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MINUTES - Council - 19830321MINUTES OF THE 7TH COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS, MONDAY, MARCH 21st, 1983 AT 8:00P.M. Present Were: Mayor Richard Illingworth, Councillors Richard Barker, Evelyn Buck (8:15p.m.), Tim Jones, Len Ostick (8:10p.m.), Martin Paivio, Earl Stewart, Norm Stewart and John West. CONFLICT OF INTEREST Councillor E. Stewart declared a possible conflict of interest in By-Law 2557-83 due to a monetary interest and did not take part in the consideration of or vote on any question in this regard or attempt in any way to influence the voting on such question. Councillor J. West declared a possible conflict of interest in Accounts paid to Home Hardware due to a monetary interest and did not take part in the consideration of or vote on any question in this regard or attempt in any way to influence the voting on such question. CONFIRMATION OF MINUTES Paivio: N. Stewart: Resolved that the Minutes of the Council Meeting of March 7th, 1983 be adopted as printed and circulated. CARRIED PASSING OF ACCOUNTS West: Jones: E. Stewart: N. Stewart: Resolved that the following Capital Accounts be approved for payment in the Total amount of $12,763.37, details of which are on file with the Treasurer's Office, and the Mayor issue orders on the Treasurer for same, and the Seal of the Corporation be attached hereto. Industrial Park Lloyd and Purcell Limited Parks Reserve ReThink Incorporated ReThink Incorporated Alliance Deficiencies R.V. Anderson Associates Limited Sheelen Deficiencies York Sanitation CARRIED $ 1,212.69 5,800.00 5,477.32 $11,277.32 $181.03 $92.33 Resolved that the following accounts in the total amount of $283,908.48, details of which are on file with the Treasurer's Office, be approved for payment and the Mayor issue orders on the Treasurer for same, and the Seal of the Corporation be attached hereto. Genera 1 Fire Department Works Department Parks Department Community Buildings: Community Centre: Recreation Water Factory Theatre McMahon Bldg. Victoria Hall Church St. Bldg. Parks Building Building Canteen Accounts Paid Prior to Council CARRIED 165.36 60.83 26.63 1,996.72 583.97 5,868.81 2,404.50 $ 5,866.03 1,869.87 33,083.63 737.90 2,833.51 8,273.31 1,734.06 3,453.86 226,056.31 COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 - 2 - CORRESPONDENCE 7-1 Fred Schaeffer and Associates Limited, Urban Planners and Consulting Engineers re: Granada Investments Limited -McDonald Drive Trunk Sewer (Information, Wm.G. Walker, P. Gleason) 7-2 Leggett, Peddle and Plamondon re: Application for rezoning -83 Yonge Street North, Aurora (Ref. Planning Committee, R.J. Harrington, S. Seibert, Wm. Johnson) 7-3 Ministry of Transportation and Communications re: Minutes of Advisory Committee Meeting -January 21, 1983 (Information) 7-4 Ministry of Transportation and Communications re: 1983 Municipal Transit Subsidy {Information, K.B. Rodger) 7-5 Water Department re: Overtime -February 1983 (Ref. Works Committee) 7-6 Works Department re: Overtime -February 1983 (Ref. Works Committee) 7-7 Ministry of the Attorney General re: Uncollectable Municipal Fines and Costs (Information, Clerk replied by phone, Wm. Johnson) 7-8 The Regional Municipality of York -Planning Department re: Proposed Plan of Subdivision -Part Lot 76, Concession 1, EYS (Block 37, R.P. M2012) - Ministry of Municipal Affairs and Housing File 19T-82039 -Revised (Ref. Planning Committee) 7-9 R.J. Harrington memo to Administration and Finance Committee re: Salary Reclassifications 7-10 7-11 7-12 7-13 7-14 (Ref. Administration/Finance Committee) Ministry of Tourism and Recreation re: Report -Minister's Conference on Recreation (Ref. Leisure Services Committee, Councillor J. West, F.J. Horvath) York Regional Land Division Committee re: Notice of Public Hearing - Application Number 20.83.A (Liscar Construction Limited and Mark West Development Limited) (Ref. Planning Committee, R.J. Harrington, S. Seibert, Wm.G. Walker) York Regional Land Division Committee re: Notice of Public Hearing - Application Number 21.83.A (Liscar Construction Limited and Mark West Development Limited) (Ref. Planning Committee, R.J. Harrington, S. Seibert, Wm.G. Walker) Ministry of the Environment re: Mobile PCB Destruction Facilities (Ref. Council in Committee, Council Room) Ministry of Natural Resources re: Mineral Aggregate Resource Planning Policy (Ref. Planning Committee, R.J. Harrington, S. Seibert) 7-15 Corbett, Montgomery and Associates, Barristers and Solicitors re: Aurora Colonnade Inc., Town of Aurora (Ref. Planning Committee, R.J. Harrington, S. Seibert) 7-16 David W. Paisley, Live Stock Valuer re: Report of Live Stock Valuer (Gullo) (Ref. Administration Committee) 7-17 David W. Paisley, Live Stock Valuer re: Report of Live Stock Valuer (Gullo) (Ref. Administration Committee) COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 - 3 - CORRESPONDENCE (continued) 7-18 Stephen Cordes, London, Ontario re: Summer Employment (Information, Clerk to reply) 7-19 Peter L. May, Barrister and Solicitor re: Gibbon purchase from Picture Homes-Golf Links Road (Information, R.J. Harrington to reply) 7-20 South Lake Simcoe Conservation Authority re: York-Durham Sewer, Extension of Industrial Parkway north to St. John's Sideroad (Information, Clerk to reply, P. Gleason, H. Borgdorff, Wm.G. Walker, Councillor E. Stewart) 7-21 Bank of Montreal re: Commercial Letter of Credit -Hugh Cousins (Ref. Technical Committee, Wm.G. Walker, H. Borgdorff, R.J. Harrington, S. Seibert, K. McFarlane, Clerk to reply) 7-22 South Lake Simcoe Conservation Authority re: News Release (Information) 7-23 Wm.G. Walker memo to K.B. Rodger re: Financial Securities -Yellow Brick House (TABLED, RESOLUTION) 7-24 Ministry of Municipal Affairs and Housing re: Background -February 21, 1983 (Information, Council Room) 7-25 Ministry of Municipal Affairs and Housing re: Municipal Councillors Seminars (In format ion) 7-26 V. Millicent Hadley, Aurora, Ontario re: Location of Bus Stop (Ref. Administration Committee) 7-27 Ministry of Municipal Affairs and Housing re: Municipal Conflict of Interest Act, 1983 (Information, Council, Hydro, Library, Committee of Adjustment) 7-28 Bay-Tower Homes Company Limited re: Murray Drive Site (Ref. Council in Committee, R.J. Harrington) 7-29 Ministry of the Environment re: Certificate of Approval (Sewage) - McDonald Drive Easement Extension (Information, Wm.G. Walker, H. Borgdorff, P. Gleason) 7-30 The York Region Roman Catholic Separate School Board re: Proposed Plan of Subdivision, Lot 83, Concession 1, W.Y.S. (Wimpey -Aurora Orchards, Ministry of Municipal Affairs and Housing File Number 19T-80018 (Information, S. Seibert, R.J. Harrington) 7-31 Downtown Aurora Business Improvement Area re: 11 Open Storage 11 By-Law (Information, R.J. Harrington, S. Seibert, Clerk to reply) 7-32 Bell Canada re: Statement of Gross Receipts. (Information, Wm. Johnson) 7-33 McMillan, Binch, Barristers and Solicitors re: Sheelen Investments Limited and Midland Bank Canada (Information, Solicitor) 7-34 Aurora Fire Department re: Activity Report -February 1983 (Ref. Public Safety Committee) 7-35 Electoral Boundaries Commission for Ontario re: Proposed Federal Electoral Boundaries changes -Richmond Hill -Newmarket (Information) COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 - 4 - CORRESPONDENCE (continued) 7-36 George Wimpey Canada Limited re: Wimpey Aurora Subdivision Draft Plan Number 19T80018 (Ref. Technical Committee) 7-37 South Lake Simcoe Conservation Authority re: M.O.E. Project Number 1-0106-95 -Contract Number 29 -York-Durham Sewage System -Aurora Discharge Section -Part 1 (Ref. Technical Committee, P. Gleason, H. Borgdorff, Wm.G. Walker, Councillor E. Stewart) c-• 7-38 Lloyd and Purcell Limited, Ontario Land Surveyors re: Invoice# 4576 - -~ Services Rendered re: Block H, Plan M1500, Town of Aurora (Information, K.B. Rodger) 7-39 Lloyd and Purcell Limited, Ontario Land Surveyors re: Invoice# 4575 - Services Rendered re: part of Block H, Plan Ml500 (Information, K.B. Rodger) 7-40 Lloyd and Purcell Limited, Ontario Land Surveyors re: Transmits -Six prints of compiled Plan of Part of Lot 77, Concession I, Township of Whitchurch (Information, Councillor E. Stewart, C.E. Gowan, K. McFarlane) 7-41 The Regional Municipality of York-Planning re: Proposed Plan of Subdivision, Part Lot 32, Cone. 1, W.Y.S., Registered Plan -Ministry of Municipal Affairs and Housing File 19T-83008 (Information) 7-42 The Regional Municipality of York -Planning re: Proposed Plan of Subdivision, Part Lot 31, Registered Plan 246, Ministry of Housing File 19T-83008 (Ref. Planning Committee) 7-43 Go Transit re: Board Agenda-March 11th, 1983 (In format ion) 7-44 Helpmate Information re: Week of April 18 to 24, 1983-"Volunteer Week" (TABLED) West: Jones: Resolved that the