The URL can be used to link to this page

MINUTES - Council - 19831017MINUTES OF THE 19TH COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS, MONDAY, OCTOBER 17th, 1983 AT 8:00P.M. Present Were: Deputy Mayor John West and Councillors Richard Barker, Tim Jones, Len Ostick, Martin Paivio, Earl Stewart and Norm Stewart. Councillor Evelyn Buck on vacation. Mayor Illingworth in Sarnia representing the Region of York at a Conference of the County and Regional Section of the Association of Municipalities. CONFLICT 0~ INTEREST Deputy Mayor West declared a conflict of interest in Accounts paid to Home Hardware due to monetary interest and did not take part in the consideration of or vote on any question in this regard or attempt in any way to influence the voting on such question. CON~lRMATION OF MINUTES Barker: Jones: Resolved that the Minutes of the Council Meeting of October 3rd, 1983 be adopted as printed and circulated. CARRIED PASSING OF ACCOUNTS E. Stewart: Jones: E. Stewart: Jones: Resolved that the following Capital Accounts in the total amount of $5,311.68, details of which are on file with the Treasurer's Office, be approved for payment and the Mayor issue orders on the Treasurer for same, and the Seal of the Corporation be attached hereto. Parks.· Reserve Vic Priestly Landscape Contracting ReThink Incorporated CARRIED $3,900.00 ·1,422.00 $5,322.68 Resolved that the following Capital Accounts in the total amount of $12,804.85, details of which are on file with the Treasurer's Office, be approved for payment and the Mayor issue orders on the Treasurer for same, and the Seal of the Corporation be attached hereto. lridustrial Park Miller Paving Miller Paving Miller. Paving Strathy, Archibald and Seagram Strathy, Archibald and Seagram Parks Reserve duToit Associates Limited Powel Contracting Henderson Recreation Equipment Municipal Building Renaissance Office Supplies CARRIED 209.00 204.50 208.00 532.26 1,880.18 721.50 3;412.44 $4,133.94 3,000.00 125.51 3;197.00 $6,322.51 2,348.40 $2.348.40 ·:.____., ..... COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 - 2 - PASSING OF ACCOUNTS (continued) E. Stewart: Jones: Resolved that the following accounts in the total amount of $2,148,244.11, details of which are on file with the Treasurer's Office, be approved for payment and the Mayor issue orders on the .Treasurer for same, and the Seal of the Corporation be attached hereto. CORRESPONDENCE Genera 1 Fire Department Harks Department Parks Department Community Buildings: Factory Theatre McMahon Park Victoria Hall Church Street Band She 11 Parks Building Community Centre: Building Leisure Services Hater Canteen Accounts Paid Prior to Council CARRIED 90.53 176.61 16.28 423.29 8.86 230.48 9,847.48 1,682.04 19-1 Naomi and Douglas Higgins, Aurora re: Pine Ridge Centre (Information) 19-2 Thomas A. Hilson, Aurora re: Pine Ridge Centre (Information) 19-3 York Regional Police Force re: Neighbourhood Hatch Program (TABLED, DELEGATIONS, Ref. Public Safety Committee) 19-4 City of Scarborough re: Employee Benefit Plan (Ref. Administration/Finance Committee) $ 3,878.18 3,654.13 15,306.91 3,629.02 946.05 11,529.52 1,065.84 5,155.32 $2,103,079.14 19-5 Ministry of Transportation and Communications re: Ontario Urban Transit Fact Book (Information) 19-6 Association of Municipalities of Ontario re: Labour Relations Committee (Information) 19-7 Ministry of Municipal Affairs and Housing re: Background -September 19, 1983 (Information, Council Room) 19-8 Land Titles Act re: Notice of Application (Information) 19-9 Morrison Beatty Limited, Consulting Engineers and Hydrogeologists re: Alliance Building Corporation (Information, Clerk to reply) 19-10 Reid and Associates Limited re: Proposed Plan of Subdivision, H 1/2 Lot 11, Concession III, MMAH File # 19T-83039 -Project Number 981 '~··· (Ref. Technical Committee, R.J. Harrington, S. Seibert) 19-11 Montague Pound Associates Limited re: Proposed Plan of Subdivision Number 19T-81032 (Corridor Developments) (Information, Hm.G. Halker, H. Borgdorff, R.J. Harrington, S. Seibert) COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 - 3 - CORRESPONDENCE (continued) 19-12 Ministry of the Environment re: Certificates of Approval -Markborough Properties Limited (Information, Wm.G. Walker, H. Borgdorff) 19-13 Goodman and Carr, Barristers and Solicitors re: Granada Investments Limited (Information, S. Seibert) 19-14 Warren Rumack, Barrister and Solicitor re: Gullo Enterprises Limited, Application for Severance (Information, Clerk to reply, R.J. Harrington) 19-15 Markborough Properties Limited re: Preservicing Valhalla Court (Information, Wm.G. Walker) 19-16 Nancy Corbett, Aurora (Information, Seibert) re: Hazelburn Subdivision Clerk to reply, Wm.G. Walker, R.J. Harrington, S. 19-17 Ministry of Citizenship and Culture re: Technical Consulting Services (Information, L.A.C.A.C.) 19-18 Wycliffe re: Registered Plan # 65M-2122 -Hazelburn Estates (Information, Wm.G. Walker, R.J. Harrington) 19-19 The York Region Roman Catholic Separate School Board re: Request for School Sites (Ref. Planning Committee, R.J. Harrington, S. Seibert) 19-20 Montague Pound Associates Limited re: Corridor Developments Limited (Information, S. Seibert to reply, R.J. Harrington) 19-21 Bramalea Limited re: Hunters Wood Subdivision (Ref. Technical Committee, F.J. Horvath) 19-22 Macroplan Limited re: Aurora West Development -Cost Sharing of Certain Development Features (Information) 19-23 The Regional Municipality of York -Engineering re: Proposed Amendment Number 20 to O.P. for Aurora -19-0P-0025-20 (Information, Wm.G. Walker, H. Borgdorff) 19-24 Mark West Developments re: Grading Certificates Lots 16, 17 and 18 (Information, Wm.G. Walker, R.J. Harrington) 19-25 Mark West Developments re: Devlin Place Estates 19-26 (Ref. Council in Committee) Alliance Building Corporation re: II, Stage, Vandorf Reconstruction - (Information, Wm.G. Walker) Aurora Industrial Subdivision -Phase Invoice# 8302 19-27 Ministry of Municipal Affairs and Housing re: Background -September 26, 1983 (Information, Council Room) 19-28 Reid and Associates Limited re: McDonald Drive Trunk Sewer -Project '---Number 1050 (Information) 19-29 Strathy, Archibald and Seagram, Barristers and Solicitors re: Town of Aurora and Gary's Auto Body (Information, S. Seibert, R.J. Harrington) -~--. COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 - 4 - CORRESPONDENCE (continued) 19-30 Ontario Labour Relations Board re: Board's Decision -David Best (Information, F.J. Horvath, Solicitor) 19-31 Ontario Municipal Board re: O.P. Amendment Number 21 (438615 Ontario Limited) (Information, Clerk to reply) 19-32 Ministry of Municipal Affairs and Housing re: Urban Development Standards (Ref. Planning Committee, Public Works Committee) 19-33 The Regional Municipality of York-Planning re: Proposed Plan of Subdivision, Part Lots 74 and 75, Concession 1, W.Y.S. MMAH # 19T-83025 (Aurora Country Estates Limited) (Ref. Technical Committee) 19-34 Ontario Municipal Management Development Board re: Supervisory Skills -A Course for Municipal Supervisors (Information, 1984 Budget) 19-35 Ontario Municipal Management Development Board re: Supervisory Skills Course Preview (Information) 19-36 Ministry of Transportation and Communications re: Educational Programs (Ref. Public Works Committee, Wm.G. Walker) 19-37 Ministry of the Environment re: File Number 19T-81082 (Markborough Properties Limited) (Information, R.J. Harrington, S. Seibert, Wm.G. Walker} 19-38 York University re: Bi-Centennial Project (Information, Phamplets on Counter) 19-39 L.A.C.A.C. re: Minutes of Meeting -June 21, 1983 (Information) 19-40 Federal Business Development Bank re: Business Information Fair 1983 (Ref. Economic Development Committee) 19-41 York Regional Land Division Committee re: Minutes of the 39th Meeting - July 5, 1983 (Information) 19-42 York Regional Land Division Committee re: Minutes of the 37th Meeting - June 21, 1983 (Information) 19-43 York Regional Land Division Committee re: Minutes of the 49th Meeting - September 1, 1983 (Information, R.J. Harrington, S. Seibert) 19-44 York Regional Land Division Committee re: Minutes of the 47th Meeting - August 23, 1983 (Information, R.J. Harrington, S. Seibert) 19-45 Town of Whitchurch-Stouffville re: Prohibiting Vehicles on Sidewalks, etc., Sec. 208, Para. 42 of The Municipal Act (Information, Clerk to reply) 19-46 The Regional Municipality of York-Clerk's re: Proposed Plan of Subdivision 19T-81032 (Corridor Developments) (Information, R.J. Harrington, S. Seibert) COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -5 - CORRESPONDENCE (continued) 19-47 L.A.C.A.C. re: Development of the Waterworks and Adjacent Properties (Ref. Council in Committee) 19-48 Councillor E. Stewart memo to Various Municipal Staff Members re: Tetra-Pak Building (Ref. Technical Committee) 19-49 S.G. Wilson memo to Councillor T. Jones re: Fire Department Comments on Erwin Gray Inquest (Ref. Public Safety Committee) 19-50 Aurora Fire Department re: Activity Report -September 1983 (Ref. Public Safety Committee) 19-51 Environment Canada re: Public Consultation Conference-October 27 -29, 1983 (Information, Council Room) 19-52 The Liquor Licence Board of Ontario re: Unicorn Restaurant -2 Orchard Heights Boulevard, Units 12 and 13 (Information, R.J. Harrington, S.G. Wilson) 19-53 Donald James Grant, Barrister and Solicitor re: Dodie Street (Information, Clerk to reply, Wm.G. Walker, R.J. Harrington) 19-54 Royal Canadian Legion re: Request Permission to hold Annual Remembrance Day Parade (Ref. Council in Committee, Wm.G. Walker) 19-55 Royal Canadian Legion re: Remembrance Day (TABLED, Ref. Council in Committee) 19-56 Ontario Municipal Board re: Restricted Area By-Law 2213-78 (Information, Solicitor, S. Seibert, R.J. Harrington, K.B. Rodger, C.E. Gowan) 19-57 Ministry of the Environment re: Proposed Amendment Number 20 to O.P. for Aurora Planning Area -File# 19-0P-0025-20 (Information, P. Gleason, S. Seibert, Wm.G. Walker, R.J. Harrington) 19-58 Packard Homes re: Placing of Sales Trailer (Information, K. McFarlane, Wm. Johnson, R.J. Harrington, Wm.G. Walker) 19-59 Cyril D. Evans, Chartered Accountant re: Notice to Creditors -Bankruptcy (George Lionel Brunton) (Information, Wm. Johnson) 19-60 Daniel Antonacci, Downsview re: Request for Employment (Information, Clerk to reply) 19-61 Strathy, Archibald and Seagram, Barristers and Solicitors re: Aurora purchase from Tzarik, Part 2, Plan 65M-4236 (Information, K. McFarlane, Wm. Johnson, Councillor E. Stewart) 19-62 Granny's Tarts re: Application for Amendment to Zoning By-Law Number 2213-78 (Ref. Planning Committee, R.J. Harrington, s. Seibert, Special Council -November 24th, 1983) '-~·· ,_-.