MINUTES - Council - 19840416MINUTES OF THE 9TH COUNCIL MEETING HELD IN THE
COUNCIL CHAMBERS, MONDAY, APRIL 16th, 1984 AT 8:00 P.M.
Present Were: Mayor Richard Illingworth and Councillors Richard Barker, Evelyn
Buck, Tim Jones, Len Ostick, Martin Paivio, Earl Stewart, Norm
Stewart and John West.
Mayor Illingworth welcomed Mrs. P. McKee, Chief Librarian and Mr. B. Thorpe,
Incoming President of the Aurora Chamber of Commerce and other residents in
attendance.
CONFLICT OF INTEREST
Councillor John West declared a possible Conflict of Interest in Accounts paid to
Home Hardware due to monetary interest and did not take part in the consideration
of or vote on any question in this regard or attempt in any way to influence the
voting on such question.
Councillor Earl Stewart declared a possible Conflict of Interest in Item D.4 of
Council in Committee Report # 33 due to personal property involvement and did not
take part in the consideration of or vote on any question in this regard or attempt
in any way to influence the voting on such question.
Councillor Tim Jones declared a possible Conflict of Interest in Accounts paid to
the Bank of Montreal due to spouses's employment with same and did not take part in
the consideration of or vote on any question in this regard or attempt in any way
to influence the voting on such question.
CONFIRMATION OF MINUTES
Barker:
N. Stewart:
Resolved that the Minutes of the Council meeting held on April 2nd,
1984 be adopted as printed and circulated.
CARRIED
PASSING OF ACCOUNTS
E. Stewart:
Ostick:
West:
Ostick:
Resolved that the following accounts in the total amount of
$541,024.38, details of which are on file with the Treasurer's
Office, be approved for payment and the Mayor issue orders on the
Treasurer for same, and the Seal of the Corporation be attached
hereto.
Genera 1
Fire Department
Works Department
Parks Department
Community Buildings: Factory Theatre
Victoria Hall
Church Street
Parks Building
Community Centre: Building
Leisure Services
Water
Canteen
Accounts Paid Prior to Council
CARRIED
294.91
51.92
3,298.92
543.20
6,990.12
2,529.18
$ 25,070.49
841.77
23,998.72
594.36
4,188.95
9,519.30
1,038.56
3,077.66
472,694.57
Resolved that the following Capital Account in the total amount of
$3,750.00, details of which are on file with the Treasurer's Office,
be approved for payment and the Mayor issue orders on the Treasurer
for same, and the Seal of the Corporation be attached hereto.
Parks Reserve
Gabions Crosscountry Ltd. $3,750.00
CARRIED
~~
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 2 ~
CORRESPONDENCE
9~1 F.J. Horvath memo to K.B. Rodger re: Casey Priestly
(Information, L. Allison)
9~2 Bell Canada re: Application for Approval of Increases in Certain Rates
(Information)
9~3 York Regional Land Division Committee re: Applications for Consent
(Application Number 87.84.A ~ Green)
(Ref. Planning Committee, R.J. Harrington, S. Seibert)
9~4 Reid and Associates Limited re: Mary Street Industrial Subdivision, Lot
80, Cone. 1, EYS (Stormwater Management Report)
(Ref. Public Works Committee, Wm,G. Walker, Councillor E. Stewart)
9~5 The Regional Municipality of York~ Clerk re: Draft Plan of Subdivision
19T~83027 (Gelleny/Case/Young)
(Information, Wm.G. Walker, S. Seibert, R.J. Harrington, H.
Borgdorff)
9~6 Macroplan Limited, Planning and Development Consultants re: Lakeview
Estates ~ Street Names
(Information, C.E. Gowan)
9~7 Salpam Investments Limited re: Easement Agreement
(Information)
9~8 Osler, Hoskin and Harcourt, Barristers and Solicitors re: Tetra Pak Inc.
Purchase from Tripsed Investments Limited
(Information, Clerk to reply, Solicitor, Wm.G. Walker)
9~9 York Region Fire Chiefs' Association re: Minutes of March 27, 1984 Meeting
(Ref. Public Safety Committee~ April 3, 1984)
9~10 Miller, Thomson, Sedgewick, Lewis and Healy, Barristers and Solicitors re:
Magna International Inc. In Trust purchase from Rennie ~ 156 Walton Drive
(Information, Clerk to reply, Wm. Johnson)
9~11 Morrison Beatty Limited, Consulting Engineers and Hydrogeologist re:
Alliance Building Corporation
(Information, Wm. Johnson, Wm.G. Walker, K.B. Rodger)
9~12 South Lake Simcoe Conservation Authority re: Salpam Investments Limited~
19T~81100
(Information, R.J. Harrington, S. Seibert, L. Allison)
9~13 City of Vanier re: Resolution ~ Franco~Ontarians
(TABLED)
Ostick: Resolved that this letter be received.
E. Stewart:
CARRIED
9~14 S.K. Jones memo to K.B. Rodger re: Microfiche
(Ref. Administration/Finance Committee)
9~15 The Regional Municipality of York~ Planning re: Proposed Plan of
Subdivison 19T~83205 (Aurora Country Estates) Revised
(Ref. Technical Committee)
9~16 Ministry of Municipal Affairs and Housing re: Background ~ March 19, 1984
(Information, Council Room)
'--·-··-"
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 3 ~
CORRESPONDENCE
9~17 Marshall Macklin Monaghan Limited re: Proposed Golf Course/Residential
Development (Aurora Hunt Club Lands)
(Ref. Planning Committee, Wm.G. Walker, H. Borgdorff, R.J.
Harrington, s. Seibert)
9~18 Frank Shaw, Aurora, Ontario re: February 23rd Meeting
(Information)
9~19 Miller, Thomson, Sedgwick, Lewis and Healy, Barristers and Solicitors re:
Magna International Inc. in Trust purchase from Hubley~ 74 Nisbet Drive
(Information, Clerk to reply, Wm. Johnson)
9~20 Ministry of the Environment re: File# 19T~80018 (George Wimpey Canada
Limited)
(Information, R.J. Harrington, s. Seibert, L. Allison)
9~21 The Regional Municipality of York~ Engineering re: Tender for Supply of
Gasoline, Diesel Fuel, Fuel Oils and Lubricants
(Information, Wm.G. Walker, S. Jones, F.J. Horvath)
9~22 Newmarket Stingrays re: Annual Splash~Off
(Information, Councillor M. Paivio)
9~23 Municipal Financial Leasing Corporation re: "The Benefits of Leasing"
(Information, Wm. Johnson)
9~24 A. Karkkainen (Mrs.), Aurora, Ontario re: Flooding Problems
(Information, Wm.G. Walker, H. Borgdorff, R.J. Harrington, K.B.
Rodger)
9~25 South Lake Simcoe Conservation Authority re: By~Law Number 2645~84
(Information, R.J. Harrington, S. Seibert)
9~26 Association of Municipal Clerks and Treasurers of Ontario re: Spring
Seminar~ April 17, 1984
(Information, C.E. Gowan)
9~27 Assessment Review Board re: Hearing Number Y614
(Information, Wm. Johnson)
9~28 Wm.G. Walker memo to K.B. Rodger re: Professional Engineering Services
Rendered (Invoice Numbers 9459, 9464, 9467, 9469, 9470, 9471, 9481, 9491,
9499 and 9502)
(TABLED, RESOLUTIONS)
9~29 Aurora Heritage Committee re: Annual Report
(Information, Council Room)
9~30 Derek Willis and Associates Limited, Planning Consultants re: By~Laws for
Murch Subdivision 55T~83008 and Murray Drive Subdivision 55T~82046 (Aurora
Highlands)
(Information, Wm. Johnson, L. Allison)
9~31 Mitchell, Pound and Braddock Ltd. re: Corridor Enterprises Inc.
(Ref. Leisure Services Committee, F.J. Horvath, Wm.G. Walker, H.
Borgdorff, R.J. Harrington, K.B. Rodger, s. Seibert, L. Allison)
9~32 The York Region Board of Education re: Official Plan Amendment and Zoning
By~Law 2213~78 for the Town of Aurora Planning Area (Addington Place)
(Information, R.J. Harrington, s. Seibert)
, ___ ., ..
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 4 ~
CORRESPONDENCE
9~33 The York Region Board of Education re: Zoning By~Law 2213~78 (Block 16,
Part of Block A, R.P. M~57, Town of Aurora (Z~15~84 ~ Markborough)
(Information, R.J. Harrington, S. Seibert)
9~34 The York Region Board of Education re: Official Plan Amendment for Town of
Aurora Planning Area (Kelly ~ Old Yonge Street)
(Information, R.J. Harrington, S. Seibert)
9~35 The York Region Board of Education re: Zoning By~Law 2645~84 (Ballymore)
(Information, R .. Harrington, S. Seibert)
9~36 The Regional Municipality of York~ Clerk's re: Housing Update 1983 and
Economic Report Number 4 ~ Building Permits ~ First and Second Quarters 1983
(Information, Council Room)
9~37 City of Thunder Bay re: Pornographic Information Accessed by Telephone
(TABLED)
West:
Barker:
N. Stewart:
E. Stewart:
Resolved that the Council of the Town of Aurora endorse this
resolution.
DEFEATED
Resolved that this letter be received.
CARRIED
9~38 Joseph Rosenfeld, Q.C. re: Allensom Holdings Limited, Wellington Street
West Easement~ Adjacent to 1 Bell Drive
(Information, Clerk to reply, Wm.G. Walker)
9~39 Perschini's re: Easter Seal Run or Walk~a~Thon
(TABLED)
West:
E. Stewart:
Resolved that permission be granted to close St. John's Sideroad on
May 27th, 1984 ~ 9:00 a.m. to 11:00 a.m. for the Annua 1 Perschi ni 's
Run or Walk~a~Thon.
CARRIED
9~40 The Regional Municipality of York~ Engineering re: Letter of Credit#
303~01
(Information, K.B. Rodger)
9~41 The Regional Municipality of York~ Planning re: Agenda~ April 4, 1984
(Information)
9~42 The Regional Municipality of York~ Clerk re: Subdivision 19T~84023
(Granada ~ Phase 7)
(Information, R.J. Harrington, s. Seibert)
9~43 517014 Ontario Limited re: Application for Amendment to Zoning By~Law
2213~78
(Information, R.J. Harrington, s. Seibert, L. Allison)
9~44 Granada Investments Limited re: Application for Amendment to Zoning By~Law
2213~78
(Information, Wm. Johnson, S Seibert, R.J. Harrington)
9~45 Granada Investments Limited re: Subdivision Application
(Ref. Planning Committee, Wm. Johnson)
9~46 F.J. Horvath memo to Administration/Finance Committee re: Refund Policies
(Ref. Administration/Finance Committee)
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 5 ~
COR RESPONDENCE
9~47 F. J.
Post
9~48 F • J.
9~49 F. J.
Room
Horvath memo to Administration/Finance Committee re: Pre~season Ice,
Season Ice
(Ref. Administration/Finance Committee)
Horvath memo to Administration/Finance Committee re: Canteen
(Ref. Administration/Finance Committee)
Horvath memo to Administration and Finance Committee re: Dres~ing
Rentals for Outdoor Facilities
(Ref. Administration/Finance Committee)
9~50 Ontario Municipal Board re: Appointment for Hearing~ Kennedy Street West
(Information, Wm. Johnson)
9~51 Ontario Municipal Board re: Appointment for Hearing ~ St. John's Sideroad
(Information, Wm. Johnson)
9~52 Ontario Municipal Board re: Appointment for Hearing ~ Various Addresses
(Information, Wm. Johnson, K.B. Rodger)
9~53 Kennel Inn re: Quarterly Report ~ January/February/March 1984
(Ref. Administration/Finance Committee)
9~54 F.J. Horvath memo to Administration/Finance Committee re: Department
Reorganization
(Ref. Administration/Finance Committee)
9~55 F.J. Horvath memo to Administration/Finance Committee re: Use of Town
Vehicles at Night
(Ref. Administration/Finance Committee)
, .. , 9~56 Aurora Downtown re: BIA Work/1983
(Ref. Council in Committee)
9~57 Ronald P. Leitch, Barrister and Solicitor re: Truman and Bay Tower Homes~
Part Lot 5, Plan 65M2124
(Information, Clerk to reply)
9~58 The Liquor Licence Board of Ontario re: Aurora Highlands Golf Club
(Information)
9~59 Fraser and Beatty, Barristers and Solicitors re: Consents under Section 52
of The Planning Act, 1983
(Information, Clerk to reply)
9~60 Canada Safety Council re: Self~Contained Breathing Apparatus
(Ref. Public Safety Committee, S.G. Wilson)
9~61 Township of King re: Notice of the Passing of a Zoning By~Law
(Ref. Planning Committee, s. Seibert)
9~62 Stanton Pipes Limited re: Corrosion of Ductile Iron Pipe
(Ref. Public Works Committee, Wm.G. Walker)
9~63 Bigelow, Hendy, Barristers and Solicitors re: Russell purchase from
Pozdrowski ~ 120 Temperance Street
(Ref. Council in Committee)
9~64 The Co~Operators re: David Dixon ~ Date of Loss: October 1, 1983
(Information, Clerk to acknowledge)
9~65 York Regional Land Division Committee re: Minutes of 68th Meeting ~
December 13, 1983
(Information, R.J. Harrington)
.~--·"
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 6 ~
CORRESPONDENCE
9~66
9~67
9~68
9~69
9~70
Aurora Fire Department re: Activity Report ~ March 1984
(Ref. Public Safety Committee)
Ministry of Agriculture and Food re: Weed Inspectors' Conference
(Information, J. Insley)
A. Merkur and Sons Ltd. re: Aurora Arts and Culture Fund
(Information, Clerk to reply)
Esso Petroleum Canada re: Ontario Motive Fuel Tax
(Information, Wm.G. Walker, Wm. Johnson)
William B. Thomas, Q.C., Barrister and Solicitor re: Evans purchase from
Gibson ~ 61 Aurora Heights Drive
(Information, Clerk to reply, Wm. Johnson)
9~71 Ontario Municipal Board re: Application Number B289/83 (Teasdale)
(Ref. Committee of Adjustment, R.J. Harrington)
9~72 Ministry of Municipal Affairs and Housing re: 1984 Municipal Directory
(Information)
9~73 Strathy, Archibald and Seagram, Barristers and Solicitors re: Town of
Aurora vs 449455 Ontario Limited (Barrel Pizza)
(Information, R.J. Harrington)
9~74 The Regional Municipality of York~ Clerk's re: Clause 10 of Report Number
3 ~ Planning Committee
(Information, L. Allison)
9~75 York Regional Land Division Committee re: Application Number 50.84.A
(Application for Consent~ Dr. Steven A. Armata)
(Information)
9~76 York Regional Land Division Committee re: Application Number 49.84.A
(Application for Consent~ Sisman's Holdings Limited)
(Information)
9~77 The Town of Richmond Hill re: By~Law Numbers 2644~84 and 2646,84
(Information, s. Seibert)
9~78 Aurora Hellenics Athletic and Social Club re: Request for Delegation
Status~ Alliance Park
(TABLED, DELEGATIONS)
9,79 Ministry of Natural Resources re: Preparing for Flood Emergencies
(Ref. Public Safety Committee)
9~80 Aurora Heritage Committee re: Ontario Bicentennial
(Information, Councillor J. West, F.J. Horvath)
9,81 J. B. Howard and Associates, Insu ranee Adjusters re: Date of Loss ~
February 16, 1984 (Buck)
(Information)
9~82 Ontario Municipal Board re: Hearing Accommodation and Retiring Room , OMB
(Information)
'-~' 9~83 Ontario Municipal Board re: Description and Location of Hearing Facilities
(Information, Clerk to reply)
9~84 The Liquor Licence Board of Ontario re: Pizza Delight Restaurant
(Information)
.. ,~.