week of April 18th to 24th, 1983 be declared Volunteer Week in the Town of Aurora. CARRIED 7-45 Ministry of Transportation and Communications re: 1982 Transit Subsidy Allocation(s) (Information, D. Wardle) 7-46 Lang, Michener, Cranston, Farquharson and Wright, Barristers and Solicitors re: Carl purchase from Johnson, Lot 40, Plan M-1582, 32 Steeplechase Avenue (Information, R.J. Harrington to reply) 7-47 Reid and Associates Limited re: York-Durham Sewage System, Aurora Sewer Section, Contract Number 56, M.O.E. Project Number 1-0106-75 -File Number 965 (Information, Wm.G. Walker) 7-48 South Lake Simcoe Conservation Authority re: Executive Committee Minutes - March 4, 1983 (Information) -~ COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 ~ 5 - CORRESPONDENCE (continued) 7-49 Wm.G. Walker memo to K.B. Rodger re: Professional Engineering Services .Rendered-Invoice Number 8122 -Alliance Building Corporation Obligtions (TABLED, RESOLUTIONS) 7-50 Mrs. J. Robinson, Bradford, Ontario re: Request for Map and Parking Regulations (Information) 7-51 The Regional Municipality of York-Clerk's Department re: Contract Number 34-82-47, Construction, Aurora Booster Pumping Station (Information, Wm.G. Walker) 7-52 Mrs. Gail Witherspoon, Aurora, Ontario re: Walkway-Haida Drive (Ref. Works Committee, Wm.G. Walker, Clerk to acknowledge) 7-53 The Boiler Inspection and Insurance Company of Canada re: Electric Water Storage Heater -452107(56) -Furnace Room (Information, F. Horvath) 7-54 Community Industrial Training Committee re: Notice of Next Meeting (Information) 7-55 Planning Committee memo to Council in Committee re: Status Report on Aurora Colonnade Inc., Part Lot 3, R. Plan 246, 110 Yonge Street North (Ref. Council in Committee) 7-56 R.J. Harrington memo to K.B. Rodger re: Letter# 7-28 -Bay-Tower Homes Company Limited, Request for a night Watchman Trailer on site-Murray Drive Subdivision (O.H.C.) (Ref. Council in Committee) 7-57 Reid and Associates Limited re: Town of Aurora, Weir Construction, Fire Hall, Edward Street, Project Number 1032 (Ref. Council in Committee) 7-58 The York Region Board of Education re: New Formula-Funding of Elementary and Secondary Education in Ontario (Information, Council, Wm. Johnson, Clerk to reply) 7-59 Aurora Public Library re: Financial Records -Computer Projects (Ref. Administration/Finance Committee, Wm. Johnson) 7-60 Aurora Public Library re: 1982 Wintario Grant (Ref. Administration/Finance Committee, Wm. Johnson) 7-61 Reid and Associates Limited re: Proposed Plan of Subdivision, Part Lot 76, Concession I, EYS, (Block 37, R.P. M2012), M.M.A.H. File 19T-82039- Revised -Project Number 1035 (Information, S. Seibert, Wm.G. Walker, R.J. Harrington) 7-62 Lloyd and Purcell Limited, Ontario Land Surveyors re: Invoice Number 4581 -Services Rendered re: Universal Coolers (Information, Wm. Johnson, Councillor E. Stewart) 7-63 The York Region Board of Education re: Proposed Plan of Subdivision 19T-81082, Block A, R.P. M-57 (Information, R.J. Harrington, S. Seibert) 7-64 South Lake Simcoe Conservation Authority re: Proposed Plan of Subdivision, Blocks 6 -11 and 4, Plan M-3036, Town of Aurora, 19T-82055 (Information, Wm.G. Walker, H. Borgdorff, R.J. Harrington, S. Seibert) ,"-"·'~" '~···""' '-~--' COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 - 6 - CORRESPONDENCE (continued) 7-65 J. B. Howard and Associates, Insurance Adjusters re: Claim -January 11, 1983 -Mr. J. Szarka (Information) 7-66 Aurora Volunteer Fire Brigade re: Old Fire Van and Fire Bell Designation (Ref. Public Safety Committee, Wm.G. Walker, S.G. Wilson, F. Horvath) 7-67 Reid and Associates Limited re: Town of Aurora, Reconstruction of Mosley Street, Project Number 1038 (Ref. Works Committee, Wm.G. Walker) 7-68 Reid and Associates Limited re: Town of Aurora, Reconstruction of Mosley Street, Project Number 1038 (Ref. Works Committee, Wm. G. Walker) 7-69 The York Region Roman Catholic Separate School Board re: Proposed Plan of Subdivision, Block A, R.P. M-57, Town of Aurora, Ministry of Municipal Affairs and Housing File 19T-81082 (Markborough -Block A) (Information, R.J. Harrington, S. Seibert) 7-70 KDH Environmental Limited re: Municipal Energy Conservation Grants (Information, F. Horvath) 7-71 Bothwell-Accurate Company Limited re: Aurora Parks Repair Shop (Information, F. Horvath) 7-72 Scotiabank re: Granada Investments Limited, Letter of Guarantee #035/91132 (Information, Wm.G. Walker, P. Gleason, K. McFarlane, Clerk to reply) 7-73 The York Region Roman Catholic Separate School Board re: Director's Report to the Board for 1982 (Information, Council Room) 7-74 Goodman and Goodman, Barristers and Solicitors re: Clark purchase from Bay-Tower Homes Company Limited, Lot 2, Plan 65M-2124, being 66 Seaton Drive, Aurora, Ontario (Information, R.J. Harrington to reply, Wm.G. Walker) 7-75 Heritage Carpets, Aurora, Ontario re: Business Taxes (Information, Clerk to reply) 7-76 Smith and Thompson Associates, Barristers, Solicitors, Notaries Public re: Heacock sale to Varkerti fo 30 Stoddart Drive, Lot 19, Plan 514, Town of Aurora (Ref. Technical Committee, Wm.G. Walker, H. Borgdorff, R.J. Harrington, Clerk to reply) 7-77 Village Variety, Aurora, Ontario re: Application for an Amusement Licence (Information, Wm. Johnson, Clerk to reply) 7-78 Reid and Associates Limited re: Invoice Number 5859 -Orchard Heights Trunk Watermain (Information, Wm.G. Walker) 7-79 Candac Properties Limited re: Hazelburn Farm Inc. -Subdivision Agreement (Ref. Technical Committee) 7-80 Reid and Associates Limited re: Proposed Commercial Building and Gas Bar, Norfinch Construction Limited, Yonge Street and Aurora Heights Drive, Town of Aurora, Project Number 1069 (Ref. Technical Committee) COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -7 - CORRESPONDENCE (continued) 7-81 Addington Place, Inc. re: Proposed Development -Part Lots 73, 74 and 75, Concession 1, West of Yonge Street {TABLED, DELEGATIONS) 7-82 Robert W. Sedore, Barrister and Solicitor re: Megarry Purchase from Bay-Tower, Lot 3, Plan 65M2124, Seaton Drive (Information, R.J. Harrington to reply) 7-83 Wm.G. Walker memo to K.B. Rodger re: Final Payment Certificate Number 7, George Street Reconstruction -Contract Number M.G. 1982 -8 (TABLED, RESOLUTIONS, Wm. Johnson) 7-84 York North Condominium Corporation Number 2 re: Y.N.C.C. # 2 -Sewers (Information, Councillor J. West, Wm.G. Walker) 7-85 Blaney, Pasternak, Smela and Watson, Barristers and Solicitors re: Old Park Holdings Limited-Land-Wellington Street and Bayview Avenue (Information, R. J. Harrington to reply) 7-86 Chris Smith and Associates Developments Inc. re: Aurora Village Co-Op (Information, R.J. Harrington) 7-87 Chris Smith and Associates Developments Inc. re: Aurora Village Co-Op- Co-Operators -Performance Bond # 6600363 (Information, R.J. Harrington to reply, Wm.G. Walker) 7-88 H. Donald Hamilton, Aurora, Ontario re: Taxes -00-30-67000-0000-00 (Ref. Administration Committee, Wm. Johnson) 7-89 National Defence -Aurora Armoury re: Vehicle Storage Compound at Armoury (Ref. Council in Committee) West: Resolved that the Clerk's Report be dealt with as outlined. N. Stewart: CARRIED DELEGATIONS 1. Letter# 7-81 -Addington Place, Inc. re: Proposed Development -Part Lots 73, 74 and 75, Concess1on 1, West of Yonge Street West: Buck: Mr. B. Corbyn, representing Addington Place appeared before Council requesting approval in principal of their proposed Subdivision. Resolved that this matter be referred to the Technical Committee for Study and Report back to Counci 1. CARRIED 2. Mr. Fred Reid, Town Auditor re: Presentation of 1982 Audit Report Mr. F. Reid of Cossar, Collins, Barrow, Town Auditors, appeared before Council to present the 1982 Financial Report. Mr. Reid also presented the 1982 Financial Information Return. Mr. Reid outlined to Council the highlights of the statement and stated that the Town of Aurora is in a "healthy" position. Mayor Illingworth thanked Mr. Reid for attending and presenting the 1982 Financial Report. 'c...