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MINUTES - Council - 19710803-----·-~--~----····-·-~ -------~---~----------~---~--~----·- l.'JmUTES OF TilE, 15TH. REGULAR MEETING OF 1'liE COUNCIL HELD IN 1'liE COUNCIL CHAMBERS ON TUESDAY, AiGUST 3RD, 19.71 AT 8:00 P.M. PRESENT: Mayor R. A. Illingworth, Councillors Harris, Henderson, Miller, Simmons, and Trent. \ Mayor Illingworth introduced Mr •.. .Blakeman who was recently appointed as administrator of the· Ontario Hospilal, Aurora. Miller: . "Resolved that a letter of commendation and thanks be seht· to the Aurora Henderson: Fire Department and York Regional Police Force and to the Oak Ridges Detachment. of the Ontario Provincial Polic~ on the sud:ess of tl-le. Ontario Firefighters 70th. __ Atinual Convention and that a letter of cimgrAtulatiorls be sent to Miss Beverley Attridge, who won the Aurora Firefighters Beauty Contest and went on to win the Ontario Competition ·at the Conventiono" CARRIED CONFIRMATION OF MINUTES Harris: "Re.solved that the Minutes~of July 5th,. lith and 19th, 1971 be adopted as Simmons: printed and circulated." . CARRIED CORRESPONDE.t\ICE 18·1 D. Miklas & Assoc. -Matjon Properties (Information) 1\l-2 A. Merkur & Sons -Parking Lot Improvement -Bond (Referred to Solicitor) lf!-3. ·Toronto Commuter Rail Study o.. Te~ms of Reference ·' (In forma i:iori) 18-4 Comm •. Holding Gor,p. -Rental ..llgreement -Community Centre (Referred to Pa:r:ks & Recreation· Comm.) 18-5 South Lake Simcoe. Cons. Authority -Gravel Pits, etc. (Informatj.on) 18-6 Dept. of Labour .;;<~proval of drawings -Canadian Tire Corp. (Information) 18-7 J. Shillu.m-Brief to be present-July 29, 1971 (Information) 18;=8 S. G. Raitt, Badminton Club -Permission to use school request ~Referred to Parka_ & Recreation and B. Young) · 18-9 Mrs. B. Pedersen, Permission to Hold Street Dance -Knowles Cree. Trent: Miller: "Resolved that the request be granted and. that a copy of the ::~irew~ by-law be forwarded to Mrs. Pedersen and that the Aurora Detachment:'' of the York Regionai Police Force be so advised." CARRIED ".,, " .... ~-.. _ .. , '"' \ v,.,~~- 15TH. REGULAR MEETmG -2- ,__' CORRESPONDENdE CONT 1D 18-10 Excel Metaieraft Ltd •• Drainage Problem {Referred to Engineer) 18-11 South Lake Simcoe Cons. Authority -Minutes (Information) . 18-12 South Lake Simcoe Cons. AUthority -Executive Meeting (Information) 18-L:!l. Sout..'1 Lake Simcoe Cons. Authority -' Executive Meeting (Information) 18-13 Town of Vaughan -Withdrawal of objection (Information) 18-14 ABC Assoc. Corp. -Services Available (Information) 18-15 Ontario Depat~ent of Education -Forum to be conducted (Referred to Parks & Recreation -Information) 18-16 City of Kingston -Registration forms -Swim meet (Referred to B. Young) 18-17 ·City of Kingston • Information re swim meet (Referred to B. Young) 18-18 Deta Bigma Phi :.. July 1st. Activ;i.ties (Information) 18-19 Dept. of Municipal Affairs -Farm Tax reduction program (Refe:rred to Treasurer) .AuGUST 3, 1971. 18-20 Dagmar Construction Co. -Increase :i.n labour content requested Harris:·· "Resolved that the increases in con:t:ract prices for Dagmar Constructioh Simmons: • Company and Canada Gunite be accepted as recommended by J. D. Reid &Associates Ltd. in letter 18-83." CARRIED 18-21 Aurora Soccer Club -Request to use dressing rooms and snack bar -Connnunity Centre -Sept. 6/71 (Referred to E. Batson 18-22 C. C. Johnston -Solicitor -Abandon appeal retqualized assessment Copy of letter to O.M.B. (Information) 18-23 c, C. Johriston -York County Board of Education -McDonald Drive (Referred to Unfinished Business) 18-2lf c. C. Johnston -Damage to sewers by tree roots (Referred to Works Comm.) , . ...,.. ... ::~;~; • 'I"'\ • 15TH. REGULAR MEETING CORRESPONDENCE-· CONi' 1 ri 18-25 c. c. Johnston, By-law 1912 (Information) -3- Hl-26 Girl Guides of Canada -Request