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 7 ~
CORRESPONDENCE
9~85 Corbett and Associates, Barristers and Solicitors re: Telephone Number
Change
(Information, R.J. Harrington)
9~86 The Regional Municipality of York~ Engineering re: Request to Erect a
Pedestrian Crossover Information Sign on Wellington Street East
(Ref. Public Works Committee, Public Safety Committee, Wm.G. Walker)
9~87 Aurora Cable TV Limited re: Damage Claim
(Information, Wm.G. Walker)
9~88 The Regional Municipality of York~ Planning re: Interim Invoice for
Planning Services
(Information, Wm. Johnson)
9~89 Ministry of Municipal Affairs and Housing re: Commercial Area Improvement
Program (CAIP) ~ Application for the 1983 ~ 84 Fiscal Year
(Ref. Council in Committee)
9~90 Aurora Volunteer Fire Brigade re: Stipends Increase
(Ref. Council in Committee)
9~91 Beth Ekins, Aurora, Ontario re: Car Wash ~ Parks Department on Victoria
Street
(Ref. Council in Committee, F.J. Horvath)
9~92 The Government of Quebec re: World Federation of Twin Cities
(Information)
9~93 Aurora Agricultural Society re: Aurora Horse Show
(Ref. Council in Committee)
9~94 Yorkwood Investments Limited re: Permission to Locate a Sales Trailer
(TABLED, RESOLUTION)
9~95 York Region Fire Prevention Officers Association re: March Minutes
(Ref. Public Safety Committee~ April 3rd, 1984)
9~96 Town of Whitchurch~Stouffville re: Retrofit
(Ref. Public Safety Committee~ April 3rd, 1984)
9~97 Ontario Safety League re: Annual Report
(Ref. Public Safety Committee~ April 3rd, 1984, Councillor Jones)
9~98 Ministry of Transportation and Communications re: Ontario Traffic Safety ~
Spring 1984
(Ref. Public Safety Committee~ April 3rd, 1984, Councillor Jones)
9~99 Touche Ross Limited re: Greater Realcorp Properties of Canada Inc., in
Receivership, 40~acre Site at Bathurst/Wellington Streets
(Ref. Council in Committee ~ April 11th, 1984)
9~100 s.G. Wilson memo to s. Seibert re: Draft Plan ~ Aurora Country Estates
(Information, s. Seibert, Wm.G. Walker, H. Borgdorff, R.J.
Harrington)
9~101 South Lake Simcoe Conservation Authority re: Aurora Orchards Subdivision
19T~80018 (George Wimpey Canada Limited)
(Information, Clerk to reply, L. Allison)
L.
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 8 ~
CORRESPONDENCE
9~102 The Regional Municipality of York~ Clerk re: Part Lot Control Provisions
(Information)
9~103 The Regional Municipality of York~ Engineering re: Rezoning Application~
s. and E. Baggett
(Information, S. Seibert, Wm.G. Walker, H. Borgdorff, R.J.
Harrington, K.B. Rodger)
9~104 The Regional Municipality of York~ Engineering re: York Durham Sewage
System
(Ref. Council in Committee, Wm. Johnson, Wm,G. Walker, H. Borgdorff,
R.J. Harrington, Clerk to reply, s. Seibert)
9~105 Reid and Associates Limited re: Proposed Plan of Subdivision, Part Lot 76,
Concession I, EYS MMAH File Number 19T~82039 (Revised) (Archerhill
Investments Limited~ Project Number 1035)
(Ref. Public Works Committee, Planning Committee, Wm.G. Walker,
R.J. Harrington, Clerk to reply, s. Seibert, S.G. Wilson)
9~106 Reid and Associates Limited re: Lakeview Estates Limited, Part Lot 84,
Cone. 1 WYS, Second Submission of Plans ~ Project Number 801
(Information, Wm.G. Walker)
9~107 Reid and Associates Limited re: Reconstruction of Mosley, Larmont and
Metcalfe Streets~ Project Number 1039
(Information, S. Jones, Wm.G. Walker)
9~108 Wm.G. Walker memo to K. B. Rodger re: Winter Maintenance of Sidewalk~
Various Alternatives
(Ref. Council in Committee)
9~109 The Regional Municipality of York~ Planning re: Proposed Plan of
Subdivision, Part Lot 16, Concession 3, File Number 19T~82011 (Piebrock)
(Information, Wm.G. Walker, H. Borgdorff, R.J. Harrington, s.
Seibert, L. Allison)
9~110 Reid and Associates Limited re: OPA Number 20 (Pine Ridge/Willows Nursing
Home)
(Ref. Council in Committee)
9~111 Reid and Associates Limited re: OLC Stage II Subdivision ~ Project Number
839
(Information, Clerk to reply)
9~112 Avi Wisebroad, Barrister, Solicitor, Notary re: Application for Amendment
to the D.P. ~ 124 ~ 128 Wellington Street West, Unit# 7
(Information, Wm. Johnson, R.J. Harrington, S. Seibert, L. Allison)
9~113 F.J. Horvath memo to K.B. Rodger re: Casey/Priestly
(Ref. Leisure Services Committee)
9~114 F.J. Horvath and Wm.G. Walker memo to Mayor and Members of Council re:
Town Responsibilities in Various Areas
{Ref. Council in Committee)
9~115 August Apon Associates Limited, Professional Engineers re: Manufacturing
Facilities and Head Offices for Tetra Pak Inc.
(Information, R.J. Harrington, S.G. Wilson)
9~116 Town of Aurora Employees Association re: LTD and Non~Union Employment
Policies
(Ref. Administration/Finance Committee, Mayor Illingworth)
9~117 C.U.P.E. Local 1359 re: Grievance~ F. Corbyn
(Information, Clerk to reply, Wm.G. Walker)
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 9 ~
CORRESPONDENCE
9~118 The Regional Municipality of York~ Planning re: Proposed Plan of
Subdivision, Lots 77 and 78, Cone. I, WYS, MMAH File Number 19T~84013
(Granada ~ Phase VII)
(Information, R.J. Harrington, S. Seibert)
9~119 A. Mundinger, Aurora, Ontario re: Golf Links Drive~ Parking By~Law
(Information, C.E. Gowan to reply, Wm. Johnson)
9~120 Ministry of Municipal Affairs and Housing re: Background ~April 2, 1984
(Information, Council Room)
9~121 Archerhill Investments Limited re: Application for Amendment to Zoning
By~ laws
(Information, Wm. Johnson, R.J. Harrington, s. Seibert)
9~122 Strathy, Archibald and Seagram, Barristers and Solicitors re: Town of
Aurora vs 449455 Ontario Limited (Barrel Pizza) ~ Appeal
(Information, R.J. Harrington, J, Insley)
9~123 The Regional Municipality of York~ Clerk re: Draft Plan of Subdivision
19T~82013 (Revlis)
(Information, S. Seibert, Wm.G. Walker, H. Borgdorff, R.J.
Harrington, S. Seibert)
9~124 The Regional Municipality of York~ Planning re: Proposed Plan of
Subdivision, Lots 77 and 78, Cone. I, WYS, MMAH File Number 19T~84013
(Granada ~ Phase VII)
(Ref. Planning Committee, s. Seibert, R.J. Harrington)
9~125 Ontario Ministry of Labour re: Elevated or Suspended Work Places on
Building Facades
(Information, Wm.G. Walker, F.J. Horvath, R.J. Harrington)
9~126 The Metropolitan Toronto and Region Conservation Authority re:
Environmentally Significant Areas Study
(Ref. Planning Committee, Wm.G. Walker, H. Borgdorff, R.J.
Harrington, S. Seibert)
9~127 Canadian Tinplate Recycling Council re: Soft Drink Container Regulations
(Ref. Council in Committee)
9~128 Marshall Macklin Monaghan Limited, Consulting Engineers re: Proposed Golf
Course/Residential Development (Beacon Hall)
(Information, Wm.G. Walker, H. Borgdorff, R.J. Harrington, S.
Seibert, C.E. Gowan, Wm. Johnson)
9~129 Wm.G. Walker memo to K. B. Rodger re: The Georgian Bay Waterworks
Association Spring Conference ~ April 18, 1984
(TABLED, RESOLUTION)
9~130 Reid and Associates Limited re: Reconstruction of Mosley, Metcalfe and
Larmont Streets ~ Project Number 1039
(TABLED, RESOLUtioN)
9~131 Gardiner, Roberts, Barristers and Solicitors re: Miller Paving ~
Application for Rezoning to "Estate Residential" (Dical Investments Limited)
(Information, Clerk to reply, s. Seibert, R.J. Harrington)
9~132 Gardiner, Roberts, Barristers and Solicitors re: Miller Paving~
Application for Rezoning to "Estate Residential" (Henry Piebrock)
(Information, Clerk to reply, s. Seibert)
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 10 ~
CORRESPONDENCE
9~133 C.A.R.E. re: Inaugural Meeting ~May 23, 1984
(TABLED)
West:
Paivio:
Resolved that the invitation of C.A.R.E. Organization to participate
in meeting schedule for May 2nd, 1984 be accepted.
CARRIED
9~134 Aurora Hellenics Athletic and Social Club re: Alliance Park
(TABLED, .DELEGATIONS)
9~135 M. Weeks, Aurora, Ontario re: Sidewalk and Sewer ~ Wellington Street West
(Salpam Developments, Aurora West Community)
(TABLED,.DELEGATIONS)
West: Resolved that the Clerk's Report be dealt with as outlined.
Jones:
CARRIED
DELEGATIONS
1. Mr. Fred Reid, Auditor re: 1983 Financial Statement
Mr. Fred Reid of Collins Barrow, Auditors for the Town of Aurora appeared
before Council to present the 1983 Financial Statement. This matter will be
discussed under Report# 35 on the Agenda and Mayor Illingworth thanked Mr.
Reid for presenting the Financial Statement.
2. Letter# 9~78 ~Aurora Hellenics Athletic and Sociai Club re: Alliance
Park
Mr. Chris Karalis, President of the Aurora Hellenics Athletic and Social
Club addressed Council by reading a prepared statement on the on~going
problem between the Aurora Soccer Club and the Aurora Hellenics regarding
the Alliance Park land. Mayor Illingworth thanked Mr. Karalis for his
presentation.
E. Stewart: Resolved that this matter be referred to Unfinished Business on the
Agenda. West:
CARRIED
3. Letter# 9~135 ~ M. Weeks, Aurora, Ontario re: Sidewalk and Sewer~
Wellington Street West (Salpam Developments, Aurora West Community)
West: Resolved that the rules of procedure be waived and Mr. Weeks of
Ostick: Wellington Street West be allowed Delegation Status.
CARRIED
Mr. Weeks advised Council that the residents on the south side of Aurora
were opposed to the location of the proposed sidewalk being on the south
side of Wellington Street West. Mr. Weeks stated that the residents coming
from the proposed Salpam Subdivision would have to cross Wellington Street
to walk on this sidewalk. He also stated that trees and landscaping would
be disturbed and also grade problems would be encountered.
West: Resolved that this matter be referred to the next Council in
E. Stewart: Committee meeting.
AMENDED
·-~-·
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 11 ~
DELEGATIONS (continued)
3. Lett~r·# g;i35·; M. ·w~i~s. Aurori, Onia~io re: Sidewalk an~ Sewer~
Wellington Street West {Sal pam Developments, Aurora West Community)
'cont1nue"'
Buck:
Jones:
Resolved that this matter be referred to the Council in Committee
meeting scheduled for May 2nd, 1984 and Mr. Weeks and the other
residents be invited to attend and a report on the merits of the
sidewalk being on the south side be prepared for Council's
consideration.
REPORTS OF COMMITTEES
Councillor West in the Chair.
Report # 28 ~ Council in Committee
CARRIED AS AMENDED
1984 Budget
The Committee respectfully submits the following:
A meeting of Council in Committee was held on Wednesday, April 4, 1984 at 6:00
p.m. in the Administrative Centre.
Present Were: Mayor Dick Illingworth, and Councillors John West, Earl Stewart, Len
Ostick, Evelyn Buck (7:15p.m.), Tim Jones, Norm Stewart (6:20
p.m.), Richard Barker and Martin Paivio.
