 p.m. -8:30 p.m.), John West (8:20 p.m. -8:30
p.m.), Fire Chief Stu Wilson and Citizen Members Ted Bessant, Omar
Khamissa and Carl Weisser.
Absent with
Regrets: Counci 11 or Norm Stewart.
A. DELEGAllON$
1. Mr. Fred Rusk ~Ministry of Rea1tll
Mr. Rusk gave a presentation to the Committee through the use of colour
coded charts which displayed the light to heavy response areas in York
Region. Some of the highlights of his presentation included:
(a) There are four ( 4) types of ambulance ca 11 s --low priority,
treatment transportation, minor accident and life or death.
(b) The heaviest response area (300 calls plus) were identified in the
square mile surrounding York County and York Central Hospitals. The
next heaviest (100 -300 calls) were identified in the peripheral of
the hospitals and in the centre of Aurora.
(c) The Aurora Area had approxmiately 600 calls last year.
(d) The Provincial response time average for an ambulance to reach the
scene from the time of the initial call is 17 minutes. In the City
of Toronto, it is 7 minutes, Ottawa is 9 minutes and Aurora's
average is 9 minutes. The fastest response being 2 minutes, the
longest was 20 minutes depending on the priority. Snowball's
average was 12 minutes.
At this time plans are being made to move the ambulance dispatch system from
Newmarket to Barrie. This will not occur until at least the summer of
1985. Based on the findings identified above, Aurora would be the most
probable location for an ambulance station. Staffing would take on the four
(4) staff members from Newmarket who would be made available by the dispatch
being relocated in Barrie. (Ambulance drivers are also dispatchers) An
ambulance would be provided by the Ministry.
At such time as this becomes more of a reality, the Ministry would be
interested in investigating potential locations to put this ambulance
service. The Committee suggested consideration be given to Pine Ridge or
the Police Building on Industrial Parkway. The Ministry would also consult
with York County Hospital.
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COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-12 -
REPORTS OF COMMITTEES (continued)
Report# 94 ~ Pu&iksafet.)l Comridttee ;,; Various Matters (continued)
A.
1.
B.
1.
DE[EGATION$ (continued)
Mr. Fred Rusk·~-Ministr.)l of.Heaith (continued)
The Comittee recommends that this item be referred to a Council in Committee
meeting for the purpose of discussing ways in which the Town might consider
assisting an ambulance service to locate in Aurora, after which the
Committee would further recommend that appropriate Town staff follow up with
Mr. Rusk. Final decisions on any of the actions described above will be
announced through the Ministry of Health as appropriate.
VARIOUS MATTERS
Mayor Is Memo dated September 24th. 1984 re: Orchard Flei ghts Boul evard/Fii 11
Drive
Based on a previous recommendation approved by the Safety Committee and
Council, the.Committee would recommend that a School Warning sign be posted
as per the Mayor's memo at this location. It was felt that since the
development and habitation of this area was not complete, a warrant
calculation for stop signs at this location would be premature.
2. Letter# 18-52-Murray Drive·~ Speed Signs
3.
4.
c.
1.
2.
3.
4.
5.
The Committee recommends that the Works Department investigate the citizens
concern that the speed signs for west bound traffic are covered by foliage
and remedied if necessary.
Hi 11 Drive ~ No Parking
A few phone ca 11 s have been received by Counci 11 ors regarding the new "No
Parking" restriction on Hill Drive (south side). Some were opposed, some
were in favour. The Committee reviewed its decision of having "No Parking"
on the south side primarily because of the curves in the road east and west
and recommends no change.
Avondaie crescent·~ No-Parking
Counci 11 or Barker has received some ca 11 s regarding the new "No Parking"
restrictions on Avondale Crescent (west side). The Committee reviewed its
decision and recommends no change.
RECEIVED-AS INFORMATION
Letter # 17-52 -Fire Activity Report -August
Letter # 18-2 -Canada Safety Council
Letter # 19-45 -Fire Activity Report -September
Letter # 19-98 -Ontario Traffic Safety
Letter # 19-99 -Ontario Traffic Conference
The meeting ended at 8:30p.m. The next meeting will be Tuesday, November 6th,
1984 at 7:00p.m. in Committee Room I.
Jones:
Paivio:
Resolved that Public Safety Committee Report # 94 dated October 2nd,
1984 be discussed item by item and accepted.
CARRIED
:·.:,~.:,.;
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-13 -
REPORTS OF COMMITTEES (continued)
Report# 95 ~Committee of Adjustment ... Submission A~14~84 (Mr: and Mrs. A.
