MINUTES - Council - 19831107~-· '""'
MINUTES OF THE 20TH COUNCIL MEETING HELD IN THE
COUNCIL CHAMBERS, MONDAY, NOVEMBER 7th, 1983 AT 8:00P.M.
Present Were: Mayor Illingworth and Councillors Richard Barker, Evelyn Buck, Tim
Jones, Len Ostick, Martin Paivio, Earl Stewart and John West.
Counci 11 or Norm Stewart away on vacation.
Mayor Illingworth advised Council members that the trophy on the Council table
tonight was the Cumberland Trophy won by the Queen's York Rangers Cadet Corp
awarded to the best armoured Corp in Central Region. This is the highest award the
Cadets can win. This trophy will be returned to the Cadet Corp on November 16th,
1983.
CONFIR~ATION·o~-M1NOTtS
Barker:
Paivio:
CORRESPONOENCt
Resolved that the Minutes of the Council Meeting of October 17th,
1983 and the Special Council Meeting of October 27th, 1983 be
adopted as printed and circulated.
CARRIED
20-1 Committee of Adjustment re: Submission A-5-83, Mr. Jack Bentley, Ridge
Road West, Lot 1, Plan M28, Town of Aurora
(Information, R.J. Harrington)
20-2 Bassel, Sullivan and Leake, Barristers and Solicitors re: Aurora ats
Furzecott
(Information, Wm.G. Walker, K.B. Rodger)
20-3 The Liquor Licence Board of Ontario re: Barrel Pizza Parlour and Spaghetti
House Restaurant (Additional Dining Lounge Facilities)
(Information, R.J. Harrington, S.G. Wilson)
20-4 Cheryl Dickie, Aurora, Ontario re: Letter of Appreciation -Town of Aurora
Award
(Ref. Council in Committee)
20-5 Recycling Council of Ontario re: Annual Conference-Saturday, November
19, 1983
(Ref. Public Works Committee)
20-6 Koroll and Weening, Chartered Accountants re: Audit of the Town of Aurora
-Letter of Introduction
(Ref. Administration/Finance Committee)
20-7 Public Works Department re: Overtime -September 1983
(Ref. Public Works Committee)
20-8 Water Works Department re: Overtime -September 1983
(Ref. Public Works Committee)
20-9 Ministry of Transportation and Communications re: Contact Booklet
(Information, s. Jones)
20-10 Tetra Pak Inc. re: Application for Amendment to Zoning By-Law Number
2213-78
(Information, R.J. Harrington, S. Seibert, C.E. Gowan)
20-11 J.B. Howard and Associates, Insurance Adjusters re: Keith Stephenson -
Yonge Street North/Orchard Heights Boulevard
(Information, Wm.G. Walker, Insurance File)
·.~~~-·········~~~ .,,~"~'""'""'"-"'""~--=n==.,.=~~=-~~~~~~-----·'~---~-~--~----------------------
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
- 2 -
CORRESPONDENCE (continued)
20-12 Victor W. Priestly, Aurora, Ontario re: Support of Granny Tarts Proposal
(Information, C.E. Gowan)
20-13 York Regional Land Division Committee re: Various Minutes
(Information)
20-14 The Liquor Licence Board of Ontario re: Tymes Restaurant -141 Yonge
Street
(Information, R.J. Harrington, S.G. Wilson)
20-15 Cattanach, Hindson, Sutton and Hall, Barristers and Solicitors re: Murphy
purchase from Lampe -19 Steeplechase Drive, Aurora, Ontario
(Information, Clerk to reply)
20-16 Bell Canada re: Notification of New Service Advisor
(Information, S. Jones)
20-17 The Regional Municipality of York -Planning re: Town of Aurora By-Law
2592-83 (Vanderploeg -Kennedy Street West)
(Information, C.E. Gowan)
20-18 The Regional Municipality of York -Planning re: Town of Aurora By-Law
2582-83 (Mirkopoulos)
(Information, C.E. Gowan)
20-19 Aurora Public Library Board re: Highlights of Board Meeting -September,
1983
(Information)
20-20 The Regional Municipality of York -Legal re: North Aurora Reservoir
(Orchard Heights Boulevard) -16" Diameter Watermain (Orchard Heights
Boulevard) 12" Diameter Watermai n (Aurora Heights Drive)
(Ref. Special Council -October 27, 1983)
20-21 Aurora Downtown letter to Mrs. Jeffrey, Newmarket Business Machines Limited
re: B.I.A. Levy
(Ref. Council in Committee)
20-22 Ontario Municipal Board re: By-Law Number 2591-83 (Graystones) Passed July
11, 1983
(Information, Wm. Johnson, Clerk to reply)
20-23 V. Priestly, Chairman of July First Committee letter to Mayor and Members of
Council re: July First Committee and Celebrations/1984
(Ref. Council in C9mmittee)
20-24 Ministry of Natural Resources re: Geographical Referencing
(Ref. Planning Committee)
20-25 D. Wardle memo to Mayor and Members of the Administration/Finance Committee
re: Service Contract on Computer Room Air Conditioner
(Ref. Administration/Finance Committee)
20-26 Kennel Inn re: Quarterly Report -July/August/September 1983
(Ref. Council in Committee)
20-27 The York Region Roman Catholic Separate School Board re: Town of Aurora
By-Law Number 2213-78
(Information, C.E. Gowan)
20-28 Ministry of Government Services -Legal Branch re: P/F Primary School
Supplies Limited, Grant of Easement over Lot 31, Plan M-2012 -Roll Number
1946-000097-365-00-0000
(Information, Wm. Johnson)
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i
~--~'
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
- 3 -
CORRESPONDENCE (continued)
20-29 Assessment Review Board re: Acknowledgements of Appeals to Ontario
Municipal Board
(Information, Wm. Johnson)
20-30 The Regional Municipality of York -Health re: Rabies Control
(Information)
20-31 Christine Lindner, Aurora, Ontario re: Mark Street -Stop Sign
(Ref. Public Safety Committee, Clerk to reply)
20-32 Ontario Municipal Board re: Appointment for Hearing (Paul Skinner)
(Information, Wm. Johnson)
20-33 Canadian Transport Commission re: Dangerous Commodities Transport by Rail
(Ref. Council in Committee)
20-34 Ontario Municipal Board re: By-Law Number 2584-83 (Markborough) passed
June 20, 1983
(Information, Wm. Johnson)
20-35 George Wimpey Canada Limited re: Markborough Aurora S/D Road Crossing
(Ref. Council in Committee)
20-36 Reginald s. Lang, Aurora, Ontario re: Noise Problems -McMahon Park
(Ref. Leisure Services Committee)
20-37 Committee of Adjustment re: Submission A-3-83, Mr. and Mrs. B. Rice, Part
2 of Lots 13 and 14, Dodie Street
(Information, R.J. Harrington)
20-38 Committee of Adjustment re: Submission A-1-83, Mr. Earl Cross, 47 Kennedy
Street East
(Information, R.J. Harrington)
20-39 Aurora High School re: Annual Commencement -Friday, November 11, 1983
(Ref. Administration/Finance Committee)
20-40 F .J. Bolsby memo to L. Allison re: Pineneedle Drive and Pineneedle Court
(Ref. Council in Committee)
20-41 Aurora Residents -Petition re: Improve Murray Drive at Regency Acres and
St. Joseph's Schools
(Information, Wm.G. Walker)
20-42 Aurora United Church re: One-Way Sign-Entrance to Parking Lot
(Ref. Council in Committee)
20-43 Standard Life re: Employee Benefit Plans
(Ref. Administration/Finance Committee)
20-44 The Regional Municipality of York -Clerk's re: Assumption, Waterworks
Facilities
(Ref. Special Council -October 27, 1983)
20-45 The Regional Municipality of York -Clerk's re: Neighbourhood Watch Signs
(Ref. Council in Committee)
20-46 The Liquor Licence Board of Ontario re: Barrel Pizza Parlour and Spaghetti
House Restaurant -265 Edward Street
(Ref. Council in Committee)
~-··--·---···~--' -~; .. :..: .• ~--· --~-~--"=•=-~'<.=w= = ~"' "'= =-_ ""~-,m=---'-'~~~·---··---~-----~-----·-----· ·----·.
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
- 4 -
CORRESPONDENCE (continued)
20-47 Central Area Bicentennial Office re:
through Ministry of Municipal Affairs
(Information, F.J. Horvath)
Reminder -Resolution for Subsidies
and Housing
20-48 S.B. Sobel and Associates, Insurance Adjusters Limited re: Keith
Stephenson -July 8, 1983
(Information, Wm. G. Walker)
20-49 Reid and Associates Limited re: Various Invoices
(Information, Wm.G. Walker)
20-50 Stong, Blackburn and Machan, Barristers and Solicitors re: 83 Yonge Street
North, Unit 203 -Crickett purchase from Gettliffe
(Information, R.J. Harrington to reply, Wm. Johnson)
20-51 South Lake Simcoe Conservation Authority re: Conservation Awards Program
(Ref. Council in Committee)
20-52 Ontario Municipal Board re: Town of Aurora -Restricted Area By-Law
2591-83 (Graystones)
(Information, C.E. Gowan)
20-53 Ontario Municipal Board re: Town of Aurora -Restricted Area By-Law
2591-83 (Graystones)
(Information, C.E. Gowan)
20-54 Canada Safety Council re: Hazard Warning -Mobile Cranes
(Information, R.J. Harrington, Wm.G. Walker)
20-55 York Regional Land Division Committee re: Application for Consent (Granada
Investments Limited-File Number 268.83.A)
(Information, R.J. Harrington)
20-56 Assessment Review Board re: Notice of Decision
(Information, Wm. Johnson)
20-57 Ontario Municipal Board re: Referral of a Request to Amend the Official
Plan for the Aurora Planning Area on behalf of 438615 Ontario Limited
(Information, Clerk to reply, D. Thomson, S. Seibert, R.J.
Harrington)
20-58 Bob and Shirley Montgomery, Aurora, Ontario re: Draft Plan of Subdivision,
Concessaion 1, Part of Lot 82
20-59
(Informtion, Clerk to reply, R.J. Harrington, s. Seibert)
Wm.G. Walker memo to Councillor T. Jones re:
Vegetation from Public Road Allowances -Staff
(Information)
Removal of Privately Planted
Request for Direction
20-60 McCarthy and McCarthy, Barristers, Solicitors re: Gary Strong -Part of
Block A, Registered Plan 289 for the Town of Aurora
(Information, Solicitor)
20-61 Ontario Association of Property Standards Officers, Inc. re: Newsletter
(Information, R.J. Harrington)
20-62 Ministry of Municipal Affairs and Housing re: Background -October 10,
1983
(Information, Council Room)
20-63 Association of Municipal Clerks and Treasurers of Ontario re: Seminar -
November 16 -18, 1983
(Information, Council Room)
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' L~~
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
- 5 -
CORRESPONDENCE (continued)
20-64 Association of Municipalities of Ontario re: Advanced "Pilot" Workshops
(Information, Council Room)
20-65 Th.e Regional Municipality of York -Engineering re: Earth Fill at Part Lot
21, Concession 2, Town of Aurora off Y.R. 12 (Leslie Street)
(Information, R.J. Harrington, Wm.G. Walker}
20-66 Travelways School Transit Limited re: Passenger and Location Survey
(Ref. Administration/Finance Committee, Transit Co-Ordinator)
20-67 Susan Plamondon, Barrister and Solicitor re: Sturino sale to Arriagada-
174 Spruce Street
(Information, Clerk to reply)
20-68 Reid and Associates Limited, Consulting Engineers re: Aurora West
Developers -Cost Sharing
(Ref. Technical Committee)
20-69 Town of Richmond Hill re: Notice of Plassing of Zoning By-Law Number
210-83
(Ref. Planning Committee, s. Seibert, R.J. Harrington)
20-70 Ministry of Natural Resources re: Proposed Plan of Subdivision, Part of
Lot 11, Cone. III
(Information, s. Seibert, Wm.G. Walker, H. Borgdorff, R.J.
Harrington)
20-71 Reid and Associates Limited re: Industrial Parkway -Report for Completion
(Ref. Economic Development Committee, Public Works Committee)
20-72 The Regional Muni ci pal ity of York -Planning re: By-Law 2403-80, Part Lot
23, Concession 2 (Lakie)
(Information, C.E. Gowan, R.J. Harrington, S. Seibert)
20-73 Ross Peacock, Aurora memo to Milwel Construction re: Insurance Claim-
Damage to Car
(Information, H. Borgdorff, Wm.G. Walker)
20-74 South Lake Simcoe Conservation Authority re: Proposed Plan of Subdivision,
Lot 84, Concession 1 E.Y.S., Ministry of Municipal Affairs and Housing File
# 19T-83027 (Gelleny -Brookland Court)
(Information, S. Seibert, Wm.G. Walker, H. Borgdorff, R.J.
Harrington)
20-75 Wm.G. Walker memo to K.B. Rodger re: Public Works Department Clothing
Requirements
(Information, S. Jones, F.J. Horvath)
20-76 The Co-Operators re: David Dixon -Accident Claim (St. John's Sideroad)
(Information, Wm.G. Walker, H. Borgdorff)
20-77 Bank of Montreal re: Pre-Authorized Payment Service
(Ref. Administration/Finance Committee)
20-78 Ministry of Municipal Affairs and Housing re: Address Change
(Information, K. McFarlane, R.J. Harrington, S. Seibert, Wm.G.
Walker)
20-79 Wm. Johnson memo to C.E. Gowan re: Water Meters -Comments as Requested
(Information)
20-80 L. Allison memo to K.B. Rodger re: A.M.C.T. Designation and Municipal
Administration Program Challenge Examination
(Ref. Administration/Finance Committee, C.E. Gowan)
---------~.:..~-·-·-~--~-·---·--· ·-· ·~-"-· -· ---·-·~· -~-_:.;-~"'~'-= e>?o-=======---"""'~~---=-="'~~-···---~-·" ·"··--·------~-----·--·------·--
~=~N~
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 19B3
- 6 -
CORRESPONDENCE (continued)
20-81 Reid and Associates Limited re: McDonald Drive Trunk Sewer-Project
Number 1050
(Information, Wm.G. Walker)
20-82 Strathy, Archibald and Seagram, Barrister and Solicitor re: Town of Aurora
and Gary's Auto Body
(Information, R.J. Harrington, S. Seibert)
20-83 L.A.C.A.C. re: Minutes of Meeting -September 20, 1983
(Information)
20-84 Wm.G. Walker memo to K.B. Rodger re: Sterling Trust/United Church Parking
Lot -Entrance at Temperance Street
(Ref. Council in Committee)
20-B5 The Regional Municipality of York -Planning re: Proposed Plan of
Condominium-Ministry of Municipal Affairs and Housing File 19CDM506/83
(Ref. Planning Committee, Technical Committee, R.J. Harrington)
20-86 The Regional Municipality of York-Planning re: Proposed Plan of
Subdivision, Part Lot 84, Concession 1, E.Y.S. Ministry File# 19T-82013
(Revlis)
(Ref. Technical Committee)
20-87 s. Seibert memo to Mayor and Members of Council re: Status of Application
to Re-zone Old Arena Site-Yonge Street, Aurora
(Information)
20-88 South Lake Simcoe Conservation Authority re: Proposed Plan of Subdivision
19T-82046, Part Lot 79, Concession 1, W.Y.S. (Granada-Phase 4)
(Information, s. Seibert, Wm.G. Walker, H. Borgdorff, R.J.
