MINUTES - Council - 19840917____ ,
MINUTES OF THE 17TH COUNCIL MEETING HELD IN THE
COUNCIL CHAMBERS, MONDAY, SEPTEMBER 17th, 1984 at 8:00P.M.
Present Were: Mayor Illingworth and Councillors Barker, Buck, Jones, Ostick,
Paivio, E. Stewart and N. Stewart.
Councillor West absent due to business commitment.
Mayor Illingworth congratulated Councillor E. Stewart on being presented a
Certificate naming him as a Certified Economic Developer. Councillor Stewart
received this certificate at the Economic Industrial Conference held in British
Columbia.
CONFLICT OF INTEREST
Councillor Tim Jones declared a possible Conflict of Interest in Administration and
Finance Committee Report # 82 -Item A.2 -Bank Proposals, due to spouse's
employment with same and did not take part in or vote on any question in this
regard or attempt in any way to influence the voting on such question.
Councillor Earl Stewart declared a possible Conflict of Interest in Council in
Committee Report# 85 -Item C.3 -Highland Court Easement, due to personal
property involvement and did not take part in or vote on any question in this
regard or attempt in any way to influence the voting on such question.
CONFIRMATION OF MINUTES
Barker:
N. Stewart:
Be It Hereby Resolved that the Council Minutes of August 29th, 1984
and September 5th, 1984 be adopted as printed and circulated.
CARRIED
PASSING OF ACCOUNTS
E. Stewart:
Ostick:
Resolved that the following accounts in the total amount of
$746,561.79, details of which are on file with the Treasurer's
Office, be approved for payment and the Mayor issue orders on the
Treasurer for same, and the Seal of the Corporation be attached
hereto.
General
Fire Department
Works Department
Parks Department
Community Buildings: McMahon Park
Victoria Hall
Church Street
Band Shell
Parks Building
Community Centre: Building
Canteen
Leisure Services
Water
Accounts Paid Prior to Council
CARRIED
137.50
358.55
272.02
15.33
37.54
13,298.15
877.49
$ 8,395.89
2,534.83
34,290.15
5,120.88
820.94
14,175.64
4,367.89
5,570.86
671,284.71
COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
- 2 -
PASSING"OF ACCOUNTS (continued)
E. Stewart:
Ostick:
CORRESPONDENCE
Resolved that the following Capital Accounts in the total amount of
$102,815.83, details of which are on file with the Treasurer's
Office, be approved for payment and the Mayor issue orders on the
Treasurer for same, and the Seal of the Corporation be attached
hereto.
Administration Reserve
MAl Canada, Ltd.
capita 1 Levy
T.H. Oliver Ltd.
Industrial Park
Lloyd and Purcell Ltd.
Parks"Reserve
John A. Stevenson
Waterworks Reserve
Region of York
Region of York
Region of York
TOTAL
CARRIED
2,755.32
27,962.47
64,681.04
$ 963.00
5,683.00
571.00
200.00
95,398~83
$102,815.83
17-1 Ministry of the Environment re: Study of Waste Management Incorporated,
Site #1, Town of Aurora, Plan of Subdivision 19T-80094 -Dical
(Ref. Planning Committee, S. Seibert, R.J. Harrington)
17-2 South Lake Simcoe Conservation Authority re: Plan of Subdivision
19T-80060, Part Lot 84, Concession 1, WYS, Town of Aurora (Lakeview)
(Information, R.J. Harrington, S. Seibert)
17-3 Canadian Association of Municipal Administrators (CAMA) re: Renewal of
Membership
(Information, Clerk to reply)
17-4 Ministry of the Solicitor General re: Line Load Control measures
(Information, Clerk to reply, S.G. Wilson)
17-5 Ministry of the Environment re: File # 19T-81100, Part Lots 81 and 82,
Concession 1 WYS (Salpam/Southold)
(Information, Wm.G. Walker, H. Borgdorff, R.J. Harrington, S.
Seibert)
17-6 Ontario Municipal Personnel Association re: Fall Conference and Workshop -
September 26th, 27th and 28th, 1984
(Information)
17-7 Reid and Associates Limited re: Vandorf Road Paving -Project Number 1149
(Information, Wm.G. Walker, S. Jones)
17-8 Melnik and Saunders, Barristers and Solicitors re: 593624 Ontario Limited
purchase from Three Seasons Homes Limited
(Information, Clerk to reply, L. Allison, K. McFarlane)
COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
- 3 -
CORRESPONDENCE (continued)
17-9 Goodman and Carr, Barristers and Solicitors re: Granada Investments
Limited (9 Lots, West Side of Murray Drive)
(Information, R.J. Harrington, Wm.G. Walker, K. McFarlane)
17-10 S.K. Jones memo to K.B. Rodger re: Mailing Machine
(Ref. Administration/Finance Committee)
17-11 S.K. Jones memo to K.B. Rodger re: Banking Proposals
(Ref. Administration/Finance Committee)
17-12 Ministry of the Environment re: Proposed Plan of Subdivision, Town of
Aurora, File# 19T-80060 ,
(Information, S. Seibert, Wm.G. Walker, H. Borgdorff, R.J.
