MINUTES - Council - 19840522MINUTES OF THE 11TH COUNCIL MEETING HELD IN THE
COUNCIL CHAMBERS, TUESDAY, MAY 22nd, 1984 at 8:00P.M.
Present Were: Mayor Richard Illingworth and Councillors Richard Barker, Evelyn
Buck, Tim Jones, Len Ostick, Martin Paivio, Earl Stewart, Norm
Stewart and John West.
Mayor Illingworth advised Council members that 5,011 residents of Aurora took part
in "Participation Day".
CONFLICT OF INTEREST
Councillor Tim Jones declared a possible Conflict of Interest in Administration
Report# 47, Item D.1 and did not take part in the consideration of or vote on any
question in this regard or attempt in any way to influence the voting on such
question.
Councillor John West declared a possible Conflict of Interest in Accounts paid to
Home Hardware due to monetary interest and did not take part i,n the consideration
of or vote on any question in this regard or attempt in any way to influence the
voting on such question.
CONFIRMATION OF MINUTES
Barker:
Buck:
Resolved that the Minutes of the Council Meeting of May 7th, 1984 be
adopted as printed and circulated.
CARRIED
PASSING OF ACCOUNTS
E. Stewart:
Buck:
West:
Buck:
Resolved that the following accounts in the total amount of
$777,168.11, details of which are on file with the Treasurer's
Office, be approved for payment and the Mayor issue orders on the
Treasurer for same, and the Seal of the Corporation be attached
hereto.
General
Fire Department
Works Department
Parks Department
Community Buildings: Victoria Hall
Church Street
Parks Building
Community Centre: Building
Leisure Services
Water
Canteen
Accounts Paid Prior to Council
CARRIED
72.64
910.59
167.35
8 ,829 .86
1,464.06
$ 6,510.69
1,736.50
22,513.41
1,661.11
1,150.58
10 ,293. 92
2,339.83
2,655.15
728,306.92
Resolved that the following Capital Accounts in the total amount of
$26,249.25, details of which are on file with the Treasurer's
Office, be approved for payment and the Mayor issue orders on the
Treasurer for same, and the Seal of the Corporation be attached
hereto.
Industrial Park
Lloyd and Purcell
Vehicle Replacement
Arkay Radio
Administration Reserve
M.I.C.R. Systems Limited
M.I.C.R. Systems Limited
CARRIED
18,983.17
1,292.28
$ 5 ,128.50
845.30
20,275.45
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
- 2 -
CORRESPONDENCE
11-1 Ontario Electoral Boundaries Commission re: Proposed Electoral District of
York North
(Ref. Council in Committee)
11-2 Bigelow, Hendy, Barristers and Solicitors re: Russell purchase from
Pozdrowski -120 Temperance Street
(Information, J.M. Insley)
11-3 Reid and Associates Limited, Consulting Engineers re: Bathurst Street
Trunk Watermai n
(Information)
11-4 Reid and Associates Limited, Consulting Engineers re: Lakeview Estates
Limited -Project Number 801
(Information, Wm.G. Walker)
11-5 Aurora Downtown re: Request for Delegation Status -May 16th, 1984
(TABLED, DELEGATIONS-Council in Committee-May 16th, 1984)
11-6 Aurora Tigers Hockey Club re: Request for Delegation Status-May 16th,
1984
(TABLED, DELEGATIONS-Council in Committee-May 16th, 1984)
11-7 Valerie I. Ives, Aurora, Ontario re: Application for Access to Road
Allowance
(Information, Wm.G. Walker, H. Borgdorff, R.J. Harrington, Clerk to
acknowledge, s. Seibert, L. Allison)
11-8 Bank of Montreal re: Banking Services
(Ref. Administration and Finance Committee)
11-9 Town of Newmarket re: Completion of Highway 404
(TABLED)
West:
E. Stewart:
Resolved that the Town of Aurora endorse the resolution from the
Town of Newmarket regarding the completion of Highway 404.
CARRIED
11-10 Assessment Review Board re: Hearing Number Y718
(Information, Wm. Johnson)
11-11 Assessment Review Board re: Hearing Number Y719
(Information, Wm. Johnson)
11-12 South Lake Simcoe Conservation Authority re: Proposed Amendment Number 27
to Official Plan for Aurora Planning Area 19-0P-0025-027
(Information, L. Allison)
11-13 City of Ottawa re: Province of Ontario-Bilingual
(TABLED)
West: Resolved that this letter be received.
E. Stewart:
CARRIED
11-14 Town of Markham re: York Region Clerks' Committee
(Information, C.E. Gowan, K.B. Rodger)
11-15 Reid and Associates Limited re: Various Invoices-Services Rendered
(Information, Wm.G. Walker)
11-16 M.M. Dillon Limited, Consulting Engineers and Planners re: Flood Plain
Review Committee Report
(Ref. Council in Committee)
' COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
- 3 -
CORRESPONDENCE
11-17 Mrs. Jean Johansen, Aurora, Ontario re: Sharing Cost of Fencing-Walkway
between Knowles and Holman Crescents
(Ref. Council in Committee, Public Works Committee)
11-18 Roger du Toit, Architects re: Aurora Arena Job# 8327
(Information, F.J. Horvath, Wm. Johnson)
11-19 Bicentennial Bits re: Issue Number 6
(Information, F.J. Horvath)
11-20 J. Mol, P. Holancin, Gormley, Ontario re: Sewage Assessment
(Ref. Council in Committee)
11-21 Denis Casey/David Priestly, King, Ontario re: Request for Delegation
Status -May 16th, 1984
(Ref. Council in Committee)
11-22 Hughes, Amys, Barristers, Solicitors re: Madigan, in Trust purchase from
Hymus -51 Steeplechase Avenue
(Information, Clerk to reply)
11-23 Michael F. Harris, Gormley, Ontario re: Sewage Assessment
(Ref. Council in Committee)
11-24 D.A. Orr, Aurora, Ontario re: Sewage Assessment
(Ref. Council in Committee)
11-25 Mark West Developments re: Change of Address
(Information, R.J. Harrington, L. Allison)
11-26 Aurora Residents' -Petition re: Four Way Stop -Walton Drive and Birch
Court
(Ref. Public Safety Committee, Councillor T. Jones, Clerk to reply)
11-27 Kenneth Grimmett, Gormley, Ontario re: Sewage Assessment
(Ref. Council in Committee)
11-28 W.J. Menton, R.R. # 2, Aurora, Ontario re: Sewage Assessment
(Ref. Council in Committee)
11-29 Dr. and Mrs. G.M. Skory, Ridge Road West, Aurora, Ontario re: Sewage
Assessment
(Ref. Council in Committee)
11-30 Aurora Hellenics Athletic and Social Club re: Rescheduling of Meeting -
May 16th, 1984
(Ref. Council in Committee)
11-31 Stiver Vale Leek Montheith, Barristers, Solicitors, Notaries re: Kidd p/f
St. Andrews Building Corporation -120 Crawford Rose Drive
(Information, R.J. Harrington to reply)
11-32 Leggett, Peddle, Barristers and Solicitors re: DeNike purchase from
Picture Homes
(Information, Clerk to reply)
11-33 Granada Investments Limited re: Request for Delegation Status-Planning
Committee
(Ref. Planning Committee, R.J. Harrington)
11-34 MMM re: Monograph-April 5, 1984
(Information)
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
- 4 -
CORRESPONDENCE
11-35 Ministry of the Environment re: Certificate of Approval (Sewage)
Southhold Investments Limited, Downsview, Ontario
(Information)
11-36 Public Works Department re: Overtime-April 1984
(Ref. Public Works Committee)
11-37 W.A. Rumble, Barrister and Solicitor re: Boufford Sale to Stinson and
Kennedy -12 Wiles Court
(Information, R.J. Harrington to reply)
11-38 Ministry of Transportat'ion and Communications re: By-Law Number 2675-84 -
Temporary Closing of Section of Highway Number 11-June 9, 1984
(Information)
11-39 The Regional Municipality of York-Health re: Rabies Control
(Information)
11-40 South Lake Simcoe Conservation Authority re: Amendment to O.P. and/or
Zoning By-Law (Romano) -OP-27-84 and Z-28-84
(Information, L. Allison)
11-41 South Lake Simcoe Conservation Authority re: Amendment to Zoning By-Law
(Z-30-84 -Switzer -Ross Street)
(Information, L. Allison)
11-42 South Lake Simcoe Conservation Authority re: By-Law 2662-84 (Salpam)
(Information, s. Seibert)
11-43 South Lake Simcoe Conservation Authority re: Amendment to Zoning By-Law
(Z-25-84 -J.G. Cordone)
(Information, s. Seibert)
11-44 South Lake Simcoe Conservation Authority re: Amendment to Zoning By-Law
(Z-26-84 -J.G. Cordone)
(Information, S. Seibert)
11-45 South Lake Simcoe Conservation Authority re: Amendment to Zoning By-Law
(Z-20-84 -Granada-53 lots)
(Information, S. Seibert)
11-46 Secretariat for Social Development re: Senior Citizens' Month-June
(Ref. Leisure Services Committee, F.J. Horvath)
11-47 Government of Canada -Postal Service re: Post Office Employees' Week -
May 14 to 20, 1984
(TABLED)