Harrington)
20-89 South Lake Simcoe Conservation Authority re: Proposed Amendment Number 25
to the Official Plan for the Aurora Planning Area -19-0P-0025-025
(Information, Wm.G. Walker, s. Seibert, R.J. Harrington, S.G.
Wilson, F.J. Horvath)
20-90 South Lake Simcoe Conservation Authority re: Proposed Plan of Subdivision
19T-81100 (Salpam)
(Ref. Technical Committee, Wm.G. Walker, H. Borgdorff, R.J.
Harrington, S. Seibert)
20-91 George Wimpey Canada Limited re: Aurora Orchards Subdivision -R.P.
65M-2189
(Information, Solicitor)
20-92 The York Region Board of Education re: Proposed Zoning Amendment -
Granny's Tarts
(Information, R.J. Harrington, K.B. Rodger, C.E. Gowan, S. Seibert)
20-93 The York Region Board of Education re: Amendment to Zoning By-Law 2213-78
(Information, Wm.G. Walker, R.J. Harrington, H. Borgdorff, K.B.
Rodger, C.E. Gowan, S. Seibert, S.G. Wilson)
20-94 The York Region Board of Education re: Restricted Area Appeal Z.830072,
Town of Aurora
(Information, Wm.G. Walker, H. Borgdorff, R.J. Harrington, K.B.
Rodger, S. Seibert, S.G. Wilson, F.J. Horvath, C.E. Gowan)
20-95 South Lake Simcoe Conservation Authority re: File # 46.03.119, Restricted
Area Appeal Z.830072
(Information, Wm.G. Walker, H. Borgdorff, S. Seibert, R.J.
Harrington, S.G. Wilson)
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COUNCIL MEETING •.• MONDAY, NOVEMBER 7th, 1983
- 7 -
CORRESPONDENCE {continued)
20-96
20-97
20-98
South Lake Simcoe Conservation Authority re: Proposed Plan of Subdivision,
Part Lots 73, 74 and 75, Concession 1 W.Y.S. Ministry of Municipal Affairs
and Housing Number 19T-83038
(Information, R.J. Harrington, S. Seibert, H. Borgdorff, Wm.G.
Walker)
South Lake Simcoe Conservation Authority re: Amendment to the zoning
By-Law Number 2213-78
(Information, Wm.G. Walker, H. Borgdorff, R.J. Harrington, S.
Seibert)
South Lake Simcoe Conservation Authority re:
Lot 77, Cone: 1, WYS
Subdivision# 19T-80043, Part
(Ref. Technical Committee, Wm.G. Walker, H. Borgdorff)
20-99 The York Region Board of Education re: Application to Amend Official Plan
(Information, Wm.G. Walker, H. Borgdorff, R.J. Harrington, s.
Seibert, C.E. Gowan)
20-100 Orkin, Jaffary, Barristers and Solicitors re: Restricted Area Appeal
438615, Ontario Limited and Town of Aurora
(Information, Solicitor, R.J. Harrington, K.B. Rodger, S. Seibert)
20-101 Ministry of the Environment re: Restricted Area Appeal Z.830072 -
Associated Files T80028 and OPA # 20 (CR2567)
(Information, Wm.G. Walker, H. Borgdorff, R.J. Harrington, S.
Seibert)
20-102 The Regional Municipality of York -Clerk re: Draft Plan of Subdivision
19T-81032 (Corridor)
(Ref. Technical Committee, Wm.G. Walker, H. Borgdorff, R.J.
Harrington, S. Seibert, S.G. Wilson, F.J. Horvath, Hydro)
20-103 The Regional Municipality of York -Clerk re: Proposed Plan of Subdivision
19T-83008 (Granada -Phase 6)
(Ref. Technical Committee, Wm.G. Walker, H. Borgdorff, R.J.
Harrington, s. Seibert, S.G. Wilson, F.J. Horvath)
20-104 Reid and Associates Limited re: Proposed Plan of Subdivision, Part Lot 84,
Concession 1 WYS, Lakeview Estates -MMAH File # 19T-80060
(Information, S. Seibert, R.J. Harrington)
20-105 Mr. C. Sorley, Newmarket, Ontario re: Application for Works Department
Position
(Information, Clerk to reply, Wm.G. Walker)
20-106 Ministry of Transportation and Communications re:
Amendment -24 Industry Street South (Granny Tarts)
East
Proposed Zoning
298 Wellington Street
(Information, R.J. Harrington, s. Seibert, C.E. Gowan)
20-107 The Regional Municipality of York-Planning re: Revised Proposed Plan of
Subdivision (Revlis Securities Limited-19T-82013)
(Ref. Technical Committee, Wm.G. Walker, H. Borgdorff, R.J.
Harrington, S. Seibert, S.G. Wilson, F.J. Horvath, K.B. Rodger)
20-108 County Court -Judicial District of York Region re: Notice of Appeal
(Strong)
(Information, Solicitor)
20-109 The Regional Municipality of York -Planning re: Town of Aurora By-Law
2556-83 (Three Seasons)
(Information, C.E. Gowan, K.B. Rodger, S. Seibert, R.J. Harrington)
----~-. -·---.,.~~-· -.. -~-~-~~-~-·c;._,..__:........J....:...:...•'--·---==""""~~'====-"·='"~~~~~~-----·-··~"-~ --·--·-----------
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
- 8 -
CORRESPONDENCE (continued)
20-110 The Regional Municipality of York -Clerk's re: Proposed Amendment Number
25 (Aurora Country Estates)
(Information, Wm.G. Walker, H. Borgdorff, S. Seibert, R.J.
Harrington)
20-111 Derek Willis and Associates Limited, Planning Consultants re: Draft Plan
of Subdivision 15T-82055 (Granada Investments Limited (Aurora Highlands)
(Ref. Technical Committee, Wm.G. Walker, H. Borgdorff, R.J.
Harrington, S. Seibert)
20-112 Ontario Municipal Management Development Board re: The Quarterly Report -
September 1983
(Information, Council Room)
20-113 Ministry of Natural Resources re: Proposed Amendment Number 25 to Official
Plan (Aurora Country Estates)
(Information, Wm.G. Walker, H. Borgdorff, R.J. Harrington, s.
Seibert, F .J. Horvath)
20-114 Ministry of the Environment re: York-Durham Sewage System -Bloomington
Side Road to Cousins Drive
(Information, Wm.G. Walker)
20-115 TACC Construction Company Limited re: Aurora Phase II, Stage I, Industrial
Subdivision
(Information, Wm.G. Walker)
20-116 The Regional Municipality of York -Engineering re: Reconstruction of
Bathurst Street -Region Contract 83-01
(Information, Wm. Johnson, Wm.G. Walker, H. Borgdorff, R.J.
Harrington, S. Seibert)
20-117 The Regional Municipality of York -Planning re: Invoice for Planning
Services
~ .... c (Ref. Planning Committee, Wm. Johnson, R.J. Harrington, s. Seibert)
'
....... ~, .....
20-118 Currie, Coopers and Lybrand, Management Consultants re: St. Andrew's
Square
(Information, Wm. Johnson, Wm.G. Walker, R.J. Harrington)
20-119 Samaria Construction Limited re: Ministry of the Environment Contract
1-0106-75, Project Number 56 -York-Durham Sewage System-Oak Ridges to
Newmarket Collector -Aurora Section
(Information, F.J. Horvath, Wm. Johnson, S. Jones)
20-120 Alliance Building Corporation Limited re: Aurora Industrial Subdivision -
Phase II -Industrial Drive
(Information, Wm.G. Walker)
20-121 Reid and Associates Limited, Consulting Engineers re: Town of Aurora -
Reconstruction of Harrison Street, Edward Street to Victoria Street -
Project Number 1077
20-122
(Ref. Public Works Committee, Wm.G. Walker)
Macroplan Limited, Planning and Development Consultants
Development File 19T-80060 (Lakeview) -Application for
Above Property)
(Information, s. Seibert, R.J. Harrington, Clerk
re: Aurora West
Rezoning of the
to reply)
20-123 Macroplan Limited, Planning and Development Consultants re: Draft Plan of
Subdivision 19T-80060 (Lakeview)
(Information, s. Seibert, R.J. Harrington)
--·------·--.-, ~·~-------~~-'·c·~=~~c ·===~ -====-'>=~=-=~~~__.,_.,-~-----·----·-------
''-=-·
COUNCIL MEETING MONDAY, NOVEMBER 7th, 1983
- 9 -
CORRESPONDENCE (continued)
20-124 Markborough Properties Limited re: Valhalla Court Subdivision Agreement
(Information, Clerk to reply, Wm. Johnson, Wm.G. Walker, H.
Borgdorff, R.J. Harrington, s. Seibert, K. McFarlane)
20-12.5 Moorhead, Fleming, Corban, McCarthy, Landscape Architects re: Transmittal
-Aurora Orchards Subdivision
(Information, S. Seibert, Wm.G. Walker, H. Borgdorff)
20-126 Reid and Associates Limited re:
Securities Limited -19T-82013}
Proposed Plan of Subdivision (Revlis
(Information, R.J. Harrington, S. Seibert)
20-127 OMERS re: OMERS Update -September, 1983
(Information)
20-128 The Regional Municipality of York-Clerk's re: Amendment Number 25
(Aurora Country Estates)
(Ref. Planning Committee, R.J. Harrington, S. Seibert)
20-129 Orkin, Jaffary, Barristers and Solicitors re: Restricted Areal Appeal (OMB
#Z 830072} Proposed Amendment 10 to O.P. for Aurora Planning Area (OMB
#0830036} and Application to Amend the Official Plan for the Aurora Planning
Number (OMV #0830037)
(Information, Solicitor, R.J. Harrington, s. Seibert)
20-130 Orkin, Jaffary, Barristers and Solicitors re: Official Plan Amendment -
Restricted Area Appeal, Part Lots 71 and 72, Concession 1, WYS 19T-80028,
Hunter's Hills
(Information, Wm. Johnson, Wm.G. Walker, H. Borgdorff, R.J.