Harrington)
17-13 Macroplan Limited re: Building Permits 21 Lots
(Information)
17-14 Ministry of Transportation and Communications re: Ontario Provincial
Standards
(Information, Wm.G. Walker, H. Borgdorff)
17-15 Reid and Associates Limited re: Reconstruction of Mosley, Larmont and
Metcalfe Streets -Project Number 1029
(Information, Wm.G. Walker, S. Jones)
17-16 Reid and Associates Limited re: Yonge Street Improvements -Project Number
1145
(Information, s. Jones)
17-17 South Lake Simcoe Conservation Authority re: Proposed By-Law by Miladinov,
Lot 6, Plan 9 (Z-08-84}
(Ref. Planning Committee, S. Seibert, R.J. Harrington)
17-18 Richard and Marianne Mitchele, Aurora, Ontario re: Sanitary Sewer -
Highland Court
(Information, Clerk to reply, Wm.G. Walker)
17-19 Ministry of Municipal Affairs and Housing re: Background-July 23, 1984
(Information, Council Room)
17-20 Ministry of Municipal Affairs and Housing re: Background-August 13, 1984
(Information, Council Room)
17-21 Cole, Sherman, Consulting Engineers and Planners re: Aurora Orchards
Subdivision
(Information, Wm.G. Walker, H. Borgdorff)
17-22 Committee of Adjustment re: Submission A-14-84, Lot 36, Plan M-1457 - 2
Oak Court
(Information, Clerk to reply)
17-23 Canadian Union of Postal Workers re: Mail Volumes -Newmarket -Aurora
Area
(Ref. Council in Committee)
17-24 Government of Ontario re: Bicentennial Events -July to December, 1984
(Information, F.J. Horvath)
17-25 Bicentennial Bits re: August Issue 1984
(Information, F.J. Horvath)
17-26 Reid and Associates Limited re: Yonge Street Improvements -Project Number
1145
(Information, K. McFarlane)
("''''~-·-
COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
- 4 -
CORRESPONDENCE (continued)
17-27 Ministry of Municipal Affairs and Housing re: Background-August 27, 1984
(Information, Council Room)
17-28 Workers' Compensation Board re: Canada Works Program
(Information, Wm. Johnson)
17-29 The Regional Municipality of York -Engineering re: Paving Bathurst Street
from Aurora Road to Mulock Drive
(iABlEO;"RESOLOitON)
17-30 Stong Blackburn and Machon, Barristers and Solicitors re: Bin purchase
from Arbour-34 Wiles Court
(Information, Clerk to reply)
17-31 Aurora Volunteer Fire Brigade re: 1984 Muscular Dystrophy Campaign-
September 7 and 8
(Ref. Council in Committee)
17-32 South Lake Simcoe Conservation Authority re: Executive Committee Minutes -
August 17, 1984
(Information, Council Room)
17-33 Assessment Review Board re: Member's Hearing Notice
(Information, Wm. Johnson)
17-34 Ministry of Municipal Affairs and Housing re: Ontario Youth Corps
(Ref. Council in Committee, S.K. Jones)
17-35 John and Carole Harrison, Aurora, Ontario re: Lakeview Estates Limited -
Building Lots
(Ref. Technical Committee, Planning Committee)
17-36 United Towns Organization re: XIth World Congress of United Towns
(Information, Council Room)
17-37 House of Commons -Sinclair Stevens re: Optional Calling Plan
(Information)
17-38 Ministry of the Solicitor General re: Line Load Control Measures
(Ref. Council in Committee)
17-39 The Metropolitan Toronto and Region Conservation Authority re: Request for
List of Service Groups, etc.
(Information, F.J. Horvath)
17-40 Bell Canada re: New Rates
(Information)
17-41 Association of Municipalities of Ontario re: Board of Directors-1984
Election
(Information)
17-42 Gambin, Bratty, Barristers and Solicitors re: Kelm purchase from Goodger-
69 Golf Links Drive
(Information, Clerk to reply)
17-43 The Regional Municipality of York -Health re: By-Law Number 2687-84 (No
Objection)
(Information)
COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
- 5 -
CORRESPONDENCE (continued)
17-44 Workers' Compensation Board re: Donald Patrick -Claim Number 14404134
(Information, D. Wardle)
17-45 Tilley, Carson and Beatty, Barristers and Solicitors re: Wall purchase
from Markwest Developments
(Information, Clerk to reply)
17-46 Minister of Transport re: Air Accessibility Standards for Disabled and
Elderly Persons
(Information, Council Room)
17-47 The Ontario Traffic Conference re: 1983/84 Annual General Meeting
(Ref. Public Safety Committee, Council Room)
17-48 The Regional Municipality of York-Planning re: Proposed Zoning Amendment
-Reducing Required Yards and Parking, Lots 3 and 4, R.P. 340
(Information, S. Seibert)
17-49 The Town of Richmond Hill re: Determination-York Region School Board
(Information, C.E. Gowan)
17-50 S.G. Wilson memo to K.B. Rodger re: 1984 Summer Weekend Standby
(TABltO;"RtSOlUTtONS)
17-51 Public Works Department re: Overtime -August 1984
(Ref. Public Works Committee)
17-52 Aurora Fire Department re: Activity Report -August, 1984
(Ref. Public Safety Committee)
17-53 Medical Building, 110 Yonge Street South re: Parking Arrangements
(Ref. Council in Committee)
17-54 Ministry of Transportation and Communications re: 1984 Interim Returns for
Road and Bridge Expenditures
(Information, Wm.G. Walker)
17-55 Magna International Inc. re: MI Realty Corp. purchase from JOG Holdings
Inc. (Industrial Parkway North)
(Information, Clerk to reply)
17-56 The Regional Municipality of York -Health re: Rabies Control
(Information)
17-57 Ministry of Municipal Affairs and Housing re: Building Together Program
(Information, R.J. Harrington)
17-58 The Regional Municipality of York -Health re: Rabies Control
(Information)
17-59 Transport Canada re: Federal Initiative -Air Service
(Information)
17-60 Aurora Hydro re: Primary Hydro Feeder Lines -Industrial Parkway North
(Ref. Council in Committee)
17-61 Ministry of Government Services re: Relocation of Vehicles Examination
Centre
(Ref. Council in Committee)
COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
- 6 -
CORRESPONDENCE (continued)
17-62 Aurora Public Library re: York Cooperative Automation Project: Final
Report and Recommendations
Barker:
Jones:
(TABLED)
Resolved that this letter be tabled until after the meeting which is
to be held with the five (5) municipalities on Friday, September 21
1984.