Proposed 1984 Budget
1982 1983 1984
Budget Bu~get ~(!dget
1. Revenue
(a) Municipal Taxation
Municipal Purposes 2,221,183.00 2,502,838.00 2,786,037.00
Share of Tel. and Tel. 49,500.00 53,403.00 56,844.00
Local Improvements 915.00 915.00 • 00
Supplementary 100,000.00 100,000.00 100,000.00
2,371 ,598. 00 2,657,156.00 2,942,881.00
(b) Payment in Lieu
Canada 16,000.00 17,000.00 17,000.00
Ont. Mun. Tax Assistance 11,000.00 13,000.00 16,000.00
Ont. Mun. Act ~ Hospital 3 ,801. 00 3,593.00 3,530.00
Ont. Ent. ~ Hydro 1,600.00 1,800.00 3,000.00
Ont. Ent. ~ O.H.C. 13,641.00 17,352.00 11,143.00
Ont. Ent. ~ L.C.B.O. 4,000.00 4,300.00 4,500.00
Other 15,000.00 14,000,00 16,000.00
Municipal Ent. 8,000.00 9,000.00 11 '000. 00
73,042.00 80,045.00 82,173.00
l...----~
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 12 ~
REPORTS OF COMMITTEES (continued)
Report# 28 ~Council in Committee ••• 1984 Budget (continued)
1982
Budget
(c) Ontario Unconditional Grants
Genera 1 Support
Revenue Guarantee
Household Density
(d) Ontario Specific Grants
Roadways
Transit
Recreation
(e) Other Revenue
Licences
Animal Tags
Building Permits
Other Revenue
Prior Years' Surplus
Mugs, Glassware Sales
Sale of Land
(f) Rentals
Victoria Ha 11
South Community
McMahon Park
Church Street School
York Board of Education
(g) Fees and Service Charges
Fines
Interest, Penalties
Planning and Zoning
Committee of Adjustment
Office Fees
Sewage Charges
Trans it Fees
Fire Retainers and Calls
Tax Certificates
(h) Other
Income from Investments
Transfer from Road Canst.
Transfer from Capital
170,640. DO
121,178.00
. 48,687.00
340,505.00
480,000.00
30,000.00 6,ooo;oo
516,000.00
4,000.00
6,000.00
90,000,00
20,000.00
228,584.00
:00,..
:"'':"'
348,584.00
3,100.00
2,100.00
1,100,00
8,200.00
1,000.00
15,500.00
4,500.00
70,000.00
15,000,00
1,000.00
1,000.00
16,000.00
26,000.00
7,000,00
. 5,000,00
145,500.00
140,000.00
':"'':"'
100,000.00
240,000.00
1983
Budget
175,179.00
121,263.00
49,398.00
345,840.00
500,000.00
37,500,00
6,000,00
543,500.00
4,000.00
6,000.00
90,000.00
20,000.00
(91,764.00)
:"":""
40,000.00
68,236.00
5,000.00
2,700.00
1,500.00
9,225.20
1,000.00
19,425.00
9,500.00
120,000.00
20,000.00
1,000.00
1,000.00
16,000.00
30,000.00
10,000.00
5,000.00
212,500.00
100,000.00
60,000,00
:"":""
160,000.00
1984
Budget
196,994.00
127,241. DO
31,276.00
355,511. DO
500,000.00
38,300.00
15,000.00
553,300.00
4,000.00
6,000.00
100,000.00
20,000.00
105,515.00
500.00
40,000.00
276,015.00
6,000.00
2.00
1,230.00
18,991.00
1,000.00
27,223.00
9,500,00
130,000.00
20,000.00
1,000.00
1,000.00
16,000.00
32,500.00
15,000.00
6,000.00
231,000.00
100,000,00
~~
:"":-
100,000.00
TOTAL MUNICIPAL REVENUE $4,050,729.00 $4,086,702.00 $4,568,103.00
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 13 ~
REPORTS OF COMMITTEES (continued)
Report# ~8 ~ t6~n~ii-in tom~liie~-.•• -i~84-B~a~~t (continued)
2. Expenaltures
(a) General Government
Council
Clerk's Department
Treasury Department
Municipal Building
(b) Financial
Workmen's Compensation
Legal Fees
Insurance and Insurance Res.
Election
Debenture Charges
Interest Charges
Taxes Written Off
Transfer to Res. Fund
Transfer to Working Cap. Res.
Museum Grant
Transfer Grants
Comm. Centre Debt Charges
Comm. Centre Deficit
Community Centre Grant
Community Centre Roof Repair
Leisure Services Grant
Library Debt Charges
Library Grant
Library Capital
90,594.00
230,850.00
185,052.00
26,000,00
532,496.00
36,200.00
20,000.00
45,000.00
20,000.00
47,450.00
9,000.00
12,000,00
10,000.00
~,..
12,000.00
8,000.00
56,875.00
83,678.00
!:"'::"'
52,000,00
95,520.00
22,938.00
265,222.00
3,000.00
798,913.00
(c) Protection to Persons and Property
Fire Department 271,195,00
Building Department 104,453.00
Animal and Pest Control 37,400,00
413,048.00
(d) Transportation Services
Non~Subsidy 265,250.00
Engineering 43,850.00
Vehicles and Equipment 115,172.00
Bridges and Culverts 14,150.00
Roadside/Storm Sewers 112,050.00
Hardtop Maintenance 69,125.00
Loosetop Maintenance 26,850.00
Winter Control 56,050.00
Safety Services 20,025.00
Roads and Streets 444,543.00
Connecting Link 54,000.00
Connecting Link/Spec ~~
Sidewalks 37,500.00
Trans it 126,808.00
Fencing/Walkways 10,700.00
School Guards 5,850.00
Parking Lots 28,000.00
Street Lighting 87,500.00
94,560.00
241,350.00
194,150,00
· 26,o56.oo
556 ,110. 00
24,634.00
20,000.00
53,000.00
~~
47,630,00
9,000,00
20,000.00
10,000.00
~~
3,000.00
8,000.00
56,340.00
101,852.00
34,608.00
7,727.00
97,023.00
23,458,00
294,756,00
9,500.00
811,028.00
297,831. 00
113,015.00
43,500.00
454,346.00
272,163.00
54,050.00
123,331.00
13,700,00
110.000. 00
70,500.00
33,200.00
88,000,00
25,700.00
493,668.00
63,750.00
~~
5,500,00
133,400,00
4,100.00
8,250.00
31,500,00
100,756.00
102,890.00
271,250.00
208,175,00
29,550.00
611,865.00
36,605.00
20,000.00
53,000.00
~~
48,495.00
10,000,00
20,000.00
110,000.00
50,000.00
18,000,00
18,795.00
56,675.00
56,278.00
73,350.00
~~
101,776.00
23,793.00
311,485.00
,..,..
1,008 ,252. 00
368.950. 00
134,668.00
46,000.00
549,618.00
315,885.00
47,500.00
131,775.00
13,700.00
97,500.00
82,500,00
36,200.00
81,900,00
37,200.00
464,375.00
32,750.00
30,500,00
49,500.00
139,975.00
17,100.00
17,206.00
16,250.00
107,091.00
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 14 ~
REPORTS OF COMMITTEES (continued)
Report 11 28 ~ CounCii ill Committee ;., 1984 Budged; (continued)
1982
suct9E!t.
1983
Budget
(d) Transportation Services (continued)
Street Signs
Rail Crossing
Resource Recovery
(e) Env i ronmenta 1 Services
Sanitary Sewers
Garbage Collection
(f) ~e~~E!~tioll,~Parks
Parks Department
Street Tree Maintenance
Area Beautification
S.C.A.G.
(g) Community Buildings
01 d Waterworks
Factory Theatre
McMahon Park
Victoria Hall
Church Street School
Band Shell
Parks Building
Carpenter
(h) Planning and Zoning
Planning
LACAC
Committee of Adjustment
By~Law and Weed Control
Economic Development
Area Planning
Commercial Development
( i) Other
Unclassified
Canada/Ontario Employment
1,000.00
30,00
2,s66;6o
1,521,253,00
1,000.00
30,00
:"':"'
1,632 ,648. 00
15,364.00 23,556.00
26~.4~5;66 ~23~,945;66
224,819.00
145,248.00
17,800.00
4,225,00
:"':"'
167,273.00
500.00
10,500.00
2,900.00
4,950.00
19,200.00
5,100.00
3 ,650. 00
4,631.00
51,431.00
36,250.00
5,440.00
3,410.00
17,866,00
6,250.00
.58,300,00
::-:oo
127,516.00
6,000.00
:"':"'
6,000.00
260,501. 00
164,835.00
21,400.00
1,946,00
:"'::""
188,181.00
300.00
11,175.00
3,250.00
4,950.00
19,900.00
4,300.00
~9,550,00.
4,703.00
58,128.00
14,360.00
5,450,00
3,410.00
20,340.00
6,350,00
61,500,00
~~
111,410.00
7,000.00
7,350.00
14,350.00
1984
Budget
1,000,00
~~
:-::-
1,719,907.00
30,500.00
248,792.00
279,292.00
170,662.00
21,000.00
2,860.00
23,117.00
217,639.00
500.00
5,000.00
2,750.00
5,175.00
22,250.00
1,025.00
7,375.00
7,869.00
51,944.00
15,500.00
7,469.00
5,940.00
19,012.00
8,865,00
56,100.00
9,200.00
122,086.00
7,500.00
,.::-
7,500.00
Transfer to Vehicle Reserve 207 '950. 00 ~~ ~~
TOTAL EXPENDITURES $4,050,729.00 $4,086,702.00 $4,568,103.00
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 15 ~
REPORTS OF COMMITTEES (continued)
Report# 28 ~Council in Committee ••• 1984 Budget (continued)
3. Resulting 1984 Mill Rates for Taxation Purposes
(a) Taxable Assessment for 1984 General Purposes
Residential Commercial and
and Farm Industrial Business
125,986,384 27,086,836 12,231,360
(b) Mill Rate
Residential
1984 16.175
1983 15.157
1982 14.921
Total
165,304,580
Commercial
19.030
17.832
17.554
(c) General Municipal Tax Levy based on a Residential Assessment of
4.
$20,000.00
1984.
1983
1982
Capital Budget
(a) General Government
Office Equipment
Computer Equipment
(b) Leisure Services
Parks Department~ Equipment
(c) Energy
Energy Audit
(d) Public Works
Equipment
(e) Fire Department
Equipment
Aerial Ladder
(f) Building Department
Computer Equipment
(g) Library
Gas Furnace
TOTAL CAPITAL BUDGET
323.50
303.14
298.42
41,000,00
15,100.00
37,200.05
5,000.00
150,00
141,000.00
17,500.00
178,810.00
16,700.00
3,500.00
$455,960.05
Admin./Equip. Res.
Admin./Equip. Res.
Parks Reserve Fund
Capital Reserve
Engineering Res.
Capital Levy
Capital Levy
Vehicle Reserve/
Capital Levy
Admin/Equip. Res.
Capital Levy
'-·"-'
····~,
\_"_..,
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
-16 -
REPORTS OF COMMITTEES (continued)
Report# 28-Council ·in-Committee,;, ·1984 Budget (continued}
Item 1
-2(a) CARRIED
Item 2(b) AMENDMENT
Buck:
Illingworth:
Resolved that Item 2(b) -Financial -Transfer to Reserve Funds be
reduced to $60,000.00.·
Recorded Vote -Munici Council of the Town of Aurora -Council in Committee
Report rzs---;-rt:em
Mayor R. Illingworth
Councillor R. Barker
Councillor E. Buck
Councillor T. Jones
Councillor L. Ostick
Councillor M. Paivio
Councillor E. Stewart
Councillor N. Stewart
Councillor J. West
Item 2(b)
Item 2(c)
-4( g)
CARRIED
CARRIED
1nanc1a
DEFEATED 6 -3
Yea
X
X
X
3
Nay
X
X
X
X
X
X
6
Illingworth:
E. Stewart:
Resolved that Council in Committee Report# 28 dated April 4th, 1984
be discussed item by item and accepted.
CARRIED
Mayor Illingworth stated this was a Catch Up Budget and was a fair and honest
Budget.
Mayor Illingworth in the Chair.
Report# 29-Public Safety Committee ••• Various Matters
The Committee respectfully submits the following:
A meeting of the Public Safety Committee was held on Wednesday, April 3rd, 1984 at
7:00 p.m. in the Administrative Centre.
Present Were: Councillors Jones, N. Stewart and Paivio, Chief Wilson, Citizen
Members Ted Bessant and Omar Khamissa.
Regrets From: Citizen Member Carl Weissner.
---· ·····-----
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 17 ~
REPORTS OF COMMITTEES (continued)
Report# 29 ~"Pu&iic"safety"c6mmittee"~;; "various"Matters (continued)
A. CORRESPONDENCE
1. Letter il 7~7 ~ B. arid H. Knowles, Reuben Street and Mayor's Memo dated March
7th, 1984 re: No Park1ng ~ Reuben Street
After staff review, the Committee recommends that the laneway running
north/south from Reuben Street between Temperance and Yonge be designated a
Fire Route and posted accordingly. The Committee was specifically concerned
about the access to the Youthdale Home and other homes on the laneway (see
By~Law 2319~79).
Further, the Committee recommends no change in the parking restrictions in
this area on Reuben and Temperance as it was felt that by having more
on~street parking, it would create more problems then it would solve.
Parking is available by the Medical Centre although limited, and on as well
as off of Yonge in the immediate area.
2. Letter # ~~~~ ~ Machell A~enue ~ Pa~~ing
After staff review of this area, it was noted that the problem appeared to
be the same two (2) trucks parked at a specific location on Machell which
obstructed the view of drivers and pedestrians. Rather than enact a By~Law
restriction on parking at this time, the Committee recommends that the Chief
approach the owners of these trucks to see if they will park out of this
hazard area. The Committee is concerned that in some cases there is limited
or no off~street parking for some Machell houses because of elevation
differences and a parking restriction on both sides of the street would be
unfair to those houses affected.