Harrington, S. Seibert)
20-131 Reid and Associates Limited, Consulting Engineers re: Town of Aurora,
Reconstruction of Wells and Mosley Streets -Project Number 1036
(Information, H. Borgdorff)
20-132 Susan Plamondon, Barrister and Solicitor re: Bryan Moyle Offer to Purchase
-Block A, Plan M-49
(Ref. Council in Committee, Clerk to reply)
20-133 Aurora Professional Fire Fighters Association re: Grievance Procedures
(Information, Clerk to reply)
20-134 Ministry of Municipal Affairs and Housing re: Aurora -Springburn West -
Stage II -Oversizing
(Information, Wm.G. Walker, H. Borgdorff)
20-135 Reid and Associates Limited re: Yonge, Dunning, Golf Links, Yonge,
Brookland Intersections Traffic Signals -Project Number 904
(Information, K. McFarlane, Passed -Octber 17th, 1983}
20-136 Pat and Charlie Durkin, Oak Ridges, Ontario re: Pine Ridge Centre
(Information)
20-137 Montague Pound Associates Limited re: Change of Address Notice
(Information, K. McFarlane, s. Seibert, R.J. Harrington)
20-138 County Court of the Judicial District of York Region re: Write of Summons
-K. Stephenson
(Information, Solicitor)
20-139 Aurora High School re: Yearbook
(Ref. Administration/Finance Committee)
20-140 The Aurora Heights School Supporters Association re: Creative Playground
Loan
(Ref. Administration/Finance Committee)
~~-·-------·-·---··.;_,_..:.....;.w..;._~_ .. ________ ._·~...:...:-.. -:...:.--· --~~--.. ~"""~''''"''·-=·== ~--·-~-.... __________ ~~-·
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-10 -
CORRESPONDENCE (continued)
20-141 S. Jones memo to K.B. Rodger re: Photocopiers
(Ref. Administration/Finance Committee)
20-142 Aurora Residents -Petition re: Mac's Milk Store
(Ref. Administration/Finance Committee)
20-143 Aurora Residents -Petition re: Lands on Banbury Court
(Ref. Administration/Finance Committee}
20-144 Susan Plamondon, Barrister and Solicitor re: Bryan Moyle -Proposed Offer
to purchase Block A, Plan M-49
(Ref. Council in Committee, Clerk to Advise)
20-145 South Lake Simcoe Conservation Authority re: South Lake Simcoe
Conservation Authority Draft Watershed Plan
(Ref. Council in Committee -Delegation)
20-146 Aurora Tigers Provincial Junior "A" Hockey Club re: 1984 Hockey School Ice
Time
(Ref. Leisure Services Committee, F.J. Horvath)
20-147 Town of Newmarket re: Transportation Services for the Physically Disabled
(Ref. Administration/Finance Committee)
20-148 Assessment Review Board re: Notice of Decision
(Information, Wm. Johnson)
20-149 Ministry of Municipal Affairs and Housing re: Proposed Amendment Number 21
to the Official Plan for the Aurora Planning Area (19-0P-0025-21)
(Information, S. Seibert)
20-150 Ontario Municipal Board re: Referral of Proposed Amendment Number 20 and a
Request to Amend the Official Plan for the Aurora Planning Area on behalf of
438615 Ontario Limited
'---' (Information, Solicitor, S. Seibert)
20-151 The Regional Municipality of York -Clerk re: Uniform Parking By-Law for
the Disabled
(Ref. Public Safety Committee)
20-152 Public Works Canada re: Adjustment to Grant in Lieu of Taxes
(Information, Wm. Johnson)
20-153 York Regional Police Force re: Enforcement of "NO PARKING" and "FIRE
ROUTE" By-laws at Wellington Towers
(Ref. Public Safety Committee)
20-154 Town of Markham re: Transit for the Physically Disabled
(Ref. Administation/Finance Committee)
20-155 Ministry of Municipal Affairs and Housing re: Committee of Adjustment
(Ref. Committee of Adjustment)
20-156 Theresa Corbierre, Aurora, Ontario re: Water Pipe on Front Lawn
(Information, Wm.G. Walker)
20-157 Town of Newmarket re: Public Meeting-Proposed Zoning By-Law Amendments
(Ref. Planning Committee, R.J. Harrington)
L_ .. ; 20-158 Orkin, Jaffary, Barristers and Solicitors re: Pine Ridge Centre
(Ref. Council in Committee)
----------"-·. ·--· :..:..,,,~---·-----· -· ·--'-'----•..:.......-'"-'~~~--· --'""'"'~"-=~">"-'>' "' -~ =~,,,,,.,__==r~=~~---·-··-· ~----~~----··-
"'·;··-,
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-11 -
CORRESPONDENCE (continued)
20-159 Wm. Johnson memo to C.E. Gowan re: Contract Maintenance
(Ref. Administration/Finance Committee)
20-160 Kennel Inn re: Confinement of Animals -Health Department Quarantine
(Ref. Administration/Finance Committee)
20-161 L.A.C.A.C. letter to C.E. Gowan re: Proposed Name for 45 -49 Wellington
Street West
(Ref. Council in Committee)
20-162 Ontario Municipal Board re: Appointment for Hearing
{Information, Wm. Johnson)
20-163 Aurora Village Co-Op re: Open Field on South-West Corner of Henderson and
Yonge Streets
(Ref. Council in Committee)
20-164 Ontario Municipal Board re: Board's Order made October 21, 1983 (By-Law
Number 2584-83)
(Information, C.E. Gowan)
20-165 Town of Vaughan re: Bus Service for Handicapped People
(Ref. Administration/Finance Committee)
20-166 South Lake Simcoe Conservation Authority re: Soil Conservation Display
(Ref. Council in Committee)
20-167 The Regional Municipality of York-Clerk's re: Big Sisters of York, Run
or Walk-A-Than
(Ref. Council in Committee)
20-168 Aurora Downtown re: Newsletter -October 1983
(Information)
20-169 Aurora Fire Department re: Activity Report -October 1983
(Ref. Public Safety Committee)
20-170 Ontario Municipal Board re: Appointment for Hearing (December 8, 1983)
{Information, Wm. Johnson)
20-171 Ontario Municipal Board re: Appointment for Hearing (December 6, 1983)
{Information, Wm. Johnson)
20-172 Committee of Adjustment re: Submission A-2-83, Mr. C. Van Dyk, Lot E, Plan
65R3440, 9 Irwin Avenue
{Information)
20-173 The Town of Richmond Hill re: Mobility Bus for the Handicapped
{Ref. Administration/Finance Committee)
20-174 South Lake Simcoe Conservation Authority re: Hazelburn Subdivision, Part
Lots 74 and 75, Concession 1, EYS
(Ref. Technical Committee)
20-175 The Regional Municipality of York -Health re:
Class Number 4, Lot Number 5, Concession Number
(Ref. Technical Committee)
Application Number 10A82,
1, EYS
20-176 The Regional Municipality of York -Planning re: Proposed Plan of
'----' Subdivision, Part of Lot 11, Cone. 3
(Ref. Technical Committee)
20-177 The Regional Municipality of York -Planning re: Proposed Plan of
Subdivision, Blocks 6 to 11 inclusive and Part of Block 4, R.P. M-2036,
Ministry of Municipal Affairs and Housing File 19T-82055 {Granada)
(Ref. Technical Committee)
-------·~----___..,...~---~-·---· -· _._· -··---· ~--·· -··-· --~·-dh.=~~'=" --·-==~
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-12 -
CORRESPONDENCE (continued)
20-178 The Town of Richmond Hill re: Transit Facilities for the Physically
Disabled
(Ref. Administration/Finance Committee)
20-179 The York Region Board of Education re: Pedestrian Crosswalks
(Ref. Public Safety Committee)
20-180 Ministry of Municipal Affairs and Housing re: Planning Application Fees
(Ref. Planning Committee, S. Seibert)
20-181 Lyn Haywood, Aurora, Ontario re: Wellington/Haida Crosswalk
(Ref. Public Safety Committee -November 1st, 1983)
20-182 R.J. Harrington memo to Planning Committee re: Committee of Adjustment
Submission A-2-83
(TABlED,-RESOlUTIONS)
20-183 Lakeview Estates Limited re: Notice Displayed in Their Sales Office
(Information, R.J. Harrington, S. Seibert)
20-184 The Regional Municipality of York -Planning re: Land Division Committee
(TABlED,-UNFINISHED.BUSINESS)
20-185 Mayor Illingworth memo to All Members of Council re: Land Division
Committee
(TABlED;-UNFINISHED.BOSINESS)
20-186 Wm.G. Walker memo to K.B. Rodger re: Final Payment Certificate Number 2
(Hot Mix Asphalt.~ George Street) Contract Number MC1983-2
(TABLED, RESOLUTIONS)
20-187 Wm.G. Walker memo to K.B. Rodger re: Final Payment Certificate Number 2
(Asphalt Pavement and Concrete Curb and Gutter Spot Improvements) Contract
Number MC1983-3
(TABlED, RESOLUTIONS)
West: Resolved that the Clerk's Report be dealt with as outlined.
Jones:
CARRIED
REPORTS OF. COM~1ITTEES
Date:
Name:
Address:
Property:
ional Land Division Committee ;;; Ai>Piicatiori Number
September 1, 1983
Charles Russell Teasdale and Mary Lenora Teasdale
R.R. # 2, Aurora, Ontario L4G 3G8
Part Lots 74 and 75, Concession 1
Town of Aurora
In the matter of Subsection 49(3) of The Planning Act (R.S.O. 1980 c. 379) as
amended, and
In the matter of an application by Charles Russell Teasdale and Mary Lenora
Teasda 1 e for consent to convey the subject 1 and marked "A" on a sketch attached as
Appendix Number 1.
Before: R.E. Preston (Chairman), w. Bales, J.D. Brookes, G.R. Gregory, J.S.
Hicks, D. McCallum, B. Tucciarone, L.T. Wainwright, being a quorum
of the Land Division Committee on Tuesday, August 30, 1983.
Mr. Thomas McPherson, Solicitor, was present at the hearing.
---·--~~-~~--~~--·~---'""'--~~·-·~·--·-~~-------~-·.:....;. ___ ....,.,~ .... ~~==,===.c-"="'~~~~~·~· -'''''"'~--''"'=r>•~~-~~,~~ .. --~--------------··-------------
;,,_,~-~
COUNCIL MEETING ••• MINDAY, NOVEMBER 7th, 1983
-13 -
REPORTS OF COMMITTEES (continued)
Division Committee Aoolication Number
The owners propose to convey the subject land marked "A" on the attached sketch for
urban residential purposes, to the owner of land abutting on the west, to be taken
into the same title. No additional lot would be created by this application. The
owners would retain the land marked "B" for agricultural purposes. The subject
land is vacant. There is an existing dwelling and three barns located on the land
to be retained.
In reaching a decision, the Committee had regard to all of the matters set out in
subsection 4 of section 36 of The Planning Act and to the written and oral
submissions and comments made at the hearing.
The owners' 1 and is designated as "Ru ra 1" by the approved Offici a 1 Plan which
provides that the predominant use shall be for agriculture, forestry and activities
connected with the conservation of soil and wildlife. Other uses permitted are
those considered necessary in a rural area and accessory or subordinate to the
previously mentioned major uses.
In addition to farm residences and other dwellings accessory to permitted uses in
the rural area, restricted rural non-farm residential development on a limited
scale and at a very low density may be permitted by consent of the Land Division
Committee, in accordance with the land severance policy of the Plan. The general
policy is to prevent urban development and encourage the maintenance of those areas
for rural and agricultural uses.
The Plan provides that good agricultural land should be preserved for agricultural
purposes and applications to convey land for non-agricultural purposes may be
permitted if the Land Division Committee is satisfied that the quality of such land
is such that its future use is unlikely to be for agricultural purposes.
The 1 and is zoned "R" Ru ra 1 by Bylaw 2142-77.
The owners propose to convey the subject land having an area of 2.48 hectares (6.13
acres) to the owner of Lot 36, Registrered Plan 65M-2122 abutting on the west. The
parcel will be taken into the same title and be used for "urban residential"
purposes.
The Committee notes it is a primary goal of the Official Plan that good
agricultural land is to be preserved for agricultural purposes and to prevent the
encroachment of urban development into rural areas.
Although the Plan indicates that favourable consideration should be given to
conveyances where the land is to be added to an existing lot, the Plan also
provides that the resulting parcels are to conform with the provisions of the
Zoning By-Law.
At the present time, the subject land is designated, and is zoned "Rural", whereas
the lot to which it is proposed to be conveyed, being Lot 36, Registered Plan
65M-2122 abutting on the west, is designated, and is zoned, "Estate Residential''.
The Ministry of Agriculture and Food advises the proposal would not comply with the
Food Land Guidelines because it would fragment farmland and the subject land is
located on land. designated as Class 1, 2, 3 or 4 as described in the Canada Land
Inventory or has been identified as Specialty Crop Land.
The Town of Aurora does not support the application because:
(a)
(b)
(c)
(d)
it would result in further fragmentation of good farmland,
the resulting lot (subject land and Lot 36} would be incompatible with lots
in the Plan of Subdivision,
the subject land is designated and zoned Rural and these lands are not
intended by the Plan to be used for residential purposes,
and the existing Lot 36 has sufficient area on which to erect a dwelling and
associated buildings and therefore there appears to be no justification for
the conveyance.
-·--------"-~~-·-··-· ~----·-···,~----~~·--·~· ;_..;..:..,.........,_ __ ,==.==-•==-·~~~~.~====<eoT.7,~~~~------~~-·--•---·-···------·-----------
'-··~-"'
·'''
\--~-~-
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-14 -
REPORTS OF COMMITTEES (continued)
Reoort·#·lol ~·Yo~k Di~istori Committee ••• Aoolic~tion Number
209.83.7\\Teasdale
The Committee concludes that aside from matters of compatibility and the
fragmentation of good farmland, it appears that at the very least, amendments to
the Official Plan and the Zoning By-Law are required to facilitate the conveyance.
In addition, the Committee considers the size of the subject land to be excessive
for the intended residential purpose and the resulting lot would not be in keeping
with other lots in the subdivision. Finally, the Committee is of the opinion that
approval of this application could lead to further applications to add to the other
lots to the north.
It is therefore the decision of the Land Division Committee that consent be REFUSED
to Application Number 209.83.A, Charles Russell Teasdale and Mary Lenora Teasdale.
Buck:
West:
Resolved that the York Regional Land Division Committee Report # 101
dated September 1st, 1983 (Application Number 209.83.A -Teasdale)
be received.
CARRIED
Repo~t # 102 ~Economic Development Committee· :::·various Matters
The Committee respectfully submits the following:
A meeting of the Economic Development Committee was held on Thursday, October 20th,
1983 at 7:00 p.m. in the Administrative Centre.
Present Were: Councillors Earl Stewart, Tim Jones and Richard Barker.
1. Review of August 30th, 1983 Meeting
(a) Appraisals for Durinirig/tdwa~d.lntersection
The Clerk-Administrator advised that an Appraiser has been
contacted.
(b) Aura~~ Bear A1 i ~nment P~operty ~. No~tn~e~st Co~rie~ Wellington. titst
and Industrial arkway
The untidy condition of this property has been a subject of
discussion for over five (5) years and attempts to have it cleaned
up by the owner have been unsuccessful.
Several purchases of industrial lots have been lost mainly because
of the unsightly condition of the entrance to the northern
Industrial Park.
The Committee would recommend that Council authorize the erection of
a solid type of fence to screen the vehicles stored at the north end
of the property to improve the view from the Industrial Parkway.
(c) Universal Land.on.Scanlan·c6urt
The Clerk has advised that this transaction will be completed within
a few weeks.
When this transaction is completed the Industrial Park account
should be credited with the total value of the lot ($155,530.00)
being sold to Universal Insulations Company and the monies be taken
from the Capital Levy Reserve account.
-----··-----~r----~~-~--_,.~...,..__:,..~~"'""""""~~---~--~~-~-~~-·~=--~-----------·-------···
MONDAY, NOVEMBER 7th, 1983
-15 -
('-'-"··--~.
~-"
COUNCIL MEETING ...
REPORTS OF COMMITTEES (continued)
Repbrt # 102 ~ Economic Deve1opment Committee ••• Various Matters (continued)
1. I Review of August 30th; 1983 Meeting (continued)
(d)
(e)
Account of Henry Stone
The Committee would recommend that Council authorize the payment of
this bill in the amount of $2,081.25 as the Town's share of the
total bill of $4,912.50 as the balance was paid by the Ministry of
the Environment last May in connection with the York-Durham Sewage
System.
Connie Rea1ty Lands (Di ·Pede)
A meeting was held with Mr. Di Pede, his engineer, Mrs. Seibert and
Councillor Stewart on October 21st, 1983.
Mr. Di Pede is going to apply for an Industrial designation of his
200 acres.
Although the Region of York might be hesitant to approve of this
designation, it would indicate to them of the owner's intention
should Aurora require additi nal industrial allocation.
(f) Gravity Sewer Line to St. Jo ii's Siiteroad
Reid and Associates are presently drawing up the preliminary
specifications of this sewer and will have it in a matter of weeks.
(g) Re~alignmentof Intersection at St. Jolin's Sideroad and Bayidew
Avenue
The necessary lands have been acquired and the .25 hectares north of
the Densbury lands will be transferred to Densbury Investments.
(h) Unused Sewage Allocation
This matter is being reviewed by Mrs. Seibert.
(i) Intersection at Yonge.Street-Soutli.and.Vandorf Sideroad
Reid and Associates are presently drawing up a proposal of a right
hand turning lane and left hand turning lane for this intersection
and will be discussing it with the Ministry of Transportation and
Communications soon.
2. NEW BOS1Ntss
(a) Mayor's.Memo re: History of. Aurora
Mrs. Brydon has been working on the first draft of this history and
is pleased with the information she has received from the files of
the Aurora Banner.
Although she cannot give a definite date, she is working on it and
hopes to have a report very soon.
The meeting adjourned at 8:00 p.m.
Iter l{a)
IteiTI l{b)
I
Ost~ck:
Wes,t:
CARRIED
AMENDMENT
Resolved that this item be referred to the Public Works Committee
for cost and type of fence.