--..1 COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -8 - REPORTS OF COMMITTEES 35-York Regional Land Division Committee ... Application Number 383.82.A Date: February 15, 1983 Name: Address: Dorothy Jean Fawcett and Forrest William Fawcett 33 George Street, Aurora, Ontario L4G 2Sl Property: Lot 9, Plan 30, Town of Aurora In the Matter of Subsection 49(3) of The Planning Act (R.S.O. 1980 c.379) as amended, and In the Matter of an application by Dorothy Jean Fawcett and Forrest William Fawcett, for consent to convey the subject land marked "A" on a sketch attached as Appendix Number 1. Before: R.E. Preston (Chairman), W. Bales, J.D. Brookes, J.S. Hicks, D. McCallum, Mrs. J. Paton, B. Tucciarone, L.T. Wainwright, being a quorum of the Land Division Committee on Tuesday, February 15, 1983. Mrs. E. Wilkins, agent, was present at the Hearing. The owners propose to convey the subject land marked "A" on the attached sketch for institutional (nursing home) purposes, to the owner of land abutting on the east, to be taken into the same title. No additional lot would be created by this application. The owners would retain the land marked "B" for urban residential purposes. The subject land is vacant. There is an existing dwelling (Number 33) ·located on the land to be retained. The application was heard in conjunction with Application Number 382.82.A by !EM Management Limited. In reaching a decision, the Committee had regard to all of the matters set out in subsection 4 of section 36 of The Planning Act and to the written and oral submissions and comments made at the Hearing. The Committee notes the subject land is to be added to the land to the east on which a nursing home is situate, to enable the construction of an addition on the west side of the existing structure. On the basis of the evidence before it, the Committee concludes the proposal conforms to the Official Plan and the Zoning By-law. The Committee is satisfied the proposal is compatible with the established pattern of development in the area and the conveyance will not be detrimental to the public interest. The Committee is further satisfied the shape and dimensions of the resulting lots are adequate and the lots are suitable for the intended purposes. In the opinion of the Committee, a plan of subdivision approved under section 36 of The Planning Act is not required in this instance. It is therefore, the decision of the Land Division Committee that consent be GRANTED to Application Number 383.82.A., upon fulfilment of the following cond1t1ons: 1. Payment of an Administrative Fee of $100,00, to the Town of Aurora; 2. Submission to the Secretary-Treasurer, of: (a) Ontario Municipal Board approval of By-Law 2547-82 or certification from the Municipal Clerk that under the provisions of section 39(26) of The Planning Act, the By-Law is now in full force and effect; (b) A copy of the By-Law as approved; 3. Submission to the Secretary-Treasurer, of a fully executed deed, in duplicate, conveying the subject land only to the owner of the land abutting on the east, being, reportedly, CEBY Management Limited; COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 - 9 - REPORTS OF COMMITTEES (continued) Report# 35-York Regional Land Division Committee ... Application Number 383.82.A (Fawcett) (continued) 4. Submission to the Secretary-Treasurer, of three white prints of a deposited Plan of Reference showing the subject land, which conforms substantially with the application as submitted; 5. Fulfilment of Conditions 1, 2, 3, and 4 not later than January 3, 1984. SUBSECTION 5 OF SECTION 29 OF THE PLANNING ACT APPLIES TO ANY SUBSEQUENT CONVEYANCE OR TRANSACTION OF OR IN RELATION TO THE LAND THAT IS SUBJECT OF THIS CONSENT. Note: A Certificate pursuant to subsection 21 of section 49 of The Planning Act cannot be given until all conditions of consent have been fulfilled (subsection 24 of sectlC»l 29 of The Planning Act (R.S.O. 1980, c. 379) as amended). Buck: West: Resolved that York Regional Land Division Committee Report # 35 (Application Number 383.82.A-Fawcett) dated March 3rd, 1983 be received. CARRIED Report# 36-York Regional Land Division Committee ... Application Number 382.82.A (IEM Management Limited) Date: Name: Address: Property: February 15, 1983 IEM Management Limited 32 Mill Street, Aurora, Ontario L4G 2R9 Lot 8, Plan 30, Town of Aurora In the Matter of Subsection 49(3) of The Planning Act (R.S.O. 1980 c.379) as amended, and In the Matter of an application by IEM Management Limited, for consent to convey the subject land marked "A" on a sketch attached as Appendix Number 1. Before: R.E. Preston (Chairman), W. Bales, J.D. Brookes, J.S. Hicks, D. McCallum, Mrs. J. Paton, B. Tucciarone, L.T. Wainwright, being a quorum of the Land Division Committee on Tuesday, February 15, 1983. Mrs. E. Wilkin son, agent, was present at the Hearing. The owner proposes to convey the subject land marked "A" on the attached sketch for institutional (nursing home) purposes, to the owner of land abutting on the east, to be taken into the same title. No additional lot would be created by this application. The owner would retain the land marked '.'B" for urban residential purposes. The subject land is vacant. There is an existing dwelling (Number 37) and a garage located on the land to be retained. The application was heard in conjunction with Application Number 383.82.A by Forrest and Dorothy Fawcett. In reaching a decision, the Committee had regard to all of the matters set out in subsection 4 of section 36 of The Plannin Act and to the written and oral submissions and comments made at the Hearing. The Committee notes the subject land is to be added to the land to the east on which a nursing home is situate, to enable the construction of an addition on the west side of the existing structure. On the basis of the evidence before it, the Committee concludes the proposal conforms to the Official Plan and the Zoning By-Law. COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -10 - REPORTS OF COMMITTEES (continued) Report# 36-York Regional Land Division Committee ... Application Number 382.82.A (IEM Management Limited) (continued) The Committee is satisfied the proposal is compatible with the established pattern of development in the area and the conveyance will not be detrimental to the public interest. The Committee is further satisfied the shape and dimensions of the resulting lots are adequate and the lots are suitable for the intended purposes. In the op1n1on of the Committee, a plan of subdivision approved under section 36 of The Planning Act is not required in this instance. It is therefore, the decision of the Land Division Committee that consent be GRANTED to Application Number 382.82.A, upon fulfilment of the following cond1t1ons: 1. Payment of an Administrative Fee of $100.00, to the Town of Aurora; 2. Submission to the Secretary-Treasurer, of: (a) Ontario Municpal Board approval of By-Law 2547-82 or certification from the Municipal Clerk that under the provisions of section 39(26) of The Planning Act, the By-Law is now in full force and effect; (b) A copy of the By-Law as approved; 3. Submission to the Secretary-Tresurer, of a fully executed deed, in duplicate, conveying the subject land only to the owner of the land abutting on the east, being reportedly, CEBY Management Limited; 4. Submission to the Secretary-Treasurer, of three white prints of a deposited Plan of Reference showing the subject land, which conforms substantially with the application as submitted; 5. Fulfilment of Conditions 2, 3, 3, and 4 not later than January 3, 1984. SUBSECTION 5 OF SECTION 29 OF THE PLANNING ACT APPLIES TO ANY SUBSEQUANT CONVEYANCE OR TRANSACTION OF OR IN RELATION TO THE LAND THAT IS THE SUBJECT OF THIS CONSENT. Note: Buck: West: A Certificate pursuant to subsection 21 of section 49 of The Planning Act cannot be given until all conditions of consent have been fulfilled (subsection 24 of sectiOn 29 of The Planning Act (R.S.O. 1980, c. 379) as amended). Resolved that York Regional Land Division Committee Report # 36 (Application Number 382.82.A-IEM) dated March 3rd, 1983 be received. CARRIED Report# 37-Leisure Services Committee-Chairman's Report ... Softball Season 1983 The Committee Chairman respectfully submits the following: A meeting with the Softball Groups and Associations was held on Tuesday, March 1st, 1983, at 7:30 p.m. at the Administrative Office. Members in attendance: Ladies Softball: Men's League: Aurora Diggers: Aurora Minor Softball Association: Councillor John West, Director of Leisure Services Fred Horvath, Citizen Member Doug Dakin Diane Buchanan, Bonnie Blackburn Dave Wooder, Bill Wiles Lois Thompson, Eric Hill Wayne Banda, John Primeau Fraser Halbert '""'·--' COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -11 - REPORTS OF COMMITTEES (continued) Report# 37 -Leisure Services Committee-Chairman's Report ... Softball Season 1983 (cont1nued) The following items were discussed and the Clubs informed of: 1. The playing field fee would increase but would be confirmed after the Municipal budget is struck. 2. Director of Leisure Services Fred Horvath explained the new Wintario Fund criteria. Additional information can be arranged with the Department of Leisure Services. 3. All facility request forms for nightly use and tournament use must be in by March 4th, 1983, in order that a schedule can be drawn up immediately. 4. July 23, 1983, between 10:00 a.m. and 12:00 noon, at the Community Centre, is the date scheduled to meet with the Softball Clubs regarding problems. 5. May 14, 1983, is the scheduled date to tour the various softball diamonds regarding any facility concerns. 