3. Letter# 1~22 ~ Aurora Volunteer Fire Brigade
The Committee acknowledges the letter of appreciation from the Muscular
Dystrophy Association and commends the Brigade for its successful fund
raising for 1983 of $11,800.00.
4. Letter# 7~31 "~Wellington/Wells Street School Crossing
The Committee reviewed in detail the specific concerns outlined by Mr.
Wardle on his mapping of this intersection and would make the following
recommendations:
(a)
(b)
(c)
that warrants be taken during the school year at Centre and Wells to
determine the need for a three (3) way stop at this location,
that the Works Department be sent a copy of Mr. Wardle's letter and
that they be asked to incorporate the areas indicated, the sidewalk
and corner, into their snow clearing program,
that staff approach persons having driveways on this sidewalk and
ask that they not park in such a manner that their cars overlap the
sidewalk forcing the children out on the street and also impeding
proper snow removal.
It is further recommended that a letter of appreciation be sent to Mr.
Wardle for bringing these matters to the attention of the Committee in such
a detailed fashion.
5. Letter# 8~31 ~Ministry of Consumer and Commercial Relations
The Committee would refer this questionnaire to the Clerk for response.
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 18 ~
REPORTS OF COMMITTEES (continued)
Report# 29,;. Puliiic Safety Committee.;. various Matters (continued}
A. CORRESPONDENCE (continued)
6. Mayor's Memo dated March 27th, i984 re: McDonald Drive Parking
The Committee reviewed the Mayor's concern and attached Banner editorial
describing problems students appear to be creating on McDonald. As there
currently exists a portion of McDonald designated as "No Parking", it is not
felt additional "No Parking" is appropriate. It is recommended that a copy
of this memo and the Banner editorial be referred to the York Region Board
of Education and the principal of Aurora High School for their attention and
response.
7. Letter# 8~229 ~ Parking ~Bell Drive
After reviewing the request of the owners of the apartment building for
exemption from the Town "No Parking" regulation between November 15 and
April 15 for street parking to complement their limited parking for tenants
in their parking lot, the Committee recommends this request be denied. It
is felt that to approve would set an unmanageable precedent and cause snow
removal problems. It was suggested that the owners investigate the
potential for reducing the size of the parking stalls in the parking lot and
approach Council on this reduction, if feasible.
8. Letter# 9~96 ~ Town of Whitchurch~Stouffville re: Retrofit
The Committee would bring this request to the attention of Council, as an
example of what is required to obtain permission for a two (2) year
extension to implement the retrofit conditions in Town owned buildings.
9. Letter # 8~88 ~ AMO Amendments to Fire Department Act
The Committee recommends that this information be forwarded to the Clerk.
B. OTHER MATTERS
1. Ambulance Service
The Chief will be contacting Mr. F. Rusk to follow~up for his presentation
to the Committee on May 1st, 1984. The Committee notes that resuscitator
calls have been steadily rising ~~ 1982 =total 28, 1983 = total 39, 1984 to
date = 20.
2. Fire Regulating By~Law
The draft has been completed and will be reviewed by the Chief for
presentation to the Committee on May 1st, 1984.
3. Five (5) Year Capital Forecast
Attached to this report is a comprehensive Five Year plus Capital Forecast
for vehicle and major capital expense projections for the Fire Department.
The Committee recommends that this forecast be used as a guideline for
maintaining and updating the capital needs of the Fire protection service of
Aurora and further that it be amalgamated with the Five Year Forecasts of
other departments to form the basis of a true Five Year Overall Capital
Budget for the Town of Aurora.
4. Five Year Manpower Forecast
The Chairman requested more information from the Chief prior to preparing a
draft on this matter.
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 19 -
REPORTS OF COMMITTEES (continued)
Report# 29 ; Pubiic Safety Committee ~ .. VariousMatters (continued)
B. OTHER MATTERS (continued)
5. Murray Drive Speecii ng Concerns
-,
The Chairman had been contacted by Mr. Harrison of Murray Drive, who had
several concerns about the speeding on Murray Drive. Mr. Harrison provided
copies of a computer print~out which showed an accumulation of speed rates,
taken manually, of cars' during specific time periods. According to the
speeds indicated 106/117 cars passing a point in front of Mr. Harrison's
house were clocked manually at over 14 km. over the speed limit of 50 km.
Mr. Harrison indicated that he had spoken with Inspector Vance of York
Regional and that Inspector Vance stated that, "the Police needed direction
from Council on where to put radar, that the Police feel its Council's
responsibility to control speed on Murray and that Police cannot use
unmarked cars to enforce radar." He also states that Police Officers on
radar he has spoken to have told him this area of Murray, from Golf Links
Drive south to Glass should be posted at 40 km.
Mr. Harrison also suggested a solid line be marked down the middle of the
road to indicate "no passing".
The Committee endorses the action taken by Council in Committee to request
the Region Traffic Department to review this area and offer suggestions and
methods to improve this situation.
On the basis of Mr. Harrison's remarks in quoting Police sources, the
Committee would further recommend that the York Regional Police be asked for
· their official opinion on this area.
6. Fee Schedules
The Chief advised the Committee that he is drafting a proposed fee schedule,
comparable to other Fire Department schedules for services the Department
has been providing that do not fall within routine duties. Examples would
be, fire inspections on special request, lawyers searches and specific
requests for information for outside clients. Evidently, the Fire Act
permits this charging for these matters.
7. Mosley/Larmont/Wells Parking
The Committee reviewed the drawings showing the off~street Parking on the
south side of Mosley and would recommend that the proposed "No Parking" on
the north side of Mosley between Larmont and Wells be deleted from the
By~Law recommendation, but that the remainder of the No Parking from
Victoria to Berczy stay in place.
8. Crosswalk Painting
The Committee was advised that the lines on the pedestrian crosswalk at
Wellington and George have all but disappeared. The Committee would request
that the paint used for this purpose be upgraded in durability in order to
last especially at this time of year, and that the appropriate officials be
so advised.
9. Mark Street Parking
The Committee was advised of a member's concern with parking on Mark Street
from Spruce to Yonge ~ north side. This portion of the road is narrower and
safety and visibility seem to be a concern. Committee members are asked to
view this location for discussion at our next meeting.
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 20 ~
REPORTS OF COMMITTEES
Report# 29 ~ Pub1ic Safety Committee ••• Various Matters (continued}
10. Mark/Spruce Visibi1ity Concern~ North~west Corner
It was noted that some work had been done towards preparing a tree for
remova1 from this spot because of visibi1ity prob1ems and appropriate
recommendation to remove this tree in the Town Safety Review. It is
recommended that staff fo11ow~up this matter to ensure the tree's remova1.
C. LETTERS RECEIVED AS INFORMATION
Letter # 7~14
Letter # 1~20
Letter # 8~25
Letter # 8~ 100
Letter # 9~9
Letter # 9~66
Letter # 9~96
Letter # 9~97
Letter # 9~98
~ Ontario Traffic Conference
~ Minister of the So1icitor Genera1
~ Region of York
~ February Fire Report
~ York Region Fire Prevention Officers' Association Minutes
~ March Fire Report
~ York Region Fire Chiefs' Association Minutes
~ Ontario Safety League Annua1 Report
~ Ontario Traffic Safety News1etter
The next meeting wi11 be he1d on May 1st, 1984 at 7:00 p.m.
Item A.1
West:
E. Stewart:
Item A.1
Item A.2
~ c
Jones:
N. Stewart:
AMENDMENT
Reso1ved that this item be deferred unti1 the ownership of 1and is
ascertained.
CARRIED
CARRIED AS AMENDED
CARRIED
Reso1ved that Pub1ic Safety Committee Report# 29 dated Apri1 3rd,
1984 be discussed item by item and accepted as amended.
CARRIED
Report# 30 ~ York Regiona1 Land Division ••• App1ication Number 45.84.A (Sisman's)
Date of Decision:
Name:
Address:
Property:
App1 ication for
Consent:
March 27, 1984
Sisman's Ho1dings Limited
155 Edward Street, P.O. Box 490,
Aurora, Ontario L4G 1W3
Part Lot 1, P1an 65R~2512,
Lot 159, P1an 246, Town of Aurora
to convey a parce1 of 1and for industria1 purposes.
The above noted app1ication was heard by the Land Division Committee on March 27,
1984.
It is the decision of the Committee that consent be GRANTED, upon fu1fi1ment of the
fo11owing conditions:
1. Payment of Lot Levy of $7,761.57, to the Town of Aurora, or submission to
the Secretary~Treasurer of written advise by the Town that such Levy is not
required;
·-~-~.J
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 21 ~
REPORTS OF COMMITTEES
lo~al.(i~d.Divlsi6n ••• Application.Number 45~84.A (Sisman's)
2. Payment of a Park Levy, to the Town of Aurora, in lieu of the deeding of
land for park purposes, said levy up to 5% of the appraised market value of
the subject land only or submission to the Secretary~Treasurer of written
advice by the Town that such Levy is not required;
3. Payment of a Hydro Levy of $350.00, to the Town of Aurora;
4. Submission to the Secretary~Treasurer, of a fully executed deed, in
duplicate, conveying the subject land;
5. Submission to the Secretary~Treasurer, of three white prints of a deposited
Plan of Reference showing the subject land, which conforms substantially
with the application as submitted;
6, Fulfilment of Conditions 1, 2, 3, 4 and 5 not later than Ap~ll 8, 1~85.
Buck:
Ostick:
Resolved that York Regional Land Division Committee Report # 30
(Application Number 45.84.A ~ Sisman's) dated March 27, 1984 be
received.
CARRIED
Report# 31 ~·York Regional (and Division ••• Application Number 5o;84.A (Armata)
Date of Decision: March 27, 1984 ·
Name: Dr. Steven A. Armata
Address: 83 George Street, Aurora, Ontario L4G 2S3
Property:
ApplIcation for
Consent:
Parts Lots 79, 80, 81 and 82,
Plan 30, Town of Aurora
to convey a parcel of land for urban residential purposes.
The above noted application was heard by the Land Division Committee on March 27,
1984.
It is the decision of the Committee that consent be GRANTED, upon fulfilment of the
following conditions:
1. Payment of a Lot Levy of $3,256, 00, to the Town of Aurora;
2. Payment of a Park Levy, to the Town of Aurora, in 1 leu of the deeding of
land for park purposes, said levy not to exceed 5% of the appraised market
value of the subject land only;
3, Payment of a Hydro Levy of $252.00, to the Town of Aurora;
4. Submission to the Secretary~Treasurer of written confirmation by the Town of
Aurora that the matters set out in its letter dated March 1, 1984 and
attached hereto as Appendix 2, have been satisfied;
5. Submission to the Secretary~Treasurer of written confirmation by the Town of
Aurora that the existing garage straddling the proposed line of severance
has been moved to conform to the Zoning By~Law or has been removed or
demolished, and that all debris has been removed to the Town's satisfaction;
6. Payment of a Development Charge of $410.00, to the Regional Municipality of
York;
7. Submission to the Secretary~Treasurer, of a fully executed deed, in
duplicate, conveying the subject land;
r
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 22 ~
REPORTS OF COMMITTEES
Report# 31 ~ York Regional Land Division ••• Application Number 50.84.A (Armata)
(continued)
8. Submission to the Secretary~Treasurer, of three white prints of a deposited
Plan of Reference showing the subject land, which conforms substantially
with the application as submitted;
9.
Buck:
Fulfilment of Conditions 1, 2, 3, 4, 5, 6, 7 and 8 not later than April 8,
1985.
E. Stewart:
Resolved that York Regional Land Division Committee Report # 31
(Application Number 50.84.A ~Armata) dated March 27, 1984 be
received.
CARRIED
Report# 32·~ commerciai Development Advisory committee.;; various-Matters
The Committee respectfully submits the following:
A meeting of the Commercial Development Advisory Committee was held on Tuesday,
April lOth at 7:30 p.m. in the Administration Centre.
Present were: Councillors Buck and Paivio, B.I.A. representative Hans Jacobs,
L.A.C.A.C. representative Leslie Oliver, Chamber of Commerce
representative Bruce Spragg and Planner Susan Seibert.
1. Policy Regarding the Central Business.6istrict of-Aurora
The Committee reviewed the Implementation section
recommend the approval of the report to Council.
attached.
of this report and
A copy of the report is
2. Sidewalk Reconstruction~ Yonge Street
The Committee discussed the sidewalk reconstruction which will be carried
out as a result of Bell Canada's project on Yonge Street. The Committee
recommends that discussions be held by staff with Bell Canada to determine
if an alternative surface treatment can be applied as the sidewalk is
reconstructed.
3. Waterworks Site
The Committee discussed the study of the "Waterworks" site. The Committee
recommends that the terms of reference for the study be prepared as soon as
possible and brought back for review by the Committee and recommendation to
Council.
The meeting adjourned at 9:30 p.m.
The next meeting is scheduled for May 15th, at 7:30 p.m.
Item 1
E. Stewart:
Ostick:
Item 1
Item 2
, 3
Buck:
Paivio:
AMENDMENT
Resolved that Item 1 be referred to a future Council in Committee
meeting for further consideration.
CARRIED
CARRIED AS AMENDED
CARRIED
Resolved that Commercial Development Advisory Committee Report # 32
dated April lOth, 1984 be discussed item by item and accepted as
amended.
CARRIED
• .. -~-'
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 23 ~
REPORTS OF COMMITTEES
Report # 33 ~ Council ·in Committee various Matters
The Committee respectfully submits the following:
A meeting of Council in Committee was held on Wednesday, April 11, 1984 at 7:30
p.m. in the Administrative Centre.
Present Were: Mayor Illingworth and Councillors Barker, Buck, Jones, Ostick,
Paivio, E. Stewart and N. Stewart.
Councillor West out of town on business.
Councillor Norm Stewart in the Chair.
PRESENTATION
1. Mr. H. Rolling~ Works Department
Mayor Illingworth presented to Mr. H. Rolling, who has
Works Department, a sketch by Dorothy Clarke McClure.
employed in the Works Department for 20 years.