CARRIED
---------·-~-4i--~·-------~~~· ··-~-'"'•'"'"""'·""""'-""~~-="''''''"'·"=•""·· =·"~-"'==·="'·"-=·""'-"~--
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-16 -
REPORTS OF COMMITTEES (continued)
Rep'ort # 102 ~ f:cori6mi c Deve 1 opment Committee ; ; ; Vai-i 6us Matters (continued)
Item l(b)
Ite:m l(c)
Buck:
West:
Ite'm
I
Ite:m
Buck:
l(c)
l(d)
Ostick:
Item l(d)
It~m l(e)
It~m l(f)
West:
Budk:
It~m l(f)
rtJms 1 (g)
~ 2(a)
E. Stewart:
Jones:
CARRIED AS AMENDED
AMENDMENT
Resolved that this item be referred to the next Council in Committee
meeting and further information be provided for Council's perusal.
CARRIED AS AMENDED
AMENDMENT
CARRIED
Resolved that this item be referred to the next meeting of Council
in Committee in Camera and the Clerk-Administrator be requested to
submit a complete report thereon.
CARRIED AS AMENDED
CARRIED
AMENDMENT
CARRIED
Resolved that the words "preliminary specifications" be deleted and
the words "feasibility study and recommended layout" be inserted
therein.
CARRIED
CARRIED AS AMENDED
CARRIED
Resolved that Economic Development Committee Report # 102 dated
October 20th, 1983 be discussed item by item and accepted as
amended.
CARRIED
i -. -. ' . - -.... -.. " ........ --.. " ... "". Report # 103-Leisure Services Committee ••• Various Matters
Th~ Committee respectfully submit the following:
A ~eeting of the Leisure Services Advisory Committee was held on Wednesday October
19th, 1983, at 7:30 p.m. at the Administration Centre.
Members Present:
AGENDA
Councillor John West, Councillor Norm Stewart, Director of
Leisure Services, Fred Horvath Citizen Members J. Hayward,
David Bagshaw, Doug Dakin, Barb Hooper, Betty Pedersen,
Regrets, Councillor Evelyn Buck, Klaus Wehrenberg.
A. CORRtSPONOENCt RECEIVED FOR INPORMATION
1. Letter 14-181 ~Ministry of Citizenship and Culture re: 1984 Bicentennial
Program
2. Letter 18~117 -Mrs. tdythe Turp re: Disab1ei1 access to Sp6rtsComp1ex
3. Letter 19-81. ~·York Region Tourist Boaril re: "Annual "Travel Guiile
4. Letter 12~213 ~Ministry of Muilicpal Affairs and Housing re: COJ:D program
~-~-·~----~·~---·-~·~;...-',..,___,_,, ____ , __ .O._,~,·~--~~~~·~~====<>.-~-"='""'"'~=.~·.~-~~~-~-·~~~~c~<>•~-~--·~·~~--·~---~--------~-·-·----·~-----------
COU,NCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
I
-17 -
RE~ORTS OF COMMITTEES (continued)
Report·#·1o3·~-Leisure·services·committee· ;.:·variousMatters (continued)
B. OUTSTANDING-BUSIN~SS
1. Letter 17~1 ~ Artisans of York re: rerita1 rate
The Committee reviewed the rental rate for the Artisans of York and
recommended that the 1983 rate not be reduced. It was noted that in the
Lease agreement with the Town, the Artisans of York received a $25.00 credit
towards rent when they arrange a creative recreation workshop with the
Director of Leisure Services.
The Committee recommended that the Artisans of York pursue this option and
work with the Leisure Services Department in promoting workshops for the
Community.
2. Letter #15~Hi8 ~ Sandra Purdy re rental rates at Vi doria flall
It was recommended that the $10.50 per hour rate be charged for Sandra
Purdy's School of Dance and Baton.
3. Library Meeting
The Sub-Committee of John West, Betty Pedersen and Fred Horvath met with the
Library Sub-Committee of Tom Connors Peter Meehan and Gwen Teasdale. The
meeting centered on Department philosophies, User Group and Joint Projects
of the Library and Leisure Services.
C. NtW BUSINtSS
1. Craddock Park
After receiving approval from the South Lake Simcoe Conservation Authority,
the Department arranged with Markborough Properties to deposit fill from
their site to the south east quandrant of the park.
2. Tneatre.Aurora
The Chairman and Director of Leisure Services have met with Theatre Aurora
twice to draw up a new lease arrangement. The new lease is proposed for five
years commencing December 1st, 1983 and will place the responsibility of
interior operating costs directly in the hands of the Lessee, Theatre
Aurora. This will result in a savings of approximately $5500.00. The
Committee recommended that the Lease be presented to Council for approval.
3. 1984-Budget
The next meeting of the Leisure Services Advisory Committee will take place
Wednesday November 9th, 1983, at 7:30 p.m. and the agenda will be:
1. 1984 Park Projects
2. 1984 Facilities Rental Rates
4. Program-Rate ~-community Centre
It was recommended that a program rate of $18.00/hour be established for the
Community Centre Auditorium during non-prime time.
D. PtNDING MATTERS
1. York Sewage P1ant -possible re16cati6ri of Park Department
Staff will be touring the Sewage Plant on October 21st, and will make
recommendations to Council as soon as all details are final.
-~--~--~~~~~,~-·----<""-«''-"·""="~~~~--------· -· -·-~-~·-,..C-'-'---=~·=~~~~--~~-------~-·~--~'-~~·---~--~··---~-~-----------------------------
COU CIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-18 -
REPORTS OF COMMITTEES (continued)
Report# 103-Leisure Services Committee ••• -various Matters (continued)
D. PENDING MATTER$ (continued)
2. sports-complex stuay
The final report of the Complex should be in the hands of the Municipal
Council within the next few weeks.
3. Bi~Centen~fjl-Celeb~atio~i
The first meeting is scheduled for Thursday October 20th 1983, at the Town
Administration Centre. To date, several Organizations have expressed an
interest to participate in Aurora's celebrations.
The! meeting adjourned at 9:20 p.m.
West:
Buck:
Resolved that Leisure Services Committee Report # 103 dated October
19th, 1983 be discussed item by item and accepted.
CARRIED
Report # 104 ~ Leisure services Committee ••• Vai'i ous Ji1jtters
A m¢eting was held on Thursday October 13th, 1983, in the Administration Offices at
7:3p p.m. with Theatre Aurora.
Members Present: Councillor John West, Department of Leisure Services Director
Fred Horvath Theatre Aurora Representatives, Graham
Constantine, Harry Shaw
A. LEASE
It was recommended that a new lease for a period of five years commencing
December 1st, 1983, be signed between the Town of Aurora and Theatre Aurora.
It was further recommended that the following be included in the Lease.
1. Theatre Aurora to have exclusive use of Factory Theatre for a period
of five years.
2. Theatre Aurora will be responsible for all interior operating costs
specifically hydro, heating, telephone and operating materials.
3. The Town will provide Summer and Winter maintenance to the areas
surrounding the faci 1 ity.
4. The Town will provide yearly inspections of the heating equipment
and will repair provided that it is normal wear and tear and not
damages caused by the Lessee's or their Agents.
5. An inventory of Town owned equipment will be taken by Town Staff in
order to protect the Town's interest in the Building.
The meeting adjourned at 9:15 p.m.
West:
Buck:
Resolved that the Leisure Services Committee Chairman's Report # 104
dated October 13th, 1983 be discussed item by item and accepted.
CARRIED
--··-••-••-----·--·-· ~ .... ~.~~~-------·~·-·-·-·-_.~,_ ..... ,_~..,...,....L~~--~0'''."<<=."-.•
r· .
I \... .. _ ..
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-19 -
REPORTS OF COMMITTEES (continued)
Report.# 105. ~. Commerci a1 . Development AdviSorY Committee Va ri rills Matters
TheCommittee respectfully submits the following:
A meeting of the Commercial Development Advisory Committee was held on Tuesday,
October 25th, 1983 at 7:30p.m. at the Administrative Centre.
Present Were: Councillor Evelyn Buck, Councillor Earl Stewart, Martin Paivio,
Garry McKenzie Commercial, Carl Clutchey, Chamber of Commerce,
Jamie Thompson D.B.I.A., Leslie Oliver of L.A.C.A.C. and Susan
Seibert, Secretary.
A. RtPOiHS
1. Downtown Planning study
2.
A clause by clause discussion of the recommendations of the Downtown
Planning Study prepared by A.J. Diamond, Planners, was begun. The
discussion will be continued at the next meeting.
Grants ~-commercial.Redeve1opment
The report written by Mrs. Seibert concerning the availability of grants for
commercial redevelopment was discussed. This report included a description
of the grants available under the BRIG and PRIDE programs of the provincial
government and also the work of Heritage Canada. In order to qualify for
the Pride program which is made up of 1/3 grant and 2/3 loan, the
municipality must have "Community Improvement" policies in its Official
Plan. Aurora has no such policies. The Committee, therefore, recommends
that an Official Plan Amendment be initiated and a public meeting be held to
discuss proposed Official Plan Amendment concerning Community Improvement
Policies.
B. REFERRED FROM COUNCIL
1. Memo from Mayor Dick Illingworth re: Proposed Amendment to Parking
Standards
The Committee discussed this memo and the proposed standards included in the
Diamond Report at length. Mr. David Merkur owner of the Aurora Shopping
Centre who has expressed an ongoing interest in parking standards was
invited to attend the meeting and participate in the discussion.
Mr. Merkur discussed the work of the Urban Land Institute which carried out
a study of Parking Requirements for Shopping Centres sponsored by the
International Council of Shopping Centres of which Mr. Merkur is a member.
The work originally carried out by that group set the standard for parking
which was originally applied to shopping centres. The new research refines
these standards. The proposals from the Diamond Study respecting shopping
centre parking requirements are consistent with the Urban Land Institute
findings and Mr. Merkur, although he still feels the requirements are high
for his centre basically agrees with them. He noted that strip plazas are
often deficient in parking. A number of other members agreed.
Councillor Earl Stewart expressed concern about the requirements for
supermarkets citing the Oshawa Wholesale experience. Jamie Thompson
indicated that furniture stores have a very low customer demand for parking
in relation to the floor area. A concensus was reached on the parking
standards and it was recommended that the zoning by-law be amended to
incorporate the new parking standards agreed to. The Committee further
recommends that Council continue to review its policies on parking,
especially the smaller commercial uses to look into the adequacy of the
by-law.
-·~--·•« .. -~,---.--"""'""-"~~·~·---~~-~-' ~---~~-~·='=~~·~~~.~~~~=="-=-~~<~~-~-~"-·-~--------"·-·-·-· -------··---------------------
l~-~--
COUNCIL MEETING ... MONDAY, NOVEMBER 7th, 1983
-20 -
REPORTS OF COMMITTEES (continued)
Re ort #'105 ~Commercial Oevelo ment Advisor· Committee.Re ort # 105 ~ ••. Various
Matters continued
B. REFERREO.FRO~·coO~Cil (continued)
1. ~emo from Mavor Dick Illinqworth. re: .. Proposed Amendments to.Parkinc
In respect to the reduction of the stall size, after much discussion, it was
recommended that the proposed reduction in stall size be held in abeyance
until such time as the experience in the Lawton Brothers proposal can be
evaluated.
The meeting adjourned at 10:45 p.m. The next meeting is scheduled for November
29t at 7:30 p.m.
Buck:
Paivio:
Date:
Name:
Resolved that Commercial Development Advisory Committee Report # 105
dated October 25th, 1983 be discussed item by item and accepted.
CARRIED
ion a 1 Land .. Oi vision. Committee. ~. ~ AoD 1 i cation·· ~umber
October 25, 1983
Granada Investments Limited
Address: 192 Yonge Street South, Aurora, Ontario L4G 1M7
Lots 86 -92 inclusive, Plan M-2035 Property:
Town of Aurora
It s the decision of the Committee that consent be GRA~TED, upon fulfilment of the
fol owing conditions:
1. Submission to the Secretary-Treasurer, of a fully executed deed, in
duplicate, conveying the subject land only to the owner of the lot abutting
on the east;
2. Submission to the Secretary-Treasurer, of three white prints of a deposited
Plan of Reference of the subject land, which conforms substantially with the
application as submitted;
3. Fulfilment of conditions 1 and 2, not later than OCtober 25, 1984.
Buck:
West:
Resolved that York Regional Land Division Committee Report# 106
dated October 25, 1983 (Application Number 268.83.A -Granada) be
received.
CARRIED
Report# 107-Public Safety. Committee .::·various ~atters
The Committee respectfully submits the following:
A meeting of the Public Safety Committee was held on Tuesday, November 1st, 1983 at
7:00 p.m. in Committee Room Number 1.
Present Were: Councillors Tim Jones, Martin Paivio and John West (8:45 -9:20
p.m.) and Fire Chief Stu G. Wilson.
.---~-~---· u=-u;...;.·---------·--· •-· ---~~-.-.. ~~~~==•w=<><=~~~-~~~•-~~~~~~•···-•-•~~-----•---~----·-·--~---------------· •
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-21 -
REPORTS OF COMMITTEES (continued)
Report # 107 -Public Safety Committee· ••• Various Matters (continued)
A. MATTtRS fROM.PR£VIOO$.MtEi1NG·~ OCi0BtR·6;·1983
1. Murray Drive Petition
This matter was referred to the Director of Public Works. It is recommended
that he be asked for his report on the items listed on the petition. It was
further recommended that when the sidewalk on the east side of Murray from
the crosswalk on Glass is completed, the need for the Crossing Guard at the
crosswalk be reviewed and the west side of the school ground be fenced from
Glass to the north boundary and the buses be encouraged to use Glass to
load/unload.
2. ! Fire and Heat DeteCtion
This item remains with the Clerk for further information. The Committee
hopes sufficient information will be available for the 1984 Budget
discussions.
3. Capital Budget
The Chairman and the Fire Chief are to meet and review and priorize initial
requests, especially those that affect the 1984 Budget. A report to the
Safety Committee can be expected for the December meeting.
4. Emergency Plan
This item was left with the Mayor as of the last meeting. The Committee
requests a copy of this plan for its review.
5. Aurora Heights/Laurentide Crossing Guard
The traffic study was to be completed as of October 31st. It is recommended
that the Director of Public Works be asked for his report.
B. CORRESPONDENCE
1. Ontario Safety League
This item was received as information.