·;.:;,_, ----~ -~~-~·~·~--~=~-~~-~-~-~-~,·~~,--~---~---~------·----·-----·------------------- COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 - 6 - CORRESPONDENCE (continued) 19-63 City of North York re: OBOA/MACIC Advanced Building Officials Course (Ref. Administration/Finance Committee) 19-64 Wm.G. Walker memo to K.B. Rodger re: Financial Securities -Edwards and Gunn Company Limited (TABLtD,"RtSOLOTlON$) 19-65 Ministry of Natural Resources re: Proposed Plan of Subdivision, Part of Lots 73, 74 and 75, Cone. 1 (Addington Place) (Information, R.J. Harrington, S. Seibert) 19-66 The Regional Municipality of York -Planning re: Proposed Official Plan Amendment -Archerhill Investments (Information, R.J. Harrington, s. Seibert) 19-67 Mayor Illingworth memo to K.B. Rodger re: Future Subdivision Agreements (Ref. Technical Committee) 19-68 The Regional Municipality of York -Planning re: Aurora By-Law Number 2584-83 (Information, R.J. Harrington, S. Seibert, C.E. Gowan) 19-69 The Law Society of Upper Canada re: Legal Education Programs (Ref. Administration/Finance Committee) 19-70 Province of Ontario re: Writ of Fieri Facias (Information, R.J. Harrington) 19-71 Gregory K. Brown, Etobicoke, Ontario re: Request for Employment (Information, Clerk to reply, S. Seibert, R.J. Harrington) 19-72 Ministry of Municipal Affairs and Housing re: Community Celebration Grants (Information, F.J. Horvath, Wm. Johnson, s. Jones) 19-73 Ministry of Municipal Affairs and Housing re: Proposed Amendment Number 18 to the Official Plan for Newmarket Planning Area -19-0P-0028-018 (Ref. Planning Committee, Wm.G. Walker, H. Borgdorff, R.J. Harrington, S. Seibert, S.G. Wilson) 19-74 Strathy, Archibald and Seagram, Barristers and Solicitors re: Industrial Park Conveyances (Information, Councillor E. Stewart, K. McFarlane) 19-75 Helen C. Davy, Toronto, Ontario re: Elmlea Farms (Information, Wm. Johnson, Wm.G. Walker, R.J. Harrington, s. Seibert, Assessment Department) 19-76 Canadian Great Lakes Casualty and Surety Company Limited re: Contract Status Inquiry -F.C.M. Construction Limited-McDonald Drive Trunk Sewer (Information, P. Gleason) 19-77 Employment and Immigration Canada re: Report on Hirings: A Progress Report (Information, Payroll) 19-78 York Regional Land Division Committee r: Proposed Plan of Subdivision, Part Lot 90, Reg. Plan 246, MMAH File 19T-82044 (Information, C.E. Gowan, L. Allison, R.J. Harrington, S. Seibert) 19-79 York Regional Land Division Committee re: Notice that Decision is Final and Binding -Application # 206.83.A (Gullo Enterprises Limited) (Information, R.J. Harrington, S. Seibert) ....... ,_ .... COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -7 - CORRESPONDENCE (continued) 19-80 Markborough Properties Limited re: Valhalla Court T-81082, Block A, Plan M-57 (Ref. Technical Committee, R.J. Harrington, S. Seibert) 19-81 The Regional Municipality of York Tourist Board re: Fourth Annual Travel Guide 19-82 19-83 (Ref. Leisure Services Committee, F.J. Horvath) L.A.C.A.C. memo to Councillor E. Buck Properties 11 -13 and 17 Yonge Street (Ref. Planning Committee, R.J. Downtown Core Committee) re: Proposal for Redevelopment of North of Centre Street Harrington, S. Seibert, Council, South Lake Simcoe Conservation Authority re: Draft Plan of Subdivision 19T-81082, Block A, Plan M57, Cone. 1, EYS (Markborough -Block "A") (Information) 19-84 South Lake Simcoe Conservation Authority re: Executive Committee Meeting - Agenda -October 7th, 1983 (Information) 19-85 South Lake Simcoe Conservation Authority re: Water Management Advisory Board Meeting -October 6th, 1983 (Information) 19-86 University of Toronto re: Organizational and Personal Development (Information) 19-87 The Regional Municipality of York -Planning re: Proposed Plan of Subdivision, Part Lot 84, Concession 1, WYS, MMAH File# 19T-80060 (Lakeview Estates) 19-88 (Ref. Technical Committee) Cumming-Cockburn and Associates Limited Proposed Subdivision 19T-82013, Part of (Information, S. Seibert) re: Revlis Securities Limited, Lot 84, Con. 1, EYS 19-89 Wm.G. Walker memo to K.B. Rodger re: Meter Replacement -Dr. Williams High School (Information) 19-90 Aurora Downtown re: Sidewalk Maintenance (Ref. Council in Committee) 19-91 Bank of Montreal re: Irrevocable Letter of Credit -Ceby Management Limited (Information, R.J. Harrington, Wm.G. Walker, Resthaven) 19-92 F.J. Horvath memo to Councillor J. West re: Craddock Park (Ref. Council in Committee -October 12, 1983) 19-93 Reid and Associates Limited re: Yonge Street, Dunning Avenue, Golf Links Drive, Yonge Street, Brookland Drive -Traffic Lights -Project Number 904 (TABLtD, RtSOLUTIONS, Wm.G. Walker) 19-94 Association of South Aurora Homeowners re: Proposed Aurora Country Estates Development (TABLtD; DtLtGATtONS) 19-95 Aurora Downtown re: Proposed Street Banners (TABLtD) Paivio: Jones: Resolved that this letter be forwarded to the Aurora Hydro Commission for their comments. CARRIED COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 - 8 - CORRESPONDENCE (continued) N. Stewart: Resolved that the size of the banner be 5' X 3'6". Jones: CARRIED 19-96 Reid and Associates Limited re: Reconstruction of Wells Street and Mosley Street -Project Number 1036 (TABLED,.RESOLUTION$) 19-97 Wm.G. Walker memo to K.B. Rodger re: Final Payment Certificate Number 2, Reconstruction of Vandorf Sideroad -Contract Number M.C. 1983-1 (TABLED; .RESOLUTIONS) 19-98 Wm.G. Walker memo to K.B. Rodger re: Sidewalk Estimate -Murray Drive (Glass Drive -Walkway) (TABLED; 'UNFINISHED BUSINESS) 19-99 The Regional Municipality of York -Engineering re: Surplus Lands at St. John's Sideroad and Bayview Avenue (TABlED; RESOLUTIONS) 19-100 Mayor Illingworth to All Members of Council re: Planning Meetings (TABlED; UNFINISHED BUSINESS) E. Stewart: Resolved that the Hearing for Planning matters scheduled for December 22, 1983 be cancelled and rescheduled for Thursday, December 15, 1983. Ostick: CARRIED 19-101 Haskell and Associates re: Request for Delegation Status -Erection of Sign (Glenway Builders Limited) (TABLED, DELEGATIONS, R.J. Harrington) 19-102 K.B. Rodger memo to All Members of Council re: Murray Drive -Pedestrian Safety, Glass Drive to Walkway (TABLED; UNFINISHED-BUSINESS) 19-103 S. Jones memo to K.B. Rodger re: Tender Award -Snow Ploughing (TABLED;·RESOLUTIONS, Council) 19-104 S. Jones memo to K.B. Rodger re: Tender Award -Tree and Stump Removal and Tree Pruning (TABLED,.RESOLUTIONS, Council, K.B. Rodger) 19-105 Wm.G. Wa.lker memo to K.B. Rodger re: Tender Results -Invitational Tender Number I.T. 1983-3, Cab, Chassis, Stake Body c/w Underbody Hoist {10,000# G.V.W.) (TABLED, RESOLUTIONS) 19-106 Mark West Developments re: Devlin Place -Application to Construct 10 Basements (Information -Report # 99 -Council in Committee) Jones: Resolved that the Clerk's Report be dealt with as outlined. Ostick: CARRIED DELEGATIONS 1. Letter# 18~104-K. Dittmar re: Request for De1egation Status·~·Property on Banbury Court Mr. K. Dittmar appeared before Council regarding the proposed sale of Block "A", Plan M-49. Mr. Dittmar advised Council that he had purchased his lot for the ''park-like" location and did not want any building next to him. Mr. Dittmar stated he was willing to purchase half of this property. ._ __ _, COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 - 9 - DELEGATIONS {continued) 1. letter # 18~104 -k. Dittmar re: Request for Delegation Status -Property on Banbury Court (continued) Mr. Dittmar was advised this matter would be considered under Unfinished Business. 2. letter # 19-3 ~ York Regional Police Porce · re: · Neighbourhood Watch Program Sgt. Tufnell of the York Regional Police Department appeared before Council to outline the Neighbourhood Watch Program. Sgt. Tufnell explained this program provides safety throughout neighbourhoods where neighbours don't know their neighbours. Signs are a deterrent to criminals. People involved in Neighbourhood Watch programs get involved in the community. This matter will be discussed under Public Safety Committee Report# 97. 3. Letter# 19-94-Association of South Aurora Homeowners· re: Objection to Aurora Country Estates Development Mr. Rowat representing the Association of South Aurora Homeowners Association addressed Council and stated that members of the South Aurora Homeowners' Association were concerned about the proposed Aurora Country Estates Development. Mr. Rowat stated that the Association would pursue their objections through the Region of York and the Ministry He also stated that very few residents knew of this proposed development and were advised by Deputy Mayor J. West that the proposal had been on stream for 8 to 10 years. 4. Letter# 19~101-Haskell and Associates· re: .. Reguest for.Delegation Status -Erection of Sign {Glenway Builders Limited) Council was advised this Delegation would not be attending tonight's Council meeting. REPORTS OF COMMITTEtS Report·#·95 ~·commercial Development Advisory Committee· : •• ·various.Matters The Committee respectively submits the following: A meeting of the Commercial Development Advisory Committee was held on Monday, September 26th, 1983 at 7:30 p.m. at the Administration Centre. Present Were: Councillor Evelyn Buck, Councillor Martin Paivio representing Garry McKenzie, Commercial Representative, Jamie Thompson of the B.I.A. and Leslie Oliver of the L.A.C.A.C. and Susan Seibert, Secretary. 1. Downtown Planning Study A general discussion took place concerning the Downtown Planning Study prepared by A.J. Diamond and Associates and the relationship of that report to the Committee • L~~"' COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -10 - REPORTS OF COMMITTEES (continued) . Adv1 sory. Committee •• ; . Various Matters 2. Parking.Area ~West Side of Yonge Street 3. Jamie Thompson discussed the work that is being done on the Parking Area on the west side of Yonge Street the planning for which is being done in co-operation with the B.I.A. L.A:c:A.c:·Researcn Projects ~·commercia1.Areas Leslie Oliver brought the Committee up to date respecting the work the L.A.C.A.C. is carrying out in the Commercial Areas of the Town which the L.A.C.A.C. perceive to encompass all of Wellington and Yonge Streets. The L.A.C.A.C. have undertaken a number of research projects within this area, the first of which deals with the area from Centre Street to Mosley Street on Yonge. Advance copies of this report was distributed to the Committee. The L.A.C.A.C. intends to submit this report to Council in the near future. Mr. Oliver pointed out that these research papers are resource documents containing no recommendations and identifying heritage issues. Four other studies of this type are being prepared. 4. Designation By~Laws In addition, the L.A.C.A.C. has prepared 30 reports on individual properties which will soon be available. It is the L.A.C.A.C.'s intention to distribute these reports to the owners of the effected properties to be used as the basis of Designation By-laws under the Heritage Act which forms a prerequisite to obtain grants for the restoration of buildings such as "Brick". 5. Government Grants Jamie Thompson expressed interest in obtaining clarification regarding "Brick" grants and any other grants available for the various levels of government. 