to use s.chool (Referred to Parks & Recreation Comm~) 18-27 )}ept. Social and Family Services .:. Infonnation requeste'd '(Msw:e~ed by Clerk) 18;.28 Orillia Power Comm. -Sewage Service Rate~ AUGUST 3, 1971. ~/ (Referred to Finance Comm.) '-.,¥-' : '18"29 South Lake Simcoe Con. Authority -Sale of land (Informatiord 18-30 Canadian Institute for the Blind -Request Pennission to hoid Tag 'Day ' Simmons: "Resolved that the request of the C.N. I.B. to hold their C.amtsaign Trent: from October 4th. to' 29th, ·t971, in Aurora; be approved• '! · CARRIED 18-31 Workmen's Compensation Board-. Hearing.re R. Egari.postported (Referred to E. Batson) 18-32 L. Rosenb.,rg-Blood donors clinic -·Information supplied ( Infonnation) 18-33 · Stiver, Vale & Peppiatt, Errington -Agreement re Y.C. School Board {Referred to Unfinished Business)·· 18-34 Weir & Foulds -Del Zotto (Discussed Council in Committee, July 26, 1971) 18-35 South Lake Simcoe Cons. Authority -Engineering study Simmons: Trent: "Resolved that .the South Lake Simcoe Conservation Autherity 1 be advised that the engineering· study o:f the creek ballk stabilH:ation should be from Aurora· Heights Drive· to Yonge Street North•" · CARRIED 18-36 C. liowson-Anderson Assoc. Dr. Crowe's property (Referred .to Planning and Development Comm.) 18-37 Dept. of Hj.g)l.ways -Culvert -McDonald Drive (Referred to Engineer) 18-38 Apex Contractors -Services available (Referred to Purchasing Agent -Information) 18-39· Blouin Enterprises-Street survey., numberingservices·available (Referred to Purchasing Agent) 15TH. REGULAR MEETING · CORRES:PON:OENGE. CONT' )} -4- 18-40 Ont. Labour Relati<;>ris BPard -Rep~>rt of Examiner (Referred to Solid:tot) AUGUST 3, .1971. 18-41 Dept. .of Public. :W.orks • .' Rental of Conmrunity Centre ;..; Courts (Referred to Parks & Recreation Connn.) 18-42 Ontario Water Resources -Sewage analysis -July 7, 1971 (Information) 18-43 Ontario Water jl.esource.s -Sewage Analysis -July 6, 1971 (Information)· · 18-44 Ontario Wate~ Resources ;.. Sewage analysis -· July 9, 1971 (Information)· 18-t,s Ontario Humane Society -Request to·. raffle televis.iotf ·set Miller: . 11 Reso1v~d that the request of the Ontario Humane Society to rc~L. Sinnnons:: · a teleVision se.t be granted." CARRIED 18-46 · Ontario. Water Re!.ources Connn. -St. Andrew's College Set'<age treatment plc,, (Referred to Engineer) 18-47 Wirnpey Homes Ltd. -Senior Citizens Units (Information) 18-48 D. Ennis -Wimpey Homes -Purchase of School site -. Copy of letter to. R~:.: Catholic School Board (Information) 18-49 Committee of AdjUstment -Submission 38 18-49A Committee of Adjustment -Submission 37 Henderson:: "Resolved that Clause 3 of letters 18-.49 and 18-.49A be referred L .• Harri's: the Planning and Development Committee for study and a report." CARlUED 18~50 Wirnpey Homes Ltd. -Permission. to. park trailer (Referred to Council until Decision on By-law 1920 objections) 18-51 Committee of Adjustment -Submission B-41 (Information) 18-52 J. D. Reid -Copy of letter to Wirnpey Homes re storm sewer (Referred to Works Comm.) 18-52A .J. D. Reid -Copy of letter to Solicitors re' Drainage problem re Golf Cle Property (Referred to.Works Comm.) 18'-53 J. D. Reid -Copy of l>tter to Wimpey Homes re Aurora· Orchards Subdivisio:: (Referred to Works Comm.) \,___,~--. f!';i~J. 15TH. REGULAR MEETING -5- CORRESPONDENCE CONT 1 D 18-54 Dept. of Municipal Affairs -File Tl8460 (Info:r:mation) 18-55 Dept. of Municipal Affairs -Dy-law 1895 (Info:r:mation) 18-56 Dept. of Municipal Affairs -Special Dev. Loan program (Referred to Treasurer) AUGUST 3, 1971. 18-57 Dept. of Transportation -Approval of tenders -surface treatment (Info:r:mation) 18-58 Dept. of Transportation ., /!,pproval of tenders -Asphalt ( Info:r:ma tion) 18-59 Ontario Municipal Board -Yonge St. Connecting Link (Referred to Treasurer and Engineer) 18-60 Ont. Municipal Board -Assessment Appeal -Bailey (Referred to Treasurer) 18-61 Ontario Humane Society -Animals held for quarantine (Referred to Accounts) 18-62 Planning Dept. Region of York -Street name allocation (Referred to Planning & Devel.) 