2. i Letter# 20~31 -l i ndner re: Request for Stop Sign at Oal< Court and Marl<
Street
The Committee reviewed this request and does not feel a stop at this
location is appropriate. Due to the increase in traffic perceived going
north and south on Spruce, it is recommended that a traffic count be done
for the Mark/Spruce Streets intersection to see if a four (4) way stop is·
warranted. It was noted that the hedge at this location (north-west corner)
has not yet been removed as recommended in a previous Safety Committee
report.
3. Letter# 20~18l·~·Haywood re: Wellington/Haida Crosswalk
It is recommended that this letter be referred to the Director of Public
Works for recommendations on quick follow-up action. It is also recommended
that the overhead lighting be improved if possible at this location (perhaps
the orange style light as seen on the Don Valley).
~··--~-----•-u.,;~,,;....;._. __________ . -·-·-·-·-··-~---~''""'""""""''===>O=o;•.=m.o~.~.~-=~=.~-•-•----~~-~-··-··~---••• ··--------•-•
--~"-"
'-~~-'
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-~ -
REPORTS OF COMMITTEES {continued)
Report #.107 ~Public Safety Committee ••• ·various Matters (continued)
c.
1.
2.
OTHER MATTERS
Reube~ Stre~t·pj~king
Complaints have been received at the Town Office regarding the parking abuse
on the south side of Reuben Street between Yonge and Temperance. Staff and
patients have been using this for parking and causing concern for residents
and safety. It is understood that space is available for staff and patients
to park off-street and it is, therefore, recommended that "NO PARKING" be
instituted on the south side of Reuben from Yonge to Temperance.
Mayor's Memo dated. October. 25; .. 1983 . r~: .. f:ilwa~il/Harri son. I~tersecti on
This item was not noted in the Public Safety review and no complaints have
been received (need for a caution sign at intersection because of curve).
It is not, therefore, recommended.
3. October Fire R~po~t
4.
5.
6.
This item was received as i nf ormation. For Council 's i nf ormation, three ( 3)
out of the 31 calls were for resuscitator instances (10%).
Budget ~·op~rational
The Fire Chief will review his budget with the Committee on December 6th,
1983 unless the Committee needs to forward it sooner to Council whereby a
special meeting will be called.
Mayor's M~mo dated Octob~r 13, '1983. re: Tempera~ce and Kennedy
Intersection
The Committee would recommend that warrants be taken to determine the need
for a four (4) way stop at this location. It is noted that the traffic does
not seem as busy on Kennedy now that Murray is through and that warrants
were taken at George and Kennedy for a four (4) way stop and not met last
Spring.
Daytime Firefighti~g.Fo~ce· :·status
Engelhard has had to prevent their firefighter from volunteering during the
day and this has limited the amount of staff available to five (5) full time
and five (5) volunteers for a First Alarm-Daytime. Should a second alarm
be sounded, six (6) other firefighters would be made available. This is a
continual reduction of available daytime manpower and beginning to be a
concern to the Committee.
Councillor West attended this portion of the meeting and suggested the
potential of a Town Policy which would enable a certain amount of staff
(example 6) to also serve as volunteer firefighters during the day along
with their normal duties.
Naturally staff would have to qualify for both positions. As well, where
possible, it would be preferable for those personnel to live in Aurora to
enable them to serve around the clock. This would seem to mean a change of
existing policy in certain departments although it is worth noting the
Public Safety Report of March 20, 1972 where it states:
"4. Letter # 2-98 regarding a Town employee who wishes to
join the Volunteer Fire Department. We recommend
that we encourage Town employees to become members of
our Fire Department providing the Chief and his
officers approve and that a memo be sent to the Town
Superintendent advising him of Council's feelings in
this regard."
~~-·-~~·~~--·~--·---~..:..,,.~<.A.,.~~-··--~-.........:."-.........._:--~L''-'-·-·-•,c..=-=<'<>""<===-...n===•=•'-•,..-->==-·~""'"'"-'-""=•o.<>~.~~~--.~--·---•-·-~--.. --.... -------------
'---~
COUNCIL MEETING MONDAY, NOVEMBER 7th, 1983
-23 -
, REPORTS OF COMMITTEES (continued)
Report# 107·~ Pub1ic Safety Committee ••• Various Matters (continued)
C. OTHER MAilERS (continued)
6. Daytime Firefighting ~6rce ~ Status (continued)
It is recommended that Council confirm its policy on all staff who qualify
and wish to participate on the Volunteer Firefighters Force and communicate
their decision to management. The Committee will also be considering this
apparent dwindling of daytime resources during its Budget deliberations.
Should Council approve a participation policy, it is further recommended
that all industries in Town be approached to follow our lead.
Th~ meeting adjourned at 9:20 p.m. /The next meeting is scheduled for 7:00p.m. on
Dedember 6, 1983.
Item A.1
West:
Jones:
Item A.1
Item A.2
_i B .3
Ite~ C.1
Jonbs:
Pai~io:
Itern c.1
Items c.2
-i c .4
Ite!n C .5
Buck:
Ostick:
Item C.5
Item C.6
Jones:
Pai vi o:
AMENDMENT
Resolved that the words in the 5th 1 i ne after the word "and" be
deleted and the following words inserted therein, "and the York
Region Board of Education be requested to consider fencing of the
school ground from Glass to the north boundary and further that
buses load and unload on school property.
CARRIED AS AMENDED
CARRIED
AMENDMENT
CARRIED
Resolved that this item be included in the third reading of By-Law
Number 2613-83 tonight.
CARRIED
CARRIED
AMENDMENT
DEFEATED
Resolved that this item be deferred until 1984 Budget discussions.
CARRIED
CARRIED AS AMENDED
CARRIED
Resolved that Public Safety Committee Report # 107 dated November
1st, 1983 be discussed item by item and accepted as amended.
CARRIED
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'-···-"
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-~ -
Report# 108-Planning Committee ••• Various Matters
The Committee respectfully submits the following:
A meeting of the Planning Committee was held on Monday, October 24th, 1983 at 7:30
p.m. in the Administrative Centre.
Present Were: Councillor E. Buck, Chairperson, and Councillors J. West and M.
Paivio (8:00 p.m.), Sue Seibert, Planner and Roy Harrington,
Secretary.
A. DELEGAllONS
1. Letter # 18-2 -
Subdivision, 19
W.Y.S.
on.
Mr. Max Sherman, Planner, appeared before the Committee and explained the
proposed Draft Plan Amendments.
The Town Technical Report was reviewed by Mr. Sherman, but he will be
revising the Plan further.
The Committee recommends the revised Plan, when received by the Town, be
referred to the Technical Committee for a report to Council. Mr. Sherman
answered some questions regarding the sales practices at the Sales Office,
and promised to have a notice erected stating that Town approval has not as
yet been received.
B. REPORTS
1. Draft Plan of Subdivision 19T~83027; Part Lot 84; Con. !, E.LS.; Owner John
seven {7) Commercial Lots between Yonqe
The Committee perused Mrs. Seibert's report, and recommends its adoption by
Counci 1. A copy of said report is attached hereto.
2. now Chart·~ Guidelines for Zoning By~LawApprovals
The Committee recommends its adoption, with minor revisions.
3. Possibld1oving of Planning Services t6 lawn of Aurora
The report is submitted for Council's information, and further input will be
forthcoming from the Clerk-Administrator at the next Council in Committee
meeting.
4. Proposed Plan of SubdiviSion; 19l~78047; Lots 17 and 18; Con: III, Town of
Whitchurch-Stouffville
"Some time ago Planning Committee commented on the above noted proposed plan
of subdivision which although located in Whitchurch-Stouffville is serviced
by the Aurora Fire Department. The Planning Committee agreed with the Fire
Department comment that a second access should be provided to the
subdivision. Apparently the Regional Engineering Department which controls
access to Woodbine Avenue will not allow a second access to the proposed
plan. The owner has, therfore, agreed to provide an emergency access. He
has discussed this with the Fire Department which finds the emergency access
proposal acceptable.
-~-•nn•-~--"-·----~··-~----'<<,..,..;.,.,_~-~-••"----~·~~·--~·-=~·=~-•~-<~""'-«'"-"""'"''-'"'"==~~~·~~~-~·~~.-~-'"~~~~·-·~~~~----~--•-----~'---•-
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-~ -
REPORTS OF COMMITTEES (continued)
Report# 108-Planning Committee .:. Various Matters (continued)
B. REPORT$ (continued)
4. Proposed Plan of SubdiVision, 19T~78047; Lots 17 alld 18, Con. III, Town of
Whitchurch~Stouffvi11e (continued)
Recommendation
It is, therefore, recommended that the Region of York Planning Department be
advised an emergency access is acceptable to the Town of Aurora."
However, the Planning Committee does NOT recommend the Emergency Exit be
provided. ----
C. RECEIVED FOR-RECOMMENDATION
1. Letter# 15~243 ~ Tetra Pak Inc: Letter regarding a Zoning Amendment
Proposal, to permit 15 Metre high Building and Lesser parking Requirements
This application is scheduled for the Public Meeting of November 24, 1983.
2. Letter #-19~82--L.A.C:A:C. Comments re:· ·Numbers.ll. ~·13.alld.17.Vollge
Street North
3.
The Committee wishes to state they agree in principle with the comments in
Stephen McCasey's Letter, containing logical suggestions, and recommend a
copy be forwarded to Mr. Macri.
The Committee recommends the current Status Report as prepared for Council
by Mrs. Seibert be forwarded to the property owners on the petition.
The Committee agreed that the current submission for a Hotel is in conflict
with the Town Zoning By-Law; and no re-zoning application has been received
by the Town. The Owner's wi 11 be so advised, and no further work wi 11 be
done on this application by Town staff.
The Committee futher recommends the Town Fee Schedule for all Planning
applications be prepared as soon as possible.
4. letter # 18~100 -Region of York Clerl<'s Department re: Rural Residential
Proposals
Received as information.
5. Letter # 19-19 -York Region Separate School Board
6.
Received as information.
Letter H 17~16·~·Millistr· re: Commerd a l
M·ea--fmpr-ovement Program
The Committee recommends this letter be referred to the Commercial
Development Advisory Committee.
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""""'
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COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-26 -
REPORTS OF COMMITTEES (continued)
Report·#-108·--Planning Committee~ •• Various-Matters (continued)
C. R~CEIVEO roR·R~COMMENOATlON (continued)
7. Letter #.18~112 ~ Municipal.Afrairs·and Housing· re: Community Planning
Study Grants Program
The Committee recommends this letter be referred to the Commercial
Development Advisory Committee.
8. Letter # 17 ~47 ~ Lind Oi vision Committee re: Granada {Lots 86 -89 and 90
-92, Plan M-2035
Previously dealt with by Council.
9. Letter # 19-73 -Townof Newmarket ~ Proposed Official Pian Amendment # 18,
and Plan of Subdivision, Part Lots 27, 28, 29 and 30, Concession 2, E.Y.S.,
D.
The Committee is concerned that this proposal is a significant departure
from the land uses in the approved Official Plan of the Town of Newmarket as
it affects the area around the boundary between Aurora and Newmarket. Since
Newmarket will continue to grow when the York/Durham Servicing Scheme
becomes operational, it is significant for Aurora to know if this Official
Plan Amendment sets the pattern for Newmarket's future expansion. In this
respect, it would be desirable from Aurora's prospective to review the
proposal in the context of an overall plan review which Newmarket will
presumably be undertaking in the near future.
Since this is not available, in order to clarify Newmarket's long term
planning objectives for the boundary area between the two municipalities,
the Committee recommends that a meeting be held with Town of Newmarket
officials to discuss this matter which affects planning in both
Municipalities.
COMMtTT~E OF AOJOSTMt:tn
1. Letter # 18~18 -SubmiSsi oi1A~5~83; Mi< J.-Bent 1 ey, Ridge Road West
The Committee agreed to not make a recommendation regarding this
application.
E. R~CElV~D FOR INFORMATION
1. Letter # 19-32 ~Ministry 6f Munieif?ai Affidrs and Housing re: . "Orban
Devl opment Status"
Received as information.
2. Letter# 18~114: OBOA.conferen~e-ana·rraining.Sission
Received as information.
3. Letter# 19:62 ~ zoidng Amendment, Grann.Y's-Tarts ~ 24 lndustr.Y Street
Variance requested for sideyard setback of 8.1 feet as opposed to the
required 30 feet.
This application is scheduled for the Public Meeting of November 24, 1983.
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\..A..-~
-··
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-v -
REPORTS OF COMMITTEES (continued)
Report # 108 ~ Planning Committee ;;; Various Matters (continued)
E. RECE1\iEO f'OR 1Nf'ORMAitON (continued)
4. Letter # 20-128 ~ Region of vorl< Clerks Oepartriterit re: · o.P. # 25 ~Aurora
Country Estates~ Part L6t.74 ana 75, ·con.·I; W.I'.S;
The Committee requested Roy Harrington phone the Region Clerk's Department
and advise that comments will be forthcoming from the Council of the Town of
Aurora, after the November 7th meeting.
The meeting adjourned at 11:20 p.m. and the next scheduled Planning meeting will be
November 28th, 1983 at 7:30 p.m.
Item A.1
West:
Buck:
Item A.1
Item B .1
-B.2
Item B.3
West:
Paivio:
Item B .3
Item B .4
-E.4
Buck:
Paivio:
AMENDMENT
Resolved that provided the revised plan meets with
the Technical Committee this Amendment be referred
Meeting scheduled for December 15, 1983.
CARRIED
CARRIED AS AMENDED
CARRIED
AMENDMENT
the approval of
to the Public
\
Resolved that this item be deleted from this report and referred to
the next Council in Committee meeting.
CARRIED
CARRIED AS AMENDED
CARRIED
Resolved that the Planning Committee Report # 108 dated October
24th, 1983 be discussed item by item and accepted as amended.
CARRIED
Report.#. 109 ~. [ei siJ re Servi i:es. Coinmi Hee. Cliai rritan. ; ; ; . Program Agencies
A meeting of the Library Board -Leisure Services Advisory Committee, Sub-Committee
was held on Wednesday, September 28th, 1983, at the Aurora Public Library at 7:30
p.m.
Present were: Councillor John West, Citizen Member Betty Pedersen, Director of
Leisure Services, Frederick J. Horvath, Peter Meeham, Tom Connors,
Citizen Members Aurora Public Library Board, Gwen Teasdale, Library
Staff Representative and Louise Davies, Secretary.
A. Program. Delivery
The Committee members discussed the various philosophies of program Agencies
in the Town and how they interact with the Leisure Council. As it is key
for the two local Agencies (the Leisure Services and the Library) to
interact regularly, it was recommended that this continue and would hope
that other Recreation Agencies would follow suit.
r•->""'
... _ ___,.