A. DELEGATIONS
resigned from the
Mr. Rolling had been
1. Mr. Murray Pound re: Corridor Development (Mayor's Memo dated April 5,
1984
Mr. Murray Pound, representing Corridor Enterprises Limited, addressed
Council regarding the concerns of his clients for the additional
requirements of a sidewalk and a watermain in their proposed subdivision.
After discussing this matter at length, Council in Committee would recommend
that the Clerk~Administrator be requested to prepare a report on this
proposal for Council's study and recommendation by May 2nd, 1984.
2. Mr. Hans Jacobs, Aurora Downtown re: BIA's Work During 1983
Mr. Hans Jacobs, addressed the Committee on the activities for 1983 of the
BIA.
Mr. Jacobs requested Council in Committee's consideration in allowing the
BIA to keep the surplus funds amounting to $9,752.00.
Council in Committee recommends that the 1984 BIA Budget be approved as
outlined in the Administration and Finance Committee Report# 5 dated
January 16, 1984.
B. CORRESPONDENCE
1. Letter # 9~93 ~ Aurora Agricultural Society re: Request to Hold Parade and
to Close Yonge Street for Holding of Same
The Committee recommends that this request be granted and the necessary
By~Law be prepared.
2. Letter # 9~63 ~ Hendy Bigelow re: 120 Temperance Street, Aurora
Council in Committee recommends that the encroachment as illustrated in
Letter# 9~63, be allowed to continue providing however, that no new
erection be permitted on the same location or that no reconstruction of
repairs be allowed and with notice that the municipality may request the
encroachment to be removed if it interferes with future road and sidewalk
construction.
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 24 ~
REPORTS OF COMMITTEES
Report II 33 ~ CounCil ill Committee ••• Various Matters (continued)
B. CORRESPONDENCE (continued)
3. Letter II 9~89 ~Ministry of Municipal Affairs and"Housing re: Commercial
Area Improvement Program 1983~84 Application
The Committee recommends that a letter be sent to the Ministry advising of
Council's formal acceptance of this provincial allocation under the terms of
the grant application.
4. Letter II 9~90 ~Aurora Volunteer Fire Brigade re: ·Stipends
The Committee recommends that this letter be referred to the
Clerk~Administrator.
5. Letter II. 9~91 ~ Ms. Beth Ekins re: Permission Requested for Car Wash
Council in Committee recommends that permission be granted for the use of
the Parks Department for a car wash on June 16, 1984 with the necessary use
of water facilities.
6. Letter II 9~99 ~ Touche Ross Limited re: Greater Realcorp Properties of
Canada in Receivership (40 acre site at Bathurst/Wellington Streets)
Council in Committee recommends that Touche Ross Limited be advised that
Council has no objection to the removal of between 100 and 200 trees from
the Greater Realcorp Properties at Bathurst and Wellington Street West.
C. UNFINISHED BUSINESS
1. Pine Ridge Centre
The Committee recommends that Council authorize a meeting with Mr. w.
Hodgson, M.P.P. and the Minister of Government Services to discuss the
future use of this facility.
2. Municipal User Charges
Council in Committee recommends that Department Heads be requested to submit
their comments on this matter as requested.
3. Ontario Municipal Management Development Board
Council in Committee recommends that Department Heads be requested to submit
their comments on this matter as requested.
4. Contract User Charges
Council in Committee recommends that Department Heads be requested to submit
their comments on this matter as requested.
5. Hotel Aurora ~ Fire Hydrant
Council in Committee requested a report from the Clerk~Administrator in this
regard for the Council in Committee meeting of May 2nd, 1984.
6. Water Meters
The Committee recommends that the report on Water Meters be presented to the
Council in Committee meeting of May 2nd, 1984.
!" '
. , . .........-'
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 25 ~
REPORTS OF COMMITTEES
Report# 33 ~ Council in Committee ••• VariousMatters (continued)
c.
7.
D •
UNFINISHED BUSINESS
Revlis ~ Zoning By~Law
The Committee recommends that the Planner be authorized to prepare the
necessary zoning by~law for this proposal.
NEW BUS I NESS
1. Planning and Plan Approval Process
Council in Committee recommends that the report be tabled until the May 2nd,
1984 Council in Committee meeting and the Clerk~Administrator be requested
to report on the ramifications of same.
2. Proposal Site Plan ~ 127 Yonge Street.South
The Committee recommends that comments from the Technical Committee and from
L.A.C.A.c. be requested on this proposal for Council's consideration at the
meeting scheduled for May 2nd, 1984.
3. Chairmen ~ Council in Committee Meetings and Dates of Meetings (Council and
Counc1l 1n Committee)
The Committee recommends that these reports be adopted.
Councillor Earl Stewart declared a possible Conflict of Interest in Item Number
D.4 ~ Highland Court Servicing due to personal property involvement and did not
take part in the consideration of or vote on any question in this regard or attempt
in any way to influence the voting on such question.
4. Highland Court Servicing
Council in Committee recommends that a report from the Technical Committee
regarding this matter be received for the Council in Committee meeting
scheduled for May 2nd, 1984.
5. By~Law Number 2644~84 (Private Day Care)
The Committee recommends that the Director of the Regional Day Care be
advised of the passing of this By~Law.
6. Town Industrial Land Park III
Council in Committee recommends that the necessary By~Law be prepared zoning
this land as outlined on the attached sketch.
7. Trailer~ Lakeview re: Moving to Town Owned Land
B.
Council in Committee recommends that comments be requested from the Building
Inspector, the S.L.s.c.A. and the Clerk~Administrator for Council's
consideration at the Council meeting to be held on April 16, 1984.
Chamber of Commerce Representative on the Commercial Development Advisory
Committee
Mayor Illingworth advised Council members that Mr. B. Spragg would be the
Chamber of Commerce representative on the C.D.A.C.
\--···""
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
. ~ .
REPORTS OF COMMITTEES
Report# 33 • Council in Committee ••• Various Matters (continued)
D. NEW BUSINESS (continued)
9. Provincial Electoral Boundaries
The Committee recommends that the Town of Aurora Council support this
proposal.
10. Three Seasons Proposed Subdivision
The Committee recommends that the proposed Subdivision Agreement be
presented to Council at the meeting scheduled for April 16th, 1984 for
consideration, provided all concerns are met.
E. RECEIVED AS INFORMATION
1. Letter# 8.233 • Amalgamated Transit Union re: Go Transit
2. Letter# 8.237 • Ministry of Municipal Affairs and Housing re: Tax Arrears
3. Letter# 8.247 • ?·Eleven Food Stores re: All Night Retail Operations
The meeting adjourned at 10:25 p.m.
Item 1
Item A.1
• D.6
Item D.l
N. Stewart:
West:
Item D. 7
Item D,8
Item D. 9
Item D,10
West:
E. Stewart:
Item D.10
Item E.1
•E.3
N. Stewart:
E. Stewart:
CARRIED
CARRIED
AMENDMENT
Resolved that Lakeview Estates be granted permission to move their
Sales Office to Craddock Park on a temporary basis for a maximum
period of one (1) year at a monthly rental fee of $1,000.00. This
fee to be refunded if at the end of the period the Town of Aurora
takes over ownership of the Office. Lakeview Estates to be
responsible for the cost of moving the trailer to Craddock Park.
Use of the Office to be determined by Council within the year
period,
CARRIED AS AMENDED
CARRIED
CARRIED
AMENDMENT
CARRIED
Resolved that this matter be deferred.
CARRIED
CARRIED AS AMENDED
CARRIED
Resolved that Council in Committee Report# 33 dated April 11th,
1984 be discussed item by item and accepted as amended.
CARRIED
·-~~
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 27 ~
REPORTS OF COMMITTEES
Report # 34 ~ Leisure Services Committee .••• Various Matters
The Committee respectfully submits the following:
A meeting of the Leisure Services Committee was held on Tuesday, April 3rd, 1984,
at 7:30 p.m. in the Administrative Centre.
Present Were: Councillor John West, Councillor E. Buck, Director of Leisure
Services, Fred Horvath, Citizen Members: David Bagshaw, Betty
Pedersen, Jim Hayward, Klaus Wehrenberg, Doug Dakin.
Councillor Norm Stewart attending Public Safety Committee.
Regrets From: Barbara Hooper.
A. DELEGATIONS
1. Aurora Mens' Softball Association
Mr. Norm Sanford of the Aurora Mens' Softball Association spoke about the
concerns of scheduling ball games at Town Park and Fleury Park. Last year
the Mens' League and Aurora Diggers shared Thursday nights at the Park.
It was recommended that the two Clubs share the Thursday night at Town Park
this year and the schedule for use should be determined by these two Clubs.
B. CORRESPONDENCERECEIVED AS INFORMATION
1. Letter #5~154 ~ Region of York re Heritage Bridge, Ravenshoe Road
2. Letter #4~13 ~ Mr. Tripp re Civic Appreciation
3.
4.
Letter #7~05
Letter #7~35
~ Theatre Aurora re Retrofit Requirements
~ Aurora Figure Skating Club re Upper York Inter Club
C. OTHER CORRESPONDENCE
1. Letter #7~44 ~Tom Zivic re Gymnastics and Dance Facilities
This item was deferred until the Committee reviewed the Sports Complex
Feasibility Study.
2. Letter #7~41 ~ Aurora Soccer Club ~ change name for Alliance Park
This request was deferred as the naming of the Park is not appropriate at
this time.
D. OUTSTANDING BUSINESS
1. Bicentennial Program Budget
The following programs were recommended as part of the Arena Bicentennial
Program,
(a)
(b)
(c)
(d)
(e)
(f)
Town Picnic Sunday July 22
July 1st, Bicentennial Parade
and Tournament
Children's Sports Festival
Bicentennial Ball
Sugarfest Bus Transportation
Awards
$ 700.00
700.00
200.00
200,00
250.00
400.00
$2,450.00
This brings the total of our program to $6,685,00 of the $8,220.00
Provincial Grant.
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 28 ~
REPORTS OF COMMITTEES
Report li 34 ,;. Leisure Services Comridttee ••• Various Matters
D. OUTSTANDING BUSINESS (continued)
2. Aurora Soccer Club fenCing Requirement
As directed by the Aurora Soccer Club and the Toronto and District Soccer
League, the Director of Leisure Services Fred Horvath approached Director
John Traganitis as to the allowable fencing requirements at Fleury Park.
Mr. Traganitis advised him that a fence would be required on the north, west
and south side of the field.
The Committee recommends that the Aurora Soccer Club approach the Toronto
and District Soccer League Board for further clarification and direction.
E. NEW BUSINESS
1. Bicentennial Medals
It was recommended that the Town of Aurora place an advertisement in the
local paper inviting residents to nominate citizens for this medal.
2. Bob Harman arid Johnson's Cultural Achievement Award
It was recommended that the Leisure Services Director advertise for
nominations for these two citizen awards.
3. Miniature Train ~ July 1st
It was recommended that Wayne McFarlane be allowed to operate a miniature
train at one of the parks during July 1st Celebrations. Mr. McFarlane will
be responsible for the set~up and dismantling of the train equipment.
4. Annual Brochure
It was recommended that tender documents be prepared and advertised for the
printing of the Annual Leisure Services Guide, as included in the 1984
Leisure Services Budget.
5. Playground Equipment
It was recommended that the tender documents be prepared and advertised for
the completion of playground and park equipment at Valhalla, Town and
Confederation Parks as approved under the Community Recreation Centres Act
and to be charged to the Parks Reserve Fund.
6. Town Tree Planting Program
It was recommended that the tender documents be prepared and advertised for
the contracting of planting trees in the Town as co~ordinated by the
Purchasing Co~ordinator.
F. COMMUNITY CENTRE
1. Canteen
After reviewing the report of lease vs. self~operate with regard to
municipal canteens, the Committee recommended that the Town of Aurora
continue to operate the canteens. It was further recommended that the
Director of Leisure Services investigate utilizing a cash register for a
trial period at the Community Centre.
'~·--·'
'--"
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 29 ~
REPORTS OF COMMITTEES
Report # 34 ; Leisure services committee ... vadous Matters
F. COMMUNITY-CENTRE (continued)
2. Out of-Town-Rentais
In the event of out~of~town rentals, it was recommended that an out~of~town
based organization be charged $15.00/hour on top of the existing rate during
prime time hours.
3. Storage, Ice Season
The Committee recommended that a meeting be arranged with the major Users at
the Community Centre to discuss possible policy recommendations on storage
and the length of the ice season.
4. catering
After reviewing the pros and cons of the catering operation at the Community
Centre, it was recommended that the Town charge $1.00 per person for dinner
at functions in the auditorium. The Staff will not be responsible for
catering arrangements after August 1st, 1984. The Committee further
recommended that Staff investigate the selling of the stove and dishes.
5. Bartender
6.
In order to be responsible for the lessees in the auditorium as well as to
improve accountability of the corkage service, it is recommended that the
Town of Aurora provide their own bartenders at cost to the lessee's at all
licensed functions.
Dressing.Room Poiicies
The Committee recommended that all outdoor Sports Organizations will be
charged for the use of dressing room facilities at Town operated
facilities. The cost of dressing rooms is in addition to the specified rate
for minor or major field usage and is applicable to minor groups as well as
adult organizations. Booking of the dressing rooms must be arranged seven
days in advance and prepayment is required.
The fee will be $7.00 per game per dressing room. In the event of a
tournament, the fee will be $6.00 per game per dressing room.
7. Refund Policies
The Committee recommended the following policy:
(a) Program Refund Policy
(i) A service charge of $5.00 will be withheld on all refunds
unless the program is cancelled by the Director of Leisure
Services.
(ii) Request for refunds must be received in writing before the
second class, stating the reason for withdrawal from the
program.
(iii) Refunds may only be approved by the Director of Leisure
Services.
~
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 30 ~
REPORTS OF COMMITTEES
Rep6rt'#'34';'Leisure services committee ••• various Matters
7. Program Refund,Poiicy (continued)
(iv) The Town of Aurora Director of Leisure Services reserves the
right to cancel, reschedule or change classes and fees.
(b) Registration
( i) Payment in full must accompany all registrations. Cheques
should be made payable to the Department of Leisure Services.