Sassur)
In respect of application (Form 1, Application for Minor Variance or for
Permission, Submission A-14-84) by Mr. and Mrs. A. Sassur, 2 Oak Court, Aurora,
Ontario, requesting relief from Town of Aurora By-Law Number 2213-78 (as amended)
re: Lot 36, Plan M-1457, Town of Aurora, as described in the subject application,
the Committee of Adjustment, Town of Aurora, has this day issued the following
Decision.
Decision: That approval is NOT GRANTED to this application.
Reason for
the Decision: It is the opinion of the Committee that the appearance of the
addition would be neater, if kept within the boundaries of the
by-law.
Signed on this: 27th day of September, 1984.
Date of Submission to the Applicant: 8th day of October, 1984.
Date of Notice of Last Date of Appeal of Decision: 8th day of October, 1984.
Last Date of Appeal of Decision: 28th day of October, 1984,
Buck:
West:
Resolved that Committee of Adjustment Report # 95 (Submission
A-14-84 -Mr. and Mrs. A. Sassur - 2 Oak Court) dated October 8th,
1984 be received.
CARRIED
Report # 96 -Council in Committee 'Various Matters
The Committee respectfully submits the following:
A meeting of Council in Committee was held on Wednesday, October 15th, 1984 at 7:30
p.m. in the Administrative Centre.
Present Were: Councillors Barker, Jones, Ostick, E. Stewart, N. Stewart and West.
Absent Were: Councillor Buck and Councillor Paivio attending a Conference and
Mayor Illingworth was attending a dinner for Premier Davis.
A. CORRtSPONDENCE
1. Letter# 19~8 .:. David Pratt, 42 fli11 Drive re: "No Parking" Signs
The Committee recommends that a letter be sent to the resident advising of
Council's reasons for erecting signs and that no further action be taken
thereon.
2. Letter# 19~31 -Regency Acres Pub1icSi:noo1, re:, Safety Conditions in
Front of Regency Acres Publ1c School
Council in Committee recommends that a letter be sent to the Principal of
Regency Acres School advising of the step taken to aleviate the problem in
front of Regency Acres School.
The Committee further recommends that the Public Safety Committee will
investigate the situation pertaining to the "School Crossing" sign.
C--·-
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-14 -
REPORTS OF COMMITTEES (continued)
Report # 96 ~CounCil iri Committee :.; Various Matters (continued)
A. CORRESPONDENCE (continued)
3. Letter # 19~40 -Seaton Drive Homeowners I Pelt iti on re: Oni:omp 1 etea
Sidewalk
4.
Council in Committee discussed this matter and would recommend that
Bay-Tower be directed to clean up the green belt area where building wastes
are being dumped. The Subdividers are to be directed to place a temporary
sidewalk in front of the vacant area where houses are still to be built.
Letter# 19~47 ~ Hazeiburn ~ 'Coacli Hili Aurora Limited re: Request for
Approval to Construct Municipal Watermain Services
The Committee recommends that the request for approval to construct
municipal watermain services be denied.
5. Letter# 19-48 ~ Hazelburn ~ Coach Hill Aurora Limited re: Individual
Wells and Private Sewage Disposal Systems
Council in Committee directed that this letter be referred to the Technical
Committee for a report.
6. Letter·# 19~61 ~·Regioriai ·Treasury Department re: 'sale.of Debentures
The Committee recommends that this letter be referred to the Administration
Committee.
7. Letter·#.19~73 ~ Soutti.Lake Simcoe. Conservation Authority· re:· Erosion
Problem -Aurora Administrative Centre
Council in Committee recommends that this letter be referred to the Leisure
Services Committee for a report.
8. Letter # 19-78 ~ Allan arid Diane Bursey,15 Jolirison Road re: Street Name
The Committee recommends that no action be taken on this letter and the
residents be advised accordingly.
9. Letter# 19~88 ~A: Merkur alld Sons Ltd; re:. Aurora Stioppirig Centre ~
Vandalism -September 21, 1984
Council in Committee recommends that a letter be written to A. Merkur and
Sons advising that Council has requested more patrols in the Aurora area but
have been advised by the Chief of Police that this is not possible due to
lack of manpower.
10. Letter·# 19~91·~·s; Seibert; Re ional'P1anner· re: ·Draft ~·Terms.of
Reference fficial Plan Review)
Council in Committee recommends that Council support this report and that
the Planning Committee be directed to proceed with same as outlined.
B. ONFINISHED.BUSlNESS
1. street Lighting Policy
The Committee recommends that Council's representative on the Hydro
Commission be directed to investigate what policy the Hydro has for
installing street lighting and if no such policy exists, request the Hydro
Commission to adopt one.
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-15 -
REPORTS OF COMMITTEES (continued)
Report # 96 ~ CounCil 111 Committee ::: Vari olls Matters (continued)
B. UNFINISRED.BOSINESS
2. P1allsror New Year's Da.Y Levee~ Jarillar.Y 1; 1985
The Committee recommends that Councillor West form a Committee to undertake
the January 1, 1985 Levee celebration.