·-~ ..........
___ , -... ~-----~--------· ,, . ...,....._..,-=====·=='--~=="'="=""""='~"~~----·--~-----------·-··-----------
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-28 -
REPORTS OF COMMITTEES (continued)
Report #109-l.edsure Services Chairman· ;.;·various Matters (continued)
B. Faci1ity·cnar9e
The Leisure Services Advisory Committee Representatives explained the costs
that are attached to a Town program. Of concern was that the Town charge
the programs for rent while the Library does not.
c. Shared -used programming
The members were advised of the two programs that the two Agencies have
worked on already and that Staff were quite pleased with the response.
The Committees heard about other potential shared programming concepts which
are:
1. New Games ---Town to organize ---Library to Staff
2. Fitness for Teens ---Library to organize Town to Staff
3. Joint film co-operative planning
4. Joint Brochure to be put out in May 1984
5. Program planning during school holidays
The member Committees urged this type of co-operation to continue and
present more details during the Town's Budget.
D. Committee's Future
It was discussed about the Committee meeting again before the Budget is set
to discuss mutual concerns, directions for the future etc. This will be
presented back to the respective Committee for their recommendations.
All in all, the Committee understands more fully the operations of the
program sections of both Departments and express appreciation that this
meeting was arranged •
The meeting adjourned at 9:45 p.m.
West:
Buck:
Resolved that Leisure Services Chairman Report# 109 dated September
28th, 1983 be discussed item by item and accepted.
CARRIED
Report# 110-Leisure Services Committee Chairman ;;.-si~Centennia1 ·celebrations
A meeting was held on Thursday October 20th, 1983, with the Groups and
Organizations who are considering participation in the Bicentennial Celebrations in
the Town of Aurora.
Members Present:
Councillor John West
Betty Pedersen
Mrs. Annabelle Black
Mrs. Joan Boyington
Mrs. Dorothy Clark McClure
Mr. Tom Meininger
Regrets:
Mrs. Penny McKee
Ms. Jackie Stuart
Chairman of Leisure Services
Leisure Services Advisory Committee
Trinity Anglican Church
Aurora Historical Society
L A C A C
York University
Aurora Public Library
Museum Curator
-~-----~---~--~~-----·----~·-· ~~~---'·'--=p=~,-.. ~...-·=·===~===-=<-=~· ~-==·="'~-"'~·-'--'~·--·~-----~·----------------------------·-------
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-29 -
REPORTS OF COMMITTEES (continued)
Report #'110. ~-leisure services Committee Chairman ::.·si~Centennial Celebrations
(continued)
A.
B.
Provincial Assistance
The members in attendance were concerned about the guidelines for the
Ministry of Municipal Affairs Grant, that the Town will receive and the
Celebration Ontario Grant available under the Ministry of Citizenship and
Culture. The Director of Leisure Services will provide this information at
the next meeting.
Information Night
It was recommended that a general information meeting be held on Tuesday
November 15th with the Area Co-ordinator for Bicentennial Ontario. The Town
then would accept grant requests and program information up until December
1st, 1983. At this point, Staff will evaluate each program and will submit
a proposed schedule of Events and proposed Provincial Grant Assistance.
c. Program
The Representatives discussed a possible format of emphasizing a 6 month
period beginning March 1st until August 1984. Considerations would be given
to compiling a list of all Events and preparing a Town wide Brochure to be
distributed in February 1984.
D. Trinity.Churcn,.Aurora
It was recommended that the Town of Aurora, provide $1,000.00 up front
expenses for the Ball and that the Trinity Church repay the Town $1,000.00
or 50% of their Profit whichever is less.
The meeting adjourned at 9:30 p.m.
West:
Buck:
Resolved that Leisure Services Chairman Report # 110 dated October
30th, 1983 be discussed item by item and accepted.
CARRIED
Councillor West in the Chair.
Report # 111 -Admi ni strati on and ~i nallce Committee :. : Various Matters
The Committee respectfully submits the following:
A meeting of the Administration and Finance Committee was held at 3:30 p.m.,
October 31, 1983 in the Administrative Centre.
Present were: Mayor Dick Illingworth, Councillors John West and Earl Stewart and
Clerk-Administrator K.B. Rodger.
A.
.1.
DELEGATIONS
Paul Dorman of Al.Dorman Insurance Brokers Ltct:
Reference is made to item A.3, Administration and Finance Report #50 which
was adopted by Council on April 18, 1983 reLetter 9-13 from Al Dorman
Insurance Brokers who advised that under the ROMA program, they are acting
as broker for 102 municipalities and the municipalities are realizing
savings with the co-operative approach to purchasing municipal insurance.
"The Committee reviewed the information submitted and our existing policies
through Frank Cowan Company Limited, and recommend no action this year as
the premiums were lower this year, but that all insurance policies be
reviewed by the Administration and Finance Committee prior to payment of the
1984 premi urns."
'
---~~.-~-~0<~·-~·--"-'"'»_,_,...,_~~~-~--~~-···-···---~~---~~ --~--~--~~-·~F-~~,~~----·~~---~---··~-------------··-----~
"·~
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-30 -
REPORTS OF COMMITTEES (continued)
~inance Committee ••• ·various Matters
A. DELEGATIONS (continued)
1. P~ul Dorman of Al Dorma~ Insurance Br6kers Ltd. (continued)
B.
1.
Mr. Paul Dorman, of Al Dorman Insurance Brokers, Newmarket advised that they
are now acting as broker for 150 municipalities (each with a population
under 25,000) and are acting as broker for 25 larger municipalities for
municipal errors and omissions insurance. In addition, they are acting as
brokers for public utilities, school boards, hospitals and other public
service bodies.
Mr. Dorman noted additional coverages and special features of the ROMA
insurance plan including legal expenses for Conflict of Interest, Errors and
Omissions coverage with a three (3) year premium guaranteed, and no
additional endorsement if capital purchases made during the year.
Mr. Rodger advised that our current policy comes due on April 1, 1984 and
that it has been six years since competitive bids were requested.
The Committee recommends that a list of buildings, vehicles and other items
currently covered be prepared and competitive bids be requested from all
eligible companies and this information be made available by December 31,
1983.
CORRESPONDENCE
Letter 19~63 -City of North Y6rk re: 0BOA/~1ACic Adv~nced Building
Officials Course
The above course was held at Scarborough from January to April, 1983 and
consisted of twelve 3-hour sessions, with an examination held at the end of
the course. The course was successfully completed by R. Harrington with an
average of 80 percent. The fee for the course was $125.00.
In accordance with Council's educational policy for Optional Training, the
Committee recommends that Mr. Harrington be reimbursed for 50 percent of the
registration fee or $62.50.
2. Letter 19-69 -Law Society of Upper Canada re: Continuing Legal tducation
Although designed primarily for lawyers, these programs are also of
relevance to municipal administrators. The programs considered of
importance are "Muni ci pal Bylaw Prosecutions" and "Expropriation Law".
However, the dates of the programs were such that they could not be
accommodated by staff.
Therefore, the Committee recommends that this correspondence be received as
information.
3. Letter 20-6-Koroll and Weening re:~Auditing Services
Koroll and Weening, Chartered Accountants, advise they are capable of
providing audit and management services on both a timely and efficient
basis.
The Committee recommends that this letter be tabled for one month and the
Committee will report at that time.
-----~A-~ .. ~-~ri·--~--·"~-~--·---·-----------~-T-~~·=·-~·-·--~----________ ., _______ _ -----------------
l .. "~...;
'""~-'
... _____ __
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-31 -
REPORTS OF COMMITTEES (continued)
B.
4.
~-Administration and Finance Committee •• : Various Matters
CORRESPONDENCE (continued)
Letter 20-25 -Service Contract on Computer Room Air Conditioner
The service contract for the above referenced air conditioner for the period
November 15, 1983 to November 14, 1984 has been received in the amount of
$965.00. The large increase ($713 in 1983) is due to the fact the
compressor is not now covered by a warranty. To replace the compressor unit
will cost approximately $2,000.00.
The hourly rate for a service man is $40.00 per hour and $60.00 for
overtime, with materials extra. With a service contract, priority service
is provided with a lower per hour rate.
The Committee recommends that staff obtain alternative prices, if available,
and report to Council on November 7th, 1983, in conjunction with this item.
5. Letter 20-39-Aurora High School · re: Town or Aurora-Awards
6.
Aurora High School advise that the students eligible for the Town of Aurora
Awards are:
Grade 12
Grade 13
Yvonne Keyzer
Darren Slind
Karl Butler
Debra MacKillican
The Committee recommends that the Town of Aurora awards be prepared for
presentation at the Annual Commencement Exercises on November 11, 1983.
Letter 20-43 -Standard Life re: Employee Benefit Plans
The Committee recommends that this letter be discussed in conjunction with
C-2, Deferred Compensation Plan.
7. Letter 20-66-Travelways re: Passenger and Location Survey
The Committee recommends that this item be deferred until the next meeting
of the Committee so that the report can be reviewed in detail.
8. Letter 20-77 -Bank of Montreal re: Pre~Authorized Payment Service
The Bank of Montreal has submitted a proposal for applying the Bank's
pre-authorized payment (PAP) service to the collection of tax payments from
residents of the Town of Aurora.
The Treasurer advises that there does not appear to be specific legislation
for pre-authorized payments. Section 386(9) of the Municipal Act provides
for part payments due by bylaw, and this has been included in our levying
bylaw.
In addition, the Treasurer is concerned about cash flow, loss of penalties
and bank charges. There are some 5,500 tax bills issued. Of this total,
approximately 1,000 are paid by post-dated cheques, approximately 2,000 paid
by mortgage companies on behalf of the owner, and the balance of 2,500 paid
by cheque or cash, mainly received through the mail. In general, our Tax
Collector's experience is sound.
The Committee recommends that no action be taken.
'----~
r---..
c~"
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-32 -'
REPORTS OF COMMITTEES (continued)
Finance.Committee .;; Various Matters
B. CORRESPONDtNCE (continued)
9. Letter 20-80 -Re: AMCT Designation for L Allison
Mr. L. Allison has made application for Advanced Study in the AMCTO
correspondence. The AMCTO course materials and the AMCTO Challenge
Examinations leading to the AMCT(A) designation will cost approximately
$125.00 for the materials and $60.00 for writing the examination.
As the AMCT designation is considered mandatory, the Committee recommends
that approval be granted under the Town of Aurora educational policy as
Mandatory Training and 100 percent of the fees be paid on successful
completion of the course.
10. Letter 20~139 ~Aurora High School· ·re: Yearbook
11.
12.
The yearbook is again selling advertising in the community and request
support. Total distribution is approximately 650 books with a total
readership of possibly 2,500 people. This readership provides good exposure
for the businesses, but even more important, generates good will among
staff, students and parents for the advertisers. A 1/2 page advertisement
will cost $75.00.
The Committee recommends that a 1/2 page advertisement be approved as in
previous years, and the funds be taken from Account 1400-87 Grants (Balance
as of October 4, 1983 is $1,400.00).
Letter 20~140-Aurora Heights School Supports Association re: ·creative
Playground Equipment
The Association wish to purchase approximately $8,000 of playground
equipment at 1983 prices. The Association was formed in February 1983 and
have already raised $2,800 and have arranged a further fund raising event
for December 3, 1983 in which they hope to raise $1,000. They have applied
for every grant known to be available, but with no success so far.
The Aurora Heights School of 350 pupils has limited playground equipment
(one set of climbing bars and a sandbox). The Association advises with the
Creative Playground in the school yard it would be enjoyed by all citizens
as it is located adjacent to Fleury Park.
The Association is requesting a loan so that purchases could be made at 1983
prices, and the repayment of the loan "would be our foremost commitment".
As Councillor John West advised that additional information may be available
about grant programs, the Committee recommends that this request be referred
to the Leisure Services Committee for study and report.
Letter 20~141 -Re: Photocopiers
Reference is made to a request from the Treasury Department for a
replacement photocopier which was requested as item C.3, Administration and
Finance Committee Report #100 and accepted by Council on October 17, 1983
with a note as follows:
"Due to further information, it is recommended that no action be taken until
information received."
A detailed report has been received from the Purchasing Co-Ordinator
recommending as follows:
"The (Xerox) 7700 would be replaced with two copiers: the Xerox 1045 and
2830 (with sorter).
\..-~-."
L_.
"~~~~.~~· ~-.,_=-.... -=~-~~ .... =-.. ... ~--....==~=~·~· ~-~~-·-~~·~---------~--····-·~--------~--------·---~--~
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-33 -
REPORTS OF COMMITTEES (continued)
Report·# 111 ~Administration and Finance Committee ••• Various Matters
(continued)
B. CORRESPONOtNCE (continued)
12. Letter 20-141 ~ Re: Photocopiers (continued)
"It is also recommended that a 5-year lease agreement be signed for all
three photocopiers ••• By replacing the copiers in the Clerk's and Treasury
Departments with the proposed machines, we will realize an approximate
annual saving of $4,148.16."
The Committee recommends the adoption of the recommendations contained in
the report. When it was pointed out there is some urgency as the contract
on the Xerox 7700 is expiring in the near future, the Committee recommends
that Council consider the recommendations at the Special Council meeting
scheduled for November 2, 1983.
C. ONFINISHtD BOSINtSS
1. Central Ontario Travel Association -Referred from Report 82 item B.3, which
was adopted by Council on August 15, 1983 as follows:
"The Committee recommends that this request (re 1984 membership) be
considered at the time of the 1984 budget de 1 i verat ions."
A further request for 1984 membership and advertising in the special Travel
Guide program offered by the Central Ontario Travel Association with the
support of the Ontario Ministry of Tourism and Recreation. The deadline for
copy is November 30, 1983.
The Committee noted that account 1000-45 Advertising, and 1000-46
Memberships, are both overspent for 1983.
In order to renew our membership and advertise in 1984, it will be necessary
to increase the budget allocation. Therefore, the Committee recommends that
no action be taken.
2. Deferred Compensation Plan -Referred from Report 87, item C.3, which was
adopted by Council on September 6, 1983 as follows:
"The Committee recommends that the City of Scarborough be contacted for
further information."
The Committee reviewed the information received from the City of
Scarborough, (letter 19-4). Letter 20-43 from Standard Life, information
received from the Estate Planning Service of The Mutual Life Assurance
Company, and an article in the June issue of Business Life.
In summary, all reports indicate that the Deferred Compensation Plan can be
compared to contributions to an RRSP, but since there are no restrictions
on the amount of contributions or the method of payment, a deferred
compensation plan provides greater flexibility than an RRSP. In addition,
the employee can contribute to a deferred compensation plan as well as to an
RRSP and a requested pension plan.