(ii) All program fees are advertised for Aurora residents only.
Non Aurora residents will pay a $5.00 surcharge in addition to
the stated program fee.
8. Office Redesign
The Committee deferred this to the next meeting of the Leisure Services at
which time the Aurora Minor Hockey Association Letter 7~25 re Trophy Case
will be discussed.
G. OTHER BUSINESS
1. Three seasons'; Park Requirements
The attitude of the owner of this site with regard to the Park school site
has caused concern in terms of the development of a concept park plan. To
date as outlined in the Town's Open Space Specifications and required by the
Roman Catholic Separate School Board, no concept school park plan has been
submitted to the Director of Leisure Services or to the Board as requested
in June 1983. The park school plan was to include playing fields, and a
creative playground. As the School Board is not purchasing their parcel
immediately, the owner refuses to allow the Town to use the school site
for development of the park requirements. As a result the Town owned 2.5
acres is long and restrictive in terms of recreational facilities. The
Committee recommended that the Owner redesign the shape of the Town Park to
allow flexibility in park design, and to compensate for the owner's
reluctance to use the lands for our needs.
2. Aurora Country,Estates
In reviewing the plan dated March 13th, 1984 from Johnson, Sustronk,
Weinsteen and Associates, it is recommended that the walkway from C Street
to the Park be positioned 8 lots south to allow a more appropriate link to
the park. It was recommended that the softball facility be removed and a
creative playground be included.
3. Lakeview tstates,'saipam'Investments
It was recommended that this be deferred to the next meeting of the
Comittee.
4. Outdoor Facility Rates
The Committee recommended the following rates for 1984:
Lighting Ball Diamond
Soccer Facility
Individual Permits
The meeting adjourned at 12:05 a.m.
Item A.l
~ F.3 CARRIED
$7. 00 each game
$4.50 each game
$6.00 each occasion
·-·'"J
COUNCIL·MEETING ••• MONDAY, APRIL 16th, 1984
~ 31 ~
REPORTS OF COMMITTEES
Report #,34 ~Leisure Services Committee ••• Various Matters (continued)
Item F.4
N. Stewart:
Paivio:
Item F.4
Item F.5
~ F.8
Item G.l
E. Stewart:
Ostick:
Item G.l
Item G.2
~ G.4
West:
Buck:
West:
E. Stewart:
West:
E. Stewart:
E. Stewart:
N. Stewart:
AMENDMENT
Resolved that this item be deferred and more information be
requested from the Director of Leisure Services.
CARRIED AS AMENDED
CARRIED
AMENDMENT
CARRIED
Resolved that this matter be deferred.
CARRIED
CARRIED AS AMENDED
CARRIED
Resolved that Leisure Services Committee Report# 34 dated April
3rd, 1984 be discussed item by item and accepted as amended.
CARRIED
Resolved that the Hour be extended and the Agenda completed.
CARRIED
Resolved that Unfinished Business as it pertains to Soccer Clubs be
discussed at this time.
CARRIED
Resolved that a Special meeting of Council in Committee be called
and representatives of the Aurora Soccer Club and the Aurora
Hellenics be invited to attend to discuss the use of Alliance Park
by the Soccer Clubs.
CARRIED
REPORTS OF COMMITTEES (continued)
Councillor West in the Chair.
Report i1 35 ~ Audit Committee ••• Various Matters
·The Committee respectfully submits the following:
A meeting of the Audit Committee was held 11:00 a.m., April 9th, 1984 in the
Administrative Centre.
Present were: Mayor Dick Illingworth, Councillors John West and Earl Stewart and
Clerk~Administrator Bud Rodger.
1. 1983 Financial Information Return
Mr. Fred Reid advised that the 1983 Financial Information Return is prepared
by the Treasurer in accordance with the requirements of the Province of
Ontario. The 1983 Financial Information Return includes a report to the
Ministry of Municipal Affairs and Housing from the Auditor which states in
part:
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 32 ~
REPORTS OF COMMITTEES
Re~ort # 35 ~ Audit Committee Various Matters (continued)
1. 1983 Financial Information Return (continued}
"At your request, we have performed the following procedures in connection
with Schedules I and II of the Financial Information Return of the ·
Corporation of the Town of Aurora for the year ended December 31, 1983:
(a) We have compared the amounts disclosed on these schedules to the
books and records of the Town and found them to be in agreement;
(b) we have added and cross~added all schedules; and
(c) we have cross~referenced the information on the schedules where
applicable.
"The above noted schedules have not been subjected to the auditing
procedures applied in the examination of the financial statements and
accordingly we do not express an opinion on the fair presentation of this
information."
As the 1983 Financial Information Return is primarily for use by the
Province, the Committee recommends that it be received as information.
2. Financial Statement
Mr. Reid tabled the Financial Statements for the year ended December 31,
1983, as prepared by the Auditor. He noted that the Financial Statement was
prepared in a new format based on provincial guidelines contained in the
Municipal Financial Reporting Handbook (see item A.2 of Administration and
Finance Committee Report #14 as approved by Council on February 20, 1984).
The new Handbook substantially revised many of the accounting and reporting
requirements applicable to Ontario municipalities for the fiscal year 1983.
The following summary outlines the more significant changes made:
" (i} Previously assets were not segregated between restricted and
unrestricted. For 1983 the assets of reserve funds are now reported
as restricted assets.
" (ii} 'Capital outlay financed by long~term liabilities and to be
recovered in future years' on the Consolidated Balance Sheet
includes the amounts previously described as 'Capital outlay to be
recovered in future years', with the exception of work~in~progress,
which form part of the municipal fund balance at the end of the
year.
"(iii} The underlevies (or overlevies) for school boards and the Region,
which had previously been recorded as fund balances at the end of
the year on the Consolidated Balance Sheet, are now reported as
liabilities." (Page 10)
Mr. Reid made the following general recommendations:
(a) That the Working Capital Reserve, which is shown as $144,558 at the
end of 1982 as well as 1983 be increased. He suggested the Reserve
be increased to $350,000~$400,000. This is consistent with previous
recommendations of the Auditor, the Treasurer and the Ministry of
Municipal Affairs and Housing.
It should be noted that on the recommendation of the Treasurer, 50
percent of the 1983 surplus (approximaely $50,000) will be added to
the Working Capital Reserve on adoption of the 1984 Budget.
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 33 ~
REPORTS OF COMMITTEES
Report# 35 ~Audit Committee ~.~ Various Matters (continued)
2. Financiai Statement (continued)
(b) That the allocation for doubtful taxes should be increased. He
noted that approximately $32,000 net had been written off in 1983,
with a budget allocation of $20,000.
It was pointed out that there were several large deductions in assessment
due to decisions of the Assessment Review Board in 1983, which should not be
repeated in 1984.
Recommendation #1
Based on the above, the Committee recommends as follows:
(a) That every effort be made to increase the Working Capital Reserve to
approximately $400,000.
(b) That the $20,000 allocation for tax write off in 1984 be left as is,
but this amount be carefully reviewed for 1985.
During the discussion of the Capital Budget, Mr. Reid pointed out that all
expenditures from a Reserve Account should be included in the Capital
Budget, e.g. servicing for the industrial park, even when received from the
sale of lands, and improvements to the park systems are paid from the Parks
Reserve.
The Committee discussed this further under item A.8 of the Administration
and Finance Committee and included a recommendation in that report.
In discussing the special levy for the BIA, Mr. Reid advised that the normal
procedure is to include any surplus or deficit from the previous years but
that this is a Council decision. He suggested that the BIA levy should be
by bylaw rather than resolution.
Recommendation 12
The Committee recommends that a Bylaw be prepared to approve the BIA levy
when authorized by Council.
Mr. Reid expressed some concern about the liability for Vested Sick Leave
Benefits. The liability for these accumulated days, to the extent that
they have vested and could be taken in cash by an employee on terminating
amounted to $24,847 ($27,706 in 1982) at the end of the year. An amount of
$7,810 has been set aside as a reserve for this liability.
It was pointed out that $10,000 has been included in the 1984 Budget to
build up Vested Sick Leave Benefits.
Recommendation #3
The Committee recommends that no further action be taken at this time, but
this liability be closely monitored.
Recommendation 14
The Committee recommends that Mr. Reid attend Council on April 16, 1984 to
present the 1984 Financial Statement, and answer questions as may be
required.
l~~
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ M ~
REPORTS OF COMMITTEES
Report# 35 ~Audit Committee ••• Various.Matters (continued)
3. Management (etter
In connection with the current examination of the Town of Aurora for the
fiscal year ending December 31, 1983, the internal controls and accounting
system were reviewed. The following recommendations are made by the Auditor
to increase the effectiveness of the accounting system and assist in
safeguarding of Town assets.
(a) Fixed Assets control
"As reported in December 1981, in order to effectively control the
furniture, equipment, vehicles and other assets of the Town, we
suggest that comprehensive inventories of these items be prepared
and physically compared to the assets on a regular basis. This
regular review is not only useful for safeguarding the assets of the
Town but also a valuable tool for budgetting the timing of
replacements and additions."
Item C.4 of Administration and Finance Committee Report #50 which
was adopted by Council on April 18th, 1983 is as follows:
"Therefore, the Committee recommends that the Clerk~Administrator
arrange for a start to be made on an inventory of fixed assets as
recommended by the Auditor.
"In addition, the Committee recommends that such inventory include
all town~owned buildings, with surveys, if available."
It is pointed out some lists of fixed assets are available, e.g.
with insurance policy.
Recommendation 65
The Committee recommends that one comprehensive inventory of all fixed
assets worth $250 or more be prepared by the Purchasing Co~Ordinator, under
the direction of the Clerk~Administrator, as recommended by the Auditor and
to be retained by the Purchasing Co~Ordinator.
Recommendation 66
The Committee further recommends that the Purchasing Co~Ordinator arrange to
carry out an annual physical check of all department inventories, with such
additional spot checks as may be required, with a report to the
Administration and Finance Committee.
(b) Computer Programs
"As reported in our previous letter of recommendation, there are
several deficiencies in the general ledger and payroll programs.
Since Aurora has recently withdrawn from the 'Users Group', the Town
will be seeking a new computer software specialist. We recommend
that the following four areas be changed when programs are being
updated.
II (i) The general ledger purge report does not show the monthly
entries to accounts payable from either the purchases
register or the cheque register.
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 35 ~
REPORTS OF COMMITTEES
Report# 35 ~ Audit Committee .;. VariollsMatters (continued)
" (ii) Although correctly stated in the monthly financial
statements certain account balances are being incorrectly
stated in the general ledger purge report.
" (iii) Genera 1 1 edger purge reports do not record account ba 1 ances
forwarded from the previous report.
" (iv) The computer program for payroll seems insufficient due to
the extensive manual analysis required to input the data a
second time for account distribution purposes. We suggest
that you consider systems or program revisions which will
provide for all your needs with a single entry of data."
Item C.l of Administration and Finance Committee report #50 as
approved by Council on April 18, 1983, is as follows:
"The Treasurer advises that the 'Users Group' have placed the
general ledger as a top priority on their listing, and more
information will be available when the study is complete.
"Therefore the Committee recommends no action at this time and the
matter be reviewed when the 'Users Group' study is complete."
Recommendation 67
The Committee recommends that the Treasurer, in consultation with the
software consultant, submit a report to the Administration and Finance
Committee on the recommendation of the Auditor.
(c) Cash Receipts
" (i) The restrictive endorsement 'For Deposit Only' should be
stamped on all incoming cheques by the individual opening
the mail, before the cheques are forwarded to the Treasury
Department. The same procedure should apply to 'Post Dated'
cheques regardless of whether they are received over the
counter or through the mail.
" (ii) The cash receipts journal should be posted after each
deposit has been made. This would provide a simpler trail
through computer processing plus provide the Treasurer with
more up to date banking information.
Recommendation 68
The Committee recommends that the Clerk~Administrator and the Treasurer
submit a report to the Administration and Finance Committee regarding the
Auditor's suggestion on the handling of cash receipts.
(d) Employment Policy
"In light of several transactions which have been found through the
course of our audit, we suggest that a policy be established
indicating the benefits which are available to the Town employees.
Some of the matters which should be considered are:
(i) use of town equipment, vehicles, halls, etc.
(ii) purchase of supplies and foods through the Town with
subsequent reimbursement.
'---~~-
r'"-······
"l.. __ _;
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 36 ~
REPORTS OF COMMITTEES
Report# 35 ~Audit Committee ;,, ~Various Matters (continued)
"Council's policy on these matters should be defined and publicized
to Town employees and administered on a regular basis to prevent any
mis~use or misunderstanding."
Recommendation 89
The Committee recommends that the Administration and Finance Committee, in
conjunction with the Clerk~Administrator, prepare a draft policy indicating
the benefits which are available to Town employees.
Recommendation RIO
Until such time as the draft policy is adopted by Council, the following
interim policy be adopted:
(a) Town employees are prohibited from using town equipment, vehicles,
halls, etc. for personal use. A Town employee may make application
to rent a Town hall in the same manner as any citizen of the Town.
(b) Town employees are prohibited from the purchase of supplies and food
through the Town. However, a recognized Town organization when
renting Town facilities may arrange for Town staff to order required
supplies on the condition that a separate invoice is made out in the
name of the organization, and payment is made by the organization
direct to the supplier, and not through the Town accounts.
(e) Reserve Funds
"Our concern about several reserve funds has apparently been
rectified in 1984, by passing of bylaws to establish those reserve
funds in use at the year end. We understand that Mr. Rodger has a
project underway to reorganize, define and establish policies for
the use of reserve funds in the Town. This project will establish
useful guide] ines for financial planning for the future."
Recommendation 811
The Committee recommends that Bylaw 2666~84 to 2672~84 inclusive be given
Third Reading on April 16, 1984 to ensure the legality of the Reserve Funds,
but that the Clerk~Administrator prepare more specific bylaws for
consideration by Council in September 1984.