E. Stewart: Resolved that this letter be received.
West:
CARRIED
11-48 T.G. Bright and Company Limited re: Wines Accredited by Bicentennial
Commission
(TABLED)
West: Resolved that this letter be received.
E. Stewart:
CARRIED
11-49 The Regional Municipality of York-Clerk's re: By-Law Number W-70-84-47-
Establish charges for the supply of Water to Certain Area Municipalities
(Ref. Council in Committee, Wm. Johnson)
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-5 -
CORRESPONDENCE
11-50 The Regional Municipality of York-Clerk's re: Parking-By-Law for
Disabled
(Ref. Public Safety Committee)
11-51 The Regional Municipality of York-Planning re: Parking Standards-
Applying to 133 Yonge Street South (Warren Jackson/Harry Sadler)
(Ref. Council in Committee)
11-52 Councillor John West memo to Council in Committee re: P.A. System -
Community Centre
(Ref. Council in Committee)
11-53 The Regional Municipality of York-Engineering re: Reconstruction of
Bathurst Street from Aurora Road to Mulock Drive (Cost Sharing)
(Ref. Council in Committee)
11-54 Laimon, Landy and Taveroff, Barristers and Solicitors re: Aurora Orchards
Development and Residents of Hill Drive
(Ref. Council in Committee)
11-55 Reid and Associates Limited re: Yonge Street and Orchard Heights
Boulevard/Batson Drive Intersection-Traffic Lights Installation-Project
Number 1005
(Information)
11-56 Ministry of the Environment re: D.P. Amendment Number 26 (19-0P-0025-026)
( Archerhi 11)
(Information, s. Seibert, L. Allison)
11-57 Assessment Review Board re: Notice of Hearing-Y734
(Information, Wm. Johnson)
11-58 Assessment Review Board re: Notice of Hearing-Y733
(Information, Wm. Johnson)
11-59 Aurora Residents' -Petition re: Sewage Assessments
(Ref. Council in Committee)
11-60 Wm.G. Walker memo to K.B. Rodger re: Asphalt Pavement and Concrete Curb
and Gutter Spot Improvement Contract-1984 Connecting Link Program
(Ref. Public Works Committee, K.B. Rodger)
11-61 The Regional Municipality of York-Planning re: Proposed Plan of
Subdivision, Part Lot 70, Cone. 1, WYS, Town of Richmond Hill -19T-81038
(Ref. Planning Committee, S. Seibert)
11-62 Bruce M. Ralph, Barrister, Solicitor, Notary re: Isabel Ralph Application
to Rezone 94 -96 Yonge Street South (Old Arena Property)
(Ref. Council in Committee, Planning Committee, S. Seibert)
11-63 Collins, Barrow, Chartered Accountants re: Audit Services -Invoice# 0305
(Information, Wm. Johnson)
11-64 McCarthy and McCarthy, Barristers, Solicitors re: The Planning Act-
Section 17(4) or Section 34(14)
(Information, S. Seibert, Clerk to reply}
11-65 Wm.G. Walker memo to K.B. Rodger re: Public Works Department Furnace
(Ref. Council in Committee)
11-66 Bryan Thomas and Associates Inc., Consulting Engineers re: Archerhill
Investments L imite<;t, Block 37, R.P. M-2012
(Ref. Technical Committee)
·-··~·
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
- 6 -
CORRESPONDENCE
11-67 The Regional Municipality of York-Planning re: Proposed Plan of
Subdivision, Part Lot 11, Cone. 2, (19T-84020-Romano)
(Ref. Planning Committee, s. Seibert)
11-68 Reid and Associates Limited re: Granada Investments -Project Number 1141
(Information, L. Allison)
11-69 Reid and Associates Limited re: Proposed Development (Romano) -Project
Number 1060
(Information, L. Allison)
11-70 Excel Metalcraft Limited re: Expansion of Existing Facilities
(Ref. Council in Committee, Planning Committee, S. Seibert)
11-71 CP/RA Conference re: Kitchener Conference-August 12-15, 1984
(Ref. Leisure Services Committee, Councillor J. West)
11-72 Excel Metalcraft Limited re: Application for Amendment to Zoning By-Law
2213-78
(Information, R.J. Harrington, S. Seibert)
11-73 R.J. Harrington memo to Mayor and Members of Council re: Doctor's Building
-Corner of Reuben and Yonge Street South
(Ref. Council in Committee)
11-74 York Regional Pol ice Force re: By-Law 2655-84
(Information, C.E. Gowan to reply)
11-75 E.M. Podstatzky, Gormley, Ontario re: Sewage Assessment
(Ref. Council in Committee)
11-76 F.J. Bolsby letter to John Morning re: Beer Garden, Third Annual Slo-Pitch
Baseball Tournament-Fleury Park
(Information)
11-77 John D. Gibbs, Aurora, Ontario re: Wimpey Homes/Hill Drive
(Ref. Council in Committee)
11-78 Joseph G. Stauffer, Aurora, Ontario re: Sewage Assessment
(Ref. Council in Committee)
11-79 Wm.G. Walker memo to K.B. Rodger re: Public Works Furnace -An Update
(Ref. Public Works Committee)
11-80 The Regional Municipality of York-Engineering re: York Region Traffic
cordon Counts
(Ref. Council in Committee, Council Room)
11-81 The Regional Municipality of York-Clerk re: Draft Plan of Subdivision
19T-81032 (Corridor)
(Information, S. Seibert, L. Allison, K.B. Rodger)
11-82 The Regional Municipality of York-Clerk re: Draft Plan of Subdivision
19T-81100 (Salpam)
(Information, S. Seibert, L. Allison)
11-83 The Regional Municipality of York-Clerk re: Draft Plan of Subdivision
19T-80018 (Wimpey)
(Information, s. Seibert, L. Allison)
11-84 The Regional Municipality of York-Clerk re: Draft Plan of Subdivision
19T-79014 (Three Seasons)
(Information, S. Seibert, L. Allison)
·--··
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
- 7 -
CORRESPONDENCE
11-85 Ministry of Municipal Affairs and Housing re: Municipal Housing Inspection
-1984 Training Program
(Ref. Planning Committee)
11-86 Philip Edward Brent, Barrister and Solicitor re: Tripsed Investments
Limited sale to General Conveyor Company Limited
(Information, K. McFarlane)
11-87 Macroplan Limited, Planning and Development Consultants re: Lakeview
Estates Limited
(Ref. Council in Committee)
11-88 Corbett and Associates, Barristers and Solicitors re: 19T-80060 (High City
Developments (Lakeview Developments)
(Ref. Planning Committee, s. Seibert, K.B. Rodger)
11-89 South Lake Simcoe Conservation Authority re: Proposed Official Plan
Amendment (OP-18-84 -Dical}
(Information, S Seibert, L. Allison)
11-90 The Regional Municipality of York-Clerk re: Draft Plan of Subdivision
19T-82013 (Revlis)
(Information, S. Seibert, L. Allison)
11-91 Andrea J. Maier, Aurora, Ontario re: Application for Amendment to Zoning
By-Law Number 2213-78
(Information, s. Seibert, L. Allison)
11-92 Town of Newmarket re: Public Meeting-May 30, 1984
(Ref. Planning Committee, s. Seibert)
11-93 Ministry of Transportation and Communications re: Zoning By-Law Amendments
(Information, L. Allison)
11-94 Assessment Review Board re: Corrections to Assessment Roll
(Information, Wm. Johnson)
11-95 Aurora Hellenics Athletic and Social Club re: Alliance Park Situation
(Ref. Council in Committee)