3. Sidewa1k.Ma1ntellallce
The Committee recommends that the existing policy be accepted in principle
and further that cleared sidewalks be well sanded and also bus stop and
crosswalk areas have snow removed. The Committee further recommends that
the Public Works Committee report on cost and type of equipment needed.
4. Rural Roads
The Committee recommends that this matter be referred to the Public Works
Committee for consideration in the 1985 budget discussions. Special note to
be made to bringing rural roads up to standards and cost of same.
C. NEW.BOSINtSS
1. 1982.Groulldwater.lllvestigatioll
Council in Committee recommends that the Region of York be requested to
supply an interim report on this investigation.
2. BIA -Removal or Street Bellclies
The Committee recommends that the BIA be requested to have their street
benches removed prior to October 31, 1984 to avoid vandalism on Halloween
and also so the sidewalk winter maintenance and snow removal program can be
carried out.
3. Banners ~ Yonge.Street
The Committee recommends that the C.N.R. be requested to allow banners to be
placed on the C.N.R. overpass.
The Committee also recommends that the owners of property in the
Yonge/Wellington Street area be requested to allow banners to be placed
using hooks now on their buildings.
4. Pro vi rid a 1 Wet 1 a rids Glli de 11 nes
The Committee recommends that this matter be referred to the Planning
Committee for a report.
s. Paper.Pick~Up
Council in Committee agrees in principle with the proposed recycled paper
program subject to an Agreement being signed.
6. Oate of Public Meet] ng -December
The Committee recommends that the date of the Public Hearing be changed to
December 19th, 1984.
D. RECEIVEO.AS.IN~ORMAiiON
1. Letter # 19-71 -Ministry of the Attorney General re: Bi 11 160 -An Act
to Revise the Limitations Act
The meeting adjourned at 8:33 p.m.
"~,,~,._,
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-16 -
REPORTS OF COMMITTEES {continued)
Report T 96 ~ Couni::i 1 in Corrnnittee ; .. Various Matters (continued)
Item A.l
Item A .2
CARRIED
AMENDMENT
West:
E. Stewart:
Resolved that a letter be sent to the Principal of Regency Acres
School and the Chairman of the Regency Acres Home and School
Association inviting them to a Council in Committee meeting to
discuss this matter.
Item A.2
Item A .3
-D.l
CARRIED AS AMENDED
CARRIED
CARRIED
E. Stewart:
N. Stewart:
Resolved that Council in Committee Report # 96 dated October lOth,
1984 be discussed item by item and accepted as amended.
CARRIED
Councillor West in the Chair.
Report # 97 ~ AdminiStration and Fi narice Comrili ttee .. ; Various Matters
The Committee respectfully submits the following:
A meeting of the Administration and Finance Committee was held on Tuesday, October
9th, 1984 at 11:00 a.m. in the Administration Centre.
Present were: Mayor Dick Illingworth, Councillor Earl Stewart and Clerk
Administrator K.B. Rodger. Councillor John West and Purchasing
Co-Ordinator Steve Jones were in attendance for parts of the
meeting.
A. DELEGATIONS:
1. Bank Chegues
Reference is made to item A.3 (c) of Administration and Finance Committee
Report #90 which was adopted by Council on October 1, 1984 as follows:
"That the Purchasing Co-Ordinator liaise with the Royal Bank regarding the
printing of cheques and that the Town Crest replace the July First Swirl."
The Purchasing Co-Ordinator advised that he was meeting with Royal Bank
officials later in the day and there was some urgency in deciding on the
cheque to be used. The Committee agreed that the initial printing would be
primarily to replace the current supply of cheques and a further order would
be necessary early in the new year. Minor changes were made in the format
of the cheque and the First of July Swirl deleted to avoid a second
printing.
In addition, due to the switchover of the pay period to bi-weekly and the
possibility of an automated payroll, it is necessary to carry out a survey
as to future cheque requirements.
Therefore the Committee recommends as follows:
(a) That Council ratify the replacement order of cheques due to time
limitations, and review the format of the cheques before a further
printing.
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-17 -
REPORTS OF COMMITTEES (continued)
Report # 97 :. Admiidstratlori arii:t Finarii:e Committee ;;; Various Matters (continued}
A. OELEGATlONS
1. Bank Cheques (continued)
(b) That the Purchasing Co-Ordinator be authorized to carry out a review
as to automated payroll and future cheque needs and report to the
Administration and Finance Committee.
2. Bi -weeki.Y Pay
Reference is made to item C.3 of Administration and Finance Committee Report
#90 which was adopted by Council on October 1, 1984 as follows:
"The Committee recommends that bi-weekly pay commencing January 1, 1985 be
adopted in principle and the Purchasing Co-Ordinator and Treasury staff
prepare a report as to implementation."