6. Diamond Report The discussion then moved back to the Diamond Report. Since the report is large and there are a number of background reports and recommendations it was felt that it would be useful for the Committee to prepare a discussion paper regarding the proposal. Arising out of this discussion was the realization of the need to have a staff resource person available to disseminate information to perspective commercial developers and co-ordinate the various effects toward implementing the recommendations as finally adopted by Council. Two recommendations are made by the Committee as result of the various discussions. (a) That Mrs. Seibert be instructed to prepare a brief report dealing with the various grants available for the Committee's next meeting. (b) That Mrs. Seibert be instructed to begin work on a Policy Discussion Paper regarding the Diamond Study. The Committee will begin its review of this paper at its next meeting. Initial priority will be given to the matter of Urban Design. The Committee proposes to include an Action Plan and Proposed Budget in the Policy Discussion Paper. The meeting adjourned at 10:00 p.m. The next meeting is scheduled for October 25th at 7:30p.m. COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -11 - REPORTS OF COMMITTEES (continued) Paivio: Jones: -Commercial Development Advisory Committee •• : Various.Matters Resolved that Commercial Development Advisory Committee Report# 95 dated September 26th, 1983 be discussed item by item and accepted. CARRIED Report # 96 ~ Pub 1 ic Works Committee :. : Vari cius Matters The Committee respectfully submits the following: A special meeting of the Public Works Committee was held at 9:00 a.m. at the Works Building. Present Were: Councillor L. Ostick, Councillor E. Stewart, Councillor R. Barker and Director of Public Works Wm.G. Walker. 1. staff Re-Organization The Committee was concerned that no decision in this matter has yet been made. The Committee asked Councillor Stewart to try and ensure that it was discussed at the next Administration and Finance Committee meeting and a recommendation made to Council. 2. Budget ' Because they were concerned about the long term effects of cuts in maintenance operations, the Committee reviewed the items that were cut from the 1983 budget to see what priority should be set for reinstating some of these items in the next budget. This was deferred pending staff input on some additional items considered to be important. This item will be on the agenda for the next regular meeting. 3. Water Miters The Committee is unanimous in recommending to Council that a programme to i nsta 11 water meters be started immediately to ensure that we do not become further behind by a 11 owing the deve 1 opment in Aurora West without meters being installed. It is necessary to decide what kind of reader should be used and arrangements for reading them. A policy has to be decided upon for charges during the changeover period while the Town has houses with and without meters. The Committee ask for agreement in principle to the use of water meters and for urgent referral to the Works and Treasury Departments for policy recommendations. The meeting adjourned at 10:30 a.m. Item 1 - 2 Item 3 N. Stewart: Paivio: Item 3 CARRIED AMENDED Resolved that this item be deferred for four to six (4-6) weeks and that the Clerk-Administrator, Works and Treasury Staff be directed to prepare a report on pros and cons covering program for total installation, staffing and maintenance, cost of water meters, reader, billing, collection, etc. CARRIED CARRIED AS AMENDED '~-----' ----------------~-~-------·----· COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -12 - REPORTS OF COMMITTEES (CONTINUED} Report # 96 ~ Public Works Committee ::: Various Matters (continued) Ostick: E. Stewart: Resolved that Public Works Committee Report# 96 dated October 4th, 1983 be discussed item by item and accepted as amended. CARRIED Report # 97 -Pub1 i c Safety Committee ::. Vai'i ous Matters The Committee respectfully submits the following: A meeting of the Public Safety Committee was held on October 6th, 1983 at 7:00 p.m. in Committee Room 2. Present Were: Councillor Tim Jones, Councillor Martin Paivio and Fire Chief Stu Wilson. Regrets From: Councillor Norm Stewart and Citizen Members T. Bessant, Omar Khamissa, and Carl Weissner. A. DELtGATlONS 1. Elaine Bereznicki and Bonnie Hogan re: Murray Drive -·Petition Mrs. Bereznicki and Mrs. Hogan brought a petition to the Committee regarding several safety issues in the area of Regency Acres and St. Joseph's schools. The Committee identified these issues that had been resolved through the safety review and Council in Committee deliberation and will investigate with the Director of Public Works, the remaining concerns. The Committee recommends a copy of the petition be sent to the Director of Public Works for his comments. B. FOLLOW~UP FROM.StPTEMBtR.7, 1983.MttTING 1. Fire Regulating By-Law Now that we have reached agreement with the full time firefighters, the Committee would direct the Chief and the Clerk to proceed with the terms of this By-Law for Council's consideration on November 7th, 1983. 2. Fire.and Heat.Protection The Committee is awaiting futher information through the Clerk. 3. capital Budget 4. The Chief has prepared a draft on equipment and staff requirements projected over the next five (5} years. The Committee is asked to study this draft for their comments. It is the Committee's intention to introduce a finalized version of this budget at the appropriate budget deliberation time. Occupancy Permits As it has been confirmed that the official inquest report has been received, the Committee confirms its recommendation that the Clerk identify the most workable administrative process for issuing Occupancy Permits and annually update hazardous material records and report back to Council on November 7th, 1983. The Committee would also draw to Council's attention, comments prepared by the Chief to the Safety Committee (correspondence unnumbered at the time of this report), supporting the creation of an occupancy permit procedure. COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -13 - REPORTS OF COMMITTEES {continued) Report #"97 ~Public Safety"Committee Various Matters (continued) B. ~OLLOW~UP"FROM"SEPiEMBtR"7th, "1983"Mtti1NG (continued) 5. tmergency Plan The draft plan has been submitted to the Mayor for his review. C. OTHER"MAiiERS 1. Fire Prevention Week -October 9th -"15th; 1983 The Fire Department will be conducting an Open House on Saturday afternoon on October 15th, 1983 from 1:00 p.m. to 5:00 p.m. 2. Mayor's Merna dated September 19th, 1983 re: Erb Inquest Report See "Follow-up" from September 7th, 1983 Meeting-Item# 2(d). 3. Mayor Is Memo dated September 16th, 1983 re: " n re Regu 1 at i ng By~Law See "Follow-up" from September 7th, 1983 Meeting -Item# 2{a). 4. Mayor's Merna dated September 8th, 1983 re: Kennedy Street East Other than extending Kennedy Street East the Committee has no further suggestion. name would not solve the problem of cars to find it a dead end. right through from Yonge to Wells, The Committee feels changing the speeding down Kennedy Street East 5. Mayor's Memo dated Septemoer 21st; 1983 re: Additional Murray Drive Problems These matters were dealt with by Council in Committee on October 3rd, 1983. As well see Item# 1 -Delegations. A student school patrol is being investigated through the school. 6. Mayor's Memo dated October 4th," 1983 re:" Aurora Heights/Laurentide Crossing Guard This item was discussed and a count taken last year which resulted in no guard being warranted. The Committee would recommend that warrants be taken prior to the end of October given the new school year and potential for more children. 7. Retirement of Long Standing tmployees ~Policy This item is currently being handled by the Administration/Finance Committee. 8. Neighbourhood"Watch This item is a result of correspondence received on September 1st, 1983 from the Region of York -Engineering Department. They indicated that the signs were too big for their approval and that they should be reduced to 60 em X 75 em. The question of the adoption of a universal symbol was also referred to as well as the requirement to be a minimum of three (3) metres from the pavement edge. Council agreed that this matter should be brought to the attention of the Neighbourhood Watch nucleus for their reaction. It has since been determined tht the recommended size is satisfactory to the Neighbourhood Watch representatives and that allowing for the sign size change, their request to have the Town install these signs remains. A list of locations is available {approximately 20). Given the reduced size, it may be able to mount the signs on existing poles and posts. If Council approves, it is recommended that the Director of Public Works contact Mrs. Rosalyn Gonsalves regarding the sign location. COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -14 - REPORTS OF COMMITTEES {continued) Report# 97 ~Public Safety Committee : •• Various Matters (continued) C. OTAtR MATTtRS (continued) 8. Neighbourhood-Watch (continued) Further, the Chairman, sensitive to the concerns brought out by various Council members has asked through Chief Crawford of the York Regional Police Force, that Sgt. Tofnell, a member of the Forces Community Relations Bureau, give a brief presentation to Council on Neighbourhood Watch and be available to answer any questions or speak to any concerns members of Council may have. D. CORRtSPONDtNCt 1. Letter #-18~78 ~ St. Joseph's Separate School Action has been taken as a result of Council in Committee's decision to extend guard time on October 3rd, 1983. 2. Letter from Wells Street School Action has been taken as a result of Council in Committee's decision to extend guard time on October 3rd, 1983. 3. Letter # 15~20 -Canadian National A representative from Canadian National is coming to address members of the Fire Department on October 24th, 1983 at 7:00p.m. regarding dangerous commodities. Members of Council are welcome to attend at the Fire Hall. 4. Letter# 19~50-September Fire Report The Committee brings to Council's attention the fact that the number of fire calls for the same period (June -October 1982 -111) when compared to the 1983 figures (151) is up 40 calls. 16 of these calls have been resuscitator calls. The Committee recommends that this report be received. E. RECEIVED AS INFORMATION Letter # 14-123 Letter # 14-170 Letter # 15-24 Letter # 15-131 Letter # 15-138 Letter # 15-156 Letter # 17-29 Letter # 17-36 Item A.l -C.3 Item C.4 CARRIED AMENDED Region of York -Safety Study Metropolitan Toronto Technical Traffic Committee Ministry of Municipal Affairs and Housing Ministry of Solicitor General Canada Safety Council Ministry of Transportation and Communications Hazard Warning -Canada Safety Council August Fire Report Paivio: Jones: Resolved that a sign be placed at the Gurnett Street end of Kennedy Street West stating "Kennedy Street East continues one {1) block east 11 • Item C.4 Item C .5 -C.7 CARRIED CARRIED AS AMENDED CARRIED l.