11-96 Federal Business Development Bank re: Gary Strong
(Ref. Administration/Finance Committee)
11-97 Strathy, Archibald and Seagram, Barristers and Solicitors re: Aurora sale
to Warren Huntley
(Information, Councillor E. Stewart)
11-98 South Lake Simcoe Conservation Authority re: Application for Amendment to
D.P. for Aurora Planning Area, Part Lot 80, Cone. 1 EYS
(Information, s. Seibert)
11-99 South Lake Simcoe Conservation Authority re: Proposed D.P. Amendment, Part
Lot 85, Cone. 1 WYS (OP-21-84 -Dewar/Willow Farm)
(Information, s. Seibert, L. Allison)
11-100 South Lake Simcoe Conservation Authority re: Proposed Amendment Number 26
to D.P. for Aurora Planning Area (19-0P-0025-026 -Archerhill)
(Information, s. Seibert, L. Allison)
11-101 Wm.G. Walker memo to K.B. Rodger re: Various Recommended Amendments to the
1984 Works/Waterworks/Engineering Budget
(TABLED, RESOLUTIONS, S. Jones)
L~.--·~
COUNCIL MEETING ••• TUESDAY, MAY 7th, 1984
- 8 -
CORRESPONDENCE
11-102 Strathy, Archibald and Seagram, Barristers and Solicitors re: Aurora
Purchase from D.L. Custom
(Information, Councillor E. Stewart)
11-103 Strathy, Archibald and Seagram, Barristers and Solicitors re: Aurora
Purchase from D.L. Custom
(Information, Councillor E. Stewart, Wm. Johnson)
11-104 Strathy, Archibald and Seagram, Barristers and Solicitors re: Aurora Sale
to Torcan Chemical Ltd,
(Information, Wm. Johnson, Councillor E. Stewart)
11-105 South Lake Simcoe Conservation Authority re: Flood Warning System -Manual
Update -April 1984
(Information, Wm.G. Walker)
11-106 Reid and Associates Limited re: Orchard Heights/Batson/Yonge Intersection,
Traffic Lights Installation -Project Number 1005
(Information, K.B. Rodger)
11-107 Ministry of the Environment re: York Sanitation Landfill Site# 1 -
Hydrogeological Report
(Ref. Council in Committee)
11-108 Ministry of Citizenship and Culture re: Bicentennial Caravan
(Information)
11-109 Jean and Jim Spring, Aurora, Ontario re: Opposition -OP-19-84 (EMC Group}
(Information, L. Allison, s. Seibert)
11-110 F.R. Hewett, Aurora, Ontario re: Letter of Objection (OP-19-84 -EMC
Group)
(Ref. Council in Committee, S. Seibert, Clerk to reply)
11-111 The Regional Municipality of York-Clerk's re: Proposed Plan of
Subdivision 19T-80094 (Dical)
(Information, s. Seibert, L. Allison)
11-112 The Graystone re: Request for Delegation Status -Renovations to Patio
(TABLED, DELEGATIONS -deferred to later date, S. Seibert, R.J.
Harrington)
11-113 Wm.G. Walker memo to K.B. Rodger re: Professional Engineering Services
Rendered (Invoice Number 9557, 9562, 9565, 9566, 9567, 9573, 9576, 9579,
9580, 9589, 9593, 9597, 9599 and 9602)
(TABLED, RESOLUTIONS, Wm, Johnson)
11-114 Ontario Municipal Board re: Restricted Area By-Law 2582-83
(Information, L. Allison)
11-115 The York Region Board of Education re: Zoning By-Law 2663-84
(Information, R.J. Harrington, S. Seibert)
11-116 Bruce Huntley, Scarborough, Ontario Extension Agreement
(Information, Councillor E. Stewart, K. McFarlane)
11-117 Collins Barrow, Chartered Accountant re: Municipal Audit Questionnaire-
1983
(Ref. Administration/Finance Committee, Wm. Johnson)
11-118 Gunther Schmidt, Aurora, Ontario re: Insurance Claim
(Information, Wm.G. Walker, Insurance Adjusters)
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
- 9 -
CORRESPONDENCE
11-119 York Region Board of Education -Bicentennial Committee re: Poster
(Information)
11-120 Assessment Review Board re: Hearing Number 733Y
(Information, Wm. Johnson)
11-121 Granada Investments Limited re: Draft Plan of Subdivision for Plans M2036
and 2037 (Street Names)
West:
E. Stewart:
(TABLED)
Resolved that the following street names be approved for Plan M-2036
and M-2037 (Granada):
( i) Owl 's Foot Crescent,
(ii) Marsh Harbour, and
(iii) Greenlefe Court.
CARRIED
11-122 Councillor West memo to Mayor and Members of Council re: Proposed Sports
Complex
(TABLED, RESOLUTIONS)
11-123 Ontario Hydro re: O.P. Amendment OP-19-84, OP-23-84 and Zoning Amendment
Z-24-84
(Information, s. Seibert, R.J. Harrington)
11-124 Ministry of Agriculture and Food re: Proposed Plan of Subdivision
(19T-84013)
(Information, s. Seibert)
11-125 Corbett and Associates, Barristers and Solicitors re: By-Law Number
2633-83
(Ref. Planning Committee, S. Seibert, R.J. Harrington)
11-126 Derek Willis and Associates Limited, Planning Consultants re: Aurora
Highlands West -Granada Investments Limited
(Ref. Planning Committee, Public Works Committee, Wm.G. Walker,
R.J. Harrington, S. Seibert, S.G. Wilson, P. Gleason, H. Borgdorff)
11-127 Ministry of Natural Resources re: Floodplain Lands Policy
(Ref. Planning Committee, R.J. Harrington, s. Seibert)
11-128 R.J. Harrington memo to Mayor and Members of Council re: Site Plans being
Processed
(TABLED, NEW BUSINESS)
11-129 AMO re: Bill 11 -An Act to Provide for the Licensing of Businesses for
Municipalities
(Information, Councillor E. Stewart)
11-130 AMO re: Large Urban Section-Third Annual Meeting-June 20th, 1984
(Information)
11-131 Mark Holmes, Aurora, Ontario re: Water Meters
(TABLED)
West:
E. Stewart:
Resolved that this letter be referred to a Council in Committee
meeting to be discussed under Unfinished Business -Water Meters.
CARRIED
~--~-~ .
COUNCIL MEETING ... TUESDAY, t~AY 22nd, 1984
-10 -
CORRESPONDENCE
11-132 Committee of Adjustment re: Submission A-5-84, Bert Vande Beek -54 Centre
Street
(Information, Clerk to reply)
11-133 K.B. Rodger memo to Mayor and Members of Council re: Aurora Country
Estates
(TABLED, UNFINISHED BUSINESS)
11-134 Aurora Residents' -Petition re: By-Law 2662-84
{TABLED)
Buck:
West:
Resolved that the Clerk-Administrator convene a meeting with the
residents to discuss their concerns regarding the proposed
Subdivision.
CARRIED
11-135 Collins Barrow, Chartered Accountants re: Fiscal Year-December 31, 1983
(Ref. Council in Committee -May 30, 1984)
Ost i c k:
E. Stewart:
Resolved that this matter be referred to the next Council in
Committee meeting for discussion.
CARRIED
Jones: Resolved that the Clerk's Report be dealt with as outlined.
West:
CARRIED
REPORTS OF COMMITTEES
Report# 45 -Commercial Development Advisory Committee ••• Various Matters
The Committee respectfully submits the following:
A meeting of the Commercial Development Advisory Committee was held on Tuesday, May
15, 1984 at 7:30p.m. in the Administrative Centre.
Present were: Councillor E. Buck, Chairman, Councillor R. Barker and Councillor
M. Paivio, Dr. L. Oliver, Heritage Committee, J. Thompson, BIA, B.
Spragg, Chamber of Commerce, G. McKenzie, Merchants Representative
and D. Bagshaw, Citizen Representative.