Following a Department Heads meeting at which implementation of bi-weekly
pay was discussed, the Purchasing Co-Ordinator reported that a two-week pay
be issued on December 19, 1984 and again on January 9, 1985 and subsequently
every two weeks.
Therefore, the Committee recommends that a notice be prepared as soon as
possible and included with all employees' pay cheques as an advance notice
of the change to bi-weekly pay.
B. CORRESPONDENCE
1. Letter. 18-47 .. :.. Seari. Gi bboris. re .. Loi:a i .. Bus. Servi i:e
Mr. Gibbons submitted several suggestions as to improvements of the
scheduling and route of the local bus service.
The Committee recommends that this letter be forwarded to the Transit
Co-Ordinator for inclusion in the Transit Study currently underway.
2. Letter 19:.37 :. Mr< arid Mrs: Dykstra re: Garbage Co11ectiori
The letter requests a return to twice-a-week garbage collection, at least
for the summer months.
The Committee recommends that this letter be considered when contract prices
for 1985 garbage collection are being reviewed.
3. Letter 19:.39: Oritari o E)(p ro[J ri at i ori AssoCi at i ori re: Semi riar
The Association is sponsoring a seminar for key people in municipal property
and legal departments.
The Committee recommends that this letter be received as information.
4. Letter·lg:.go·:. Fire.Chief.re:·ruil ·rime.Firefi9hters,· 19S4.Bui:tget
The 1984 Budget for the Fire Department included the addition of a full-time
firefighter for 1/4 of the year.
The Committee recommends as follows:
(a) An internal competition for a 4th Class Firefighter be posted to
commence December 1, 1984.
~~-·-...'
_______ ,
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-18 -
R£PORTS OF COMMITTEES (continued)
Report·# 97 -·Administration.and.Finance·committee .:. Various Matters (continued)
B. CORR£sPONDENCE (continued)
4. Letter 19.:.90 :. Fire Chief re: Full iime Firefighters; 1984 Budget
1 continued 1
(b) If the internal competition fails to result in a satisfactory
candidate, an external competition be held for a 4th Class
Firefighter to commence December 1, 1984 or as soon as possible
thereafter.
5. Letter ·19:.1. and letter ·19.:.50 .:. . Aurora. Soccer Club. re:. Construdi on and
Funding. of Alliance Park.Soccer Complex
The Aurora Soccer Club advise that they have raised approximately $10,000 to
date towards the soccer complex. The letter states in part; "The project is
feasible and can be successfully implemented only if we receive the support
of provincial and town funding."
The letter goes on to state: "As indicated previously when we initiated this
project with the Town of Aurora in 1981, there was a clear understanding
that funding for the project would be shared between Provincial grants
(Wi ntari o), Town grants, Aurora Soccer Club and memberships."
Town policy in the past, e.g. lighting for Tennis Courts, is for Wintario to
pay 50 percent, the Club to pay 25 percent and the Town to make a grant of
25 percent. As in the case of the Tennis Club, the Town will make a loan,
if required, to the Club to meet their 25 percent on a repayment basis.
In spite of many requests from the Town, the Aurora Soccer Club failed to
submit an application for Wintario funding, so it is very doubtful if any
provincial grants wi 11 be forthcoming.
The Aurora Soccer Club has requested a grant of $20,900 from the Town to
proceed with the complex. It is hoped to grade and sod the grounds in 1984
for 1985 use, so there is some urgency in their request.
When the lease was signed with the Soccer Club, a
projected revenues and expenditures was required.
has not been received.
The Committee recommends as follows:
detailed schedule of
To date this information
(a) Insofar as no application has been submitted for a Wintario grant,
the current policy of a 25 percent grant from the Town does not
apply.
(b) That the appendix of projected expenditures and revenue as required
by the lease be received.
(c) That the Town will provide a matching loan on a dollar-to-dollar
basis up to $10,000 for grading and sodding in 1984 on receipt of a
firm tender price from the Aurora Soccer Club. Such loan to be paid
back by the Soccer Club on a mutually agreeable basis, for a term
not exceeding five years.
(d) That the Aurora Soccer Club advise plans as to submission for a
Wintario grant.
6. Aurora Hydro re:. Water Collection
Aurora Hydro have advised two problem areas as follows:
·~-·~--<'
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-19 -
REPORTS OF COMMITTEES (continued)
Report.#97 :..Mniidstratioriand f'iriatii:e Committee·:;; VariouidMters (continued)
6. Aurora Hydro re:. Water Co11ectiori (continued)
7.
(a) Customers going south for the winter and wanting to cancel their
water service for the period they are away.