CARRIED
17-63 Uechi Karate Academy re: File Z-31-84
(Ref. Council in Committee)
17-64 Leggett, Peddle, Barristers, Solicitors re: Rezoning Application by Ken
Sinclair, In Trust (File Z-46-84)
(Information, s. Seibert, C.E. Gowan, Wm. Johnson)
17-65 Bell Canada re: Request for Interim Increases in Rates
(Ref. Council in Committee)
17-66 Ontario Good Roads Association re: Micro Computer Course -October 14 -
17, 1984
(Ref. Council in Committee)
17-67 The York Region Roman Catholic Separate School Board re: By-Law Number
2687-84
(Information, S. Seibert)
17-68 The Regional Municipality of York -Health re: Rabies Control
(Information)
17-69 The Regional Municipality of York -Treasury re: Water Storage Tank
Construction -Project Number 8173 -to serve West Side of Aurora
(TABLED, RESOLUTIONS, Wm. Johnson)
17-70 Dennis R. Hopps, Aurora, Ontario re: Public Volunteers
(Information, Clerk to reply)
17-71 Charles Wrock, Barrister and Solicitor re: Barth purchase from Thompson, 6
Poplar Crescent, Aurora, Unit # 31, Level 1, York Condominium Corporation
Number 207
(Information, R.J. Harrington to reply)
17-72 Cyril D. Evans, Chartered Accountant re: Bankruptcy of George Lionel
Brunton -Summary Administration
(Information, Wm. Johnson)
17-73 Corbett and Associates, Barristers and Solicitors re: Lakeview Homes
Limited 19T-80060 (Willow Farm)
(TABLtD, .. DtLtGATiONS)
17-74 The Arthritis Society re: Letter of Appreciation
(Ref. Leisure Services Committee, F.J. Horvath)
17-75 Victoria Wood Development Corporation Inc. re: Wimpey's Aurora Orchards
Subdivision -Lots 40 -89, Plan 65M-2228
Jones:
Barker:
(TABLtD, R.J. Harrington, s. Seibert)
Resolved that permission be granted to Victoria Wood Development
Corporation Inc. to place a sales trailer on lot number 82, Plan
65M-2228 for the period of one year, subject to the posting of a
bond in the amount of $500.00. 1
CARRIED
>"'• ---~
COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
- 7 -
CORRESPONDENCE (continued)
17-76 Town of Newmarket re: Water System
(Information, C.E. Gowan)
17-77 South Lake Simcoe Conservation Authority re: By-Law 2687-84
(Information, s. Seibert, C.E. Gowan)
17-78 Ministry of Transportation and Communications re: Right-of-Way Maintenance
(Information)
17-79 The Regional Municipality of York re: Aurora By-Law Number 2692-84
(Information)
17-80 Township of King re: Dogs, Parks and Public Areas
(Information, Clerk to reply)
17-81 Stiver Vale Leek Monteith, Barristers, Solicitors, Notaries re: Wiseman
purchase from George Wimpey Canada Limited - 7 Valley Crescent
(Information, Clerk to reply)
17-82 Truman and Jennings, Planning and Development Consultants re: 79 and 91
Yonge Street North
(Ref. Planning Committee, s. Seibert)
17-83 Mantler Management Limited re: Notice of Tax Arrears -Penalty -15
Brookland Avenue
(Ref. Administration/Finance Committee)
17-84 Bank of Canada re: Payroll Savings Plan
(Ref. Administration/Finance Committee)
17-85 Ontario Municipal Board re: Matter of Various Appeals
(Information, Wm. Johnson)
17-86 The Regional Municipality of York -Clerk re: By-Law Number 2705-84
(Information, L. Allison)
17-87 Public Works Committee re: Correct Address -Armouries
(Information, F.J. Bolsby)
17-88 Ministry of Transportation and Communications re: Zoning By-Law Amendment
-Graystone Restaurant
(Information, s. Seibert)
17-89 Cliffgate Management Limited re: Aurora Country Estates
(Information, S. Seibert, Wm. Johnson, C.E. Gowan)
17-90 R.J. Harrington letter to Committee of Adjustment re: Submission A-13-84 A
and B (Griffiths -43 Algonquin Crescent)
(Information)
17-91 R.J. Harrington letter to Committee of Adjustment re: Submission A-12-84
(St. Andrew's Summit Building Corporation)
(Information)
17-92 South Lake Simcoe Conservation Authority re: Proposed Culvert Replacement,
Part Lots 75 and 76, Cone. 1, WYS
(Information, Wm.G. Walker, H. Borgdorff)
17-93 The Ontario Heritage Foundation re: Church Street School
(Ref. Leisure Services Committee, F.J. Horvath)
!"'~~-
COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
- 8 -
CORRESPONDENCE (continued)
17-94 Chih S. Huang and Associates, Inc., Consulting Geotechnical Engineers re:
Proposed Aurora Shopping Centre, South-west Corner of Yonge Street/Henderson
Drive
(Information, Wm.G. Walker, R.J. Harrington, S. Seibert)
17-95 The Regional Municipality of York -Planning re: Proposed Plan of
Subdivision-Town of Richmond Hill -Ministry File 19T-77005
(Ref. Planning Committee, R.J. Harrington, S. Seibert)
17-96 N. Weller memo to F.J. Horvath re: Removal of Trees from Public Property
(TABLED)
Jones:
E. Stewart:
Resolved that a Tender be called for the removal of trees, as
outlined, from public property.