A. REPORTS
1. Terms of Reference Development of Waterworks and Adjacent Properties
B.
1.
The Committee discussed the Terms of Reference for this study which were
based on the Heritage Committee's recommendation (copy attached). It is
recommended that the Terms of Reference be approved and that invitations to
carry out the study be sent to local architects, landscape architects, urban
designers and planners.
DISCUSSION
C.A.I.P. Program
The Committee discussed the progress of the application which has been made
for a provincial loan under the C.A.I.P. program. A meeting between staff
and a representative of the Ministry of Municipal Affairs and Housing was
recently held. The Official Plan policy on Community Improvement have been
drafted and sent to the Ministry for review. In addition a Community
Improvement Project Plan must be completed and approved prior to the end of
c
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-11 -
REPORTS OF COMMITTEES
-Commercial Development Advisory Committee ••• Various Matters
B. DISCUSSION (continued)
1. C.A.I.P. Program (continued)
September. It is recommended that Mrs. Seibert complete a draft of this
plan for the next meeting and that the plan be discussed at the public
meeting of July 25th.
2. West Side Parking Lot Status
Jamie Thompson of the B.I.A. asked about the progress of the west side
parking lot. Because of the various plans which have to be carried out
before the C.A.I.P. loan can be confirmed and receive Ontario Municipal
Board approval it was felt it would probably be an early fall project. To
ensure specifications and drawings will be complete when the loan is
confirmed it is recommended that the Public Works Department or Reid &
Associates be instructed to prepare them.
3. Signs -Entrances to Town
The Committee had a discussion regarding signs at the entrance to the Town
and considered various ways of affecting change.
The meeting adjourned at 9:00 p.m. The next meeting is scheduled for Tuesday, June
19th, at 7:30p.m.
Buck:
Paivio:
Resolved that Commercial Development Advisory Committee Report # 45
dated May 15th, 1984 be discussed item by item and accepted.
CARRIED
Report # 46 -Council in Committee Various Matters
The Committee respectfully submits the following:
A meeting of Council in Committee was held on Wednesday, May 16th, 1984 at 7:30
p.m. in the Administrative Centre.
Present Were: Mayor Illingworth and Councillors Buck, Jones, Ostick, Paivio (8:25
p.m.), E. Stewart, N. Stewart and West.
Absent: Councillor Barker was absent due to employment obligations.
Councillor Earl Stewart declared a possible Conflict of Interest in Unfinished
Business -Item C.7 -Highland Court on the Agenda, due to personal property
involvement and did not take part in the consideration of or vote on any question
in this regard or attempt in any way to influence the voting on such question.
Mayor Illingworth advised members that over 4,000 Aurora residents had taken part
in Participation day.
Councillor West in the Chair.
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-12 -
REPORTS OF COMMITTEES
Report II 46 -Council in Committee ••• Various Matters (continued)
A. DELEGATIONS
1. Mr. M. Weeks, Wellington Street West, Aurora re: Sidewalk and Sewer-
Wellington Street West (Salpam Developments)
Mr. Weeks of Wellington Street West appeared before Council requesting that
Council reconsider having a sidewalk placed on the south side of Wellington
Street West and also requested clarification regarding the provisions of
services.
Mr. Weeks showed slides outlining their concerns for the trees that would be
cut down, and also the drainage problems that could arise.
Mr. Weeks was thanked for his presentation and the matter was deferred
until Unfinished Business on the Agenda.
2. 11-5 -B.I.A. re: Gazebo and Drinking Fountain on United Church
Mr. H. Jacobs, Chairman of the B.I.A., presented Council with a drawing of a
gazebo and drinking fountain to be placed on the United Church property.
This matter was deferred to Unfinished Business.
3. Letter II 11-6 -Mr. Tobias of the Aurora Tigers
Mr. Tobias, owner of the Aurora Tigers, addressed the Committee and
requested consideration in rates to be paid by the Tigers for the use of the
Community Centre.
Mr. Tobias advised Council, using his proposal, that he would guarantee the
Town of Aurora more money than was paid last year in basic income. Mr.
Tobias also stated that the canteen and corkage revenue would be greater.
Council in Committee deferred this matter to Unfinished Business.
4. Letter II 11-21 -David Priestly/Denis Casey re: Subdivision Agreement on
Lands adjoining Markborough Property
Mr. David Priestly appeared before the Committee seeking a reduction in
levies for park dedication. Mr. Priestly stated that Block 8 on his plan of
subdivision will be dedicated to the Town for parkland.
This matter was deferred until Unfinished Business.
B. CORRESPONDENCE
1. Letter II 8-153-Association of Municipalities of Ontario re: Inflation
Restraint Board
The Committee recommends that this letter be referred to the
Clerk-Administrator for negotiations.
2. Letter II 10-94 -The Ontario Traffic Conference re: Membership
Council in Committee recommends that this letter be referred to the Public
Safety Committee for a report.
3. Letter II 10-101 -Mr. and Mrs. B. Corbett re: Proposed Hunt Club
Development
The Committee recommends that this letter be received and referred to the
Public Meeting to be held on June 27th, 1984.
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-13 -
REPORTS OF COMMITTEES
Report# 46 -Council in Committee ••• Various Matters (continued)
B. CORRESPONDENCE (continued)
4. Letter# 10-120 -Richard Harison re: Dust Problem in Golf Glen
The Committee discussed this problem and recommends that the
Clerk-Administrator meet with the subdivider before Friday of this week. If
no co-operation is received from the developer, a stop work order is to be
placed on his development until the problems are rectified.
5. Letter# 10-134 -Director of Leisure Services re: Report# 24 -Planning
Committee
Council in Committee recommends that this letter be referred to the Leisure
Services Committee and Mr. F. Horvath be directed to submit to the Leisure
Services Committee a priority list (buildings and parks) for maintaining
same, for a report back to Council.
6. Letter# 10-142-Metropolitan Licensing Commission re: Mobile Signs
The Committee recommends that this letter be referred to the Planning
Committee for a complete review of the Sign By-Law and report made to
Council.
7. Letter# 11-16-Dillon, Consulting Engineers and Planners re: Flood Plain
Review Committee Report
Council in Committee recommends that this letter be referred to the Planning
Committee for a report within 90 days time limit.
8. Letter# 11-20-J. Mol and P. Holancin, Letter# 11-23-M.F. Harris,
Letter # 11-24 -D.A. Orr, Letter# 11-27 -Ken Gr1mmett, Letter# 11-28 -
W.J. Menton, Letter# 11-29 -Dr. and Mrs. Skory re: Sewage Assessment
These letters are deferred until Unfinished Business on the Agenda.
9. Letter# 11-51 -S. Seibert re: Parking Standards applying to 133 Yonge
street south, Aurora
Council in Committee recommends that this proposal be considered as seven
(7) individual retail stores and the 4.5 parking spaces per 100 square
metres be utilized.
The Committee further recommends that the Technical Committee be directed to
prepare a Site Plan Agreement covering this proposal.
10. Letter# 11-52 -Councillor John West re: P.A. System -Community Centre
11.
The Committee recommends that this letter be referred to the Administration
and Finance Committee for report.
Letter# 11-53 -Regional Engineerin re: Reconstruction of
Bathurst Street·· Co-5C$fiarf ng Tiurora Mulock
Council in Committee recommends that the Region of York be advised that the
Town of Aurora is agreeable to the costs as shown in their letter.
12. Letter# 11-54-Laimon, Landy and Taveroff, Barristers and Solicitors re:
Aurora Orchards Development and Residents of Hill Drive
As this is a property matter, the Committee recommends that it be referred
to the In-Camera session on the Agenda.
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-14 -
REPORTS OF COMMITTEES
Report# 46 -Council in Committee ••• Various Matters (continued)
C. UNFINISHED BUSINESS
1. Town Responsibilities in Various Areas (Streams/Creeks and Grass Boulevards)
The Committee recommends that the S.C.A.C. project in the amount of
$20,597.00 be approved and the map be available for the Council meeting of
Tuesday, May 22nd, 1984.
2. Use of Town Vehicles
Council in Committee discussed this matter and a recommendation was made
that all Town vehicles be parked overnight on Town property. This
recommendation was defeated.