(b) An error was made in not billing a customer who moved in 28 months
ago.
The Committee was advised that there is a charge for disconnecting and
reconnecting the water service. Currently the fee is $10.00 each during
normal working hours. However, this fee has not been reviewed for some
time.
The Committee recommends as follows:
(a)
(b)
(c)
Due to administration work and the cost of disconnect and reconnect
and the fact that the Town's costs for administration and
maintenance carry on, that no action be taken to cancel water
charges for the period customers are away.
The Purchasing Co-Ordinator be requested to liaise with Aurora Hydro
in reviewing the disconnect and reconnect fees.
That Aurora Hydro write to the customer explaining the error and
endeavour to work out a mutually satisfactory method of repayment.
Director 61' (eisure Services. re: StaWCiiristmas Part.}'
The Director of Leisure Services has tentatively booked the Auditorium for
the Staff Christmas Party for Saturday, December 8, 1984 (only date
available). He has requested information as to Council approval, who should
attend, and early notification of date.
The Committee recommends that Council approve in principle a Staff Christmas
Party on Saturday, December 8, 1984 for all full-time staff, spouses and
Counci 1 members and spouses and the Town Social Committee submit details as
to program and budget.
c. ONf'INISHEO.BUSINESS
1. Cli ri stmas Li glits :. 1984
The Purchasing Co-Ordinator advised that he is meeting with BIA
representatives on October 9, 1984 and will be submitting a report to the
Administration and Finance Committee and/or Council as soon as possible.
The Committee recommends that this item be received as information.
2. Anniversary Plagues
The Town is frequently requested to supply a Letter of Congratulation and
Best Wishes on a 50th Wedding Anniversary, a 90th Birthday or other special
celebration. Most municipalities have a standard plaque or framed message
which is presented on purchase a supply of plaques but this item was
deleted.
The Committee recommends that the Purchasing Co-Ordinator investigate the
testimonial used by adjacent municipalities, with prices, etc. and report to
the Administration and Finance Committee for a recommendation as to the 1985
Budget.
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-~ -
REPORTS OF COMMITTEES (continued)
Report.#. 97. ~. Adrni rii strati ori. arid. Fi riani:e. Cornrni ttee ..
C. UNFlNISHtO BUStNtSS (continued)
3. Uriiversai/scaniori·court·ca.na·rrarisfer
Various.Matters (continued)
The Clerk-Administrator advised that this land transfer was still active and
the lawyer had just to agree on a closing date.
The Committee recommends that this item be received as information.
D. Ntw BUSINtSS
1. Terider.for.Oornestic.Fue1 Oil
The Purchasing Co-Ordinator advised that tenders closed August 17, 1984 and
a report and recommendation will be submitted to Council on October 15,
1984.
The Committee recommends that this item be received as information.
2. Tax Co ll ei:t ion txperi erii:e 1984
The final 1984 tax instalment was due October 3, 1984. As of October 3,
1984, Treasury staff advise as follows:
Levy
Collected
Balance
Percentage Collected
Balance as at December 31, 1983
Collected
Balance
Percentage Collected
Current Taxes
$10,714,070
. 9;775;298
938,772
91.2%
Tax.Arrears
$ 851,780
.606;258
245,522
71.2%
The above represents an improvement on collection experience as at the same
date 1983.
The Committee recommends that this item be received as information.
3. 1984 Supp1ementarYAssessrnent
As of October 1, 1984, the town has earned only $79,252 of supplementary
taxation of which the town share is $20,986. The Assessment Department has
promised that a large amount will be forthcoming in the next batch listing.
The Committee is concerned that there is so little supplementary assessment
in view of the amount of building completed in the town. The late arrival of
supplementary assessment means that it is difficult to issue a supplementary
tax bill during the current year resulting in cash flow problems for the
town and two tax bills being received in one year by new residents. It
should be noted that this does not apply if the mortgage company collects
and pays the taxes. However, more and more mortgage companies no longer
collect and pay taxes for the residences.
The Committee recommends that the Clerk-Administrator write to the Regional
Assessor and endeavour to make arrangements for an earlier receipt of
supplementary assessment information.