CARRIED
17-97 Aurora Residents' -Petition re: Buck Crescent
(TABLED)
Jones:
Barker:
Reso 1 ved that app 1 i cation be made to change the name of "Buck
Crescent" to "Evelyn Crescent".
CARRIED
17-98 Packard Homes re: Markborough Block "A" Aurora, Lot Grading
(Information, R.J. Harrington, Wm.G. Walker)
17-99 Wm.G. Walker memo to K.B. Rodger re: Major Repair of 1970 Champion Road
Grader
Osti ck:
Barker:
(Ref. Public Works Committee)
Resolved that the Director of Public Works take the necessary action
to estimate cost of repairs on the Champion Road Grader.
CARRIED
17-100 Don S. Cuffe, Don Mills, Ontario re: Buck Crescent
(TABLED).
Jones:
Barker:
Resolved that app 1 i cation be made to change the name of "Buck
Crescent" to "Evelyn Crescent".
CARRIED
17-101 Aurora High School re: Aurora High School
(TABLED)
E. Stewart:
N. Stewart:
Buck:
Ostick:
Resolved that the Town of Aurora take a full page ad, at a cost of
$120.00, in the Aurora High School Year Book.
CARRIED
Resolved that the Clerk's Report be dealt with as outlined.
CARRIED
COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
- 9 -
DELEGATIONS
1. Letter# 17-73 -Corbett and Associates, Barristers and Solicitors re:
Lakeview Homes Limited 19T-80060 (Willow Farm)
Mr. B. Corbett, Solicitor, representing Willow Farm appeared before Council
on two matters and asked Council's consideration of same.
(i) that the application be allowed to stay in two names,
(ii) the Official Plan Amendment be processed at the earliest possible
moment for Council's consideration.
Mr. Corbett was informed Council was awaiting a legal opinion on Item (i)
and Item (ii) regarding O.P. Amendment be deferred to Unfinished Business on
the Agenda.
REPORTS OF COMMITTEES
Report # 83 -Committee of Adjustment ••• Application Number B-2-84 (Green)
Application Number: B-2-84
Name:
Address:
Property:
Application for
Consent:
John Anthony Green and Erica Anna Green
Lot 2, Fox Point, Aurora
Registered Plan M-70, Lot 2, Aurora
The above noted application was heard by the Land
Division Committee on August 29th, 1984 at 8:00 p.m.
It is the decision of the Committee that consent be
GRANTED upon fulfilment of the following conditions:
1. That a new application be submitted (using Town of
Aurora Form One application).
2. That the Right-of-Way does not run to the property
line (minimum two feet).
3. Submission to the Secretary-Treasurer, of a fully
executed deed in duplicate, conveying the subject
Right-of-Way, not later than August 29th, 1985.
Note: A Certificate pursuant to Subsection 52(21) of The Planning Act
(RSO 1983, c.l) cannot be given until all conditions of consent
have been fulfilled.
Date this notice was sent: August 30, 1984.
Last Date for Appealing the Decision is: September 29th, 1984.
Buck:
N. Stewart:
Resolved that Committee of Adjustment Report # 83 dated August 30,
1984 be received.
' ,'
CARRIED
''·'"'"
lv.w-0
COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
-10 -
REPORTS OF COMMITTEES (continued)
Councillor E. Stewart in the Chair.
Report· il .. 84 · ~ ·· Admi ni strati on· and· Finance·· Committee·;.;·· Various· Matters
The Committee respectfully submits the following:
A meeting of the Administration and Finance Committee was held on Monday, September
10, 1984 at 4:00 p.m. in the Administration Centre.
Present were: Mayor Dick Illingworth, Councillor John West and Clerk-Administrator
Bud Rodger. Purchasing Co-Ordinator Steve Jones attended part of
the meeting. Councillor Earl Stewart was absent on Town business.
A. DELEGAiiON
1. Recommenilati on.~ .. Mailing. Machine
The Purchasing Co-Ordinator advised that in response to staff inquiries and
concerns, an investigation was carried out as to how our mailing equipment
could be made more efficient. It has become apparent that the town has
"outgrown" its present equipment, due to increased volume of mail (see
Letter 17-10).
Our lease on current equipment does not expire until 1986.
order to achieve greater productivity and efficiency at the
cost, the need for more modern equipment is a necessity.
However, in
low est possible
Quotations were received from Pitney Bowes and Office Equipment of Canada.
Both companies had their proposed models here for trial periods. Staff
response to the two models was unanimous; all favoured the Office Equipment
of Canada mailing machine.
The purchase prices quoted were as follows:
Pitney Bowes
DEC
$4' 951.00
$4,275.00
However, as earlier stated, we have two years remaining on our current
lease, which would cost a total of $1,600 to terminate. Office Equipment
have offered to take over the current lease subject to the Town signing a
two-year agreement with this company. For a total of $4,735.99,
arrangements can be made with Office Equipment for a two-year lease with a
buy-out option, which includes the buy-out of the Pitney Bowes lease.