3. Water Meter Report and Letters #. 11-20, 11-23, 11-24, 11-28, 11-29 and
After discussing this matter at length, Council in Committee recommends that
we accept in principle the concept of water meters for the Town of Aurora.
4. Planning and Plan Approval Process
The Committee recommends that this matter be referred to the next Council in
Committee meeting.
5. Salpam Development
(a) Sidewalk
Council in Committee recommends that the sidewalk be placed on the
south side of Wellington Street West as recommended by the Technical
Committee.
(b) Sewers
The Committee recommends that the Director of Public Works be
directed to obtain a cost estimate for a sanitary sewer line running
in front of residences and crossing road, on Wellington Street West
and any alternatives that may be available for this area.
6. Hotel Aurora
This item is referr.ed to the next Council in Committee meeting.
7. Highland Court
This matter was referred to the Director of Public Works for a cost
estimate.
8. B.I.A.
Council in Committee recommends that the B.I.A. be authorized to proceed
with the building of the gazebo and water fountain and any encroachment on
Town property be hereby authorized.
9. Aurora Tigers -Mr. Tobias
The Committee recommends that the Director of Leisure Services be directed
to obtain information regarding costs charged for use of all arenas used by
Provincial Junior "A" Hockey Teams in the Tiger League division.
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-15 -
REPORTS OF COMMITTEES
Report # 46 -Council in Committee ••• Various Matters (continued)
C. UNFINISHED BUSINESS (continued)
10. Priestly/Casey
Council in Committee recommends that the request of Priestly/Casey regarding
Park levy reduction be denied.
D. NEW BUSINESS
1. GO Bus Stops
Council in Committee recommends that a meeting be arranged between GO
Transit representative and the Mayor and Clerk to discuss GO bus stops.
2. Lawn Watering Policy
The Committee recommends that this matter be referred to the Public Works
Committee for an update and report.
3. Open Storage
This matter to be deferred until meeting of May 30th, 1984.
4. Advertisement -York Guide
The Committee recommends that a half page advertisement be taken in the York
Guide at a cost of $340.00.
5. Business and Finance
Council in Committee recommends that no advertisment be taken in this
publication.
6. Title Searches
The Committee recommends that the staff members in the Building and/or
Treasury Department be directed to search the title for owner of laneway
west of the Butcher Shop on Wellington Street East.
7. Letter# 11-54-Laimon, Landy and Taveroff, Barristers and Solicitors re:
Aurora Orchards Development and Res1dents of H1l I Dr1ve
The Committee recommends that this letter be referred to the Town Solicitor.
E. LETTERS RECEIVED AS INFORMATION
1.
2.
3.
Letter # 10-102
Letter # 10-141
Letter # 11-1
-
-
-
Regional Clerk's Department re: Treatment Plant on
Machell Avenue
Fire Prevention Officer re: Aurora Horse Show -Beer
and Wine Tent
Ontario Electoral Boundaries Commission re: Proposed
Electoral District of York North
The meeting adjourned at 11:58 p.m.
'----~
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-16 -
REPORTS OF COMMITTEES
Report# 46 -Council in Committee ••• Various Matters (continued}
Item A.l - c .1
Item C.2
CARRIED
Recorded Vote -Municipal Council of the Town of Aurora -Council in Committee
Report # 46 -Item C.2 -Use of Town Vehicles
Yea Nay
Mayor Illingworth X
Councillor Barker X
Councillor Buck X
Councillor Jones X
Councillor Ostick X
Councillor Paivio X
Councillor E. Stewart X
Councillor N. Stewart X
Co unci 11 or West X -
5 4
CARRIED 5 -4
Item C.2 CARRIED
Item C.3
Recorded Vote -Municipal Council of the Town of Aurora -Council in Committee
Report # 46 -Item C.3 -Water Meters
Mayor Illingworth
Councill.or Barker
Councillor Buck
Councillor Jones
Councillor Ostick
Councillor Paivio
Councillor E. Stewart
Councillor N. Stewart
Councillor West
Item C.3
Item C .4
-E.3
CARR I ED
CARRIED
CARRIED 5 -4
Yea
X
X
X
X
X
5
Nay
X
X
X
X
4
E. Stewart:
West:
Resolved that Council in Committee Report# 46 dated May 16th, 1984
be discussed item by item and accepted and the Seal of the
Corporation be attached hereto.
CARRIED
Councillor West in the Chair.
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-17 -
REPORTS OF COMMITTEES
Report# 47-Administration and Finance Committee ••• Various Matters
The Committee respectfully submits the following:
A meeting of the Administration and Finance Committee was held on Monday, May 14th,
1984 at 3:00 p.m. in the Administration Centre.
Present were: Mayor Dick Illingworth, Councillors John West and Earl Stewart and
Clerk-Administrator Bud Rodger.
A. DELEGATIONS:
1. Personnel Matters. See Separate Confidential Report to be submitted to
Council In Camera.
B. CORRESPONDENCE:
1. Letter 10-112 -Treasurer re: Audit Committee Report #35
(a) Recommendation 7: "The Committee recommends that the Treasurer, in
consultat1on with the software consultant, submit a report to the
Administration and Finance Committee on the recommendation of the
Auditor."
The Treasurer reports as follows:
"The general ledger purge report does not appear too extensive or
costly to alter according to the auditor's recommendation and will
provide better audit trails. The payroll program was installed
several years ago and could well stand an update or a complete new
payroll package. Subsequent to consultation with the software
supplier, I shall report the costs involved together with
alternative methods etc."
The Committee recommends that the Treasurer continue to consult
with the software supplier and submit a report to the Administration
and Finance Committee when all information is available.
The Committee further recommends that the alternatives include
the potential cost saving of bi-weekly pay for town employees.
(b) Recommendation (8): "The Committee recommends that the
Clerk-Adm1n1strator and the Treasurer submit a report to the
Administration and Finance Committee regarding the Auditor's
suggestion on the handling of cash receipts."
The Auditor recommends as follows:
"(1) The restrictive endorsement 'For Deposit Only' should be
stamped on all incoming cheques by the individual opening the
mail, before the cheques are forwarded to the Treasury
Department. The same procedure should apply to 'Post Dated'
cheques regardless of whether they are received over the
counter or through the mail."
The Treasurer reports as fo 11 ows:
"Please refer to my memo of March 24, 1983; at this time I would
recommend this procedure be adopted and this office will closely
monitor .the ensuing results and report our findings."
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-18 -
REPORTS OF COMMITTEES
Report# 47 -Administration and Finance Committee ••• Various Matters (continued)
B. CORRESPONDENCE (continued)
1. Letter 10-112 -Treasurer re: Audit Committee Report# 35
The Committee discussed this item with the Clerk-Administrator and
while agreeing with the suggestion in principle, believes there
could be a delay in processing tax cheques during the heavy tax
payment period, and also many cheques are delivered in person to the
tax department.
Therefore, the Committee recommends as follows:
(a) During the heavy tax payment period, the person opening the
mail will package up all tax cheques for forwarding to the
Treasury Department, and the Treasurer is to designate a staff
member to stamp the restrictive endorsement "For Deposit Only"
on all incoming cheques, including those delivered in person.
(b) During other periods, the Auditor's suggestion is to be
implemented.
The Auditor also recommended:
"(ii) The cash receipts journal should be posted after each deposit
has been made. This would provide a simpler trail through the
computer processing plus provide the Treasurer with more up to date
banking information."
The Treasurer reports: "This is being done."
The Committee recommends no further action.
(c) Recommendation 13(b): "The Committee recommends that the Director
of Leisure Services and the Treasurer submit a report with
recommendations to the Administration and Finance Committee
regarding this suggestion, with the exception of the Factory
Theatre". (Cash receipts are received at the main Town office
while the booking calendars are maintained at the Community Centre.
It has been suggested that the complete responsibility for hall
rentals be given to the Community Centre).
The Treasurer Reports: "I concur with this pro posed procedure."
The Director of Leisure Services reports: "A letter was sent to the
Treasurer of the Town of Aurora outlining the proposed changes
including the hall rental transfer."
The Committee recommends that this procedure be implemented as
outlined.