4. Special Audit ~ Community Centre
The Auditor advised that he had completed a review of the accounting systems
at the Aurora Community Centre, "and would 1 ike to summarize the current
status of our report to the Leisure Services Committee, dated March 20,
1981,"
"In order to simplify this summary we have used our previous report as a
starting point, and cross~referenced our comments to the appendices
contained in that report."
(a) Ice Rentals
" (i) Three part invoices are still not in use. We understand
that four part invoices are on order. The two part invoices
now in use are a considerable improvement, however they are
not completely suitable for the control points outlined in
our report.
~-~~
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COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 37 ~
REPORTS OF COMMITTEES
Report# 35 ~·Audit Committee ••• Various Matters (continued)
" (ii) All invoices are now checked by a second person, Fred
Horvath. Ideally, he should initial each invoice to
indicate that it has been checked.
"(iii) At the time of our most recent visit there is no
cross~referencing of the invoice number or receipt slip
number back to the ice rental log. This step is essential to
controlling the log, and we suggest that its status be
reviewed on a continual basis."
All other items regarding ice rentals are in place and considered
adequate.
Recommendation #12
The Committee recommends that the items listed above be implemented.
(b) Hall Rentals
"At present, the cash receipts for the Factory Theatre, Victoria
Hall, and the Church Street School are received at the main Town
offices while the booking calendars are maintained at the Community
Centre offices. This situation has eliminated the cross~referencing
between receipt slips and the booking calendar. We suggest that
complete responsibility for these rentals be given to the Community
Centre office so that effective control can be established over
their usage, subsequent billings and cash receipts."
Recommendation #13
The Committee recommends that the Director of Leisure Services and the
Treasurer submit a report with recommendations to the Administration and
Finance Committee regarding this suggestion, with the exception of the
Factory Theatre.
(c) Canteen Operation
The Auditor recommends as follows:
" (i) Formal cash reports are now being used by the canteen
cashiers, however, continued supervision is required in this
area in order to increase accuracy.
" (ii) No monthly analysis of the canteen gross margin has been
prepared.
"(iii) There has been no significant change in the physical storage
of canteen inventories.
" (iv) We suggest as an alternative procedure that the Director of
Leisure Services review and initial each deposit before it
is taken to the bank."
Recommendation #14
The Committee recommends that the Director of Leisure Services and the
Treasurer submit a report with recommendations to the Administration and
Finance Committee regarding the suggestion.
:.~
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 38 ~
REPORTS OF COMMITTEES
Report# 35·~ Audit Committee.:: ·various.Matters (continued)
Recommendation #15
The Committee recommends that staff from the Treasury Department carry out
periodic and spot checks as may be required to ensure that the procedures
approved by Council are carried out. Such checks are to be independent of
the Community Centre Operation.
Recommendation 616
The Committee recommends that the Purchasing co~Ordinator carry out periodic
and spot checks as may be required to check the Canteen inventory. Such
checks are to be independent of canteen operations.
Recommendation 617
The Committee recommends that the Administration and Finance Committee, in
conjunction with the Clerk~Administrator and the Director of Leisure
Services carry out a review of approved procedures prior to July 1st, 1984.
The Audit Committee adjourned at 12:15 p.m.
Item 1
~ 4 CARRIED
Illingworth: Resolved that the Audit Committee Report # 35 dated April 9th, 1984
be discussed item by item and accepted. E. Stewart:
CARRIED
Report# 36 ~·Administration and Finance Committee ••• Various Matters
The Committee respectfully submits the following:
A meeting of the Administration and Finance Committee was held on Monday, April
9th, 1984 at 12:30 p.m. in the Administrative Centre.
Present were: Mayor Dick Illingworth, Councillors John West and Earl Stewart and
Clerk~Administrator Bud Rodger.
A. CORRESPONDENCE:
1. Letter 7~34·~ Leisure Services re: 1984 Ice Subsidies
The Director of Leisure Services submitted a list of anticipated Town
subsidies for use of the Community Centre for 1984. Unfortunately, this
list did not arrive until after the 1984 Budget had been prepared based on
1983 information. The difference in total is $490.00.
The Committee recommends that no action be taken to amend the Budget as the
amounts included in the Budget are on an estimate only.
2. Letter 7~36 ~ Canada Safety Council re: Financial Assistance
The Canada Safety Council is requesting financial support in support of
their resolve "to continue devoting our full energies to the highest 1 evel
of safety promotion throughout Canada".
While recognizing the excellent work of the Canada Safety Council, the
Committee recommends no action be taken.
~··-,~ ..
L."
COUNCIL t~EETING ••• MONDAY, APRIL 16th, 1984
~ 39 ~
REPORTS OF COMMITTEES
Report il 36 ; Administration alld Finance Committee ••• Various Matters (continued)
3. Letter 8~96·~ Ontario Municipal Persbllnei·A~so~iati6n re: · Spring
Conference, April 11~13, 1984.
The OMPA is holding a Spring Conference and Workshop in Peterborough on
April 11~13, 1984.
Due to the late notice, the Committee recommends no action be taken.
4. Letter 8~99 ~·wiiliam Walker re: 1984 Membership in American Waterworks
Association
Mr. Walker has submitted a request to renew his 1984 membership in the
American Waterworks Association in the amount of $48.00.
The Committee recommends that the membership be renewed and charged to
Account 9140~46.
5. Letter 8~133 ~Aurora Village co;op· re: Late Payment Charge
Due to a mix~up regarding the delivering of the tax cheque to the Town
office, payment of taxes was nine (9) days late. The Aurora Village Co~op
have requested that the overdue payment be limited to nine days only instead
of the 30 days required.
The Committee regrets that it cannot recommend cancellation of the interest
charges due to the precedent set. The Committee further recommends that the
Village Co~op be advised that the Town will accept post~dated cheques.
6. Letter 8~153 ~ AMO re: Classification and Promotional Process of
Firefighters
Af40 has been requested by the Inflation Restraint Board to submit a brief as
to "whether or not increases in pay as a firefighter moves from one level to
a higher level represent expenditures for increments or constitute increases
in pay in recognition of promotion or reclassification.
AMO has requested municipalities to comment.
The Committee recommends that this letter be referred to Council in
Committee with such additional information as may be available.
7. Letter 8~156 and 9~14 ~ s. Jones re: Microfilming
On July 18, 1983, the Administration and Finance Committee approved in
principle the concept of transferring the bulk of our hard~copy filing to
microfilm. A proposal was received from the File Management Systems
Division of 3M Canada Limited. It was decided that the Town would require a
Camera~Processor, to change the hard~copy to microfilm; plus a
Reader~Printer, in order to view the microfilm and to transfer it back to
hard copy if required.
The Purchasing Co~Ordinator has carried out an extensive study of the
equipment available and has checked with other municipal users. Based on
this study, he has recommended the purchase of a MICLE 1200 Camera Printer
and an RP405E Reader~Printer plus associated equipment in the total amount
of $21,731.83.
~----J
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 40 ~
REPORTS OF COMMITTEES
Report# 36 ~ Admini~t~iii6n i~a Fi~a~~e.tojjittee •• ; Various Matters (continued)
7. Letter # 8~156 a~d j ~~14 ~ s. Jones re: ~lcr6~ilji~g (continued)
The Committee notes that $23,000 has been placed in the Capital Budget for
the purchase of this equipment, to be charged to the Administration and
Equipment Reserve. (The amount in the Administration and Equipment Reserve
as of March 31, 1984 is $61,299.92).
The Committee recommends that an amount not exceeding $22,000.00 be approved
for the purchase of the equipment as recommended by the Purchasing
Co~Ordinator.
8. Letter 8~196 and 8~246 ~Region of.Y6~~ a~d.Wiiliim Johnso~ re: 1984 Five
Year Capital Expenditure Forecast
The Region of York has requested that the 1984 Five Year Capital Expenditure
Forecast be submitted to the Region by April 27, 1984. The projects should
be segregated between general municipal activities, local improvements and
utilities. Any projects other than sewers, water systems, electric utility
extensions, local improvements, local roads, drainage, housing programs,
fire stations and equipment and public transit facilities, must be
accompanied by additional information explaining the need for the
expenditure as has been requested in prior years.
It was pointed out that road construction, water storage development,
Industrial Park forecasts and major park developments should be included in
the forecast.
The Committee recommends therefore, that all Committees and departments
review future projects and submit details to the Council in Committee
meeting scheduled May 2, 1984.
9. Letter 8~212 ~ R. Harrington re: 1984 Memberships.
Mr. R. Harrington has requested 1984 membership in the following
organizations:
(a)
(b)
(c)
(d)
Ontario Building Officials Association (3)
Canadian Building Officials Association (1)
Association of Property Standards Officers (3)
Municipal Law Enforcement Officers Association(1)
$ 40. 00
20.00
90.00
50.00
$200.00
===
The Committee recommends that the above referenced 1984 memberships be
approved and charged to Account 2100~46 (Budget $200.00).
10. Letter 8~213 and 8~246 ~ MTC re: Municipal Transit Subsidy Program
11.
MTC has requested all transit operators to undertake a comprehensive
performance review of their total transit system operation.
The Committee recommends that this letter be considered by Council in
Committee when Aurora Transit System is reviewed.
Letter 8~241 ~ University of Toronto re: ·sujmer/Part Time Employment
Serv1ces
This letter is to centralize some of the summer employment opportunities
available.
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 41 ~
REPORTS OF COMMITTEES
Report# 36 ~Administration and Finance Corinidttee ••• Various Matters (continued)
11. Letter 8~24i ~ University of Toronto · re: Summer/Part TimeEmployment
Services (cont1nued)
The Clerk~Administrator advised that two local students have made
application for employment with the Town under the IMA program and are ready
to commence work on or about April 15, 1984 on approval from the Ministry of
Municipal Affairs and Housing.
The Committee recommends that no action be taken at this time.
12. Letter 8~245 ; Deputy Treasurer . re: Financiai Collection Agencies
Item B.4 of Administration and Finance Committee Report #19 which was
approved by Council on March 5, 1984 is as follows:
"The Committee recommends that the Treasury Department prepare a report of
the various collection methods used and recommendations for future action
including comments on Letter 5~11".
The Deputy Treasurer advised that the Treasury Department has a six~step
standard procedure using the Newmarket Credit Bureau which is working quite
well.
The Committee recommends no further action and the Treasury Department carry
on with the current procedure.
B. UNFINISHED BUSINESS:
1. Policy . re: Grants to Minor Hockey, Figure Skating, etc.
From time to time Council receives requests from organizations to cover the
cost of rent at the Community Centre. On September 8, 1983 (letter 17~21)
the Aurora Minor Hockey Association requested between $2,000 and $2,500 to
cover rental costs at the Community Centre.
Item A.2 of Administration and Finance Report #100 which was approved by
Council on October 17, 1983 is as follows:
"The Committee recommends that sufficient funds be included in the 1984
Budget to cover the costs at the Community Centre up to a maximum of $2,500
and the Associations be advised accordingly."
The intent of the report was to cover the cost of ice rental up to a cost of
$2,500 but the way the report was written indicated that rental of the
auditorium, board room, etc. would also be covered.
The Committee recommends that in future such grants be for the rental of the
ice surface only.
2. Legal Requirements Survey
Item B.lO of the Administration and Finance Committee Report #10 which was
approved by Council on January 16, 1984 is as follows:
"That the Cl erk~Admi ni strator be instructed to review the legal
requirements of the Town of Aurora with a view to hiring a local lawyer for
all or part of the town's legal requirements, and such review be completed
and submitted to the Administration and Finance Committee by March 31,
1984."
The Clerk~Administrator advised that a written report would be available for
the next meeting of the Committee.
fli
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 42 ~
REPORTS OF COMMITTEES
Report# 36 ;·Administration and Finance Committee ••• ·various Matters (continued)
2. Legal Requirements Survey (continued)
The Committee recommends that this be accepted as a progress report and the
written report be available for the meeting scheduled for April 30, 1984.
3. Town of Aurora Maps
4.
Item B.9 of Administration and Finance Committee Report #7 which was
approved by Council on February 6, 1984 is as follows:
"(b) That the Chamber of Commerce be asked if they would be interested in
promoting a local project for Town maps.
"(c) That the above referenced information be forwarded to the
Administration and Finance Committee by March 15, 1984 so that a
report may be submitted to Council."
The Committee was advised that the Chamber of Commerce has agreed to take on
this project, and will sell advertising to local merchants and forward 5,000
maps to the Town free of charge, when available.
The Committee recommends that this item be received as information.
Status of Nesbit Well Property
Item B.8 of Administration and Finance Committee Report #7 which was adopted
by Council on February 6, 1984 is as,follows:
"The Committee recommends that the Clerk~Administrator prepare a status
report on this property for the Administration and Finance Committee meeting
on February 13, 1984 so that Council may consider it prior to the public
hearing on February 23, 1984."
The Clerk~Administrator advises that no further word has been heard from the
adjacent owners. He pointed out that land use has a bearing on the value of
the land.
The Committee recommends that this item be referred to the Planning
Committee to be considered in conjunction with Mr. Shaw's request as to
future uses for his Yonge Street property.
5. Status of Scanlon Court Land Transfer
Item 1 (c) of Economic Development Committee Report #6 which was adopted by
Council on February 6, 1984 is as follows:
"The Clerk~Administrator has advised that the closing date for the transfer
of this land and the Town~owned lands on the Industrial Parkway North has
been scheduled for the week of February 28, 1984."
The Clerk~Administrator advised that legal discussions are still going on
and the date for closing is still unknown. It was also noted that the
closing of Connaught Street, east of Edward Street, as previously approved
by Council, has run into problems and has been delayed.
The Committee recommends that a written status report on the Scanlon Court
property and the closing of Connaught Avenue be forwarded to the
Administration and Finance Committee for the meeting scheduled for April 30,
1984.
COUNCIL MEETING,,, MONDAY, APRIL 16th, 1984
~ 43 ~
REPORTS OF COMMITTEES
Report# 36 ~Administration and Finance Committee ••• Various Matters (continued)
6. Status of Dunning and Edward Street.intersection
Item 1 (a) of Economic Development Committee Report #6 which was approved by
Council on February 6, 1984 is as follows:
"The Committee reviewed the report from Central Ontario Appraisals and would
recommend that Council authorize staff to proceed with Proposal #2 as
outlined in the report and contact the various landowners involved to
endeavour to acquire the necessary lands at the appraisal prices so as to
make way for the future improvement of this intersection.