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-21 -
REPORTS OF COMMITTEES (continued)
Report# 97·~·Administration and.~inance Committee ~ •• ·various.Matters (continued}
D. NEW BOstN~$$ (continued)
4. Balance Sheet.as of $e~tem&er.13;·1984
The Committee reviewed the Balance Sheet as of September 13, 1984 and note
the following:
(a) Reserve Budget Ai:tlla 1 Balance
i) Pa~merits in.lieu
Canada $ 17,000.00 $ 20,192.35 $ 3,192.25
Ont.Mun.Act Hospital 3,530.00 5,900.00 2,370.00
Ont. Ent. OHC 11,143 .oo 29,860.00 18,717.00
ii) other.Revenues
Building Perm1ts 100,000.00 183,127.94 83,127.94
Other Revenue 20,000.00 23,521.37 3,521.37
iii) ~ees.and Services char~es
Planning & Zoning 20,000.00 20,400.00 400.00
Committee of Adjustment 1,000.00 1,987.50 987.50
Office Fees 1,000.00 1,154.35 154.35
Fire Retainers and Calls 15,000.00 17,346.00 2,346.00
(b) EXperiditu res
i) Taxes Write-Off (net) 20,000.00 30,013.76 -10,013.76
ii) Street Lighting Mtls. 10,500.00 17,680.56 -7,180.56
iii) Sanitary Sewers(Total) 30,000.00 34,004.96 -3,504.96
iv) Factory Theatre (Heating) -00 -894.96 -894.96
v) Planning Contracts -00 -7,000.00 -7,000.00
The Committee recommends that this item be received as information except
for the heating bill of $894.96 for the Factory Theatre which is to be
investigated by the Director of Leisure Services.
5. Report on.Staffing.Reqllirements
(a) Planning
Mrs. Alina Bridgeman has been hired for the Planning Department
effective September 17, 1984 on a 6 month contract.
(b) Building Department
Due to 1 ack of candidates after first advertisement, it may be
necessary to readvertise.
(c) worl<s Department
Interviews are in progress.
The Committee recommends that this item be received as information.
6. G.W. Williims·school.Band
A request has been received from a member of the G.W. Williams School Band
for a Town grant to assist the band in participating in an exchange visit to
Dorset, England in April/May, 1985.
The Committee notes that there have been previous exchange visits without
requests for town assistance, and recommends no action due to the possible
precedent for future requirements.
''''1
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-22 -
REPORTS OF COMMITTEES (continued)
Report # 97 ~ Ailmiriistratiori and Finance Committee ... Various Matters (continued)
D. NEW BUSINESS (continued)
7. Towri of Aurora Pee Wee (acrosse Tournament
On August 27, 1984, a letter was received from the Aurora Minor Lacrosse
Association as follows:
"I am in receipt of your letter dated August 15, 1984 with the attached
invoices. I have also enclosed a copy of a letter which we sent to the Town
of Aurora in March and to date we have not received a reply."
A thorough check of correspondence received in March 1984 did not reveal any
record of receipt of the referenced letter. The letter requests the Town to
sponsor the fl oar time for their Tau rnament as done for past tau rnaments.
A check of the invoice for June 16 and 17 (Tournament data) reveals the
fallowing:
June 16:
June 16:
June 17:
7:15-6:00
6:00-8:30
10:00-4:00
Total ... 19-1/4 hours @ $22.50 per hour= $433.12
The Committee recommends as follows:
10-3/4 hours
2-1/2 hours
6 hours
(a) A grant of $433.12 be paid to the Community Centre to offset the
floor time for the Town of Aurora Pee Wee Lacross Tournament on June
16-17, 1984.
(b) The Aurora Minor Lacrosse Association be advised of the action taken
and that their letter of March 14, 1984 had not been previously
received.
The meeting adjourned at 12:15 p.m.
Item A.1
- B .4 CARRIED
Item B.5(a)
-B.5(b) CARRIED
Item B.5(c) AMENDMENT
Illingworth: Resolved that the period following the word "years" be changed to a
Barker: comma and the following words be added to the paragraph:
Item B.5(c)
Item B ,5(d)
-D.7(b)
"and said payment to be not less than $2,000.00 per year, and
further that the Agreement be signed on behalf of the Aurora Soccer
Club by the President, Secretary and Treasurer and on behalf of the
Town of Aurora by the Mayor and Clerk."
CARRIED AS AMENDED
CARRIED
Illingworth: Resolved that Administration and Finance Committee Report # 97 dated
E. Stewart: October 9th, 1984 be discussed item by item and accepted as amended
and the Seal of the Corporation be attached hereto.
CARRIED
COUNCIL MEET! NG ••• MONDAY, OCTOBER 15th, 1984
-23 -
RESOLUTIONS
1. contract Award.for.tndustria1 Parkway
Ostick:
E. Stewart:
Resolved that, upon the recommendation of H. Borgdorff, Town
Engineer, the Tender for Project Number 1158 (Industrial Parkway and
Engelhard Drive Repairs and Final Paving) be awarded to Ontario
Paving Co. in the total amount of $120,395.50 and the Seal of the
Corporation be attached hereto.