6. The Director of Leisure Services to investigate the lock system at the parks and will meet with the group involved. The meeting adjourned at 8:45 p.m. West: Buck: Resolved that the Leisure Services Committee -Chairman's Report dated March 1st, 1983 be discussed item by item and accepted. CARRIED Report # 38 -Council in Committee Various Matters The Committee respectfully submits the following: A meeting of Council in Committee was held on Monday, March 14th, 1983 at 7:50 p.m. in the Administrative Centre. Present Were: Mayor Illingworth, Councillors Buck, Jones, Ostick, Paivio, E. Stewart, N. Stewart and West. Regrets From: Councillor Barker attending Fire College. A. CORRESPONDENCE 1. Letter # 7-13 -Ministry of the Environment re: Regulation of Mobile PCB Destruct1on Facil1t1es 2. Council in Committee discussed this matter and felt that as it did not pertain to the Municipality, this letter should be forwarded to Aurora Hydro for their information and comments on same. Letters # 7-28 -Bay-Tower Homes Company Limited re: Trailer on Murray Drive S1te and # 7-56 -R.J. Harrington memo to K.B. Rodger re: Bay-Tower Homes Trailer The Committee recommends that Bay-Tower Homes post a $1,000.00 Bond covering these trailers. Trailers are to be removed by March 14th, 1984 or the Bond will be forfeited. L._.__. COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -12 - REPORTS OF COMMITTEES (continued) Report# 38-Council in Committee ... Various Matters (continued) A. CORRESPONDENCE (continued) 3. Letter # 7-55 -Report from Planning Committee re: Aurora Colonnade Inc. Council in Committee discussed the recommendations of the Planning Committee pertaining to the Aurora Colonnade Inc. The Committee recommends that as the proposal does not contravene the Official Plan, the building height facing Yonge Street be a maximum of 50 feet. The maximum density to be 55 units per acre, yielding 62 units in total. There will be no rental units in this structure. 4. Letter# 7-57-Reid and Associates Limited re: Weir Construction-Fire Hall After discussing this matter, Council in Committee recommends that this Weir be proceeded with and the Tender of Gervin Construction Company, at a cost of $8,355.75 be accepted. The cost of this project to be included in the 1983 Fire Budget. 5. Letter # 7-58 -York Region Board of Education re: Funding of Elementary and Secondary Education in Ontario As this meeting is scheduled for a regular meeting of Council it is the Committee's recommendation that Mr. Wm. Johnson, Town Treasurer, attend this meeting as Council's representative and submit a report to Council. 6. Mayor's Memo re: Aurora Horse Show 7. The Committee recommends that as the Aurora Horse Show generates revenue for the Town, that the grant given in connection with the Town of Aurora Jumper Shield be increased to $840.00. The amount of this grant to be reviewed each year. Culvert Policy Council in Committee recommends that the Technical Committee be instructed to draw up a new Culvert Policy whereby the Town assumes the total cost of replacing a culvert and also guidelines to determine the need of new culverts. An amount of money to cover this matter is to be included in the Works Budget for 1983. 8. Mayor's Memo re: Ontario Public Library System Consultation Paper The tentative date of April 6, l983'has been suggested for a meeting with the Aurora Public Library Board to discuss this matter. Mayor Illingworth will confirm this date. 9. K.B. Rodger, Clerk-Administrator re: By-Law Restricting Heavy Traffic After discussing this matter the Committee recommends that a By-Law be prepared deleting Dunning Avenue as a truck route and adding the new streets to be used as truck routes. B. MATTERS RECEIVED AS INFORMATION 1. "Return of the Freedom" Plaque Mayor Illingworth advised that it has been suggested that the date for the "Return of the Freedom" Plaque be May 11, 1983. This will be in conjunction with the "Return of the Colours" by the Region to the Queen's York Rangers. A further report will be submitted for Council's perusal. ·~~· COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -13 - REPORTS OF COMMITTEES (continued) Report # 38 -Council in Committee Various Matters (continued) B. MATTERS RECEIVED AS INFORMATION {continued) 2. York Region Promotion for New Industry Councillor Earl Stewart advised that a meeting will be held on May 5th, 1983 in Vaughan Township pertaining to York Region Promotion for New Industry. 3. The Banner -Article regarding Arena Councillor West stated that he wished to clarify that the article in the Banner attributed to him regarding errors in the Arena accounting, in no way reflects on any staff member. 4. Neighbourhood Watch Areas Councillor Jones reported that eight (8} areas had been set up, in conjunction with York Regional Police as Neighbourhood Watch Areas. 5. July First Chairman -1983 Councillor N. Stewart advised Committee members that Vic Priestly would be July First Chairman this year. The meeting adjourned at 8:55 p.m. Item A.1 -A.6 Item 7 CARRIED RECORDED VOTE Recorded Vote -Municipal Council of the Town of Aurora -Report # 38 -Council in Comm1ttee -Item# A./ -Culvert Pol1cy-March 21st, 1983 Mayor Illingworth Councillor Barker Councillor Buck Councillor Jones Councillor Ostick Councillor Paivio Councillor E. Stewart Councillor N. Stewart Councillor West Item A.? Item A .8 -B.5 CARRIED CARRIED CARRIED 6 -3 Yea X X X X X X 6 Nay X X X 3 E. Stewart: West: Resolved that the Council in Committee Report # 38 dated March 14th, 1983 be discussed item by item and accepted and the Seal of the Corporation be attached hereto. CARRIED COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -14 - REPORTS OF COMMITTEES (continued) Report# 39-Planning Committee ... Various Matters The Committee respectfully submits the following: A meeting of the Planning Committee was held on Wednesday, March 9, 1983 in the Administrative Centre. Present Were: Councillor E. Buck, Chairperson; Councillor J. West; Councillor M. Paivio; Mrs. S. Seibert, Planner; Mr. R. J. Harrington, Secretary. A. DELEGATIONS: 1. Letters #4-224 & 6-128-Bayview Hills Estates/Archerhill Investments Ltd., Block 37, R.Plan M-2012, Vandorf Sideroad and Bayview Avenue Mr. Brian Thomas, introduced Mr. Mike Potashnyk, Appraiser, who explained the revised proposal which would be: 1. 22 One acre lots (min.), 2. Individual septic tanks and municipal water or individual wells. Mr. Potashnyk asked the Committee to recommend to Council an Official Plan Amendment and subsequent rezoning be processed. The Committee reminded Mr. Thomas and Mr. Potashnyk regarding the fears of the neighbouring owners that the newly drilled wells might draw from their existing wells. The Rural population now being exceeded, the Committee again reminded the delegation the problem is now at the Provincial level. If municipal water is provided, the population would be included in the "Urban" population allocation. If private wells and septic systems are provided, the population would be included in the "Rural" population. After a lengthy discussion, the Committee recommends: 1. The Subdivision be on private wells and septic tank systems. 2. The Urban Servicing Boundary Report be adopted. The Committee was concerned that a precedent could be set if municipal water was provided, as similar proposals would also expect municipal water. A Report summarizing the discussions is attached hereto. Mr. Tho~as and Mr. Potashnyk were asked to provide evidence that the neighbouring w~lls would not be adversely affected. \ 2. Letter #7-15 -Aurora Colonnade Inc., Yonge Street North Mr. Brian Corbett, Solicitor, and Mr. Azzal ino, Architect, appeared before the Committee to explain a revised plan consisting of: 1. 87 apartment units, 2. 13,860 sq. ft. of commercial area on the first floor, 3. 175 car parking spaces -11 above ground and the remainder contained on two levels underground, and 4. the area of the subject lot being 1.125 acres. COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -15 - REPORTS OF COMMITTEES (continued) Report# 39-Planning Committee Various Matters (continued} A. DELEGATIONS (continued) 2. Letter# 7-15-Aurora Colonnade Inc., Yonge Street North (continued} This revised plan has reduced the floors from 10 to 7, and the density from 100 units per acre to 77 units per acre. The Committee discussed in detail the proposal, and in particular, the conformity with the Official Plan and the requested density. The recommendation from the Committee is: 1. The proposal does not contravene the Official Plan. 2. The building height facing Yonge Street be a maximum of 50 feet. 3. The maximum density be 55 units per acre, yielding 62 units in total. A Report prepared by Mrs. Seibert is attached hereto. B. PLANS OF SUBDIVISION: 1. Letters #6-107 & 6-133 -Granada Investments Limited, Part Lot 31, R.Plan 246, 8 lots, Kennedy Street West The Committee received this application as information, as it is being presently circulated in the usual manner. C. REZONING$: 1. Letter #6-168-8 Kennedy Street East, Part Lot 162, R.Plan 246, Owners - Mr. & Mrs. T. Hewlett The Committee perused Mrs. Seibert's Report, and requests the recommendations in the Report be adopted: "That the application for rezoning of this property be approved and an appropriate amending by-law be prepared. It is also recommended that a copy of this report be forwarded to the applicants for their assistance in preparing a site plan submission for the property." 