The Committee recommends that the Office Equipment Hasler model 204AS41P
mailing machine be obtained on a two-year lease at $219.26 month, and
purchased at the end of two years for $1,073.75 and the purchase price be
charged to the Administration and Equipment Reserve Fund (balance as of July
31, 1984 is $90,717.74).
2. Bank Proposals
Reference is made to item D.l of Administration and Finance Committee Report
# 47 which was adopted by Council on May 22, 1984 as follows:
"The Committee recommends that the Bank of Montreal be advised that the
charge for services are not acceptable and all chartered banks be invited to
bid for the Town's banking business".
COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
-11 -
REPORTS OF COMMITTEES (continued)
Report # 84 ~ Mili niStrati on ariii Finance Committee ; ; ; Vari olls Matters (continued)
A. DELEGATIONS (continued)
2. Bank Proposals (continued)
Proposals were received from Bank of Montreal, Royal Bank, Bank of Nova
Scotia, Toronto Dominion Bank and the Canadian Imperial Bank of Commerce.
The various items in the proposals were listed and compared. All of the
services now received from the Bank of Montreal can be provided by their
competition (see Letter# 17-11).
As all of the banks are virtually equal in services rendered, the needs of
the town were taken into consideration as to cost and location.
Consideration was also given to the transition period if a change in banking
was made. By a process of elimination, the choice was narrowed down to the
Bank of Montreal and the Royal Bank.
Although the Royal Bank is further away from the town office, our Treasury
Department staff advise that this will in no way effect our daily deposit.
However, the difference in the activity charge to the town is noteworthy.
The Bank of Montreal would charge a total of $5,760.00 over a two year
period, not including depository wallets and a safety deposit box. The
Royal Bank would charge a total of $2,400.00 over a two-year period,
including depository wallets and a safety deposit box.
Staff recommends that due to the involved nature of the proposals,
representatives from the Bank of Montreal and the Royal Bank meet with staff
and Council members, if available, to review the proposals.
The Committee recommends that meetings be arranged with representatives of
the Bank of Montreal and the Royal Bank as outlined, and the other banks be
advised accordingly.
The Committee further recommends that, whichever bank is selected, a
two-year formal agreement be signed which stipulates that:
(a) a yearly review of services rendered will be implemented.
(b) a new proposal to be called from all banks at the end of each
two-year period.
Note: Meeting with bank representatives are scheduled as follows:
Monday; ·september-17;·1984
10:00 a.m.
2:00 p.m.
Bank of Montreal
Royal Bank
B. UNFINISHED BUSINESS
1. Dllnning/Eiiward Intersection
Reference is made to item C.2 of Council in Committee Report #29 which was
approved by Council on February 21, 1983 as
"Council in Committee authorized the obtaining of an accredited appraisal of
the various options for improving the Edward Street and Dunning Avenue
intersection so that the Economic Development Committee can then report on
same including all pertinent information."
Reference is also made to subsequent progress reports as to United Auto Body
property. The owner has requested a letter from the town confirming the
town's interest in the property.
COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
-12 -
REPORTS OF COMMITTEES (continued)
Report # 84 -Admi ili strati ori and ti ria rice Coriuni ttee ••• Various Matters (cant i nued)
B. UNFINISAED~BUSINESS (continued)
1. Dunning/Edward Intersection (continued)
The Committee recommends that the Clerk-Administrator be authorized to
confirm the town's interest in the property and to advise the owner of the
appraised value.
C. NEW.BOSINESS
1. Energy co~Ordi riator
During the fall of 1983, Council appointed Fred Horvath as Energy
Co-Ordinator, primarily due to his interest in energy conservation at the
Community Centre and the Church Street School. Since then, considerable
work has been done by Steve Jones regarding an energy audit for all town
buildings.
The Committee recommends that the duties of Energy Co-Ordinator be
transferred from Fred Horvath to Steve Jones effective immediately.
2. Additional Staff
Reference is made to the 1984 Budget which included an additional staff
member for the Clerk's Department for the latter part of the year.
The staff member to be qualified on the word processor due to the number of
reports and other clerical requirements. In addition, word processing
equipment to be purchased.
The Committee recommends that the Clerk-Administrator prepare job
specifications for the position and arrange for a suitable advertisement and
the Purchasing Co-Ordinator obtain prices for the word processing equipment.
3. Christmas and New.Year's Rolidays
Last year the Town office staff and the Board of Education staff used a
different holiday period which created some problems for maintenance staff.
This year the Board of Education have approved holidays as follows:
Christmas:
New Years:
Monday, December 24, Tuesday, December 25 and Wednesday,
December 26, 1984.
Tuesday, January 1, 1985
The Committee recommends that the Municipal office be closed for the same
period as the Board of Education.
4. Aurora Cancer Society
On Saturday, September 8, 1984, Journey for Life runner Stephen Fonyo
visited Aurora on his cross-country marathon to raise funds for the Canadian
Cancer Society. The Newmarket and Aurora Cancer Societies arranged a
reception for Steve Fonyo at the Upper Canada Mall. Adjacent municipalities
pledged support to their local Cancer Society in the name of Steve Fonyo.
The Committee recommends that a grant in the amount of $100 be made to the
Aurora Cancer Society in the name of Steve Fonyo.
COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
-13 -
REPORTS OF COMMITTEES (continued)
Report# 84 ~·Administration.and.Finance committee ••• Various.Matters (continued)
C. NEW BUSINESS (continued)
5. Building Permit Summary, August.1984
The following is the summary of the Building Permits issued in August, 1984.
Residential Commercial Industrial
28 $1,231,448 6 $2,361,525 1 $680,977
The Committee recommends that this item be received as information.
6. Time Management Course
The Regional Clerk's Association are considering sponsoring a Time
Management Course. The proposed fee is $200.00 of which $100.00 will be
covered by the Ministry of Municipal Affairs and Housing Action 85 program.
The Committee recommends that Deputy Clerk Colleen Gowan be authorized to
take this course and the cost charged to Account 1100-49 (Balance as of
August 16, 1984 is $305.00).
The Committee recommends that Wm.G. Walker, Director of Public Works, be
authorized to take this course and the cost charged to Account 3049 (Balance
as of September 12th, 1984 is $1,050.00).
7. Compressor·~ Waterworks Van
The 1984 Transportation Budget contained a capital expenditure of
approximately $3,000 for a compressor, either gas or hydraulic, for
installation in the waterworks van. The cost to be charged to the
Waterworks Reserve. When the 1984 Capital Budget was prepared this item was
inadvertantly overlooked.
The Committee recommends that the Department Head prepare specifications and
the Purchasing Co-Ordinator call tenders or invitational bids.
The Committee adjourned at 5:00 p.m.
Item A .1 CARRIED
Item A .2 CARRIED
Item B.1 CARRIED -c. 7
Illingworth: Resolved that Administration and Finance Committee Report # 84 dated
Ostick: September lOth, 1984 be discussed item by item and accepted and the
Seal of the Corporation be attached hereto.
Mayor Illingworth in the Chair.
Report # 85 -Council in Committee ...
CARRIED
Various Matters
The Committee respectfully submits the following:
A meeting of Council in Committee was held on Wednesday, September 12th, 1984 at
7:30 p.m. in the Administrative Centre.
Present Were: Mayor Illingworth and Councillors Barker, Buck, Ostick, Paivio, N.
Stewart and West.
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COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
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REPORTS OF COMMITTEES (continued)
Report# 85 ~ Cinuid11n Conuilittee:;. Various Matters (continued)
Councillor E. Stewart attending a Conference in British Columbia.
Councillor L. Ostick in the Chair.
A. DELEGATIONS
1. Energy Report
S.K. Jones, Purchasing Co~Ordinator outlined to the Committee the contents
of his report and answered questions regarding same.
Council in Committee discussed this matter and recommends that a Special
Council, meeting be held this evening to consider the Tender of Johnson
Controls.
B. CORRESPONDENCE
1. Letter'# 16-74 ~·Aurora Residents'.Petition-Sewage Tax
The Committee recommends that this letter be discussed under Unfinished
Business on the Agenda.
2. Letter·# 16~86·~·Torcan.Chemica1.Limited re: Permit Fee Calculation
c.
1.
This letter has been referred to the Planning Committee for a report.
UNtiNISHED BUSINESS
Differential M111.Rate
The Committee discussed the matter of differential mill rates for sewered
and non-sewered properties.
Council in Committee accepts in principle the recommendation, and that a
mill rate differential be calculated to relieve the non-sewered properties,
which are outside of the service boundary from sewage charges.
The Committee further recommends that an applicable sewage rate charge for
public buildings be borne by all general ratepayers.
The Committ.ee further recommends that details be studied by the Technical
Committee for Council's consideration of a by-law, effective date for
implementation to be January 1, 1985.
2. Water Meters
After considerable discussion, no decision was made on this matter.
3. Highland Court.Easement
Clerk-Administrator K.B. Rodger outlined the progress taking place on this
matter.
The Committee recommends that this report be received as information.
4. Recycling Paper
Council in Committee recommends that this matter be referred to the Public
Works Committee for a report.
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COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
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REPORTS OF COMMITTEtS (continued)
Report # 85 ~ Coulli:11 i 11 Coriuidttee ·various Matters (continued)
c. UNFINISHtD BUSINtSS (continued)
5. Bonpnydarian.IIlvestmellts limited·~ tasements
Council in Committee recommends that Mr. Stone be advised that
Clerk-Administrator K.B. Rodger is the official negotiator for the Town of
Aurora on this matter and Council would request a price on the 5.5 acres of
land for road allowance.
Council in Committee recommends that Mr. Stone be advised that upon receipt
of an easement document, including Town of Aurora's name, his account will
be paid.
D. NEW BUSINtS$
1. Bill 102 ~An Act Respecting the Sale.of land
The Committee recommends that Council members be responsible for making the
decision for registration of tax arrears properties and further that the
Administration and Finance Committee prepare a proposed fee schedule for
costs of proceedings under this Act.
2. Sports.Complex
Mayor Illingworth reminded Council members of the meeting regarding the
Sports Complex scheduled for September 19th, 1984 at the Community Centre.
Council in Committee recommends the matters pertaining to the 4.36 acres of
land north of the Legion and the walkway from Batson Drive be deferred to
the Council in Committee meeting following the Sports Complex meeting.
3. Staff Survey
The Committee recommends that Department Heads submit a report by November
30, 1984 of their projected staff requirements for 1985 and further that a
four {4) year projected forecast of staff requirements for every department
be submitted by the Spring of 1985 for Council's consideration.
4. Memorial.fo~ Police.Cbllstable.Douglas Tribblillg
The Committee would recommend that a street in Aurora be named after the
Late Constable Tribbling of the York Regional Police Force.