The Clerk~Administrator advised that negotiations with land owners is
underway.
The Committee recommends that this item be received as a progress report and
a further report be made available to the Committee by May 15, 1984,
7, Status Of Sale of Land on Ridge Road
Item C.4 of Administration and Finance Committee Report #5 which was
approved by Council on January 16, 1984 is as follows:
"The Committee recommends that an estimated sale price be included as
Reserve in the 1984 Budget, and further that the land be advertised for
sale, as outlined above, in March 1984."
The Clerk~Administrator advised that there is a problem with this plot of
land in that it is only 91 feet wide and current zoning requires extensive
sideyarding so that it will be necessary to go to the Committee of
Adjustment for a variance, but they do not want to consider this until they
have a specific proposal.
The Committee recommends that the property be put up for sale "subject to a
building permit being available,"
8, Status of Legislation re: Property at Wellington East and Industry Street
Item 16 of Economic Development Committee Report #6 which was adopted by
Council on February 6, 1984 is as follows:
"Staff are presently examining the Property Maintenance Standards Bylaw in
order to make changes to allow action to be taken against property owners
who refuse to keep their properties in a tidy condition."
The Clerk~Administrator advised that the Town Solicitor and the Chief
Building Official are reviewing this item,
The Committee recommends that a written staff report be forwarded to the
Administration and Finance Committee by May 15, 1984.
C. NEW BUSINESS
1. Building Permit Summary
The Chief Building Official advises that building permits have been issued
as follows:
February 1984
March 1984
Residential
26~$1,703,150
93~$7,140,292
Commercial
':"':.""
1~$2,300
Industrial
2 ~ $ 11,787
4 ~ $426,075
The Committee recommends that this item be received as information,
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 44 ~
REPORTS OF COMMITTEES
Report# 36 ~Administration and Finance Committee .;. Various Matters (continued)
2. Computer Software.Maintenance
The Treasurer advises that the withdrawal from the "Users Group" has
necessitated enquiries into acquiring the services of a suitable and less
costly software supplier and maintainer. The Treasurer carried out
interviews and recommends as follows:
"Richter and Associates ~ supplying software sufficient for MAI and its
Basic 4 customers of which Aurora is one. They returned with a proposal
and cost service agreement, copies of which are enclosed.
"May I recommend Richter and Associates and their maintenance support
agreement be duly authorized and signed."
The Committee recommends that the Treasurer's recommendation be adopted.
3. Payment Date on Taxes
Council adopted Bylaw 2616~83 on November 7, 1983 which sets the dates for
tax payments as follows:
"Due date of 1st installment
Due date of 2nd installment
Due date of 3rd installment
March 1, 1984
April 2, 1984
May 1, 1984."
The Deputy Treasurer advises that they have received a number of enquiries
as to why the payment dates had been changed. "The Bylaw reads that penalty
will be applied on the first day of default and the first of each month, and
the taxpayer is concerned that as our payments now come on the first or
second of the month, penalty has already been added."
"We are therefore recommending that we return to the payments being the same
date on each month (such as the 27th) as the taxpayer finds this easy to
remember, or the last Wednesday of the month."
The Committee recommends that no change be made at this time and the
computer be changed to allow the same period of grace as for the previous
method of payment, and further that this item be reviewed after one full
year of operation.
4. Ratio of Taxable Assessment
The Treasurer advises as follows:
Residential Commercial/Industrial
1984 76% 24%
The Committee is concerned about the ratio of residential to
commercial/industrial and recommends that this be taken into consideration
when approving future plans for development, especially 30 foot lots.
5. Clean~Up/Paint~Op Work
Item B.9 of Council in Committee Report #9 which was adopted by Council on
February 6, 1984 is as follows:
"Council in Committee recommends that a letter be sent to all organizations
to see if they are interested in participating in a Clean~Up/Paint~Up Week
Program."
As of April 9, 1984, two replies were received; one from the Girl Guides
and one from the Kiwanis offering financial assistance.
I i
' I ' . '--""'
,...,-,,,"'
L..--1
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 45 ~
REPORTS OF COMMITTEES
Report# 36 ~Administration-and Finance Committee.;. ·various Matters (continued}
5. Clean~Up/Paint~Up-Work (continued)
D.
1.
2.
3.
4.
5.
6.
7.
8.
9.
In view of the apparent lack of interest, the Committee recommends that no
further action be taken.
PENDING
Review of Taxi Bylaw
Proposed Amendments to Garbage Bylaw
Review of Insurance Coverage
Town Policy Manual
Review of Car and Mileage Allowance
Review of Association Memberships
1984 Christmas Street Lighting
Review of Grant Policy
Review of Conference/Seminar Policy
The meeting adjourned at 1:45 p.m.
Item A.1
Item A.2
N. Stewart:
Ostick:
Item A.2
Item A.3
CARRIED
AMENDMENT
Resolved that a grant of $100.00 be given to the Canada Safety
Council.
DEFEATED
CARRIED
~ D.9 CARRIED
Illingworth: Resolved that Administration and Finance Committee Report# 36 dated
E. Stewart: April 9th, 1984 be discussed item by item and accepted and the Seal
of the Corporation be attached hereto.
CARRIED
Mayor Illingworth in the Chair.
RESOLUTIONS
1. Mayor and Clerk Authorization to Sign a Subdivision Agreement (Granada
Investments Limited)
Buck: Be It Hereby Resolved that the Mayor and Clerk be authorized to sign
West: a Subdivision Agreement dated the 16th day of April, 1984, between
the Town of Aurora and Granada Investments Limited (Aurora Highlands
~ Phase IV},
Be It Further Resolved that the Council of the Corporation of the
Town of Aurora does hereby grant servicing allocation to the nine
(9} units included within this Subdivision.
CARRIED
......__.,_J
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L~
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 46 ~
RESOLUTIONS (continued)
2. Payment of Accounts ~ Reid and Associates Limited
Ostick:
E. Stewart:
Resolved that the following accounts of Reid and Associates Limited:
Invoice
Project Number Amount Account
Advisory Services
(Retainer ~ February) 9459 $ 3,226.75 3100~38
Lakeview Estates Subdiv. 9464 104.50 Engineering Res.
Salpam Subdivision 9467 109.25 Engineering Res.
Aurora Orchards (Wimpey)
Subdivision 9469 103.92 Engineering Res.
Corridor Dev. Subdivision 9470 701.07 Engineering Res.
Three Seasons Subdivision 9471 104.79 Engineering Res.
Mosley, Larmont, Metcalfe
Street Reconstruction 9481 5,951.59 3360~40
Town Industrial Park
(Old Park Holdings) 9491 3,080,86 Indust. Park Acct.
Ralph Commercial Proposal 9499 333.64 3100~38
Traffic Signals (Yonge
and Brookland Avenue) 9502 343.52 3405~40* -
$14,059.89
* Please refer to 1984 Transportation Budget submission (must be
charged to this account even though not budgetted for due to the
assumption that the subject contract had been finalized)
••• in the total amount of $14,059.89 be paid and the Seal of the
Corporation be attached hereto.
CARRIED
3. Mayor and Clerk Authorization to Sign an Agreement (Wilson)
Buck: Resolved that the Mayor and Clerk be authorized to sign an Agreement
West: between William and Teresa Wilson and the Town of Aurora.
CARRIED
4. Mayor and Clerk Authorization to Sign an Agreement (Merkur)
Buck: Resolved that the Mayor and Clerk be authorized to sign an Agreement
West: between A. Merkur and Sons Ltd. and the Town of Aurora.
CARRIED
5. Authorization to Attend Georgian Bay Waterworks Association Conference
Ostick:
E. Stewart:
Resolved that, the Director of Public Works Wm.G. Walker and the
Public Works Foreman Bob Cribbett be authorized to attend the Annual
Spring Conference of the Georgian Bay Waterworks Association to be
held on Wednesday, April 18, 1984 in Orillia at a total cost of
$100.00 and the Seal of the Corporation be attached hereto.
CARRIED
"',_-.-.,
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COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 47 ~
RESOLUTIONS (continued)
6. Tender Award ~ Reconstruction of Mosley, Metcalfe and Larmont Streets
(Kalabria General Contractors Ltd.)
Ostick:
E. Stewart:
Resolved that, upon the recommendation of Reid and Associates
Limited, Consulting Engineers, the tender of Kalabria General
Contractors Ltd. in the amount of $607,860.58 for the reconstruction
of Mosley, Metcalfe and Larmont Streets ~ Project Number 1036 be
accepted and the Seal of the Corporation be attached hereto.
7.
Paivio:
Barker:
CARRIED
Permission to Locate a Sales Office (Yorkwood)
Resolved that, upon the posting of a $500.00 Bond and a letter of
authorization from the Christ Evangelical Church, permission is
granted to Yorkwood Investments Ltd. to locate a sales office on the
Church property for a period of one (1) year, to April 16th, 1985.
CARRIED
8. Authorization to Sign Deed (Granada Investments Limited)
Buck:
West:
9.
West:
Buck:
Resolved that the Mayor and Clerk be authorized to sign the deed for
Block C, Plan M~49 including right of way~~ Granada Investments
Limited.
CARRIED
Sewage Treatment Plant
Be It Resolved that the staff be directed to inform the Region of
York that the Town of Aurora wishes to retain ownership of the
Sewage Treatment Plant for future Park use and bulk storage and that
the Region be informed of the buildings, etc., that the Town wishes
to be retained.
CARRIED
10. Notice of Motion ~ Councillor Buck re: Differential Mill Rate (Sewers)
Buck:
West:
11.
West:
Buck:
Resolved that the Treasurer be directed to prepare a report on the
merits of a differential mill rate to reflect the fact that there
are two (2) classes of property in the Town of Aurora; those which
are serviced by sewers and those which are not.
DEFEATED
Appointment to Permanent Staff ~ Mrs. Doris Verdoold
Resolved that, upon the recommendation of Fred Horvath, 'Director of
Leisure Services, and upon the satisfactory completion of her six
(6) months probationary period, Mrs. Doris Verdoold be appointed to
the permanent staff of the Town of Aurora.
CARRIED
UNFINISHED BUSINESS
1. Markborough Properties ~ Keystone Court
Mayor Illingworth advised members that a meeting had been held between
Markborough Properties and residents of Keystone Court. Markborough
presented a plan and scheme # 2 was approved by the residents with minor
changes ~~ e.g. two (2) trees shown on lot# 190 to be clumps of cedar
rather than single trees.
("'"·'•"· i '
L~
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
~ 48 ~
B Y~LAWS
West:
Ostick:
West:
Ostick:
West:
Ostick:
West:
Ostick:
Be It Hereby Resolved That:
Bill Number 2675~84 ~ Being a By~Law to Temporarily close Yonge
Street (Highway Number 11) in the Town of
Aurora, on June 9th, 1984, for the purpose of
a Parade
Bill Number 2676~84 ~Being a By~Law to dedicate Vata Court, in the
Town of Aurora, as a Public Highway
••• be read a First Time.
CARRIED
Be It Hereby Resolved That:
Bill Number 2675~84 ~ Being a By~Law to Temporarily close Yonge
Street (Highway Number 11) in the Town of
Aurora, on June 9th, 1984, for the purpose of
a Parade
Bill Number 2676~84 ~ Being a By~Law to dedicate Vata Court, in the
Town of Aurora, as a Public Highway
••• be read a Second Time.
CARRIED
Be It Hereby Resolved that Section 21 of By~Law Number 2554~83 be
suspended and Bill Numbers 2675~84 and 2676~83, now before the
Council, be read a Third Time and Enacted and the Third Reading be
taken as read.
CARRIED
Be It Hereby Resolved That:
Bill Number 2662~84
Bill Number 2666~84
Bill Number 2667~84
Bill Number 2668~84
Bill Number 2669~84
Bill Number 2670~84
Bill Number 2671~84
Bill Number 2672~84
Bill Number 2673~84
Bill Number 2674~84
~ Being a By~Law to Amend Zoning By~Law Number
2213~78 (Salpam)
~Being a By~Law to Establish a Working Capital
Reserve
~Being a By~Law to Establish a Capital Levy
Reserve
'~ Being a By~Law to Establish a Services Capital
Reserve
~Being a By~Law to Establish a Hydro Levy
Capital Reserve
~Being a By~Law to Establish a Transformer
Capital Reserve Fund
~Being a By~Law to Establish an Arts and
Culture Capital Reserve Fund
~Being a By~Law to Establish an Administrative
Building Capital Reserve
~ Being a By~Law to Dedicate Certain lands on
the Industrial Parkway North, Town of Aurora,
as a Public Highway
~ Being a By~Law to Ratify and Confirm Various
Land Transactions in the Town of Aurora
••• be read a Third Time.
CARRIED
•~ .. -p'
COUNCIL MEETING ••• MONDAY, APRIL 16th, 1984
-49 -
NEW BUSINESS
1. Industrial Land
West: Resolved that Mr. B. Huntley be granted a six (6) months extension
Jones: from April 20, 1984 to October 20, 1984 to substantially complete
his Industrial Building on Lot Part 1 and 2, R.P. 65R-2427,
And further, Mr. Huntley be granted a one (1) year extension from
June 15, 1984 to June 15, 1985 to substantially complete his
Industrial Building on Lot Part 2, R.P. 65R-2963.
CARRIED
2. Letter# 9-133 -C.A.R.E. Organization re: Inaugural Meeting-May 23,
1984
N. Stewart:
Barker:
ADJOURNMENT
N. Stewart:
Resolved that Councillors E. Buck, M. Paivio, E. Stewart and J. West
take part in this meeting and the C.A.R.E. Organization be so
advised.
CARRIED
Resolved that this meeting be adjourned at 11:50 p.m.
CARRIED
~1-i~ kv'~
Mayor ·~