2. Letter #6-169 -11-17 Yonge Street North The Committee discussed Mrs. Seibert's Report and requests the recommendations be adopted by Council: "The applicant be advised that no parking is permitted on the Yonge Street frontage, but that a 10 foot set back is required from the property line under By-law 1863, which has the greater front yard requirement of the two by-laws, and that a 30 foot rear yard is required. Also that the developer be urged to construct a building compatible with the surrounding area and maintain and renovate 17 Yonge Street North for commercial or mixed commercial and residential uses, thereby obtaining an additional 600 square feet of ground floor area, and that Attachment #2 Suggested Alternative be forwarded to the developer for his consideration.'' COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -16 - REPORTS OF COMMITTEES (continued) Report# 39-Planning Committee ... Various Matters (continued) 3. -Granada Investments Limited, Lot 91, R.Plan M-2035, Kennedy The Committee recommends the amending zoning by-law as prepared by Mrs. Seibert be approved, moving the lot line to accommodate an existing dwelling. 4. Letter #7-2 -83 Yonge Street North, Specific R-5 Exception zone, as per O.P.A. #10 The Committee recommends the Rezoning application be processed to permit the establishing of a Land Surveyor and a Professional Engineer's offices. 5. Letter #4-210-Ritchie, Priestley-Casey, Gilbert, 157, 159, 163 Yonge Street North; Part Lot 90, R.Plan 246 The Committee recommends that as the Town Official Plan designates the lands Residential, that they remain Residential, possibly at a higher density if a rezoning is applied for. It is not Town policy to rezone lands without a definite proposal before Council. D. RECEIVED FOR RECOMMENDATION: 1. Letters #6-122 & 6-170-Addington Place Inc., Part Lots 73, 74 & 75, Cone. 1. The Committee reviewed a letter from our Town Engineer, Mr. H. Borgdorf and the letter from Mr. I. Milani, President of Addington Place. Mr. Bruce Corban, of the firm Moorhead, Fleming, Corban Inc., Landscape Architects & Reasource Planners, joined in the discussion with the Committee. After said discussions, the Committee recommends: 1. The proposed subdivision be on private wells and private septic tanks. 2. The Urban Services Boundary not be extended, as a precedent could be set as similar proposals would expect municipal water. A Report summarizing the discussions is attached hereto. 2. Letter #6-7 -Mr. & Mrs. S. Mirkopoulos, Bloomington Sideroad, Lot 10, R.Plan 66 In March of 1982, the owners applied to the Town for permission to erect another dwelling on the subject lot. The Town was of the opinion only one dwelling existed, and an Agreement was drafted to permit the owners to live in the existing dwelling while a new one was being constructed. When the new dwelling was habitable, the old dwelling was to be removed. A Zoning By-Law amendment was to be drafted to permit two dwellings on one lot temporarily. The Planning Development Committee at the June 14 meeting recommended to Council the preparing of the above noted agreement and by-law, and Council approved same on June 21, 1982. The owners were so advised. The owners advised the Town they were not going to build the new dwelling until possibly Spring 1983. The new letter dated February 12, 1983 requests permission to erect a new dwelling and retain one of the existing two dwellings, thus permitting two dwellings on one lot. COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -17 - REPORTS OF COMMITTEES (continued) Report# 39-Planning Committee ... Various Matters (continued) D. RECEIVED FOR RECOMMENDATION: (continued) 2. Letter #6-7 -Mr. & Mrs. S. Mirkopoulos, Bloomington Sideroad, Lot 10, R.Plan 166 (continued) The Committee recommends that as the Town Zoning By-Law only permits one dwelling per lot, the owners request be denied again. It was felt a dangerous precedent could be set by permitting a new dwelling in place of the old one which eventually should cease to exist. 3. 1983 Membership -Municipal Law Enforcement Officers Association of Ontario The Committee recommends the membership fee be paid. This fee is included in the 1983 Budget. 4. 1983 Membership -Canadian Building Officials Association The Committee recommends the membership fee be paid. This fee is also included in the 1983 Budget. E. RECEIVED AS INFORMATION: 1. Letter #5-74 -Mr. K. Dittmar, 3 Banbury Court re: Objection to By-Law No. 2538-82, 6 lots tront1ng on Brookland Avenue The Committee recommends the amending By-Law be prepared by Mrs. Seibert. 2. Letter #6-129 -Current Development Proposals This report was received as information. 3. Letter #4-208-Metrus Industrial Parks Ltd., S/S Allaura Blvd. Previously dealt with by Staff. 4. Letter #5-45 -Wimpey, proposed Plan of Subdivision, Part Lot 83, Cone. 1, WYS Received as information with the recommendation that the revised plan be approved and that Condition# 1 of Council's conditions relating to draft approv a 1 be amended as fo 11 ows: "Approval shall relate to a plan of subdivision prepared by Project Planning Associates Limited containing 323 residential lots and blocks for open space revised dated January 1983." and that the Region of York Planning Department be so advised. 5. Letter #6-23 -Site Specific By-Law, Sifton Farm, Part Lot 26, Cone. 3, EYS The amending By-Law was previously dealt with by Council. The meeting adjourned at 11:20 p.m. The next scheduled Planning Meeting will be Wednesday, April 6, 1983 at 7:00 p.m. COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -18 - REPORTS OF COMMITTEES (continued) Report# 39-Planning Committee ... Various Matters (continued) Item A.l -A.2 Item B.l Item C .1 -C.2 Item C.3 Item C.4 Item C.5 E. Stewart: Barker: CARRIED CARRIED CARRIED CARRIED CARRIED AMENDED Resolved that "recommends" in the first line be deleted and the words "is aware" be substituted and that the word "as" in the first line be deleted, And Further that the words "That they remain Residential, possibly at a higher density if a rezoning is applied for" in the second and third lines be deleted. CARRIED AS AMENDED Item C.5 CARRIED Item D.l CARRIED Item D.2 AMENDED Illingworth: Resolved that Item D.2 be referred back to the Committee for further E. Stewart: report. Item D.2 Item D.3 West: Buck: Item D.3 Item D.4 Buck: West: Item D .4 Item E.l -E.5 Buck: West: CARRIED AMENDED CARRIED AS AMENDED Resolved that the word and figure "of $50.00" be inserted after the word "fee" in the first line. CARRIED AMENDED CARRIED AS AMENDED Resolved that the word and figure "of $20.00" be inserted after the words "membership fee". CARRIED AS AMENDED CARRIED CARRIED Resolved that Planning Committee Report # 39 dated March 9, 1983 be discussed item by item and accepted as amended. CARRIED COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -19 - REPORTS OF COMMITTEES (continued) Report# 40-Public Works Committee ... Various Matters The Committee respectfully submit the following: A meeting of the Public Works Committee was held on Tuesday, March 8th, 1983 at 7:30p.m. in the Administrative Centre. Present Were: Councillor L. Ostick, Councillor E. Stewart, and Town Superintendent Wm. Walker. 1. Dust Control, Henderson Drive The Committee considered the Town Superintendent's report of 3 alternatives for dust control and recommend Alternative No.1 -oil treatment. Although this is more expensive than calcium, it is thought that there is better carryover to the next Spring season reducing complaints at that time. 2. Sidewalk, Golf Links Drive The Committee concurred with the Chairman's memo to the Mayor and received it as information. 3. Letter 6-106 -Sweeping Equipment The Committee recommend that one (1) machine be rented for the months of April and May pending a budget decision. The Committee is unable to make a proper decision until Council has approved a 5 year capital forecast which is considered a matter of urgency. 4. Letter 6-153 -Road Reconstruction, 5 Year Programme The Committee recommend that the reconstruction of Industrial Parkway North from Centre Street to the Legion property be inserted in the 5 year programme for major projects as item 5 and that Wells Street -Metcalfe to Cousins be deleted. It is further recommended that Town staff design and prepare plans and specifications for the reconstruction of Dunning Avenue from Yonge to Edward and Tyler Street from Yonge to George. Reid and Associates design and prepare plans and specifications for Harrison from Victoria to Edward. 