~.w ----·---------·-------------- COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -15 - REPORTS OF COMMITTEES (continued) Report # 97 -Public Safety Committee ••• Various Matters (continued) Item C .8 E. Stewart: N. Stewart: Jones: Paivio: Item C .8 Item D.l -D.3 Item D.4 Paivio: Jones: Item D .4 Item E Jones: Paivio: AMENDED Resolved that this item be deferred until all cost pertaining to the installation of the signs is obtained. DEFEATED Resolved that the Director of Public Works, Mrs. Gonsalves and the York Regional Police consult regarding the locations of the placing of the 14 signs. The cost of the installation of these signs is to be taken from the "Grant Account". CARRIED AS AMENDED CARRIED AMENDED CARRIED Resolved that a letter be sent to the Ministry of Health requesting information as to when an ambulance will be stationed in Aurora. CARRIED AS AMENDED CARRIED CARRIED Resolved that Public Safety Committee Report# 97 dated October 6th, 1983 be discussed item by item and accepted as amended. CARRIED Report# gs·-·Pub1ic Works Committee· ;.;·various.Matters The Committee respectfully submits the following: A regular meeting of the Public Works Committee was held on Tuesday, October 11th, 1983 at 7:00 p.m. in Committee Room No.1 at the Administrative Centre. Present Were: Councillor L. Ostick, Councillor E. Stewart, Councillor R. Barker and Director of Public Works, Wm. Walker. 1. Capital Works Attached is a staff report in 3 sections, (a) Status report (b) Updated 5 year programme (c) Recommendation. The Committee concur with the recommendation. Consideration was given to other alternatives but it was thought to be better planning to complete the work around the Town Park. The Town are committed to paving the remainder of Vandorf Sideroad to just beyond the Industrial Zoned land. An adjustment to the minor projects may be necessary after receipt of tenders for items 1 -3. ---""~-~'~-v.~=o•=~~==•=~----,v•-~---~·----·---· -----~-~~~--~~-·-----·•--•~~•~+•~•--·------------- '"'--···· ;"·'~' """·~~· ·~--......J COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -16 - REPORTS OF COMMITTEES (continued) Report# 98-Public Works Committee· .~.·various.Matters (continued) 2. Industrial Parkway Attached is a staff report on the Industrial Parkway. If this project is to be completed in the foreseeable future, Council will have to make some decisions regarding priorities in capital spending. The north and south ends of the project and the section from Mary St. to the Legion are eligible for subsidy. These sections could be accommodated by undertaking a section on alternate years instead of the normal municipal road programme. The alternative would be to take out debentures for a section of the Parkway. This should only be done if some supplementary subsidy was available. 3. By~ law 2588~83 The Director of Public Works requires direction as to the number of signs Council wishes to have erected now that this by-law has been passed. To erect "No Heavy Truck" signs on every street restricted by the by-law will be a costly project and will have to be spread over a period of time. 4. Water Meters -Outstanding Obligations-tn.Industria1 & Commercial Developments The Director of Public Works gave a verbal report that approximately 15 water consumers have not yet installed a water meter as part of their site plan obligation. The Director will confirm this with a written report in the near future. 5. Winter.Maintenance The Committee recommend that sidewalk clearing be done in accordance with the plan approved previously by Council. A copy will be on view in the Council Chamber. It is not economically feasible to clean out the bottom of driveways that are filled as a result of the snowplowing operation. This problem is not as frequent with the introduction of larger diesel plow units. Snow removal by loader and truck is restricted to Yonge St. and emergency situations. It is the Committee's recommendation that the level of service remain unchanged. 6. Letters Received As Information Letter No.14-10 Letter No.15-114 Letter No.15-207 Letter No.17-6 Letter No.17-37 Letter No.18-110 Letter No.18-111 Region of York -Salt & Sand Requirements Public Works Overtime -June 1983 Public Works Overtime-July 1983 Rounding Practise -Road Expenditure Statements Public Works Overtime -August 1983 Region of York -Coarse Rock Salt Region of York -Winter Sand The meeting adjourned at 9:00 p.m. Item 1 Item 2 Ostick: E. Stewart: Item 2 CARRIED AMENDED Resolved that this item be referred to the next Council in Committee meeting. CARRIED CARRIED AS AMENDED --T·-=~~='---..~~-"~''"'-'•'"'~-----"•~nT~O~-~-~~----~------~~~··----~--~-·---~-----"•--'•~·-~-----~--""-"" COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -17 - REPORTS OF COMMITTEES (continued) Report# 98 ~ Public.Works Comm1ttee ; •• Various.Matters (continued) Item 3 - 6 Ostick: Barker: CARRIED Resolved that Public Works Committee Report # 98 dated October 11th, 1983 be discussed item by item and accepted as amended. CARRIED Report # 99 -Counci1 in Committee· ·various.Matters (continued) The Committee respectfully submits the following: A meeting of Council in Committee was held on Wednesday, October 12th, 1983 at 7:30 p.m. in the Administrative Centre. Present Were: Mayor Illingworth, Councillors Barker, Jones, Ostick, Paivio, E. Stewart, N. Stewart and West. Councillor Buck telephoned regrets as she was detained out-of-town. Councillor Richard Barker in the Chair. A. DELEGATIONS 1. Letter·#·18-l08-Mr. I.W. McClun , Re ional Assessment Commissioner Referred from Item C.2, Administration and Finance Report # 87 dated September 6, 1983 re: Assessment Court of Rev1s1on and Supplementary Taxes Mr. McClung addressed Council regarding concerns expressed by Council, namely: (a) Assessment Appeal losses sustained by property owners through revaluation (b) New Assessments -Supplementary (c) Factoring and Apportionment for Levies (d) Section 496 -Appeals or Write-offs (e) Business Taxes on Credit Unions. Mr. McClung explained that part of the major loss was due to an error in working out the assessment for St. Andrew's College which had been incorrectly assessed and two (2) major commercial-industrial appeals which he still feels are correct and is appealing to the O.M.B. for reconsideration of the Assessment Review Court judgement. Mr. McClung explained, that if this loss remains the same the assessment loss would still be within the buffer he had explained to Council that was to be included in the revaluation. (now identified as 2%). ',., __ __. COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -18 - REPORTS OF COMMITTEES (continued) Report# 99 ~Council in Cornrnittee .~. Various Matters (continued) l ementa ry Taxes Mr. McClung explained that their workload had caused some back-up in picking up supplementary assessment but he informed Council that supplementary assessments would be completed late October or early November. All supplementary assessment for the year 1983 and nine {9} industrial assessments would also be reported on. Mr. McClung explained that in working out apportionment assessment requirements, with the-ir method of calculation, all assessments are factored back to 1982 sales values. There should not be any major discrepancies between municipalities, as to their method of assessment. With regard to Section 496, Mr. McClung advised that to his knowledge his staff had cleared all of the 496 applications but on questioning, Council was ad vi sed by the Deputy Treasurer that 30 -40 properties were sti 11 in the process of being reported on by the Assessment Department. Mr. McClung agreed to check this matter out with his staff. Mr. McClung advised that, to his knowledge, no provincial legislation was in the wind to correct what appears to Council to be an imbalance in the equity between the non-business tax assessment ordered by the courts for credit unions, and the business tax payable by banking institutions who are competing for the community business dollars. Council expressed their appreciation to Mr. McClung for coming and would request that Council consider a resolution regarding assessment of credit unions. 2. Letter #-18-128-Mr. Bruce Rilph~ Barrister-ina-Soli~itor-re~ Re~o~ing Old Arena Site Mr. Ralph appeared before Council on behalf of his wife who holds the ownership on the Old Arena Site on Yonge Street. Mr. Ralph requested an explanation of the present status for a proposed site plan and proposed zoning by-law amendment for their property which was to be completed prior to August 1, 1983, but they had failed to complete this process before August 1, 1983. The Clerk-Administrator explained that on the advice of the Municipal Solicitor,-a new application under the new procedures of The Planning Act effective August 1st, 1983 will be necessary to deal with this property. B. CORRESPONDENCt 1. Letter # 17~23 -Ministry of Energy re: -Energy-Conservation Program The Committee recommends that this letter be referred to F.J. Horvath, Director of Leisure Services as Energy Co-Ordinator for the town. ·-~~~-~~-"~~-"-~~···~"""'~=~==""=~~~=~~-~-·-·---·----~--~---~~,·~~-~---~-~~----------~- '----~ COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -19 - REPORTS OF COMMITTEES (continued) Report # 99 -Council in Committee ••• Various Matters (continued) B. CORRESPONDENCE (continued) 2. Letter# 18-11 -Regional Clerk's Department re: Report Number 12 of the Planning Committee -Housing Needs Study 3. This item had been previously dealt with. Letter # 19-25 -Mark West Developments re: Devlin Place Estates Council in Committee would recommend that permission would be granted provided the Building Inspector approves construction that would assure Council that the basements would not be in danger of sustaining frost damage or left in a dangerous condition and that the developer will control the tracking of mud onto adjacent streets and that the basements would be constructed at his own risk. 4. Letter # 19-47 -L.A.C.A.C. re: Development of the Waterworks and Adjacent Properties The Committee recommends that this item be referred to the Commercial Development Advisory Committee and the Leisure Services Committee. 5. Letter # 19-54 and Letter # 19-55 -Royal Canadian Legion re: Remembrance Day The Committee recommends that the week of November 1st, 1983 to November 11th, 1983 be proclaimed "Poppy Week" in the Town of Aurora. The Committee further recommends that permission be granted to hold a Parade on Sunday, November 6, 1983 between the hours of 1:00 and 2:00 p.m. and that authorization be granted for the purchase of one (1) large wreath in the total amount of $39.50 and printing cost of programmes. 