18-63 18-64 18-65 18-66 18-67 __ 13-68 18-69 Planning Dept. Region of York-Building Permit Report (Info:r:mation) Planning Dept. Region of York -Site Plan agreement (Referred to Solicitor and Planning & Dev. Comm.) Treasurer -Region of York -invoice re use of Community Centre -June 15 (Referred to Batson) (Clerk to reply) Committee of Adjustment -B-40 Submission (Info:r:mation) G. Burling~ Fire Chief-Reply to Mayor's memo (Info:r:mation) N. Weller-Reply to Mayor's Memo (Info:r:mation) N. Weller-Reply to Mayor's Memo (Information) 18-70 Aurora Parks & Recreation -B. Young -Report of 1971 Golf Tournament (Information-Referred to Parks & Rec. Comm.) 18-71 A. E. Jubb -G. Burling -Inspection of 95 Metcalfe St. (Information) •.· ..• , .... u .• '; ~~1~1'.\\\i~IJtJ>o."'• '. 15TH. REGULAR MEETING -6- ~ORRESFONDENCE CONT•D 18-72 E. A. McGregor -Disp~si.l Planf by-pass (Information) lG-73 E. A. McGregor -Water break -Yonge and IX.nn (Referred to Finance Comm.} 18-74 E. A. J::1cGregor -Murray Drive Tree Stumps (Information) :1.8-75 E. A. McGregor ~ Buntpe~ blocks -Communi t:Y Centre (Information) 18-76 B. Young _,Minutes of meeting May 25, 1971 (Referred to Parks & Rec. Comm.) 18-77 B. Young -Minutes of meeting, July 20 and 27 (Referred to Parks & Recreation Comm.) 18-78 Aurora Parks & Rec. -Minutes of meeting July 27' >. (Inforination) 18-79 Brief presented at Public Meeting -July 26 .· (Irtformation) 18-80 Dale &, Co. -Property Irtsuiance (Referred to Accounts Payable) 18-81 Wallac\~burg Parks & Rec. Comm. -Invitatiort to'tneet (Referred to Batson & Parks & Rec. Comm.)· , 18-82 W. Wootton -Permission to hold indep. taxi licence. (Referred to Pubiic Safety Comm.) 18-83 18-84 Harries, f!ouser & .McCallum -re Evermore· -Investments· (Informa'tion) Weir & Foulds-RayelCqnstruction (Referred to Unfinished business) AUGUST 3, 1971. 18-85 Reg-iort of York Engineering -Aurora Shopping Centre traffic study (Refe':rred to. Unfinished business) Harris: Miller: Simmons·: Trent: "Resolved that ·the Correspondence be accepted and actioned as recolllll\ended in the Clerk's Report." CARRIED "Resolved ~hat the agenda be amended to consider unfinished business at this time; " CARRIED _IF a ..... -~----····------- ""~' 15TH. REGUlAR MEETING UNFINISHED BUSIN!tSS. -7-AUGUST 3, 1971. McDonald Drive Extension -Letters 18-23, 18-33 and 18-84 were read: Harris: "Resolved that the agreement be executed with the York County Board of-. Henderson: Education for the dedication of 53 feet of land for the extensionof McDonald Drive.n CARRIED Harris: Miller: "Resolved that, because of the emergency of servicing the new high school,. the construction of McDonald Drive on the 53· feet of road allowance be undertaken for 700 feet with a one foot reserve on. the· east side and the south limit of the road allowance and that the proposed agreement with Rayel Construction Co. Ltd., be reviewed." CARRIED Harris: "Resolved that Mr. Foulds be heard as a delegation." Henderson: CARRIED Mr. McQuade, Solicitor for Rayel Construction spoke briefly to Council on the proposed agreement. Aurora Shopping Centre -Letter 18-85 was received. Miller: "Resolved that Mr. Dave Merkur be heard as a delegatioo•fl Trent: CARRIED Mr. Merkur advised that he will be--proceeding with the repair work on the .parking lot at the Aurora Shopping Centre and that further discussions will be nece-ssal1}' Ot1' the Yonge Street access. Miller: "Resolved that the report of Mr. Ireland (letteri 18-85) be referred' -to• the Harris: engineer for study and recommendations." CARRIED REPORTS OF COMMITTEES Mayor Illingworth withdrew 'tns report 83 on the July 1st. Celebrations. Planning and Development Committee Report No. 84. Councillor Harris presented a report of the Planning and Development Committee in which the Committee respectfully submitted the following: '---- A meeting of the Planning and Development Committee was held on Tuesday, June 20th, 1971 at 8:00 P.M. Present were: Councillors I. Harris, W. Trent and E. J. Henderson, c. ~ Duncan Deputy Clerk, Roger Hunter and Gordon Brush of -the Area Services Branch. 