5. Apartments ~·McDbnald.Drive
6.
The Committee recommends that the Mayor arrange a meeting between the
tenants and owners of the building to see if their problems can be
eleviated.
tlderbe~ry Deficiencies
The Committee accepts the recommendation of Wm.G. Walker, Director of Public
Works, regarding outstanding obligations. Elderberry Hills Residential
Estate subdivision and recommends that Lucy Construction Ltd. be hired to
complete all outstanding obligations and further, that D.S. Lea Associates
be hi red to pro vi de contract admi ni strati on and prepare "as constructed"
construction drawings at a total cost of $13,000.00.
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COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
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REPORTS OF COMMITTEES (continued)
Report #. 85.-Counci 1. i ri. Coriuni ttee. ~~ •. \/art ous .. Matters (continued)
D. NEW BUSINESS
7. Aurora Rotary club : Aurora Game
Council in Committee considered a request from the Aurora Rotary Club for
the Council of the Town of Aurora to participate in a proposed Board Game at
a cost of $300.00 and it was recommended that this invitation be declined.
E. RECEIVED.A$ INFORMATION
1. Letter# 15:11: Miritst~·of-Nitural.Resour~es: F1ood.P1atri Re~te~
Committee
The Committee recommends that this letter be received as information.
ItemA.1
-c .2 CARRIED
Item C .3
Item C .4
CARRIED
CARRIED
Item C.5 DEFEATED
Item D.1
-E.1 CARRIED
Ostick:
Jones:
Resolved that Council in Committee Report # 85 dated September 12th,
1984 be discussed item by item and accepted as amended and the Seal
of the Corporation be attached hereto.
CARRIED
Report# 86-Public Sifety.Committee· .~.·various Matters
The Committee respectfully submits the following:
A meeting of the Public Safety Committee was held on Tuesday, September 11th, 1984
at 7:00 p.m. in Committee Room One.
-Present Were: Councillors Tim Jones, Norm Stewart and Martin Paivio and Fire Chief
S.G. Wilson.
Absent Were: Citizen Members T. Bessant, 0. Khamisa and C. Weissner.
A. VARIOUS MATTERS
1. Staff Sessions
Meetings between the Safety Committee Council Members and the Full Time
Staff (September 27th) and the Volunteers (October 4th) have been arranged
to discuss future directions for the Fire Department, especially in light of
the Five (5} Year Capital Equipment Forecast and a forthcoming report on
manpower projections for Council's information.
2. By:Law Number-2615:83
This item has been with the Clerk for finalization for some time. The
Committee requests that the by-law be finalized and brought to Council for
its consideration for Monday, October 1st, 1984 or report on the status of
same be presented.
COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
-17 -
REPORTS OF COMMITTEES (continued)
Report #'86 ~ Pu&1ic·satety.tommittee·;;;·various.Matters (continued)
A. VARIOllS MATTERS (continued)
3. Burning.By~law Review
This matter is currently with the By-Law Enforcement Officer.
requested that the suggested recommendations be ready for the
Committee Meeting -October 2nd, 1984.
4. Reu&en/Temperance.Medica1.Bui1cting Parking
It is
next Safety
Correspondence has been received directly from Dr. Diamond indicating that
as of October 5th, 1984, the Medical Building owner has purchased a lot, 2
lots south of the Reuben/Yonge corner, west side, for the purpose of
providing 12 extra parking spaces for those using the Medical Building, for
Council's information.
5. Am&ulance.Review
As Mr. Rusk was not in attendance, the Committee would recommend that the
Clerk contact him for the purpose of arranging for Mr. Rusk's attendance, if
appropriate, at the next Committee meeting.
6. Wells/Rarrisan·cancern
Councillor Barker identified a resident's concern to the Chairman,
requesting that it be discussed at Committee. The resident was requesting
that consideration be given to changing the east/west stop situation on
Harrison at Wells to a north/south stop situation. The Committee discussed
the pros and cons and recommends that until such time as Wells Street is
reconstructed, no action be taken at this time.
7. Murray Drive
It was noted that the Region has approved the 40k speed limit and it is
requested that this road be signed appropriately as soon as posible, and
that the York Regional Police be requested to monitor. It is further
requested that the solid line approved by Council for Murray Drive be
painted as soon as it is appropriate to do so.
8. Fire College: Staff.Triining
The Chief described the training requirements for staff for 1985. The
Committee recommends the approval of the following schedule of training
events as it is necessary, upon approval, to register now to ensure a place
in the courses. These courses are offered at no cost to the Town other then
the travelling cost to get to the College and back and necessary books
required for the course. Sensitivity has been given to holidays and no
staff being off at the same time for courses as another.
April 1 -12, 1985 Chief Wilson Fire Department Management
May 21 -31, 1985 Dave Dixon Pump Operators Course
June 3 -14, 1985 Chief Wilson Fire Suppression
July 8 -12, 1985 Chuck Cowie Rescue/Extrication (Advanced)
August 19 -23, 1985 Brian Patrick Training Officers Seminar r··· November 25 -29, 1985 Fred Bolsby Fire Investigation Level II
:
1 December 9-20, 1985 Chief Wilson Advanced Fire Protection
! '-" Information and instruction received at these courses form a large part of
the content for bi-weekly training sessions for all firefighters.
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COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
-18 -
REPORTS OF COMMITTEE$ (continued)
Report # 86 .:. Pl.lb1ic Safety Committee ;;. Various Matters (continued)
A. VARIOUS MATTERS (continued}
9. Ministry of Labour.:. Inspection-of Fire Hall
An inspection of our Fire Hall recently took place by the Ministry of
Labour. There were no orders issued for corrections --all was in proper
order.