Prior to investigating the amount of administration work required by the
Treasury Department to implement the deferred compensation plan, the
Committee recommends that all Town employees be contacted to determine the
number currently contribution to an RRSP, and who might be interested if a
deferred compensation plan was implemented.
--·-------~~·-""'"_._. --,,_._.,._,_~~-<e~--~-~~~~......,....._,_,~"-"'·~~-=~~~~==="-"='''"'""-~~-"'·'~~--.~~•-'·-~-r-~~-··~~---·----···-----·--··•·-~----•------·---~---
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-34 -
REPORTS OF COMMITTEES (continued)
Report# 111 ·--Administration and ~inance Committee .:. Various Matters
( contl nued)
c. UNFtNlSAtD BOSINtSS (continued)
3. Aeri a 1 Ladder I ruck -Referred from Report 34, item B .1, as adopted by
Council on March 7, 1983 as follows:
4.
"The Committee recommends that the first payment of $76,743 be made on or
about July 1, 1983 and payment be made from the Vehicle Replacement Reserve
Account."
"As the final payment is not required until at least March 1, 1984, the
Committee further recommends that Council consider funds in the 1983 Budget
for the Vehicle Replacement Reserve Account, or using a percentage of the
current lot levy as a means of supplementing the Vehicle Replacement Reserve
Account."
The first payment of $76,743 has now been made, and the Committee considered
options for payment of the balance of approximately $179,067. The Vehicle
Replacement Reserve Account stands at $171,664.38 as of October 13, 1983,
less $15,358.12 for the Public Works truck approved at Council on October
17, 1983 plus funds for a two-way radio unit.
The Committee recommends that the Vehicle Replacement Reserve Account not be
depleted to pay for the aerial ladder truck, and further, starting January
1984, a sum of $50,000 be included in the Budget annually for the Vehicle
Replacement Account.
The Committee further recommends that the balance of approximately $179,067
for the aerial truck be paid as follows:
$100,000 from the Vehicle Replacement Reserve Account
$ 50,000 from the general mill rate
$ 27,067 (or balance) from the Capital Levy Account
Review of lown Policy Manual -Referred from Report 82, item D.2, which was
approved by counc1 I as follows:
"The Committee recommends that one of the tasks to be assigned to the IMA
students is the compilation and preparation of a policy manual."
As Co-op students will not be available until the next work term in January,
1984, the Committee recommends that every effort be made to obtain suitable
students for the January to April work term.
5. Review of Car Allowances, etc. -Referred from Report 42, Item B.7, which
was adopted by Council on March 21, 1983 as follows:
"The Committee requests more time to review the whole question of car
allowances, mileage, use of Town vehicles, clothing and miscellaneous
equipment and a separate report wi 11 be submitted."
A review of mileage and car allowance expenses for the various departments
for 1982 is as follows:
Works
Parks
Community Centre
Leisure Services
Clerks
Treasury
Fire
Building
Car A 11 owance Mileage *
$ 480.00
480.00
480.00
480.00 ·4so;oo
$2,400.00.
$5,751.31
876.70
836.75
1,110.08
107.90
384.78
2,730:26
$11,797.78
~-----~,
L_;
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-35 -
REPORTS OF COMMITTEES (continued)
Report # 111 : Adridriistratioll and Fir11ince Cinnmittee ••• Various Matters
(continued)
C. UNf1N1SHtb.BOStNESS (continued)
5. Review-of Car Allowances;·etc: (continued)
* Not including Conventions
A car allowance of $40.00 per month is authorized for certain Department
Heads to cover "in town" mileage. Expense claims are only submitted for out
of town mileage. However, one department head is authorized the $40.00 car
allowance and receives the normal mileage rate for all "in town" mileage.
Certain town employees are authorized to take town vehicles home in the
evenings and on weekends in spite of their place of residence. This
practice has brought complaints from citizens who are concerned about the
cost and the wear and tear on the vehicle, especially when the vehicle is
seen out of town, and it is not known if it is being used for pleasure or
personal use.
The Committee realizes that the custom of taking vehicles home has grown
over the years, and is now considered a "fringe benefit" or part of the
overall wage package.
Prior to making a recommendation to Council, the Committee recommends that
staff contact adjacent municipalities and municipalities in our population
range, as to the procedures used in those municipalities for car allowance,
mileage and travel in town with vehicles, etc. Following receipt of such
information, preliminary discussions will be held with employees concerned
and a report will be submitted to Council.
D. NEW.BOSIN£SS
1. Invoice from Keith Davis Sporting Goods re: Keeper trophy
An invoice has been received in the amount of $10.70 for a "keeper trophy"
for the Town of Aurora Rose Competition for annual competition for members
of the Aurora Horticultural Society.
While the Committee recommends payment of the invoice, it is interested in
finding out what other "keeper trophies" are used, if any, in conjunction
with Town of Aurora awards. Therefore, it is further recommended that the
Director of Leisure Services in conjunction with the Treasury Department
prepare a list of Town of Aurora Trophies and which require an annual keeper
trophy.
2. Invoice for Rental of Community Centre ror. Queen I 5 York Rangers Cadet Corps
The Queen's York Ranger's Cadet Corps have received an invoice in the amount
of $350.00 for rental of the main floor of the Community Centre for their
annual inspection on June 5, 1983. The Commanding Officer of the Cadet
Corps advised that the Cadet Corps moved from the Legion, their sponsors, at
the request of the Town two or three years ago, said that they have never
paid for the rental of the facilities.
In checking with staff as to past procedures it was learned that the rental
charge was paid by the Town from the grant fund.
·---··~-•-Ka~w.-~T.~"•='''',;..~;,w.;..~,~·•o.--=•·•'•-v.-.-•-~"-~-'-~-· . .....c.-~-~,_.,.,~,-·~•-<~""?=7<0."'"-"'~"''"'-""=========~"='"-""~~•~~~'~~----•~"-"--'------'---··---~-~--------·~----·----------·--
f"''"''
L ___ ,
,_ . ._, ___ , __ ,
~-~""
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-36 -
REPORTS OF COMMITTEES (continued)
Report # 111 ~ Aitmiili strati oil arid Fi riance Committee ~. ~ Various Matters
(continued)
D. NEW.BUSINESS (continued)
2. lnvoi ce for. Rental . of. COinmuid ty Centre. for. Queen I 5 .. YorK. Rangers. Cadet. Corps
'continued'
Therefore, it is recommended that the invoice in the amount of $350.00 be
paid from Account 1400-87 (Balance as of October 4, 1983 is $1,400.00).
It is further recommended that such authorization be made prior to the event
in future.
3. Advertisemerit.re willter·overllight.Parl<ing
As the winter overnight parking hours becomes effective November 15, 1983,
the Committee recommends that an appropriate advertisement be placed in the
local press.
4. suitget Comparisons
5.
As previously reported to all members of Council (memo dated October 24,
1983), it is noted with approximately 75 percent of the year over, our
expenditures average out at about 76 percent, but this does not include a
payment of some $40,000 to the Region for planning services.
Revenue collected averages out at approximately 56 percent, but this
includes some payment in lieu to be made to the Region and the School
Boards. This does not include supplementary assessments which have been
promised by the Assessment Commissioner.
Therefore, the Committee recommends that the Committee and Treasury staff
closely monitor the expenditures and revenue figures and make every effort
to ensure the Town does not end the year in a deficit position.
Status of Debenture Initebtedlless
The following is the debenture indebtedness for general municipal activities
as of December 31, 1983:
Maturity Principal
Purpose ·Date· Rate tSsue QutStalliti rig
Community Centre 1987 6-1/2 $ 624,085 $195,000
Public Library
Addition 1985 10-1/8 100,000 41,000
Public Works Building 1985 9-1/4 200,000 59,000
Admi n. Centre 1986 9-1/4 . . 300; 000 121;000
Total ••• $1,224,085 $416,000
The Committee recommends that this item be received as information.
6. Meeting Schedule; Christmas <md New Years
Under normal conditions the meeting schedule for Council and Council in
Committee would be as follows:
December:
Council
Council in Committee
December 5 and 19
December 14 and 28
--~-~-~-~=·==.-...· ... -.,,~,.-"''·~"'""·~u..~v.~ .. ~-~,.~~~~----·-·-· ... ~-·-· ---...~-~~-~-~...-.<-'f====~~=""'''"'''''"'=--=~"'""""""-"'""="<·•~·----~'-'"'~·~------------~--------~----· ---------------
L,~:..<
"------'
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-37 -
REPORTS OF COMMITTEES (continued)
Report·#·111 ~Administration and tinance.Committee ••• Various Matters
(continued)
D. NEW-BUSINESS (continued)
6. Meeting.$chedu1e; Christmas-and New-Years (continued)
January:
Council
Council in Committee
January 2 and 16
January 11 and 25
Due to the Holiday Season, the Committee recommends as follows:
December:
Council
Council in Committee
January:
Council
Council in Committee
E. PENDING
December 5 and 19
December 14
January 9 and 16
January 4 and February 1
1. Review of Policy re: Civic Awards -Report 82
2. Review of Cost of Toronto Bell Lines -Report 82
3. Review of Policy re Grants
4. Status of Transfer of Lands -Scanlon Court
5. Status of Appraisal of Dunning/Edward Intersection
6. Meeting with Employee Association (scheduled for November 14, 1983}
The meeting adjourned at 5:15 p.m.
Items A.1
-B.3 CARRIED
Item B .4 AMENDMENT
Illingworth: Resolved that the Service Contract on the Computer Room Air
Barker: Condition in the amount of $965.00 for T.H. Oliver be accepted.
CARRIED
Item B.4 CARRIED AS AMENDED
Item B.S CARRIED - c .2
Item C .3 AMENDMENT
Illingworth: Resolved that this item be referred back to the Administration and
West: Finance Committee for a further report.
CARRIED
Item C .3 CARR I ED AS AMENDED
Item C.4
-E.6 CARRIED
Illingworth: Resolved that Administration and Finance Committee Report# 111
E. Stewart: dated October 31st, 1983 be discussed item by item and accepted as
amended and the Seal of the Corporation be attached hereto.
CARRIED
----~<<<~~->74•"<·~•-=,!J.'-='of,,.: •. -..~7~.••-'~'~Y-<~•--~---· -·-· ~-'~""'"-"'--''-'"='""·'A""""'tt"""'=.n< --'•'-~-"'=="v=•·•~-----"-"--~---•·C •------·-•----"•"-·-~-~---~----------
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-38 -
REPORTS OF COMMITTEES (continued)
West: Resolved that the Hour be extended and the Agenda be completed.
Barker:
CARRIED
Mayor Illingworth back in the Chair.
Report# 112 -·council in Committee·.;. ·various-Matters
The Committee respectfully submits the following:
A meeting of Council in Committee was held on Wednesday, November 2nd, 1983 at 7:30
p.m. in the Administrative Centre.
Present Were: Mayor R. Illingworth (7:50p.m.), Councillors Barker, Buck, Jones,
Ostick, Paivio, E. Stewart, N. Stewart and West.
Councillor West in the Chair.
A. DELtGATIONS
1. Letter# 20-142 ~Mrs; Barbara Richfield re: Vandalism; Aurora Heights
Mrs. Richfield appeared before the Committee to express her concern and the
concern of other residents re: several matters, speeding on Haida Drive,
vandalism, walkway, need of a sidewalk on the east side of Haida Drive, poor
lighting at the walkway between Boulding and Haida.
The Committee recommends that these matters be referred to the Public Safety
Committee for study and report.
Deputy Mayor John West thanked Mrs. Richfield for bringing her concerns to
Council.
2. Letter # 20~145 ~ South Lake Simcoe Conservation Auth6rit_{ re: SLSCA Draft
Watershed Plan
Mr. D. Richardson introduced Mr. B. Noels who had put together the following
presentation.
Mr. Noels presented the Watershed Plan and advised a draft of the plan had
been submitted to the Ministry of Natural Resources for review and
comments. Copies have also been forwarded to other government agencies, and
special interest groups for their input before the plan is finalized. Mr.
Richardson invited written comments or questions from the Aurora Council.
Mr. Richardson was thanked for their presentation and was advised that any
comments from Council would be forwarded to the Authority.
3. Letter# 20-143-Mrs. k:·Dittmilr re: ·rown Pr6perty·~·Banbury Court
Mr. Dittmar stated he had nothing to add to his comments made at the Council
meeting of October 17th, 1983 except that he was still very concerned
regarding the possible sale of Block A, Plan M-49.
4. Letter# 20~132 and Letter# 20~144· ~ Susiln.Plamondon;·sarrister and
Solicitor re: Bryan Moyle Proposed Offer to Purchase -Block A, Plan·M~49
Mrs. Plamondon, Solicitor, appeared before Council on behalf of B. Moyle
who has purchased property on Brookland Drive and now wishes to purchase
Block A, Plan M-49 so he can erect another dwelling. Mrs. Plamondon stated
that Mr. Moyle would pay $20,000.00 for this property.
Deputy Mayor West advised the parties that Council would be discussing this
matter under Unfinished Business.
------~-.H~~~.~~··"'-=""'~"m·~"'-'"~'-~-... ,-----~-----"--'~---..'-'==.=-~~"""' • = •··· ~ -~-~·=====~,.,..,~_,.,,.-~-~•---------·-----------··-----------·
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-39 -
REPORTS OF COMMITTEES (continued)
Report# 112·~·council.in Committee .~~Various. Matters (continued)
B. DEFERRED MAilERS
1. Estate Residential.Deve1opment.Policy
Mayor Illingworth stated that a 1978 Report had set out urban policy and we
now need rural policy and this should all be set out in the Official Plan.
Councillor E. Stewart was concerned about the sterlization of lands at the
north end of Aurora. In his opinion, 2,640 feet was to much land to leave
as a buffer between Aurora and Newmarket.
Councillor Paivio recommended that the Council consider updating the
Official Plan and in the interim, Council should stick to the Policy.
Councillor Ostick stated he favoured statements made by the Addington Place
submission.
Councillor West stated this matter will take a great deal of thought.
The Committee recommends that Planner S. Seibert be directed to update the
1978 Interim Policy in alignment with Council's concerns and submissions
received from Subdividers.
C. CORRESPONDENCE
1. Letter# 20~23-JulyFirst Committee re:· 1984
The Committee recommends that the Chamber of Commerce be approached to see
if they are interested in overseeing the running of the 1984 July First
Committee and further that Mr. B. Butler be requested to chair the July
First -1984 Committee.