6. Letter# 19-90-Aurora Downtown Businessmen's Association re: Sidewalk Maintenance Councillor Ostick advised that it would be possible for this request to cost a total of $10,000.00 -$15,000.00 in 1984. Council discussed this matter further and would request that the B.I.A. be advised that the Town has never undertaken sidewalk sweeping on a regular basis and advise that York Sanitation are responsible for the collection of garbage. The Committee would recommend that the Town take no further action. 7. Letter# 19-92-F.J. Horvath memo to Councillor J. West re: Craddock Park The Committee discussed this matter and would recommend that up to $7,500.00 be allowed for this project and that the funds be taken from the Parks Reserve Account. C. UNFINISHED BUSINESS 1. Guidelines for the Calculation of Performance Bonds (Referred from Item 1, Public Works Committee Report # 93 dated September 19, 1983) Council discussed, at length, the Public Works Committee report, and the memo from the Clerk-Administrator concerning certain items and would recommend the "Letter of Credit" security calculations policy, the Council requested that all items shown on the Site Plan will be included in the performance calculation, and further that a clear statement be prepared to advise applicants of Site Plans that the component parts of the Site Plan refer to servicing and facilities which are used in the calculation of the financial requirements. ---,-.-~-,~~~.~-···-· ·-~~~·-····-~----'--··---- COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -20 - REPORTS OF COMMITTEES (continued) Report# 99-Council in Committee Various Matters (continued) C. UNFINISHED BUSINESS (continued) 2. Public Safety Review -Referred by Public Safety Committee Report # 70 dated Recommendation # 2 -Staff are requested to cost this item. Recommendation # 3-Staff are to check and see if signs are missing. Recommendation I 9 -This item was referred to the Public Works Committee. Recommendation #29 -This item was referred to the Public Works Committee. Recommendation# 4-Elderberry Lights -This work is currently in progress and the status will be checked for the Council meeting on October 17th, 1983. Recommendation # 8 -This item was referred to Commercial Development Advisory Committee. Recommendation #21 -Mayor Illingworth to discuss this matter on the Regional agenda. Recommendation #26 -Council discussed this matter and recommends that no action be taken. Recommendation #30 -No further action to be taken. Recommendation #31 -Staff are requested to contact the York Condominium Corporation asking fo'r comments. Recommendation #41-This matter was referred to the York Regional Police, Sgt. Tufnell and the York Region Board of Education for comments or action. 3. Estate Residential Policy Mayor Illingworth discussed the Estate Residential Policy and Council in Committee would recommend that copies of the briefs be circulated to Council and that Council in Committee be prepared to discuss the policy and those briefs at Council in Committee scheduled for November 2nd, 1983. No delegations are to be planned at that time but the applicants are to be advised of the meeting. D, NEW BUSINESS 1. Tailor's House Restaurant The Committee discussed the Mayor's memo and referred this matter to the Public Works Committee for further study and report. E. RECEIVED AS INFORMATION Letter# 17-9 -Ministry of the Environment re: Blueprint for Waste Management Letter# 17-17 -Fire Chief Wilson memo to Mayor Illingworth re: Landscaping of Aurora Fire Station Letter# 17-46 -Lloyd D. Cadsby, Q.C. re: Metropolitan Toronto Sewer and Water Letter# 18-98 -Ministry of Natural Resources re: Flood Plan Criteria Letter# 18-106 -Aurora Public Library re: "Life in Old Ontario" Lecture Series Letter # 18-120 -Town of Markham re: Press Release from National Board of Directors of the Federation of Canadian Municipalities -~-··~·~-<>-~•-•"·'~-<~o-»·-•~~,~~~-~-~-• --•-•-~~----·~----~-~--·~-~~-~~-------·-• --•-.. -•-·--•----· ------•--------~ -----------------~--·---- ·-~ COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -21 - REPORTS OF COMMITTEES (continued) Report # 99-Counci1 in Committee ;:: Various Matters (continued) Item A .1 AMENDED Jones: E. Stewart: Resolved that the Clerk-Administrator, Treasurer and any Councillor wishing to submit questions to the Assessment Commissioner do so through the Clerk and written answers be requested. CARRIED ItemA.1 CARRIED AS AMENDED Item A .2 - E CARRIED E. Stewart: Resolved that Council in Committee Report # 99 dated October 12th, 1983 be discussed item by item and accepted as amended and the Seal of the Corporation be attached hereto. Osti ck: CARRIED Report# 100-Administration and Finance.Committee· :.;·various Matters The Committee respectfully submits the following: A meeting of the Administration and Finance Committee was held at 3:30 p.m. on Wednesday, October 5th, 1983 in the Civic Centre. Present were: Mayor Dick Illingworth and Councillor Earl Stewart. Councillor John West joined the meeting at 4:10 p.m. and Mr. K.B. Rodger and Mr. Wm. Walker joined in the meeting at 4:30 p.m. A. CORRESPONDENCE 1. Letter 17-7-Boys and Girls Clubs or. Ontario·. ·re: ·Request.for Financia1 Support The Ontario Region of Boys and Girls Clubs of Canada assists the 16 member clubs (each one operates on an autonomous basis) in the areas of financial consultation and assistance, training, public relations and club development. The closest club to Aurora is located in Toronto. The Committee recommends that no action be taken. 2. Letter 17-2l.:.Aurora Minor Hoi:keyAssoi:iation· re: Aurora Bantam Tournament The 15th Annual Town of Aurora Bantam Tournament will be held on January 6, 7, 8, 1984. The Bantam Tournament is operated by AMHA as a fund raising project to help support over 550 Aurora youths who play hockey throughout the season. The Town of Aurora's financial support over the past 14 years is the key to the Aurora Minor Hockey Association having a profitable tournament. It is expected that the expenses at the Community Centre to be between $2,000 and $2,500. The Committee recommends that sufficient funds be included in the 1984 Budget to cover the costs at the Community Centre up to a maximum of $2,500 and the Association be advised accordingly. 3. Letter 17.:.35 .:. Minister of Revenue.and.Credit.Union~ Item A.5 of Administration and Finance Committee Report 78, as adopted by Council on July 18, 1983 recommended that a "1 etter be forwarded to the Minister of Revenue expressing Council's opposition to this special exemption of business assessment for credit unions". '••m•-~ COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -22 - REPORTS OF COMMITTEES (continued) Report # 100 -Administration arid f"iriarice Committee ••• Various Matters (continued) A. CORRESPONDENCt (continued) 3. Letter 17~35 ~Minister of.Revenue.and Credit Unions (continued) The Minister of Revenue advises that the policy of exempting credit unions "will remain in effect until such time as the legislation is changed. In this regard, Section 7 of the Assessment Act, which provides for business assessment, is under review. The review involves taxation policy considerations and my colleague, the Honourable Claude Bennett, Minister of Municipal Affairs and Housing, is responsible for the property tax policy area. By way of this letter, he will be advised of your municipality's concern." The Committee recommends that this item be further discussed by Council in Committee when the Regional Assessment Commissioner is in attendance on October 12, 1983. 4. Letter 17-48-Ontario Municipal Board· re:.Deadline.f6r 1983 Quota Charges The Ontario Municipal Board has set certain deadlines and criteria for changing the capital expenditure applications for municipal quotas. As the Town of Aurora does not plan to debenture any capital expenditures in 1983, the Committee recommends that this letter be received as information. 5. Letter 18~37 -MTC re: Ontario Urban Transit Ass6ciati6n The Ontario Urban Transit Association, together with MTC's Transit Office, have established a Transit Productivity Committee. The Committee's objective is to assist Ontario's transit systems to maximize the effectiveness and efficiency with which they fulfill their responsibilities to their local communities. The Committee recommends that the contents of this letter and attachments be discussed with Travelways following completion of their survey of routes and ridership in Aurora. 6. Letter 18-50-Workers' Compensation Board re: Coverage for Volunteer Forces 7. Effective July 1, 1983, the earning maximum for compensation was increased from $24,200.00 to $25,500.00 per person annually. Coverage for volunteer forces is now available from $12,410.00 to $25,500.00. Coverage may also be requested at "maximum permitted", instead of a specific amount. In this way no change will be necessary in the event of a future increase in the maxi mum. The Committee recommends that application for coverage for volunteer forces (firefighters) be made to the "maximum permitted", effective January 1, 1984. Letter 18-93-Consumers' Association of Canada re: Report on Proposed Organization of Bell Canada The Government of Canada, on the basis of a CRTC report, has permitted Bell Canada to follow through with its proposed reorganization. The intervention of CAC concentrated on two main points: COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -23 - REPORTS OF COMMITTEES (continued) Report # 100 -Administration and Finance Committee ••• Various Matters (continued) A. CORRESPONDENCE (continued) 7. Letter 18-93-Consumers' Association of Canada re: Re ort on Pro osed Organization of Bell Canada continued 8. (1) the effect of the reorganization on the CRTC's ability to apply the concept of integrality to companies which are no longer direct subsidies of Bell Canada, and (2) the disposition of the capital gain on the transfer of the investments in the subsidiary companies from Bell Canada Enterprises. In its Report, the Commission stated that it was reasonably satisfied that a proper exercise of the power to apply the principle of integrality would be upheld if subjected to judicial scrutiny. They went on to say that if in the future it was found that the Commission did not have such power in regulating Bell Canada legislative power clarification of the Commission's powers would be required in order to safeguard the subscriber's interests. The Report of the CRTC allowed the shareholders to retain all of the increased value of this investment leaving the subscribers who had directly borne some of the costs and risks with none of the benefits. Taking all matters into consideration, and leaving the question of the disposition of the capital gain aside, CAC is reasonably content with the manner in which the CRTC has dealt with their concerns and recommendations. It is believed that the result of the Commission's report in these areas should be to permit the Bell Canada executives greater flexibility to manage their company more efficiently and still leave the consumer well protected. The Committee recommends that this item be received as information only. The Committee further recommends that an enquiry be made through the office of Mr. Sinclair Stevens, M.P. as to the petition previously submitted requesting Extended Area Service (EAS) for Aurora. Letter 18-118 -Dr. G.W. Williams Secondary School re: Commencement Exercises The following students qualify as winners of the Town of Aurora Awards for 1983: Grade 12 Grade 13 Wayne Hetherington Cheryl Dickie Gregory Lawless Judith MacDonald 84.7% 88.0% 85.6% 88.3% Commencement Exercises will be held on Friday, October 21, at 8:00 p.m. The Committee recommends that the 1983 Town of Aurora awards be as for 1982. 