(d) Recommendation 14 (3): "The Committee recommends that the Director
of Le1sure serv1ces and the Treasurer submit a report with
recommendations to the Administration and Finance Committee
regarding the suggestion." (Physjcal storage of canteen
inventories).
The Treasurer reports: "In my opinion daily inventory sheets
should be compiled with opening balances plus additions, less sales,
spoilage, etc. resulting in an accurate daily closing balance of
goods on hand. Pre-printed inventory forms for this purpose are
readily available."
The Director of Leisure Services reports:
"Monthly analysis of the canteen gross margin has been prepared by
the Deputy Treasurer from January to April, 1984.
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-19 -
REPORTS OF COMMITTEES
Report# 47-Administration and Finance Committee ••• Various Matters (continued}
B. CORRESPONDENCE: (continued)
1. Letter 10-112 -Treasurer re: Audit Committee Report # 35
"Other controls that have been implemented include:
(1) Review of canteen prices to reflect better profit margin.
(2) Reduction in canteen inventory.
(3) Investigating cash register for trial use at Community Centre."
The Committee recommends no further action at this time and will
review later in the year and submit a further report at that time.
2. Letter 10-114 -MNR re: Ontario Basic Mapping Program
The Town had previously requested to be included in the basic mapping
program. The Ministry advises that "there are more applications ahead of
yours than we can fund, therefore we regret that we are not likely to be of
assistance to your municipality this year."
The Committee recommends that our application be updated and resubmitted as
required.
Councillor John West left the meeting at 3:15 due to business commitments.
3. Letter 10-123 -Kennel Inn re: 1984 Rates
Kennel Inn advises in part: "Our request for per capita rate incriases have
been kept to a minimum as we were all However, expenses such as gasoline
have risen far beyond these guidelines. Other items such as dog food, truck
repairs and kennel repairs have helped to continue us on this decline.
"Therefore I would ask that you present this 1 etter to Counci 1, in hopes
that they would consider a 5 percent increase in the per capita rate for the
1984 term. Our existing bring the rate up to $2.61."
The Committee recommends as follows:
(a) That a new agreement be signed with Kennel Inn for 1984 at $2.61 per
capita.
(b) The Committee, in conjunction with the Purchasing Co-Ordinator
review alternatives to the per capita method of charging for 1985
and report to Council by October 1st, 1984.
4. Letter 10-130 -Director of Leisure Services re: Membership in Provincial
Safety Association
The Ontario Municipal Health and Safety Representative Association is a non
profit association committed to improving the health and safety of municipal
employees. Fees for the membership in the association are $40.00 per
calendar year.
The Committee recommends that membership be deferred until the Committee has
reviewed all association memberships and reported to Council.
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-20 -
REPORTS OF COMMITTEES
Report# 47-Administration and Finance Committee ••• Various Matters (continued)
B. CORRESPONDENCE: (continued)
5. Letter 10~133 -Director of Public Works re: Use of Pick-up Trucks
The letter states in part: "Public Works Foremen reside in the following
areas and the distances from their residences to the work place are duly
noted:
Lloyd Casey-Newmarket-5 miles
Bob Cribbett -Bradford -17 miles
The Committee recommends that this letter be referred to Council in
Committee for action in conjunction with previous reports and
correspondence.
6. Letter 10-165 -Fire Chief re: Five Year Capital Expenditures Forecast
The Committee, in consultation with the Clerk-Administrator, reviewed the
correspondence dealing with department five year capital forecast, including
the letter from the Region of York and recommend as fallows:
(a) As the Regional request is for capital borrowing requirements, the
Region be advised that as of this date, the Town of Aurora does not
have any requirement for capital borrowing, and will submit any
individual requirements on an "as required" basis.
(b) That the department's five year capital forecast be summarized and
discussed at the next meeting of the Committee and a report
submitted to Council at that time.
7. Letter 10-166-Fire Chief re: Municipal and Contract User Charges
The Fire Chief advises as follows:
"In the near future, we are looking at setting a charge for the following:
(a) written information sent to lawyers, insurance companies, etc., in
regard to fire on people's property.
(b) information to lawyers with regard to sale of property, etc.
(c) special inspection for persons where a possible new owner or tenant
is moving in.
(d) Fire reports to lawyers, insurance companies, etc.
The Committee reviewed the above, in consultation with the
Clerk-Administrator, and recommend as follows:
(a) item (a) and (d) appear to be the same and to be referred to a
Department Heads meeting so that a draft schedule of fees can be
prepared for all departments and a report be submitted to the
Administration and Finance Committee for a recommendation to
Council.
(b) item (b) is considered to be· a local service and as requests are
usually submitted on a form letter, that a form letter be prepared
for reply.
(c) item (c) should not be carried out as in the case of a future fire,
the fire department might be involved in that they failed to carry
out a proper inspection, resulting in the fire, etc. In any case,
prior to any further inspections being carried out, a legal opinion
should be obtained.
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-21 -
REPORTS OF COMMITTEES
Report# 47 -Administration and Finance Committee ••• Various Matters (continued)
B. CORRESPONDENCE: (continued)
8. Letter 10-167 -Fire Chief re: Ontario Municipal Management Development
Board
The Fire Chief advises in part as follows:
"In my opinion, I feel that the Ontario Fire College fulfills our needs in
all aspects of the Fire Service and I do not recommend the Ontario Municipal
Management Development Board at this time."
In the absence of comments from other departments, the Committee recommends
no action be taken insofar as membership in the OMMDB is concerned.
9. Application for Deputy Clerk to attend 46th Annual AMCT Conference
A request has been received from the Deputy Clerk to attend the Annual
Conference of the Association of Municipal Clerks and Treasurers of Ontario
in Toronto in July.
The Committee recommends that the Deputy Clerk be authorized to attend and
the necessary expenses be charged to Account 1100-48 (Balance as of May 7th,
1984 is $2,500.00).
O. UNFINISHED BUSINESS:
1. Status of Legislation re: Property at Wellington Street East and Industry
Street
2.
The Committee were advised that a draft bylaw has been forwarded to the
solicitor for review.
Therefore, lhe Committee recommends that this item be accepted as a progress
report.
Status of Dunning and Edward Streets
The Committee were advised that the Clerk-Administrator has not yet heard
from the land owner's solicitor.
The Committee recommends that the Clerk-Administrator contact the solicitor,
in the event the property should be sold to another party in the meantime.
3. Legal Requirement Survey
On February 7th, 1984, the Clerk-Administrator forwarded a questionnaire to
nine Aurora legal firms to ascertain interest in carrying out legal work on
behalf of the Town. Three replies were received, as follows:
(a) no interest
(b) willing to act for the Town on a "per request" basis.
(c) willing to act for the Town on planning, litigation and real estate
matters.
The Committee recommends that for a trial period of six months, the
Clerk-Administrator be authorized to use a local lawyer to act for the Town
on real estate transactions and such other matters pertaining to the
Registry Office in Newmarket.
4. Review of Insurance Coverage
The Clerk-Administrator has prepared a proposal call for General Insurance
and Risk Management and this has been forwarded to three local insurance
agencies and replies are to be forwarded to the Town office by May 15th,
1984.
, __ _
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-22 -
REPORTS OF COMMITTEES
Report# 47 -Administration and Finance Committee ••• Various Matters (continued)
C. UNFINISHED BUSINESS: (continued)
4. Review of Insurance Coverage (continued)
Our current insurance policy expired at the end of April, but our agent has
agreed to extend the policy until the end of May. If our current agent is
the successful bidder, the cost of coverage for the month of May is included
in the bid. If another agent is successful, it will be necessary for
Council to authorize payment for the month of May and decide if the new
contract is to be for 11 or 12 months.
The Committee recommends that this be accepted as a progress report and a
further report will be submitted when the bids have been received.
5. Classification and Promotional Process of Firefighters
The Clerk-Administrator that information has been received from the
Inflation Restraint Board to the effect that all employees are to be treated
the same and merit increases are part of the compensation package.
The Committee recommends that this item be considered in conjunction with
the Confidential Report on Personnel (see "A").
6. Department of Leisure Services -Reorganization
The Committee recommends that this item be considered in conjunction with
the Confidential Report on Personnel (se~ "A").