2. Letter # 20~40 -r ;J: Bol sby memo to L: A 11 i son re: Pi nerieed1 e Ori ve and
Pineneedle Court
Council in Committee recommends that only one (1) name be used in this
area. That name to be Pineneedle Drive.
3. Letter# 20-84-Wm.G. walker.memo.to k:B •. Rodger re:· ·Entrance at
Temperance Street -United Church Parking Lot
The Committee discussed this matter and resolved that the recommendations of
the Director of Public Works, Wm.G. Walker be accepted and that the entrance
to this parking lot be restored to a two (2) way status from Temperance
Street.
4. Letter# 20-45 -Regional.Clerk's Department· re: ·Neighbourhood Watch Signs
It is recommended that this letter be referred to the Director of Public
Works.
D. UNFINISHED BUSINESS
1. Delegation # 4 ~ Susan Plamondon re: Request to Purchase Block A, Plan
M~49{Moyle)
Council in Committee recommends that this parcel of land be retained in the
ownership of the Town of Aurora.
"----~"'~"~=~=~""-"'-''~"""'"'"'~""»>'-~-<-~--·--~--~---· -·-~~'"-""•--'"=="''"='=""-"===~---,.--="=·h--= -·-"'"''~"~-~·~~-·~-"~--~------'---·----·--"--~--~--~~--····--~---
(''-"'·''
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-40 -
REPORTS OF COMMITTEES (continued)
Report # 112 ~ Counci1 in Committee ·various.Matters (continued)
D. UNFINISHED BOSlNESS (continued)
2. Industrial Parkway ~ Referred from October 17th, 1983
3.
Council in Committee discussed this matter at length and recommends as
follows:
(a) That the part of the Industrial Parkway within the Town of Aurora owned
Industrial Park lands and Engelhard Drive, provided the necessary sewer and
water laterals are installed, have a final coat of asphalt applied in 1984
at a cost of $150,00.00 and provided money is available in the Industrial
Budget, (b) Council support the undertaking of Scanlon Court and Industrial
Parkway north, from Centre Street to the Royal Canadian Legion at an
estimated cost of $451,000.00 as part of the 1985 Town subsidy eligible
construction work.
Closure of Pine Ridge ~Mayor's Memo
The Committee recommends that this item be deferred until all Councillors
are present for the discussion.
4. Tender -Tree Planting
E.
Council in Committee recommends that the 1983 Tree Planting Budget be placed
in a Reserve Account and utilized with the 1984 Tree Planting Budget.
Councillor Buck requested that the Region of York be contacted regarding the
replanting of trees that have died on Wellington Street East.
NEW BOSINESS
1. Underground Tank ~·Waterworks·· Property
The Committee recommended that the Director of Public Works submit cost for
filling in the obstruction in the centre of the Water Tower hill.
2. Garbage By-Law
The Committee recommends that the By-Law be referred to the
Administration/Finance Committee for study and report.
3. P1anters·~ Mayor's.Memo
This matter is to be referred to the Director of Public Works for report on
the pros and cons of benches 1 eft on the si dewa 1 ks over the winter period as
to whether they would interfere with snow ploughing by the Bombadier.
4. Purchasing Policy
The Committee would recommend that the Purchasing Policy be re-endorsed.
5. Gift -Leksand, Sweden
Councillor N. Stewart advised of a trip to Leksand, Sweden, Aurora's
Twinning City, and would request that the Administration/Finance Committee
recommend a suitable gift for presentation at this time.
6. Advertisement ~Aurora Tigers Hockey.Program
The Committee recommends that an advertisement be placed in the Aurora
Tigers Hockey Program at a cost of $150.00.
"·-~-~
~~-,1
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-41 -
REPORTS OF COMMITTEES (continued)
Report # 112 ~ Couricii in Committee ••• Various Matters (continued)
E. NtW BOSINESS (continued)
7. Works Organization Structure
Council in Committee recommends that Item D.1 of the Administration/Finance
Committee Report# 100 dated October 5th, 1983 be confirmed by Council.
8. Aurora Country.tstates
F.
1.
2.
3.
4.
5.
6.
7.
Council in Committee recommends that the Region of York be advised that the
Council of the Town of Aurora do not feel a Secondary Plan is needed for
this area and further other concerns (eg. -storm water, increased traffic
on Henderson Drive and improvements on Henderson Drive) will be addressed in
the Subdivision process.
RECEIVtb AS-INFORMATION
Letter # 20~4 -Cheryl Dickie, Williams High School re: Letter of
Appreciation for Town of Aurora Award
Letter # 20-21 -Aurora Downtown Business Improvement Area re: Complaint
Letter # 20-26 -Kennel Inn re: Quarterly Report
Letter # 20-33 -Canadian Transport Commission re: Acknowledgement
Letter# 20-35 -George Wimpey Canada Limited re: Markborough Aurora
S1deroad Road Crossings
Letter # 20-46 -Liquor Licence Board of Ontario re: Barrel Pizza
Letter·# 20~51 -South Lake Simcoe Conservation Authority re: Conservation
Awards Program
8. Mayor's Memo -Traffic and Other Signs
The meeting adjourned at 10:50 p.m.
Item A.1
Item A .2
CARRIED
AMENDMENT
Mayor Illingworth advised Council members that the South Lake Simcoe Conservation
Authority will be donating 120 trees for road side planting.
West:
Barker:
Item A .2
Item A .3
-A.4
Item B.1
Paivio:
Buck:
Resolved that this matter be referred to the Public Works Committee.
CARRIED
CARRIED AS AMENDED
CARRIED
AMENDMENT
Resolved that the words "and submissions received from Subdividers"
be deleted from the last paragraph.
CARRIED
·-"·-·~~="'~....,.~=·'""-=·=.:.~...<~.&\i~;,~,·~'"""'"'•~-~----~--...:~.~'·--'-"'-'"'-"'~=~· ~"'''''"""""'~">'-"=1<""''"'''''"'~·==="-'"<'.=<C~-~~-~--~~•--'~~-"··--••->•-•••++o+oo•·~·----···-------
,.,·~· . .-....
COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-42 -
REPORTS OF COMMITTEES (continued)
Report# 112 ~Council in Comridttee .~~ VariousMatters (continued)
Item B .1
Items C.1
-D.1
Item D.2{a)
Item D.2{b)
CARRIED AS AMENDED
CARRIED
CARRIED
Recorded Vote~ Municipal Council of tlie lowri of Aurora ~··Item 0~2(b} or Council in
Committee Report # 112 ilil.ted flovember 2nd, 1983 ~·Industrial Parl<way ~ November
7th, 1983
Mayor Illingworth
Councillor Barker
Councillor Buck
Councillor Jones
Councillor Ostick
Councillor Paivio
Councillor E. Stewart
Councillor N. Stewart (absent)
Counci 11 or West
Item D.2{b)
Item D .3
CARRIED
AMENDMENT
CARRIED 5 -3
vea
X
X
X
X
X
-5-
Nay
X
X
X
j
West:
Paivio:
Resolved that the Judicial Secretariat be requested to set up and
staff an Information Centre for 2 or 3 days, afternoons and evenings
at Pine Ridge, so residents of Aurora can meet Government staff on a
one to one basis so concerns of citizens can be answered.
Item D .3
Items D .4
-E.6
Item E.7
CARRIED
CARRIED AS AMENDED
CARRIED
Recorded Vote -MuniCipal Council of the !own of Aurora~·· Item t.~7 ()f Council in
Committee Report # 112 dated November 2nd, 1983 -Works Organizational Structure -
November 7th, 1983
Mayor I 11 in gworth
Councillor Barker
Councillor Buck
Councillor Jones
Councillor Ostick
Councillor Paivio
Councillor E. Stewart
Councillor N. Stewart (absent)
Councillor West
Item E. 7 DEFEATED
DEFEATED 4 - 4
Yea
X
X
X
X
4
flay
X
X
X
X
4
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COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-43 -
REPORTS OF COMMITTEES (continued)
Report # 112 : Couni:i1 in Committee .. : Various Matters (continued)
Item E .8
- F .8
West:
Paivio:
RESOLUTIONS
CARRIED
Resolved that Council in Committee Report# 112 dated November 2nd,
1983 be discussed item by item and accepted as amended and the Seal
of the Corporation be attached hereto.
CARRIED
1. Letters.of.Crea1t (Bay:Tower)
West:
Paivio:
Resolved that, upon the recommendation of Wm.G. Walker, Director of
Public Works, the following Letters of Credit for Bay-Tower Homes be
released:
GH002/6422 -$5,000.00 -Lots 6R, 10 L & R, and 13 L & R
GR004/6422 -$3,000,00 -Lots 3, 8R and 21
GHOl0/6422 -$4,000,00 -Lots 9L & R, 17 & 58
GH016/6422 -$1,000,00 -Lot 19
CARRIED
2. 496A.Court of Revision
E. Stewart:
West:
Resolved that the following 496A Court of Revision, taxes and
penalties for the year 1983 be written off, details of which are on
file in the Treasurer's Office, be approved and the Mayor issue
orders on the Treasurer for the same, and the Seal of the
Corporation be attached hereto:
496A $12,796.85
Taxes 583.78
Penalties ·· · '200~76
Total $13,581.39
CARRIED
3. Committee of Adjustment AppT1cation lfA~2:a3 (Van Dyke)
E. Stewart:
West:
Resolved that the Committee of Adjustment be advised that the Town
of Aurora supports Application # A-2-83 (Van Dyke).
CARRIED
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COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-44 -
REPORTS OF COMMITTEES (continued)
RtSOLOT10NS (continued)
4. Sii:k Timtday Out -L. Simm
Ostick:
E. Stewart:
Resolved that Mr. L. Simm of the Public Works Department, be paid
his accumulative sick time as follows:
Six (6} Years Service
-80 1/4 Days Accumulated @ 30% Pay Out = 24.5 days
$78.28 X 24.5 = $1,931.09 Total Pay Out
and the Seal of the Corporation be attached hereto.
CARRIED
5. Transfer of-General Funds·~ Non~su&sidized.ltems.on.Road.Contracts
Ostick:
E. Stewart:
Resolved that the total amount of $156,949.71 be transferred to the
General funds to cover the Non-Subsidized Items on Road Contracts,
from the following accounts:
Service Reserve Funds
Waterworks Reserve
CARRIED
$ 86,233.51
70;716~20
$156,949.71
6. Final Payment-certificate·~ Advance Paving.Limitea
Ostick:
E. Stewart:
Resolved that, upon the recommendation of Wm.G. Walker, Town
Superintendent, Final Payment Certificate Number 2 for Contract
Number MC1983-2 (Hot Mix Asphalt-George Street) in the amount of
$3,297.91 be paid to Advance Paving Limited and the Seal of the
Corporation be attached hereto.
CARRIED
7. Final Payment-Certificate -·Andrew.Paving and tngineering.limited
Ostick:
E. Stewart:
Resolved that, upon the recommendation of Wm.G. Walker, Town
Superintendent, Final Payment Certificate Number 2 for Contract
Number MC1983-3 (Asphalt Pavement and Concrete Curb and Gutter Spot
Improvement) in the amount of $14,996.26 be paid to Andrew Paving
and Engineering Limited and the Seal of the Corporation be attached
hereto.
CARRIED
8. Mayor and.Clerk.Autnorization to Sign an Agreement· (Wellington. Enterprises)
Buck:
West:
Resolved that the Mayor and Clerk be authorized to sign an Agreement
between the Town of Aurora and Wellington Enterprises Limited, which
Agreement amends the Site Plan Agreement between the parties dated
February 15th, 1983, as it pertains to revised drawings and plans,
part of Schedule "B" namely servicing drawing A. 01.1/s dated
October 1983 and received November 2nd, 1983 and plot plan drawing
revised and marked "Schedule "B"", November 7th, 1983.
CARRIED
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COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-45 -
UNFINISHED BUSINESS
1. Letter# 20~184 ~ Tlii!Regional Murdi:ipality of York -Planning re: Land
Division Committee
West: Resolved that the Region of York be advised that the Town of Aurora
Paivio: would like the Land Division Committee returned to the Town of
Aurora.
llY~LAWS
West:
Ostick:
West:
Ostick:
CARRIED
Be It Hereby Resolved That:
Bill Number 2615-83 -Being a By-Law to Provide for the
Establishment and Regulations of a Composite
Fire Department in the Town of Aurora
Bill Number 2616-83 -Being a By-Law to Provide for an interim tax
levy in the year 1984 and in each succeeding
year
Bill Number 2617-83 -Being a Zoning By-Law to Amend By-Law Number
2213-78 (Priestly)
Bill Number 2618-83 -Being a Zoning By-Law to Amend By-Law Number
2213-78 (Granada - 9 lots, Murray Drive)
Bill Number 2619-83 -Being a Zoning By-Law to Amend By-Law Number
2213-78 (Moreland)
Bill Number 2620-83 -Being a By-Law to Prohibit the Fouling of
Highways and to Regulate Vehicles Servicing
Building Sites
••• be read a First Time.
CARRIED
Be It Hereby Resolved That:
Bill Number 2615-83-Being a By-Law to Provide for the
Establishment and Regulations of a Composite
Fire Department in the Town of Aurora
Bill Number 2616-83 -Being a By-Law to Provide for an interim tax
levy in the year 1984 and in each succeeding
year
Bill Number 2617-83 -Being a Zoning By-Law to Amend By-Law Number
2213-78 (Priestly)
Bill Number 2618-83 -Being a Zoning By-Law to Amend By-Law Number
2213-78 (Granada - 9 lots, Murray Drive)
Bill Number 2619-83 -Being a Zoning By-Law to Amend By-Law Number
2213-78 (Moreland)
Bill Number 2620-83 -Being a By-Law to Prohibit the Fouling of
Highways and to Regulate Vehicles Servicing
Building Sites
••• be read a Second Time.
CARRIED
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COUNCIL MEETING ••• MONDAY, NOVEMBER 7th, 1983
-46 -
BY-LAWS (continued)
West: Be It Hereby Resolved That:
Ostick:
Bill Number 2613-83 -Being a By-Law to Govern and Control the
Parking of Vehicles within the Town of Aurora
Bill Number 2614-83 -Being a By-Law to Amend By-Law Number 2213-78
a Zoning By-law (Markborough)
••• be read a Third Time.
CARRIED
NOTICE.OF.MOTION
1. Councillor Earl Stewart-Amendment to By-Law 2581-83-Commercial Advisory
Committee.
ADJOURNMENT
West: Resolved that the meeting be adjourned at 12:55 p.m.
«,[_~~' ~~~ -.&A~··
Mayor ~ Clerk I' . ----. 7