5. Letter 6-134 -Wm.G. Walker memo to K.B. Rodger re: American Water Works Association -1983 Membership The Committee recommend that the A.W.W.A. membership be renewed at a cost of $48.00. 6. Letter 6-135 -North American Snow Conference The Committee questioned the Superintendent about the value of this course. The Committee recommend that his request be granted. 7. Pitch In 83 The Committee recommend that Town participation be limited to Friday afternoon May 13th and Saturday, May 14th until 4 p.m. The Town should provide garbage bags and arrange pick up with participating groups. York Sanitation should be approached to see if they will make a contribution to this effort. \.---··- COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -~ - REPORTS OF COMMITTEES (continued) Report# 40-Public Works Committee ... Various Matters (continued) 8. Letter 3-25-Association of Municipalities of Ontario re: December Issue of Networ The Committee recommend that the Administration and Finance Committee discuss whether or not to appoint an Energy Co-ordinator. 9. Letter 6-125 -R.K. Brown, P.Eng., Aurora, Ontario re: Restoration of Wells Street The Committee recommend that the intersection remain as designed. Mr. Brown will be able to attend an open house meeting when his part of the road is reconstructed in 4 or 5 years time. 10. Letter 6-103 -Walkway, Haida to Boulding The Committee discussed this matter and will await a further report from the Town Superintendent. 11. Letter 6-18-Removal of Maple Trees, 40 & 42 Wells Street The Committee recommend that the report of the Arborist and the Engineer be accepted and the trees remain. 12. Letter 6-124 -M.O.E. Training Course, Operation and Maintenance of Water Distribution Systems The Committee recommend that Mr. R. Cribbett be enrolled in the above course for a registration fee of $40.00 plus expenses as allowed by Council Policy. 13. Letter 6-123 -1983 C. S. Anderson Road School The Committee recommend that Mr. Lloyd Casey attend the Urban Maintenance course (May 1st to 4th inclusive). The registration fee of $220.00 includes accommodation, meals and classroom material. It may be charged to the subsidizable maintenance budget. 14. Letters Received As In format ion Letter 6-9 -Finn -Seaton Drive Letter 3-32 -Ontario Safety League, Safe Driver Award Banquet The meeting adjourned at 9:45 p.m. The next regular meeting of the Public Works Committee will be on Tuesday, April 12th, 1983 at 7:00 p.m. in Committee room No.1. Ostick: E. Stewart: Resolved that the Public Works Committee Report# 40 dated March 8th, 1983 be discussed item byo item and accepted and the Sea 1 of the Corporation be attached hereto. CARRIED Councillor West in the Chair. Report# 41-Administration and Finance Committee ... Various Matters A meeting of the Administration and Finance Committee was held on Tuesday, March 14, 1983 at 3:30 p.m. in the Civic Centre. Present were: Mayor Dick Illingworth, Councillors Earl Stewart and John West and Clerk Administrator Bud Rodger. COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -21 - REPORTS OF COMMITTEES (continued) Report# 41-Administration and Finance Committee Report ... Various Matters The Committee respectfully submit the following: A. DELEGATIONS 1. The Committee agreed that the delegations would be received in camera. Mr. Fred Reid of Cossar Collins Barrow, Town Auditors Mr. Reid advised the Committee that he acted in two capacities, will be presenting the 1982 Financial Report to Council on March 21, 1983 and will be prepared to answer questions pertaining to the 1982 audit. As financial advisor he suggested that in future he meet with the Administration and Finance Committee during the annual audit in the capacity of an Audit Committee. In this way, comments and suggestions as to policy, operating procedures, etc., could be reviewed and corrective action considered, as may be required, and reported to Council for action. Based on the above, and if approved by Council, the Committee will review comments and suggestions made by Mr. Reid with town officials and submit recommendations to Council. It is therefore recommended that the Committee be authorized to act as an Audit Committee to review the 1982 Audit and other comments and suggestions and report to Council. 2. Town of Aurora Employees Association The Committee met with the executive of the Town of Aurora Employees Association to review the aims and objectives of the Association. The Association advised as follows: (a) To have the non-union employees of the Town of Aurora form as a group to discuss matters of mutual concern, to attempt to rectify any problems encountered, to make recommendations to the Clerk-Administrator or Council, and to establish better communications between the employees, the Clerk-Administrator and Council. (b) To establish a "Written Pol icy" for the non-union employees, to include various items pertaining to employment, salary, benefits, etc., and (c) To attempt to establish salary levels compatible with other municipalities in the Region of York. The Association will expand on their aims and objectives and meet with the Administration and Finance Committee when available. In addition, the Administration and Finance Committee will forward to the Association a copy of the report on the Evans Report when approved by Council. The Committee recommends that this item be received as information. ·~~-~ COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -22 - REPORTS OF COMMITTEES (continued) Report# 41-Administration and Finance Committee ... Various Matters (continued) B. CORRESPONDENCE 1. Letter 6-116-The Canadian National Institute for the Blind re: Financial Support The CNIB advises there are 10 blind persons who are using the CNIB's tape talking book and Braille Library Program. The cost for providing this service to blind persons is $130.00 per year per user, and the CNIB is requesting a grant of $1,300 to cover the cost of this service. While the Committee recognizes the excellent work of the CNIB, it does not believe that public funds should be donated when the taxpayers are also being asked to donate. Therefore, the Committee recommends that no action be taken. 2. Letters 7-16, 7-17 and Treasurer's Memo re Report of Live Stock Valuer and Sheep Killing Claims The Live Stock Valuer has submitted reports of $195.00 and $200.00 for sheep killed by wolves plus fees of $42.50 and $42.50 for a total of $480.00. The Treasurer advises that the following claims were received in 1982: Date June 10, 1982 July 26, 1982 Sept. 8, 1982 Sept. 20, 1982 Oct. 10, 1982 Received from Province: October 8, 1982 October 21, 1982 July 28, 1982 February 28, 1983 Loss of Sheep $ 90.00 410.00 315.00 105.00 235.00 $1,155.00 $315.00 105.00 90.00 370.00 $880.00 Valuators Fee $ 35.40 141.40 70.80 35.40 35.40 - $318.40 The Committee is concerned about the ongoing cost of claims and fees. While the province reimburses the municipality if the sheep are killed by wolves, no allowance is made for the valuator's fee. The Committee therefore recommends: (a) That a resolution be forwarded to the Provincial Ministry of Agriculture and Food and the Association of Municipalities of Ontario (AMO) requesting a change in legislation so that the valuator's fee be included in the provincial payment, when the killing is by wolves, and (b) That a reso 1 ut ion be forwarded to the Ministry of Natura 1 Resources requesting that they investigate ways and means to control the wolf population. '"·· COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -23 - REPORTS OF COMMITTEES (continued) Report# 41-Administration and Finance Committee ... Various Matters (continued) 3. Letter 7-26 -Local Bus Stop -Dunning Avenue A complaint has been received from a resident of Dunning Avenue regarding a bus stop in front of her house resulting in the students waiting on the lawn, and in inclement weather on the front porch of the residence. In addition, there is a certain amount of noise and high spirits while the students are waiting for the bus. A check of the area reveals that the bus is stopping in an unauthorized location to pick up the students. The authorized bus stop is on the south side of Dunning in front of the High School. The route of the bus is west on Dunning and north on Cameron. No Parking signs line the bus route so that the bus is stopping in a No Parking area. Committee recommends that arrangements be made with the York Region School Board and/or the Principal of Dr. G.W. Williams Secondary School and Travelways for the westbound bus to loop around the entrance to the school so that the itudents can be picked up in front of the school (and remain inside during inclement weather) before proceeding north on Cameron. In addition to answering the citizen complaint, the Committee believes such routing will be much safer for the students and will prevent the necessity of the bus stopping in a No Parking zone. 4. Letter 7-59 -Aurora Public Library re Financial Statement On February 22, 1983 (letter 6-95) the Aurora Library advised Council that although the estimates for the installation of a fire alarm system were in the $15,000 range, the actual tendered price was only $5,300. This letter was referred to the Committee and in Report #34, item 10, the Committee recommended that additional information be obtained. Council in Committee Report dated October 1, 1982, item 8, funding previously designated for "Computer Project" for the installation of a Fire Alarm System. Previously, the amount of $18,340 had been approved for the Computer Project. The fire alarm system was paid for out of computer funds in 1983 as agreed by Board motion, October 12, 1982 and Council motion, October 18, 1982. It is understood the balance of the amount was use, to buy Apple computers. The Committee recommends that this item be received as information. 