7. Status of Scanlon Court Land Transfer
The Clerk-Administrator advised that the Town solicitor and the solicitor
for Universal Insulations are in consultation regarding the transfer of the
land.
The Committee recommends as follows:
(a) That the above information be accepted as a progress report.
(b) That the Clerk-Administrator be requested to initiate action to
close up that part of Connaught Avenue, east of Edward, as
previously authorized by Council.
8. Status of Sale of Land on Ridge Road
The Committee recommends that the Clerk-Administrator be authorized to
advertise this land for sale and to erect a "For Sale" sign on the property.
D. NEW BUSINESS
1. Bank of Montreal re: Charges for Service
This information has been forwarded to all members of Council.
The Committee recommends that the Bank of Montreal be advised that the
charge for services are not acceptable and all chartered banks be invited to
bid for the Town's banking business.
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-23 -
REPORTS OF COMMITTEES
Report# 47 -Administration and Finance Committee ••• Various Matters (continued)
D. NEW BUSINESS (continued)
2. Review of Accounts
'' ( i ) A review of department expenditures as of May 7, 1984 reveals the
I following overexpenditures:
·--·-"··· (a) Clerk's Department Budget Actua 1 Balance
1100-12 Subscriptions 1,000.00 1,030.30 -30.30
(b) Fire Department
2000-48 Conf. & Conv. 1,100.00 1,480.00 -380.00
(c) Non-Subsidy
3000-50 Equipt. Repairs 850.00 1,211.63 -361.63
3000-54 Bldg. Repairs 1,000.00 1,281.93 -281.93
(d) Safety Devices
3350-51 Equipt.Rental 200.00 494.45 -294.45
(e) Connecting Link
3400-40 Contracts 8,500.00 8,991.59 -491.59
(f) School Guards
3500-03 Fringe Benefits 250.00 285.30 -35.30
(g) Area Beautification
6030-01 Salaries 2,400.00 10,659.97 -8 ,259. 97
6030-03 Fringe Benefits 60.00 269.20 -209.20
6030-23 Operating Mtls. 400.00 1,048.43 -648.43
(h) Factory Theatre
6610-16 Heating Fuels 00 894.96 -894.96
6610-23 Operating Mtls. 00 3.09 -3.09
6610-42 Telephone 00 156.55 -156.55
( i ) Parks Building
6660-23 Operating Mtls. 170.00 224.54 -57.54
( j) Carpenter
6670-24 Tools 25.00 50.00 -25.00
( k) Planning and Zonin~
7000-10 Office Supplies 00 11.07 -11.07
The Committee is concerned about the overexpenditure so early in the
year and recommends as fo 11 o~1s:
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-24 -
REPORTS OF COMMITTEES
Report# 47 -Administration and Finance Committee ••• Various Matters (continued)
D. NEW BUSINESS (continued)
2. Review of Accounts (continued)
( i i )
(a) That respective department heads advise the Administration and
Finance Committee as to the reason for the overexpenditure.
(b) That no further expenditure be authorized from the above
referenced accounts until such time as the appropriate
department head or committee submit a request to the
Administration and Finance Committee, for approval by Council,
as to transfer of funds from another account.
Community Centre Accounts
A review of Community Centre expenditures as of May 7th, 1984
indicates the following overexpenditures:
Budget Actua 1 Balance
6100-43 Printing 375.00 414.93 -39.98
6100-46 Memberships 90.00 93.93 -3.93
6110-53 Equipment Service
Contracts .00 76.50 -76.50
The following account is close to budget:
6100-10 Office Supplies 300.00 293.51 6.49
The Committee submits the same recommendations as (i) above.
(iii) Leisure Service Accounts
As there are no overexpenditures, the Committee recommends no action
at this time.
(iv) Canteen Accounts
The Treasury Department has reviewed canteen sales for April 1984 as
follows:
Expenses Sales Profit % of Profit
Apri 1 $2,185.16 $3,675.57 $1,490.41 31.8
3. Use of Bail iff in Collection of Tax Accounts
The Treasury Department advise that they have been contacted by a
representative of Kay Bailiff and Adjustment Ltd. with regard to possible
use for collection of problem business tax accounts. This firm is being
used by several banks and adjacent municipalities. The fee is 5 percent of
the bill or a minimum of $37.00. This account is added to the cost of the
business or property owner.
The Committee reaffirms a previous recommendation that a bailiff be used for
problem accounts, with the stipulation that if a seizure of goods and
chattels might close or jeopardize the business, that prior approval be
obtained.
,,_,,.
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-25 -
REPORTS OF COMMITTEES
Report # 47 -Administration and Finance Committee ••• Various Matters (continued)
4. Building Permits -April 1984
The following is the summary of the building permits issued in April 1984:
Residential Commercial Industrial
No. of
Permits
Issued
28
Estimated
Dollar
Value
1 ,877 ,260
No. of Estimated
Permits Dollar
Issued Value
1 316,250
Governmental
No. of
Permits
Issued
1
Estimated
Dollar
Value
775 ,026
No. of
Permits
Issued
1
(Region of York-Elevated Water Storage Tank)
Estimated
Dollar
Value
10,925,000
The Committee recommends that this item be received as information.
5. Report from Aurora High School for Trophy
The Aurora High School has requested the donation of a trophy for the Tennis
Team MVP.
The Committee recommends that the current pol icy for donating trophies to
Town of Aurora Tournaments only be continued and the Aurora High School be
advised accordingly.
6. Citizen of the Year Plaque
It has been suggested that the Town of Aurora arrange for a permanent record
of the Citizen of the Year, by providing a plaque on which their names and
year can be enscribed.
The Committee recommends that the Purchasing Co-Ordinator obtain prices for
a suitable plaque and submit to the Administration and Finance Committee.
7. Purchasing Associations
The following purchasing organizations provide an essential service to
municipal staff involved in day to day purchasing.
(a) Ontario Public Buyers Association: All members are provided with a
membership list and are encouraged to call each other to discuss
mutual concerns, exchange specifications, etc.
(b) Purchasing Management Association of Canada: Provides up-to-date
information of new products and supplies for the public sector, new
concepts in processing goods, tendering and dealing with suppliers.
Membership in this organization also provides membership in the
National Institute of Governmental Purchasing.
The total cost to join the three organizations is $190.00.
The Committee recommends that the Purchasing Co-Ordinator be authorized to
join the Ontario Public Buyers Association and the Purchasing Management
Association of Canada at a total membership cost of $190.00 and charged to
Account 1100-46 (balance as of May 7, 1984 is $320.00).
L-..--
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-26 -
REPORTS OF COMMITTEES
Report# 47 -Administration and Finance Committee ••• Various Matters (continued)
D. NEW BUSINESS (continued)
8. Request for Optional Training-Director of Public Works
The Director of Public Works has requested consideration for inclusion of
the following units of the AMCTO courses under the optional Training section
of the Town's Educational Policy:
(a)
(b)
(c)
(d)
Unit 1
Unit 2
Unit 3
Unit 5*
December 1980
Apri 1 1982
April 1981
December 1983
$ 50.00
90.00
65.00
100.00
$305 .oo
=--==
*Unit 5 was authorized by Council on September 6, 1983, as it dealt
with Management in a Large Urban Municipality, and funds were to be
included in the Works 1984 Budget.
Therefore, the Committee recommends that 50 percent of the Unit 5 fee of
$100.00, or $50.00 be paid, and charged to Account 3000-49 (balance as of
May 7, 1984 is $1,100.00). ·
9. Optional Training -Purchasing Co-Ordinator
The Purchasing Co-Ordinator applied for financial assistance in accordance
with the Town's Educational Policy to enroll in Units 1 and 2 of the AMCTO
Course. This was approved as Optional Training by Council on January 16,
1984.
Therefore, the Committee recommends that 50 percent of the Unit 1 and 2 fee
of $190.00, or $95.00 be paid and charged to Account 1100-49 (Balance as of
May 7, 1984 is $400.00).
E. PENDING
1. Revision of Taxi Bylaw
2. Revision of Garbage Bylaw
3. Revision of Update of Town Policy Manual
4. Review of Car and Mileage Allowance
5. Review of Association Memberships
6. 1984 Christmas Street Lighting
7. Review of Grant Pol icy
8. Review of Conference/Seminar Pol icy
9. Review of Committee Appointments
Meeting Adjourned at 4:30 p.m.