CARRIED
2. Fee ~ Bingo.Lottery
E. Stewart:
N. Stewart:
Whereas by Order-in-Council 274/70 approved by His Honour the
Lieutenant Governor in the Province of Ontario, a Municipal Council
may, where it deems it expedient in the best interests of the
inhabitants of the municipality issue a licence authorizing any
charitable or religious organization to conduct and manage a bingo
1 ottery;
And Whereas Section 13 of said Order-in-Council 274/70 provides that
Council may set and charge fees for the issuing of licences
providing that the fees so charged do not exceed such limits as may
be prescribed, from time to time, by the Minister;
And Whereas the Minister has prescribed a limit for Bingo lottery
schemes equal to 2% of the total value of the prizes to be awarded;
Now Therefore Be It Resolved by the Municipal Council of the
Corporation of the Town of Aurora that:
The fee charged by the Town upon receipt of application
for a licence to operate a bingo lottery scheme shall
equal 2% of the total value of the prizes to be
awarded.
CARRIED
3. Mayor. and. C1 erk. Autliori zat ion. to. Sign .. an. Agreement. (Exce1)
E. Stewart:
Jones:
Resolved that the Mayor and Clerk be authorized to sign an Agreement
between Excel Metalcraft Ltd. and the Town of Aurora.
CARRIED
4. Mayor and Clerk Authorization to Sign an Agreement (Mi Rea1ty)
E. Stewart:
Jones:
Resolved that the Mayor and Clerk be authorized to sign an Agreement
between Mi Realty Corp. and the Town of Aurora.
CARRIED
5. Tender.Award· ~·snow.Ploughin!i
Ostick:
E. Stewart:
Resolved that, upon the recommendation of Steven K. Jones,
Purchasing Co-Ordinator, the Tender for Snow Ploughing be awarded to
Delta Landscaping and Snowploughing at rates as per Tender and the
Seal of the Corporation be attached hereto.
CARRIED
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-M -
RESOLUTIONS (continued)
6. D~si~n ~f.Dun~in~·Av~~~~
Ostick:
E. Stewart:
Resolved that Reid and Associates Limited be instructed to proceed
with the design of Dunning Avenue including the Dunning
Avenue/Edward Street intersection realignment.
CARRIED
7. Payment. ~f. Acc~u~ts. ~. R~i d. a~d. AssoCi at~s
Ostick:
E. Stewart:
Resolved that the Accounts of Reid and Associates Limited:
Pro;i~ct I~v~ice# Amo~nt Account
Advisory Services
(Retainer -August) 9791 $ 1,192.97 3100-38
Aurora Highlands
Subdivision 9798 425.28 Engineering Res.
Wells St. Reconstruction
(Wellington -Metcalfe) 9809 264.61 3360-40
Metcalfe Street
Reconstruction 9810 15,258.86 3360-40
Town Industrial Park
(Old Park Holdings) 9815 2,518.56 Ind. Park Acct.
Industrial Park Servicing 9824 630.11 Ind. Park Acct.
Yonge Street Spot
Improvements 9827 416.91 3405-40
Vandorf Sideroad
Resurfacing 9829 199.84 3360-40
Parking Lot Improvements
(Temperance/Wellington) 9831 1,898.71 3510-40 (Account
identified by
Treasury Dept.)
Asphalting of Industrial
Parkway 9835 3,577.81 Ind. Park Acct. -
Total $26,383.66
••• in the total amount of $26,383.66 be' paid and the Seal of the
Corporation be attached hereto.
CARRIED
8. i~nder Award ~ F~am swabbi~~
Ostick:
E. Stewart:
Resolved that, upon the recommendation of Steven K. Jones,
Purchasing Co-Ordinator, the Tender for Foam Swabbing be awarded to
A-1 Hydrant Services at a total cost of $5,375.00 and the Seal of
the Corporation be attached hereto.
CARRIED
9. Tender.Award ~ R~m~val.alld Rep1acement.of·C~I1C:r~te·s;dewa1k ill Various
Locations
Ostick:
E. Stewart:
Resolved that, upon the recommendation of Steven K. Jones,
Purchasing Co-Ordinator, the Tender for Removal and Replacement of
Concrete Sidewalk in Various Locations be awarded to Ventrella
Brothers at a total cost of $33,245.00 and the Seal of the
Corporation be attached hereto, subject to the Director of Public
Works advising the necessary funds are available.
CARRIED
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-25 -
RESOLUTIONS (continued)
10. render"Award ~"~uel Oil
Ostick:
E. Stewart:
Resolved that, upon the recommendation of Steven K. Jones,
Purchasing Co-Ordinator, the Tender for Fuel Oil be awarded to
Petro Can at rates as per Tender and the Seal of the Corporation be
attached hereto.
CARRIED
11. Conditioni of"Consent ~"Ap~lic~ti6n N~~ber"B~3~84 (R6bert W."Ste~ens)
Paivio: Resolved that the following conditions be requested on the severance
Barker: application -Stevens (B-3-84):
1. 5% of the value of the subject lot, as cash-in-lieu of parkland
dedication.