5. Letter 7-60-Aurora Public Library re: Wintario Funding The Public Library advises that one portion of the Library funding which would require a matching Town grant of $2,500. The Library Board has asked Council to pass a motion supporting this application in March, so that it could be processed as a 1982 grant, thus allowing for a second application in 1983. The Library Board's 1983 Budget includes a grant of $2,500 to match Wintario. The Committee recommends that pending the approval of the Library Board's budget, that Council pass a resolution approving the grant of $2,500 to match Wintario funding and the Library Board can use,it for either 1982 or 1983 application, on the understanding that this is part of their 1983 budget and no additional town funds will be available for this purpose. ,.c. COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -~ - REPORTS OF COMMITTEES (continued) Report# 41-Administration and Finance Committee ... Various Matters (continued) C. UNFINISHED BUSINESS 1. Budget Committee Schedule Council in Committee Report 29, item 3, states that "Council in Committee will meet as a Budget Committee and have reserved the evenings of March 22 and 24 and will commence at 5:00 p.m." The Committee recommends the following schedule and that appropriate staff be available as required. (a) March 22 5-7 p.m. 7-9 p.m. 9-10 p.m. (b) March 24 5-8 p.m. 8-8:30 p.m. 8:30-9 p.m. 9-9:30 p.m. 9:30-10:30 p.m. D. NEW BUSINESS Leisure Services Public Safety Planning and Committee of Adjustment Public Works Library LACAC Economic Development Administration 1. Monthly Financial Statements The Committee recommends that monthly financial statements including information to date, etc., be made available to members of Council as of February 28, if possible, or March 31, 1983. The meeting adjourned at 5:20 p.m. Illingworth: E. Stewart: Resolved that the Administration and Finance Committee Report # 41 dated March 14th, 1983 be discussed item by item and accepted. CARRIED Report# 42-Administration and Finance Committee ... Personnel Matters An "in camera" meeting of the Administration and Finance Committee was held on Monday, March 7th, 1983 at 8:30 a.m. in the Civic Centre. Present were: Mayor Dick Illingworth, Councillors John West, Earl Stewart and Clerk Administrator Bud Rodger. A. CORRESPONDENCE 1. Letter 5-63 and 6-65 re: Formation of an Employees' Association for the Town of Aurora The Committee reviewed the correspondence requesting the Town to "acknowledge" this association and to advise in writing prior to the next meeting of the association scheduled for March 1st, 1983. Unfortunately, it was not possible to do so, as the Administration and Finance Committee did not meet until March 1st, 1983. On behalf of the Committee, the Mayor wrote to the Association in part as follows: '-·--- COUNCIL MEETING •.. MONDAY, MARCH 21st, 1983 -25 - REPORTS OF COMMITTEES (continued) Report# 42-Administration and Finance Committee ... Personnel Matters (continued) "The Administration and Finance Committee received your letter at their meeting on March 1st, 1983 and prior to making a decision as to whether the Town should recognize and acknowledge your Association, it was decided that more information was required as to your aims and objectives. "It is therefore suggested that a sub-committee of your Association (possibly three or four members) meet informally with members of the Administration and Finance Committee to discuss your aims and objectives. If your members are agreeable, such meeting could be arranged for approximately 4:00 p.m. on Monday, March 14th, 1983." · The Associ at ion advises that their meeting was postponed from March 1 to March 8 and "your letter wi 11 be brought to the attention of the Associ at ion at this meeting, and a reply wi 11 be forthcoming immediately thereafter." If the meeting proposed for March 14 is held, the Committee will make a verbal report at the special meeting of Council in Committee on March 14. B. PERSONNEL MATTERS The Committee reviewed the Evans Report and other matters pertaining to merit increases within a grade, reclassification, and other matters pertaining to both full time and part time staff. Based on this review the Committee recommends the following: 1. That Council re-endorse their support for the basic principles of the Evans Report and Salary Grid. 2. That Council adopt the pol icy that on being hired by the Town all employees will be assigned to a specific grade on the salary grid, which matches the job specification for the position. It should be made clear that the employee remains in this grade, unless the job specifications change, or is reclassified to another grade. 3. That Council adopt the policy that if the job specifications change, a new grade will be recommended by the Administration and Finance Committee, as advised by the Department Head and Clerk Administrator, and authorized by Council. A decision is to be made by Council within 30 days and if a change in grade is approved, a competition will be held. 4. That the Salary Grade Steps be altered and modified as follows: 5. That Council adopt the policy that all employees may advance within a grade based on a satisfactory written annual performance appraisal by the respective Department Head, plus the following time in the position: A - B B -C C - D D - E one year one year two years three years It will be noted that with satisfactory performance appraisals employees will reach the maximum salary for the position in seven years (probationary period will count towards Level B). That the implementation and evaluation and merit step adjustment consideration be amended from that approved April 8th, 1980 as follows: COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -26 - REPORTS OF COMMITTEES (continued) Report# 42-Administration and Finance Committee ... Personnel Matters continued B. PERSONNEL MATTERS (continued) That Council adopt the policy that all merit increases will be reviewed on or about the first of the month following the employee's anniversary date (employment commencement date). The Department Head will forward the performance appraisal and recommendation one month in advance to the Clerk Administrator and the Finance and Administration Committee. The Committee will report to Council. 6. That to implement this revised policy, all Department Heads prepare a Status Report for all employees within their department, listing the following: (a) Name (b) Position (c) Grade Classification on the Grid System (d) Anniversary Date (e) Date of Last Merit Increase (if any) (f) Current Salary Level This information to be completed by April 15th, 1983. In addition, the Department Head is to prepare a performance appraisal and recommendation for each employee. Copies of this information are to be forwarded to the Clerk Administrator and the Administration and Finance Committee. The Committee will report to Council. These Department Heads' reports are to be received no later than May 2nd, 1983. 7. The Committee requests more time to review the whole question of car allowances, mileage, use of Town vehicles, clothing and mi see 11 aneous equipment and a separate report wi 11 be submitted. 8. That Council adopt the pol icy that part time staff be treated in a similar manner as outlined for full time staff in paragraph 6 and that the same information be provided with the exception of (c). 