10. Meeting-l'li>ti fi cation
The Committee recommends that a notice of meeting be sent to the three (3}
citizen members of the Safety Committee as reminders, especially if our date
of meeting is changed.
B. RECEIVED-AS-INFORMATION
1. Letter # 15-87 -Reuben/Temperance Peitition
2. Letter# 15-123 -July Fire Report
3. Letter# 15-150 -Canada Safety Council
4. Letter # 16-27 -OTC Parking Workshop
5. Letter # 16-41 -M.G. Davidson
6. Letter # 16-103 -Ministry of the Attorney General
7. Letter# 16-118-Safety Canada
8. Letter # 16-142 -OTC Parking Workshop
The next meeting is scheduled for Tuesday, October 2nd, 1984 at 7:00 p.m.
Item A.1
-A.7
Item A.8
Ostick:
E. Stewart:
Item A .8
Item A .9
-B.8
Jones:
N. Stewart:
RESOLUTIONS
CARRIED
AMENDMENT
Resolved that Fire Chief Wilson be authorized to attend two (2) fire
courses at the Fire College in 1985.
CARRIED
CARRIED AS AMENDED
CARRIED
Resolved that Public Safety Committee Report # 86 dated September
11th, 1984 be discussed item by item and accepted as amended.
CARRIED
1. Mayor and C1 erk Autliori zat i ori to Sign an Agreement. (Tatorie!Domi niC)
Buck:
E. Stewart:
Resolved that the Mayor and Clerk be authorized to sign a Site Plan
Agreement between Dominic Valsi and Eddie Tatone (Vata Court) and
the Town of Aurora •
CARRIED
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COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
-19 -
RESOLUTIONS (continued)
2. Mayor aria Clerk AuthoriZation to Si!lri an Agreement {Celta)
Buck:
N. Stewart:
Resolved that the Mayor and Clerk be authorized to sign a Site Plan
Agreement between Celta Construction Ltd. (Vata Court) and the Town
of Aurora.
CARRIED
3. summer standby-Aurora. Volunteer Firefighters
Jones:
N. Stewart:
Resolved that the Summer Standby for the Aurora Fire Department
Volunteer Firefighters for the period June 1, 1984 through September
3, 1984 in the amount of $4,222.80 be authorized for payment and the
Seal of the Corporation be attached hereto.
CARRIED
4. Final Invoice Number 3071 -·Paving of Bathurst Street
Ostick:
E. Stewart:
Resolved that, Final Invoice Number 3071 for Paving Bathurst Street
from Aurora Road to Mulock Drive -Region Contract 84-01 in the
total amount of $22,962.37 be paid to the Region of York and the
Seal of the Corporation be attached hereto.
CARRIED
5. water Storage Tank Construction
Osti ck:
E. Stewart:
Resolved that the Invoice for Water Storage Tank Construction
Project Number 8173 to serve the west side of Aurora (OMB Order
Number E820599} be authorized for payment to The Regional
Municipality of York -Treasury Department in the amount of
$57,213.26 and the Seal of the Corporation be attached hereto.
CARRIED
6. Community Revitalizatiori·coritererice
Jones: Be It Resolved that Councillors Buck and Paivio be authorized to
Ostick: attend the Community Revitalization Conference in Saint John, New
Brunswick and that the normal expenses be allotted under Council
policy.
CARRIED
7. Fire Prevention Officer's Status
Jones:
N. Stewart:
Resolved that Council confirm the In-Camera decision of the Fire
Prevention Officer's status and same be honoured and be retroactive
to January 1st, 1982 and the parties withdraw from the arbitration
proceedings.
CARRIED
UNFINISHED BUSINESS
1. Wi 11 ow Farm
E. Stewart:
Jones:
Resolved that PlannerS. Seibert be directed to prepare the D.P.
Amendment to cover Willow Farm and present same for Council's
consideration.
DEFEATED
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COUNCIL MEETING ••• MONDAY, SEPTEMBER 17th, 1984
-20 -
UNFINISHED BUSINESS (continued)
2. Water Meters
Ostick:
E. Stewart:
Resolved that Staff bring forward recommendations for implementing
installation of water meters. Recommendations to include type of
meter --reading and bill procedures --time scheduling and scales
of payment.
CARRIED
3. Bonphydarian Investments Limited -Easements
E. Stewart:
Jones:
BY-LAWS
Paivio:
Jones:
Paivio:
Jones:
ADJOURNMENT
Buck:
Jones:
Resolved that the account of Densbury Investments Limited in the
amount of $2,081.25 plus 10% be paid.
DEFEATED
Be It Hereby Resolved that:
Bill Number 2711-84 -Being a By-Law to amend By-Law 2554-83, a
By-Law to establish rules and regulations to
govern the proceedings of Council
••• be read a First Time.
CARRIED
Be It Hereby Resolved that:
Bill Number 2696-84 -Being a By-Law to Amend Zoning By-Law Number
2213-78 (Granada -172 Lots)
Bill Number 2708-84 -Being a By-Law to Amend By-Law 2613-83 a
By-Law to Provide for the Regulation of
Parking within the Town of Aurora
Bill Number 2710-84 -Being a By-Law to Establish Purchasing
Policies
••• be read a Third Time.
CARRIED
Resolved that the meeting be adjourned at 10:10 p.m.
CARRIED
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Mayor ~ Clerk