Item A.1
Illingworth:
E. Stewart:
Item A. 1
Item B.1
-C.2
Item C.3
AMENDMENT
Resolved that Administration. Report# 48 be referred to Council in
Committee in Camera after this Council meeting as it pertains to
personnel matters.
CARRIED
CARRIED AS AMENDED
CARRIED
AMENDMENT
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-27 -
REPORTS OF COMMITTEES
Report # 47 -Administration and Finance Committee Various Matters (continued}
Buck:
Jones:
Item C.3
Item C.4
-D.7
Resolved that this item be referred to a Council in Committee in
Camera meeting and the Solicitor in Town be allowed to attend and
speak.
CARRIED
CARRIED AS AMENDED
CARRIED
Mayor Illingworth in the Chair.
Item D.8
Item D.9
Item E.l
-E.9
Illingworth:
E. Stewart:
RESOLUTIONS
CARRIED
CARRIED
CARRIED
Resolved that the Administration and Finance Committee Report# 47
dated May 14, 1984 be discussed item by item and accepted as amended
and the Seal of the Corporation be attached hereto.
CARRIED
1. Mayor and Clerk Authorization to Sign an Agreement (Huntley)
E. Stewart:
Ostick:
Resolved that the Mayor and Clerk be authorized to sign an Agreement
between 489454 Ontario Limited (Huntley-Industrial Parkway) and
the Town of Aurora.
CARRIED
2. Town Owned Vehicle Policy
Ostick:
E. Stewart:
Resolved that any Town employee who is permitted to use Town owned
vehicles to travel to and from work shall be charged the recognized
current Town car allowance mileage rate for the total distance
travelled less five (5) kilometers and the total amounts shall be
deducted from their salaries on a monthly basis.
Further that the taxable benefit for the use of the said vehicle be
calculated by our Treasury Department and be recorded in their total
income commencing July 1st, 1984.
CARRIED
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-28 -
RESOLUTIONS (continued)
3. Payment of Accounts -Reid and Associates
Ostick:
E. Stewart:
Resolved that the following accounts of Reid and Associates:
Invoice
Project Number Amount Account
Advisory Services
(Retainer-April) 9557 $ 2,161.14 3100-38
Lakeview Estates 9562 2,173.99 Engineering Res.
Corridor Developments 9565 1,055.70 Engineering Res.
O.H.C. Phase II 9566 181.86 Engineering Res.
Aurora Country Estates 9567 103.92 Engineering Res.
Greater Real Corp. 9573 415.68 Engineering Res.
Traffic Signals
(Yonge/Orchard Hts.) 9576 2,132.12 3405-40
Wells St. Reconstruction
(Wellington/Metcalfe) 9579 153.79 3360-40
Mosley, Metcalfe and
Larmont Reconstruction 9580 1,785.01 3360-40
Town Industrial Park
(Old Park Holdings) 9589 4,644.24 Industr. Pk. Acct.
Gravity Sewer (Centre
-St. John's Sideroad) 9593 2,045.52 Services Reserve
Ra 1 ph Commercia 1 Proposa 1 9597 469.81 3100-38
Sewage Treatment Plant
Study (Leisure Ser.) 9599 1,097.12 Leisure Services
Industrial Park Servicing 9602 1,613.96 Industr. Pk. Acct. -
Total $20,033.86
••• in the total amount of $20,033.86 be paid and the Seal of the
Corporation be attached hereto.
CARRIED
4. Transfer of Funds (Time Cards)
Ostick:
E. Stewart:
Resolved that, upon the recommendation of Wm.G. Walker, Director of
Public Works, the amount of $500.00, be transferred from Account
Number 3000-47 (Car Mileage) and transferred to Account Number
3000-43 (Printing) enabling Public Works to order a supply of time
cards.
CARRIED
5. Sports Complex Proposal
West: Resolved that the proposed Sports Complex proposal be updated to
Jones: include 1984 costs, a written report by the Consultant and the
Consultant to make presentation at the Public Meeting to be held on
September 19th, 1984, the cost of above to be between $300.00 and
$500.00 and the Seal of the Corporation be attached hereto.
Money to be taken from the Parks Reserve Account.
CARRIED
6. Assessment Review Courts -Mrs. Marj Dawson
E. Stewart:
Ostick:
Resolved that Mrs. M. Dawson, Treasury Department, be the Town of
Aurora's representative at all Assessment Review Courts and to be
sworn in by the courts.
Be It Further resolved that Mrs. Dawson report to Council in the
event an appeal should be considered necessary.
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-29 -
RESOLUTIONS (continued)
7. Aurora Country Estates
Buck:
West:
Whereas Council considered Letter 19-94 filed with Town and also a
copy of a 1 etter dated October 14, 1983 addressed to the Honourable
Claude Bennett and the Region of York,
Now Therefore Be It Resolved:
(1) That the Council on its studies has deemed that the area
affected by 0. P. Amendment # 25 can be included in t.he serviced
population of the Town of Aurora and would advise that this
area and its population growth projection was included in the
calculations of the Town at the time of the Toronto Centred
Region P·lan 1970-72.
(2) That, water supply, distribution, storage and quality is and
has been improved, in that we have now completed the major
portion of the 1980 Water Report by Reid and Associates at a
total estimated cost of close to 4 million dollars funded
primarily by developer co-operation and the balance of the
upper pressure zone distribution of a main on Henderson Drive
to service these lands will not only be necessary to service
the 1 ands of 0. P. # 25 but will improve the water pressure on
some of the existing adjacent streets.
(3) That, the population and sewage needs of this area can be
accommodated in the York Durham Sewer Scheme and pipe sizings
required to service the subdivision of course will be at the
developer's cost, as part of the subdivision agreement.
( 4) That, inasmuch as the Town of Aurora, as a pol icy, requests any
developer to employ storm water management practices, and
1 imits runoff the property to pre-development conditions, and
the report and details of which are completed as part of a
subdivision process should pose no problem to adjacent land and
in fact should improve the existing conditions.
(5) That the environmental impact on this property and adjacent
lands will be addressed through a draft plan of subdivision and
its conditions as seen by the various public agencies and can
be further addressed by the Town at the subdivision stage.
Be It Further Resolved That the Ministry be requested to approve
amendment D.P. # 25, as modified by the Region of York, and the
objectors be advised that any additional development concerns can be
addressed during the public discussions and procedures of the
subdivision process.
CARRIED
UNFINISHED BUSINESS
1. Lakeview and Corridor Proposed Subdivision
Buck: Resolved that providing all requirements are met, posting of
West: Financial Securities, the Clerk-Administrator be authorized to
permit Lakeview and Corridor to pre-service their sites.
CARRIED
2. Differential Mill Rate
N. Stewart:
Paivio:
Resolved that the resolution of April 6th, 1984, which was defeated,
concerning a request from the Treasury for a report on a
Differential Mill Rate, be reconsidered at this time.
CARRIED
···-~·-··
COUNCIL MEETING ••• TUESDAY, MAY 22nd, 1984
-30 -
UNFINISHED BUSINESS
2. Differential Mill Rate (continued)
N. Stewart:
Paivio:
BY-LAWS
West:
Barker:
NEW BUSINESS
Resolved that the Treasurer be directed to prepare a report on the
merits of a Differential Mill Rate to reflect the fact that there
are two (2) classes of property in the Town of Aurora --those which
are serviced by sewers and those which are not.
CARRIED
Be It Hereby Resolved That:
Bill Number 2677-84 -Being a By-law to Appoint Auditors for the
Town of Aurora
Bill Number 2679-84-Being a By-Law to Amend Zoning By-Law Number
2213-78 (Revlis)
Bill Number 2680-84 -Being a By-Law to Dedicate Certain Lands in
the Town of Aurora as Public Road Allowances
••• be read a Third Time.
CARRIED
1. Letter# 11-128 -R.J. Harrington memo to Mayor and Members of Council re:
S1te Plans be1ng Processed
West: Resolved that the memo be received as information.
Buck:
CARRIED
ADJOURNMENT
West: Resolved that the meeting be adjourned at 10:59 p.m.
CARRIED