9. Letter 18-119 -Aurora Historical Society re: Financial Support Since 1980, the Aurora Historical Society has raised just over $508,000 to acquire and restore Hillary House. The restoration of the exterior is nearly complete. An additional $30,000 is required to pay for work already completed. The Society's 1983 Annual Campaign is for Hillary House. .... -.--: COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -24 - REPORTS OF COMMITTEES (continued) Report# 100 ~Administration and Finance Committee .:. Various Matters (continued) 9. Letter 18~119. ~ Aurora. Hi stori ca 1 . Society ... re:. Pi rianci a 1 . Support 'cant i nued' B. As this campaign is aimed at individuals and corporations, and as the municipality provides an annual grant, the Committee recommends that this letter be received as information. UN~INISHED BUSINESS 1. Occupancy.Permits ~ ltem A:4;·Puolic Safety.Report #90 and other information. Item A.4 of Public Safety Report #90 as approved by Council on September 19th, 1983 is as follows: "As it is understood that the official inquest report (Erwin Gray Inquest) has been received, the Committee recommends that the Clerk pursue the development of a process to present to Council on the issuance of occupancy permits for commercial or industrial buildings to include an updating procedure on hazardous materials kept in the buildings". Recommendation 7 of the Inquest Report is as follows: "Occupancy permits required for all industrial and commercial buildings." When an industrial or commercial building is complete, it is inspected by our Building Department, and a "Certificate to Occupy" is issued. However, this certificate is for the building itself, not for the type of business, or materials that may be contained therein, or any changes in occupancy. Item 8 of Economic Development Report #1, as adopted by Council on December 13, 1982 is, in part, as follows: " ••• The Committee wishes to go on record that they agree that all businesses should be required to register with the Town if they wish to operate within the geographic limits of the Town. "The Committee also feel that a registration fee of at least $50.00 be charged at time of registration which would be all or partly refundable should the same business cease to operate and this refund ~auld encourage the said business to deregister with the Town and provide the Town with more accurate information for tax purposes." With regard to Recommendation 7 of the Inquest Report, the Fire Chief recommends as follows: "Recommend that a Municipal Bylaw application would be in three parts, i.e.: (a) original to go to the owner or applicant (b) one to go to the Fire Department (c) one to go to the Building Department "Reasons why: Inspect prior to occupancy with regard to Building use, also, business taxes and trade 1 i cences." The Treasurer recommends as follows: -~·~~,··='=~~·~~,.~ _ _,_ ..... ~------·-·-~--.A r--- 1 i COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -25 - REPORTS OF COMMITTEES (continued) Report# 100 ~ Ai:!miidstration and Finance Coriunittee ~.~ Various Matters (continued) B. 1. UNFlNISHEb.BUSINESS (continued) Occuoancy Permits·~ ·item A04; Public Safet information. (continuea "It is the feeling of this department that these permits would also be of assistance in coping with business taxes. If issued, we would recommend that a clause be included stipulating that a deposit be paid on a Transient Traders fee, as stated in the Municipal Act, page 244, section 232(17)f. The Treasurer further recommends: "Application for a permit would be a four part Snap-set form, 1 section for the applicant, one part for the building department, one part for the Treasury Department and the other for the Fire Department. "Our experience has indicated there are numerous instances where business entities have opened and closed before we are aware of their existance, resulting in a loss of tax revenue." The Committee recommends that Recommendation·? of the Inquest Report be carried out and that a bylaw be prepared requiring occupancy permits for all industrial and commercial buildings. The Committee further recommends that the application fee be $50.00 and one-half of such fee be refunded on notice of discontinuance of such business operation. 2. Aurora Cemetery ~ Hem B:4; Couni:i1 in committee Report as Item B.4 of Council in Committee Report 88, as adopted by Council on September 6, 1983 is as follows: "This matter was referred to the Administration and Finance Committee for study and report." The Aurora Cemetery Board is concerned that they have only about one year's supply of cemetery plots left. They are interested in obtaining up to 20 acres from the Toronto and North York Hunt Club. It is understood that Council approved some negotiations with the Toronto and North York Hunt Club some time ago, but no follow-up action took place. It is also understood the Hunt Club is willing to sell up to 20 acres of land adjoining the cemetery for a price in the $15,000 an acre range. The original cemetery land (approximately 14 acres) was obtained in the late 1800's for $7.00 per acre. The annual gross revenue for the Cemetery Board is the sale of approximately 100 plots a year of which one third must go into a Trust Fund for perpetual care. After expenses are paid, it is doubtful if the Board would net $1,000 a year. It is obvious, therefore, that the Cemetery Board is not in a financial position to acquire more land. As the need for additional land is urgent, the Committee recommends that the Clerk-Administrator be authorized to commence negotiations with the Toronto and North York Hunt Club to purchase 10 acres, with a possible option of an additional 10 acres, and the cost of such purchase be charged to the Capital Levy Reserve Fund, or such other Reserve Fund as may be deemed appropriate at the time of purchase. And further, the Committee recommends that arrangements be made with the Cemetery Board for appointment of a member of Council to the Cemetery Board. ::......,.__.., COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -~ - REPORTS OF COMMITTEES (continued) Report #·goo·-Actministration.anct.Finance Committee· ••• Various.Matters (continued) B. UNF1NISHtD BOS!NtSS (continued) 3. Advisory Couni:i1 ori Coritiritiing r:aucation ·~·Item A:o, Council iT1 Committee Report 88 "Council in Committee recommends that this letter (15-239} be referred to the Admi ni strati on and Finance Committee for a report." The letter advises that the Minister of Colleges and Universities is forming an Advisory Council on Continuing Education. The Council will be advisory to the Ministry and will include seven individuals selected for their interest in and knowledge of continuing education in Ontario. As the deadline for recommendation was September 30, 1983, the Committee recommends that no action be taken. 4. Aurora Resthaven ~ Item A:2; Council iri Committee Report 88 Item A.2 of Council in Committee Report 88 is as follows: "Counci 1 in Committee recommends that this 1 etter ( 15-221) be referred to the Administration and Finance Committee for study and report." Aurora Resthaven advises that several residents have requested a bus in Aurora for the handicapped. While the Committee agrees that such a bus would be an asset for the citizens of Aurora, it is concerned about the cost. The Committee therefore recommends that staff obtain information from other municipalities operating a bus for the handicapped, plus available grants, etc. Following receipt of the information, a report will be submitted to Council. 5. Budget Guidelines ~·rtem·c;3;·AaministratioT1.aria·~iriarii:e Report 78 Item C.3 of Administration and Finance Report 78 states in part, as follows: "Prior to October 1, 1983, Council wi 11 pro vi de Department Heads and Committees with Budget guidelines." Reference is also made to item C.5 of Administration and Finance Report 87 which includes excerpts from Municipal Affairs and Housing Minister Claude Bennett's address to the Association of Municipalities of Ontario, September 11, 1983, as follows: "Last year at this time I told you we could expect little or no increase in provincial grants the following year. Determined efforts by my Ministry made it possible to do a little more than I suggested. Yet, forewarned, you planned well and on the conservative side. This year I suggest you again plan for a virtual status quo in payments from the Province. Once again I, and all IllY officials, will represent you strongly in the provincial budgetting process." Based on the above, the Committee recommends that Council advise Department Heads and Committees to limit 1984 Budget estimates to a five (5} percent increase, and in share cost programs, i.e. road construction, to match subsidy dollars from the province. L ... - COUNCIL ~1EETING ••• MONDAY, OCTOBER 17th, 1983 -27 - REPORTS OF COMMITTEES (continued) Report # 100 ~ Admiilistratiori and Pinani:e Colllrilittee .~. Various Matters (continued) 6. tmp lo,Xees Ret i relllerit Po 1 i i:y ;.. . Item A~ 1; Adllli lli strati on and ~i nani:e Committee Report 82 Item D.l, Administration and Finance Committee Report 82 is in part as follows: "It is therefore recommended that the Committee review the existing Town policy and be authorized to develop a revised policy for Council's consideration." The existing Town policy adopted April 18, 1977 is as follows: "An employee who has served with the Town for at least 15 years shall be presented with a piece of artwork done by a local artist to a value of $75.00. Such artwork shall have an appropriately engraved plaque and it shall be to the employee's liking. If a Town employee of 25 years or more years' service retires, he shall be presented the aforementioned gift and a special recognition event, i.e. banquet or reception, be considered by Council." The above policy has presented problems, i.e. obtaining painting to employee's liking and arranging presentation. In addition, the above policy does not take into consideration the service of volunteer firefighters. Therefore the Committee recommends a payment in recognition of long service, along the following lines: ierlllination Reti relllent 10 to end of 14 years service -$ 75.00 15 to end of 19 years service -$100.00 20 to end of 24 years service $ 75.00 $125.00 25 to end of 29 years service $100.00 $150.00 30 years service and over $125.00 $200.00 In addition, the Committee recommends that any member of the Town staff qualifying for membership in the 25 year Club be given a gift to the value of $75.00 suitably inscribed to recognize such service, and volunteer firefighters to be recognized in the same manner as permanent full time staff. Recognition of members of Council who have served at least six years to be considered on an individual basis at the time of retirement. 