9. That Council adopt the policy that the Administration and Finance Committee carry out periodic reviews (at least annually) of the proposed system and report to Council as may be required. C. BILL 179 The Provincial Inflation Restraint Legislation Bill 179 was given Royal Assent during the week ending December 17, 1982 and the Inflation Restraint Board was constituted at that time. The provisions of the Bill establish the control period for all Town non-union employees as of January 1, 1983 to December 31, 1983 and union employees as of April 1, 1983 to March 31, 1984. During the control period, union employees must receive an increase of 5 per cent in compensation, subject to a minimum increase of $750.00. In addition, any employee earning less than $20,000 may be allowed an increase of $1,000.00. For non-union employees, Council may grant any amount provided that the increase does not exceed 5 per cent with the exception that any employee earning less than $15,000.00 per year must receive a minimum increase of $750. Again as in the case of unionized employees, Council may, at its discretion, allow an increase of $1,000.00 for any employee earning less than $20,000. per annum. '~·~-·' COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -27 - REPORTS OF COMMITTEES (continued) Report# 42-Administration and Finance Committee ... Personnel Matters (continued C. BILL 179 (continued) Where the $1,000.00 increase is not granted by the employer, any employee affected may appeal to the Inflation Restriction Board for an increase in compensation up to the maximum established by the legislation. The Board is empowered to consider each appeal on its own merit. Such appeals could involve considerable cost and staff time to the employer. Also, establishing the $1,000 permissible provides some relief for those employees at the lower end of the wage scale. However, in order to retain the balance and integrity of the grid system, it is proposed that 5 per cent be added to the grid system, and the balance, if any, be made in a lump sum payment. Based on the above, the Committee recommends:- 1. That union and non-union employees be treated in the same manner, with the exception of effective dates. 2. All employees earning less than $20,000 receive the permissible $1,000 of which 5 percent will be on the grid system and the balance, if any, to be paid in a lump sum as soon as possible. In addition, employees may receive a merit increase on the grid system as outlined in Section B. 3. All employees earning $20,000 and up to $35,000 to receive a 5 per cent increase plus merit increase, if eligible. 4. Employees over $35,000 to receive a 5 per cent increase. 5. 6. Part time employees performing substantially the same work as full time staff will be compensated at the same rate, but pro-rated. The maximum hourly rate increase can be as much as 50 cents an hour at the employer's discretion. (a) (b) (c) (d) Non Union increases to be effective January 1st, 1983 for full time salary staff. Non Union -part-time staff to be effective on annual adjustment date -in particular Community Centre Staff- effective November.1st, 1982. Union Staff -effective Contract year -April 1st, 1983. All increases to be subject to and approved by the Inflation Restraint Board. I 11 i ngworth: Resolved that Administration and Finance Committee Report # 42 dated March 7th, 1983 be discussed item by item and accepted. E. Stewart: CARRIED Mayor Illingworth in the Chair. RESOLUTIONS 1. Letter of Credit -Yellow Brick House Ost ick: E. Stewart: Resolved that, upon the recommendation of Wm.G. Walker, Town Superintendent, the Letter of Credit for Yellow Brick House be released. CARRIED COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -28 - RESOLUTIONS (continued) 2. Payment of Invoice-R.V. Anderson and Associates Limited Ostick: E. Stewart: Resolved that, upon the recommendation of Wm.G. Walker, Town Superintendent, Invoice Number 8122 in the amount of $181.03 for Professional Engineering Services Rendered (Alliance) be paid to R.V. Anderson and Associates Limited and the Seal of the Corporation be attached hereto. CARRIED 3. July First Celebrations N. Stewart: Resolved that the Town of Aurora hereby authorizes the holding of July First Festivities at the Community Centre in the Town of Aurora. Barker: CARRIED 4. Final Payment Certificate Number 7 -Craftwood Construction Co. Ltd. Ostick: E. Stewart: Resolved that, upon the recommendation of Wm.G. Walker, Town Superintendent, Payment Certificate Number 7 (Final) for Contract Number M.C. 1982-3 (George Street Reconstruction) in the total amount of $12,961.25 be paid to Craftwood Construction Company Limited and the Seal of the Corporation be attached hereto. CARRIED 5. Aurora Lions Club N. Stewart: Whereas, the Aurora Lions Club are hosting the Lions Club District Conference in Aurora on April 22nd to 24th, 1983, Barker: And Whereas, the Aurora Lions Club have requested permission to use the Council Chambers, Now Therefore Be It Resolved That, permission be granted to the Aurora Lions Club to use the Council Chambers on April 22nd, 1983 at 1:00 p.m. for their Cabinet meeting, And Be It Further Resolved That, the Aurora Lions Flag be flown at the Administative Office on April 22nd to 24th, 1983. CARRIED UNFINISHED BUSINESS 1. Public Hearing Councillor Buck advised Council members that a Public Hearing meeting has been scheduled for Thursday, April 21, 1983 at 7:30 p.m. regarding the following By-Laws: By-Law Number 2565-83 - By-Law Number 2570-83 - By-Law Number 2571-83 - Sifton Edwards -Yonge Street North Granada -Kennedy Street West 2. Industrial Show -April 13th, 1983 Councillor E. Stewart advised Council members that the date of the Industrial Show, that is being co-sponsored by the Aurora Chamber of Commerce and the Town of Aurora, is April 13th, 1983 at the Canadiana Roller Rink. COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -29 - UNFINISHED BUSINESS (continued) 3. Aurora Public Library-Wintario Grants West: Resolved that the grant of $2,500.00 requested by the Library Board Ostick: to match Wintario funding is hereby approved, with the understanding that this $2,500.00 is part of the Library's 1983 Budget and no additional funds will be available for this purpose. BY-LAWS. West: Paivio: West: Barker: CARRIED Be It Hereby Resolved That: Bill Number 2568-83 -Being a By-Law to amend By-Law Number 1867-69, as amended, being a By-Law for the Regulation of Traffic (Aurora Heights Drive) Bill Number 2569-83 -Being a By-Law to temporarily close up and stop traffic on a portion of Yonge Street (Highway 11) in the Town of Aurora on July 1st, 1983 for the purpose of a Parade. Bill Number 2570-83 -Being a By-Law to amend By-Law Number 1863 a Restricted Area (Zoning) By-Law (Edwards- Yonge Street North) Bill Number 2571-83 -Being a By-Law to amend By-Law Number 1863 a Restricted Area (Zoning) By-Law (Granada - Kennedy Street West) Bill Number 2572-83 -Being a By-Law to amend By-Law Number 1863 as amended by By-Law Number 2538-82 a Restricted Area (Zoning) By-Law (Granada -Open Space Brookland Drive) ... be read a First Time. CARRIED Be It Hereby Resolved That: Bill Number 2568-83 -Being a By-Law to amend By-Law Number 1867-69, as amended, being a By-Law for the Regulation of Traffic (Aurora Heights Drive) Bill Number 2569-83 -Being a By-Law to temporarily close up and stop traffic on a portion of Yonge Street (Highway 11) in the Town of Aurora on July 1st, 1983 for the purpose of a Parade. Bill Number 2570-83 -Being a By-Law to amend By-Law Number 1863 a Restricted Area (Zoning) By-Law (Edwards - Yonge Street North) Bill Number 2571-83-Being a By-Law to amend By-Law Number 1863 a Restricted Area (Zoning) By-Law (Granada - Kennedy Street West) Bill Number 2572-83-Being a By-Law to amend By-Law Number 1863 as amended by By-Law Number 2538-82 a Restricted Area (Zoning) By-Law (Granada -Open Space Brookland Drive) ... be read a Second Time. CARRIED ~- COUNCIL MEETING ... MONDAY, MARCH 21st, 1983 -~ - BY-LAWS (continued) West: N. Stewart: NEW BUSINESS Be It Hereby Resolved That: Bill Number 2557-83 -Being a By-Law to amend By-Law Number 1863 (Ieraci) Bill Number 2562-83 -Being a By-Law to amend By-Law Number 1863 a Restricted Area (Zoning) By-Law (Wimpey) Bill Number 2564-83 -Being a By-Law to provide for Interest to be added to Tax Arrears .•. be read a Third Time. CARRIED 1. Letter# 5-16 -William H.C. Bailey, Barrister and Solicitor re: Estate of Ernest Charles Penfold -Encroachment on Town Property West: N. Stewart: Resolved that the Town of Aurora agrees to the continuation of the encroachment of Part of Lot 13, Plan 68, Larmont Street, onto Town of Aurora property until the building is destroyed and the Mayor and Clerk be authorized to sign the Agreement. CARRIED 2. Notice of Meeting Mayor Illingworth advised that the next Council meeting will be held on Tuesday, April 5th, 1983. ADJOURNMENT Paivio: Resolved that the meeting be adjourned at 10:59 p.m. West: CARRIED ,((,JM~1L Mayor \j ----~ Clerk