2. Lot Levy of $1,695.00.
3. Hydro Levy of $350.00.
4. That a driveway location be determined to the satisfaction of
the Director of Public Works and to be built to Town standards.
CARRIED
12. Design-Two or Three Minor Projects" (1985"Capital Works Program)
Ostick:
E. Stewart:
Resolved that the Public Works staff be instructed to proceed with
the design of two or three minor projects this winter, some of which
would form part of our 1985 Capital Works Programme, funds being
available.
CARRIED
13. Invitational Tender Number t.r; 1984~2 (Concrete Sidewalk ~" fluron Court,
Haida Dr1ve/Bould1ng Dr1ve Walkways)
Ostick:
E. Stewart:
Resolved that, upon the recommendation of William G. Walker,
Director of Public Works, Invitational Tender Number I.T.1984-2 for
the construction of Concrete Sidewalk including grading, Landscaping
and Granular Foundation Material (Huron Court Walkway, Haida
Drive/Boulding Drive Walkway) in the amount of $16,023.00 be awarded
to N. Coombs Construction Limited and the Seal of the Corporation be
attached hereto.
CARRIED
14. OffiCial" Plan" Review
Buck: Whereas the Council of the Corporation of the Town "of Aurora has
West: agreed to undertake an Official Plan Review,
And Whereas the Council has established a budget of $19,092.50 and
approved a Terms of Reference for the completion of this review,
Therefore Be It Resolved that the Ministry of Municipal Affairs and
Housing, Community Planning Advisory Branch be requested to provide
the maximum amount of funding available under its Community Planning
Study Grant Program.
CARRIED
l ____ ..
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-26 -
UNFINISHED BUSINESS
1. Paper Rei:.Yi:1 1 rig· Agreement
Ostick: Resolved that the Mayor and Clerk be authorized to sign the
West: Agreement subject to the necessary details in Section 1 being worked
out.
Amendment
Pai vi o:
Barker:
BY-LAWS
E. Stewart:
Jones:
E. Stewart:
Jones:
E. Stewart:
Jones:
CARRIED
Resolved that a new clause be added to read:
"This contract be reviewed every two {2) years."
DEFEATED
Be It Hereby Resolved That:
Bill Number 2717-84 -Being a By-Law to Dedicate Certain Lands now
held as Public Highways (Reserve Blocks -
Wimpey and Granada)
Bill Number 2718-84 -Being a By-Law to make Certain Sunday Public
Sports, Exhibitions, Movies and Games lawful
under the Provisions of the Lord's Day Act
(Ontario)
••• be read a First Time.
CARRIED
Be It Hereby Resolved That:
Bill Number 2717-84 -Being a By-Law to Dedicate Certain Lands now
held as Public Highways (Reserve Blocks-
Wimpey and Granada)
••• be read a Second Time.
CARRIED
Be It Hereby Resolved That:
Bill Number 2718-84 -Being a By-Law to make Certain Sunday Public
Sports, Exhibitions, Movies and Games lawful
under the Provisions of the Lord's Day Act
{Ontario)
••• be read a Second Time.
CARRIED
'---~·~
:... __ ,
COUNCIL MEETING ••• MONDAY, OCTOBER 15th, 1984
-27 -
BY-LAWS (continued)
West:
Jones:
NEW.BUSlNE$$
1. Parking
Be It Hereby Resolved That:
Bill Number 2712-84-Being a By-Law to Designate the Town of Aurora
Commercial Area Improvement Program (CAIP)
Area Number 1 as a Community Improvement
Project Area within the Municipality of the
Town of Aurora
Bill Number 2713-84 -Being a By-Law to adopt a Community
Improvement Plan for the "Commercial Area
Improvement Program Area Number 1 ", Community
Improvement Project Area
••• be read a Third Time.
CARRIED
West: Resolved that the Public Safety Committee recommend a criteria for
Buck: parking on streets in the Town of Aurora.
DEFEATED
2. Schoal·safety.Patr61s
Ostick: Resolved that the York Region Board of Education be requested to
West: reinstitute the Safety Patrol Program in the Town of Aurora.
CARRIED
3. Mayor.I11in9worth·~·tllformatian·rar·caunc11
West:
Mayor Illingworth advised Council members that the Region of York
Engineering Committee will be considering the matter of painting of Town
names on water towers.
E. Stewart:
Resolved that Mayor Illingworth be authorized to appear before the
Committee to advise that the Town of Aurora would like Town of
Aurora to be painted on the water tower on Yonge Street South.
CARRIED
ADJOURNMENT
West: Resolved that the meeting be adjourned at 10:06 p.m.
CARRIED
P~A
Mayor