7. !:ducation Po1ii:y ;.. Re: Mr: will; lienzies Item C.3 of Administration and Finance Committee Report 82 as approved by Council on August 15, 1983 states in part, as follows: "(b) Repayment to be made on successful completion of the course." Mr. Wm. Benzies was previously authorized to attend the Advanced Building Course of the Ontario Building Officials Association under the Optional Training section of the Education policy. Mr. Benzies successfully completed the course standing lOth out of a class of 85 with an average of 87.2 percent. The total cost of the course was $670.00. The Committee therefore recommends payment of $335.00 (50 percent of course) to Mr. Wm. Benzies. ----~--~~.~· -~·-,~-· ------~---'---·-""-'-'-'-'--~==··'"'~~-~---~-~--·~ COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -28 - REPORTS OF COMMITTEES (continued) Report# 100· ~·Administration and Finance.Committee· C. N£W BUSIN£SS 1. Christmas/New Year's Ho1idays ·various.Matters (continued) The Committee recommends that the Municipal Offices be closed December 23, 24, 25 and 26 for Christmas Holidays and December 31, January 1 and 2 for New Year's Holidays. 2. Staff Christmas Party The Committee recommends that the employee's Social Committee plan the Christmas Party for Town staff and Members of Council with financing to be arranged as in previous years. Tentative date of the party is December 17th at the Community Centre. 3. Xerox copier· ~·Treasury Department The Xerox machine in the Treasury Department has been in use since 1976 at a rental of $184.63 with a copy allowance of 3,500 per month. This machine receives a great deal of use by the Building Department, Treasury, Clerk's office, Leisure Services and the Fire Department. It has started to require a considerable number of service calls. Enquiries have been made on replacing this machine with a new model at $270.00 per month for two years, including 5,000 copies per month. A quotation on a lease agreement for 43 months was also recommended, but as such arrangement would exceed the term of this Council, OMB approval is required. Sufficient monies are in account 1200-51 to cover the balance for this year. The Committee recommends the rental of this new machine at a rate of $270.00 per month for two years. Note: Due to further information, it is recommended that no action be taken until information received. 4. Aurora Chamber of Commerce The 1983-84 membership fee for the Aurora Chamber of Commerce is now due in the amount of $90.00 (based on 50 or more employees) which provides three (3) voting members. The Committee recommends that the $90.00 membership fee be paid and Mayor Dick Illingworth and Councillor Earl Stewart be designated voting members plus one floating membership for Members of Council on an "as available" basi s. 5. Yorkview.Pub1ications Yorkview magazine was conceived to fill the need for sophisticated, glamourous and interesting consumer publication to match the considerable social development of the Regional Municipality of York. Beginning as a bi-monthly, Yorkview is planned as a monthly by this time next year. Entirely supported by its advertisers, Yorkview will reach an interested audience of some 72,000 adult readers per issue within households enjoying above average disposable incomes. Advertising rates are $1,500 for a full page black and white. The Committee recommends that no action be taken. COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -29 - REPORTS OF COMMITTEES (continued) Report #·loo·~-Actministration.ana·Finance·committee· ;;;·various-Matters (continued) c. NtW-BOSlNtSS (continued) 6. Interest on Deposits Citizens of Aurora are required, under Bylaw 1961-72, to pay a security deposit at a rate of "$5.00 per foot of the limit of the lot abutting directly on each sidewalk, curbing or paved boulevard" to meet the cost of repairing any damage to the sidewalk, etc. Upon the completion of the work, the deposit is repaid, less any deductions necessary for repairs. A resident of Aurora called recently requesting interest on her deposit of $450.00 which had been with the Town for some time. The Treasurer advises that the Building Department collects security deposits pursuant to the provisions of Town Bylaw 1961-72, which is authorized by Section 315{2) of the Municipal Act. There is no provision within this section of the Municipal Act which includes the paying of interest on deposits. Therefore the Committee recommends that no action be taken. The Committee also recommends that Bylaw 1961-72 be updated to state "$25.00 per metre", rather than "$5 .00 per foot". 7. Town of Aurora Emp1oyees-Associati6n The Town of Aurora Employees Association have requested information pertaining to progress being made regarding the Town's Long Term Disability Plan. The Committee recommends that the Clerk-Administrator obtain prices, etc., and prepare a report for the Administration and Finance Committee so that a report can be made to Council. 8. rown·or.Aurora.tmployees Association The Town of Aurora Employees Association have requested a meeting with the entire Council to discuss matters pertaining to employee re-evaluations. The Committee recommends that initially a meeting be arranged with the Clerk Administrator and/or the Administration and Finance Committee and if such concerns are not met to mutual satisfaction, that a meeting with Council be arranged. 9. town Maps Quotations have been received for the reprinting of the Town Map. The cost for the reproduction works out to 36 cents per map. The cost of drafting revisions could amount to an additional 10 cents per map. It has been suggested that consideration be given to charging a fee for the.maps, to help offset the increasing cost of production and to prevent waste. The Committee were advised that a private firm specialize in the production of Town maps, which are provided free to the municipality, with the firm selling advertising on the reverse side of the map. The Committee recommends that the Clerk-Administrator obtain more information, so that the Administration and Finance Committee may prepare a report for Council. ,~~"· COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -~ - REPORTS OF COMMITTEES (continued) Report·# loo·~-Actministration.and.Finance Committee •• : Various Matters (continued) 10. July First.Financiai.Statement Reference is made to a resolution adopted by Council on April 5, 1983 as follows: "Resolved that the sum of $2,000 be allocated to the July First Committee for 1983 festivities. "And be it further resolved that any profit over $2,000 be placed in a separate account for the disbursements of future July First Committees." It was the understanding of the July .First Committee that the $2,000 would be paid to the Committee, and if they made a profit in excess of $2,000, that sum would be returned to the Town, and the remaining profit deposited in a separate account. The $2,000 donation was not paid to the July First Committee. In addition, the Committee was charged rentals in the total amount of $925.00 and staff wages in a total amount of $923.85 for a grand total of $1,848.85. The Committee recommends that the sum of $1,848.85 be paid to the July First Committee to cover the costs incurred at the Community Centre in conjunction with the July First festivities. 11. Pecteral.Business.Deveiopment Bank 12. Small Business Week in Canada is organized to recognize those people directly involved in small business enterprises. This year, Small Business Week is October 23 to 29, with the theme "Managing for Recovery". The Federal Business Development Bank is encouraging municipalities to proclaim Small Business Week, October 23 to 29, 1983, thereby recognizing the contribution made by smaller business enterprises to the local economy. The Committee recommends that Council proclaim the week of October 23 to 29, 1983 a "Small Business Week" and the material pertaining to the Business Information Fair be forwarded to the Aurora Chamber of Commerce. Building-Permits The following building permits have been issued during July, August and September 1983: Residential Comme ri:i a 1 Inctustriai July 19 $ 499.330 4 $ 81,247 6 $583,010 August 29 901,370 2 23,000 1 4,600 September 25 1,048,550 7 68,100 Tot a 1 to June 99 6,028,415 21 325,681 2 287,500 Total to Date 172 $8,477,665 34 $498,028 9 $830,110 The Committee submits the above for information. ....... ----~~-~,~=~~~~'="""'~ ... ...._ . ..._ __ ·~--~~~~~~·-~--~--~-------~--"-----·---·-------·--·-----·· '----· COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -31 - REPORTS OF COMMITTEES (continued) Report# 100 ~-Aaministratian·ana·Finance committee ••• Various-Matters (continued) C. NEW BUS!NESS (continued) 13. Staff-Matter Reference is made to item B.7 of Administration and Finance Committee Report #42 as adopted by Council on March 21, 1983, as follows: "The Committee requests more time to review the whole question of car allowances, mileage, use of Town vehicles clothing and miscellaneous equipment and a separate report will be submitted." Concern has been expressed about employees taking trucks home outside the municipality. The Committee will obtain information pertaining to this and other items as outlined above and will submit a report as soon as possible. D. DELtGA TIONS 1. Mr. wm:·walker.rei.Works Orgarii~itional ·structure Mr. Walker presented a report dated March 10, 1983, which proposed amendments to staff organizational structure for the engineering section of the Works Department. As a result of increasing pressures of an engineering nature, Mr. Walker requested termination of four (4) part time positions representing an annual salary cost of $19,930 in exchange for the addition of a full time position which will enable the Department to meet these engineering pressures. It is estimated that savings of approximately $20,000 would result in reduced engineering consulting fees. Mr. Walker summarized the report as follows: (a) (b) hire increased staff as recommended refer more capital engineering work to Reid & Associates The Committee had a full, wide-ranging discussing regarding increasing the engineering section of the Works Department, compared to the cost of the consulting service provided by Reid & Associates. Due to the possible curtailment of capital projects caused by reduced transfer payments from the Province, it was the opinion of the Committee members that this was not the time to increase permanent staff in the engineering section. The Committee is of the opinion that major capital projects should be assigned to Reid & Associates, while engineering work of a lesser nature, plus supervision of subdivision agreements should be handled in-house by the engineering section of the Works Department. Therefore, the Committee recommends that no action be taken, at this time, to increase staff for the engineering section of the Works Department. E. PtNDlNG 1. Report from Travelways re Passenger Survey -Report 82(A.1) 2. Central Ontario Travel Assoc. Membership -Report 82 (B.3) 3. Review of Policy re Grants to Organizations-Report 82 (B.4) 4. Review of Policy re Civic Award Medals-Report 82 (C.2) 5. Status of Transfer of Lands -Scanlon Court-Report 82(C.5) 6. Review of Town Policy Manual -Report 82(D.2) 7. Review of Cost of Toronto Bell Lines-Report 82(E.1) 8. Status of Appraisal for Edward/Dunning The meeting adjourned at 5:15 p.m. --~~~-~-=~"··=--~»~-Wo~v--·•--~-~---•-----• •••---·~-~ --~------ COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -~ - REPORTS OF COMMITTEES (continued) Report# 100-Administration"and"Finance Committee ••• Various Matters (continued) ItemA.l -C.l3 Item D.l Item D.l Jones: E. Stewart: Item D.l Item E.l -E.8 E. Stewart: N. Stewart: RESOLUIIONS CARRIED DEFEATED AMENDED Resolved that this item be deferred to the Council in Committee meeting. CARRIED CARRIED AS AMENDED CARRIED Resolved that Administration and Finance Committee Report # 100 dated October 5th, 1983 be discussed item by item and accepted as amended and the Seal of the Corporation be attached hereto. CARRIED 1. Re1ease of Financial Securities -Edwards and Gunn Company Limited E. Stewart: Jones: Resolved that, upon the recommendation of Wm.G. Walker, Director of Public Works, the financial securities for Edwards and Gunn Company Limited, be released. CARRIED 2. Reduction of Letter of Credit·~ Universal Insu1ation E. Stewart: Jones: Resolved that, upon the recommendation of Wm.G. Walker, Director of Public Works, the Letter of Credit for Universal Insulations Company Limited be reduced to $8,300.00. CARRIED 4. Business Assessment and Taxation -Credit Unions .Jones: Barker: Whereas the Supreme Court of Canada in its decision, "The Regional Assessment Commissioner et al V. Caisse Populaire de Hearst Limitee" has ruled that the Caisse Populaire de Hearst is not subject to business assessment and taxation. And Whereas, the Minister of Revenue for the Province of Ontario has extended that principle to all caisses populaires and credit unions. And Whereas, it is not equitable to exempt caisses populaires and credit unions, while other financial institutions ae subject to business assessment and taxation. And Whereas, the decision of the Minister will result in a considerable loss of tax revenue to municipalities in Ontario. Now Therefore Be It Resolved that, the Minister of Revenue be urged to introduce legislation to amend the Assessment Act making all caisse populaires and credit unions subject to busines~ assessment and taxation in the Province of Ontario. CARRIED ~-·--~--~-•=<~<==·"=_w..."-"..,_,,,[...o---~----...:...~-·-,......-'-L-· -~·-··~-.~-. ~-.y,<;--" ------~~--.. ·----·-----·--~·· COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -33 - RESOLUTIONS (continued) 4. Santa Claus.Parade Banner Paivio: Jones: Resolved that the Council of the Town of Aurora hereby grants permission to the Santa Claus Parade Committee to erect a two (2} sided banner across Yonge Street, south of Wellington Street, between two (2} private buildings (13 and 16 Yonge Street South), said banner to announce the date and time of the Santa Claus Parade. CARRIED 5. Mayor and· Clerk Authorization to Sign· Agreement· {Marl<bor6ugh) E. Stewart: Jones: Resolved that the Mayor and Clerk be authorized to sign a Subdivision Agreement between Markborough Properties Limited and the Town of Aurora, And Be It Further Resolved that the Clerk-Administrator be requested to advise the Regional Municipality of York of the allocation of services for this subdivision. CARRIED 6. Best Oecorated.House Committee N. Stewart: Jones: Resolved that Councillor West be authorized to request representatives from various Service Clubs to be judges for the "Best Decorated House" -illuminated with Christmas 1 i ghts. CARRIED 7. Bi -Centenni a 1 Ce 1 ebrat ions Grant N. Stewart: Ostick: Resolved that the Town of Aurora apply for the available grant for Bi-Centennial Celebrations in the amount of $8,233.00, such funds to be spent on purposes in keeping with public celebrations of the Bi-Centennial. CARRIED 8. Final Payment Certificate ~ kam1ll C6nstr1Ji:tion Limited Ostick: Resolved that, upon the recommendation of Wm.G. Walker, Director of Jones: Public Works, Final Payment Certificate Number 2 for Contract Number M.C. 1983-1 (Reconstruction of Vandorf Sideroad) in the total amount of $10,412.58 be paid to Kamlu Construction Limited and the Seal of the Corporation be attached hereto. 9. Ostick: Jones: CARRIED Payment Certificate Number 4 (Lamco Construction Limited) Resolved that, upon the recommendation of Wm.G. Walker, Director of Public Works, Payment Certificate Number 4 for Project Number 1036 (Reconstruction of Wells and Mosley Streets) in the amount of $26,175.91 be paid to Lamco Construction Limited and the Seal of the Corporation be attached hereto. CARRIED 10. Payment Certificate Number 1 (The.State.Electric.Company.Limited) Ostick: Resolved that, upon the recommendation of Wm.G. Walker, Director of Jones: Public Works, Payment Certificate Number 1 for Project Number 904 (Yonge Street, Dunning Avenue, Golf Links Drive, Yonge Street, Brookland Drive, Traffic Lights) in the amount of $33,956.46 be paid to The State Electric Company Limited and the Seal of the Corporation be attached hereto. CARRIED ~--~·~~. ~-~=~·== ..... ~-~A~~·-~-,-·~~~~--~--••• ···---·--·----- '-··--~' COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -34 - RESOLUTIONS (continued) 11. Surplus .Lands at St. John's Sideroad/Bayview Avenue Barker: E. Stewart: Resolved that the Region of York be advised that the Council of the Town of Aurora concur with their recommendation that the lands known as Parts 1, 2 and 4, Plan L-202-4 be closed and given to the adjacent property owner, namely, Bonphydarian Investments Limited, in exchange for an equal area of land required from Bonphydarian Investments Limited for the widening of Bayview Avenue. CARRIED 12. Transportation and Highway 1mprovement Act Ostick: Jones: Resolved that a petition for Interim Payment under the Public Transportation and Highway Improvement Act on the Expenditures made in the year 1983 in the amount of $849,218.04 be submitted to the Ministry of Transportation and Communication. CARRIED 13. Tender Award for tile Removal of Trees and Stumps on Town PropertY and Pruning of Trees on Town Property N. Stewart: Barker: Resolved that, upon the recommendation of Steven Jones, Purchasing Co-Ordinator, the tender for Removal Trees and Stumps and the Pruning of Trees on Town Property be awarded to Weller Tree Service in the amount of $1,950.00 + $48.50 per hour for pruning. CARRIED 14. Tender Award for Snow Ploughing Ostick: Jones: Resolved that, upon the recommendation of Steven Jones, Purchasing Co-Ordinator, the Tender for Snow Ploughing be awarded toM. Van Lierop. CARRIED 15. Tender Award-Public Works Departmerit.iruck Barker: N. Stewart: Resolved that the Tender of Highland Chevrolet/Oldsmobile Limited, Aurora, in the amount of $15,358.12 be accepted and a two-way radio unit be purchased for said truck. Monies for the truck and radio are to be taken from the Vehicle Replacement Reserve Account. Recorded Vote-Municipal Council of the Town of Aurora-Resolution #.15 ~Tender Award -Public Works Department Truck -October 17th, 1983 Mayor Illingworth (Absent) Councillor Barker Councillor Buck (Absent) Councillor Jones Councillor Ostick Councillor Paivio Councillor E. Stewart Councillor N. Stewart Councillor West CARRIED 5 - 2 Yea X X X X X 5 Nay X X 2 --~--~---··~-··---· ----·-·-· ___ ,_,_. --··~--------·-------·-··----------------- :··,~·-- COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -35 - UNFINISHED BUSINESS 1. Letter # 18-l()il. ~ k. Oittmar re: Reguest for Delegati oilStatus {Banbury Court~ Sale of Block A; Plan M-49) ~ referred from Delegations E. Stewart: Jones: Resolved that this matter be referred to the next Council in Committee meeting and more information be obtained for Council's consideration. CARRIED 2. Letter # 19~98 ~ Wm ~G. Wa 1 l<er memo to k ~B. Rodger arid Letter # 19-102 ~ K.B. Rodger memo to All Members of Council re: Sidewalk -Murray Drive E. Stewart: Paivio: E. Stewart: Barker: BY-LAWS Barker: Jones: Barker: Jones: Resolved that a 1.5 metre sidewalk be placed on the east side of Murray Drive from Glass Drive at a cost of $7,500.00, said cost to come from the Capital Levy Reserve Account. CARRIED Resolved that this sidewalk be placed in alignment with the existing sidewalk. CARRIED Be It Hereby Resolved That: Bill Number 2612-83 -Being a By-Law to designate a School Zone on portions of Murray Drive and Glass Drive Bill Number 2613-83-Being a By-Law to Govern and Control the Parking of Vehicles in the Town of Aurora Bill Number 2614-83 -Being a By-Law to Amend By-Law Number 2213-78 a Zoning By-Law (Markborough) ••• be read a First Time. CARRIED Be It Hereby Resolved That: Bill Number 2609-83 -Being a By-Law to Amend By-Law Number 2554-83 as amended, a By-Law to Establish Rules and regulations according to which the proceedings of the Council of the Corporation of the Town of Aurora shall be governed and conducted Bill Number 2612-83 -Being a By-Law to designate a School Zone on portions of Murray Drive and Glass Drive Bill Number 2613-83-Being a By-Law to Govern and Control the Parking of Vehicles in the Town of Aurora Bill Number 2614-83 -Being a By-Law to Amend By-Law Number 2213-78 a Zoning By-Law U1arkborough) ••• be read a Second Time. CARRIED -~·---<.--~ .. ~m...-•• --·-·-·~......-.·--·--~~-----"-' -· __ .._ ----~-----·--·-------·- r-·· :..-~---' LJ COUNCIL MEETING ••• MONDAY, OCTOBER 17th, 1983 -~ - BY-LAWS (continued) Paivio: Barker: Paivio: Barker: ADJOURNMENt E. Stewart: Be It Hereby Resolved That: Bill Number 2609-83 -Being a By-Law to Amend By-Law Number 2554-83 as amended, a By-Law to Establish Rules and regulations according to which the proceedings of the Council of the Corporation of the Town of Aurora shall be governed and conducted ••• be read a Third Time. CARRIED Be It Hereby Resolved that Section 21 of By-Law 2554-83 be suspended and Bill Numbers 2612-83 and 2614-83, now before the Council, be read a Third Time and Enacted and the Third Reading be taken as read. CARRIED Resolved that the meeting be adjourned at 10:54 p.m. CARRIED ~ .~ ~_))\.- Deputy Mayor '=J~ Clerk