1. Mr. T. Dea, Dodie Street -Mr. Dea presented to the Committee his request for an amendment to the Zoning By-law to permit 'the division of his property on the north ., ,; "' \· 15TH. REGULAR MEETING -8-AUGUST ·3, 1971. Planning & Development Committee Report No. 84 Cont'd 1. Mr. T. Dea -Cont'd side of Dodie Street into two lots. Both lots. would have 100 foot frontage. and the east lot would have 16,000 square feet and the west lot would have 19,500 squ<1re feet. The Committee recommends the approval of Mr. Dea's request to create the two lots with 100 feet frontage each, subject however, to a minimum floor area of 1600 square feet for the houses to be built on these lots and that the necessary amendment to the Zon~ng By-law be prepared. 2. ~tter 16-32. Whitmore vs. Foster · The Commi.ttee ·discussed the the proported contravention garage. request of the solicitor for Mrs. Whitmore to enforce of the Zoning By-law by the Foster's recently erected The Commi.ttee recommends that this matter be referred to the Town ·Sol;ic:i!tCJr for a 1egal opinion on.what action, if any, is required by the Tmjll•i 3. Site Plan Agreements The Area Services 1\ranch of the Regional Planning Off:i,ce. has completed a draft site plan agreement for developments and the draft'will be sub111ittE'!d shortly to Council for considElration. 4. Zoning and Official Plan Application .. Fees The Area Services ·Branch will prepare recommendations ·on establishing Zoning By-law and Official Plan application·fee schedules. 5. Letter 17;.2 Water Supply re Old Park Hol,dings The Committee discussed the letter from J. D. Reid advising that an adequate water supply will-'be.available upon completion of the reservoir to serve the proposed subdivision by·Old Park Holdings on rlellington Street East. The Committee recommends that the Town Engineer prepare a report on the ultima:te ·capacity that can be anticipated when the waterworks improvements and reservoi':r are completed and what the anticipated population will be that the water supply can support without encountering the necessity of water restrictions.: 6. Regency Drive Development File No. T-21846 The Committee has discussed with the Area Services Branch preliminary· findings; on their study of the proposed subdivision and the Branch will be preparing a'· detailed report on their study. 7. Cherryland Subdivision -Wimpey Homes Ltd. The Committee recommends that before any work commences on this subdivisi:on, that Wimpey Homes Ltd. construct the required sidewalk to connect up the sidewalks on Spt"Uce Street and Mark Street. ' '-~ ···" 15TH. REGULAR MEETING -9-AUGUST 3, 1971. ~nning & Development Committee Report No. 84 Cont'd Clause 1: Trent: Henderson: "Amendment: that Clause 1 be tabled until the full Council is present." DEFEATED Clauses 1 to 7 inclusive Carried Harris: Trent: "Resolved that the Planning and Development Committee Report No. 84; dated July 20th., 1971 re Various Matters be discussed item by item and accepted." CARRIED .lli:Q.t>.ing & Development Committee Report No. 87 Councillor Harris presented a report of the Planning & DevelOp!i\l'!ttt Corimti.tt,;oe in which the Committee respectfully submitted the following: A meeting of the Planning and Development Committee was held on Tuesday, July 27th, 1971 at 8:00 P.M. Present were: Councillor I. Harris, W. Trent and E. J. Henderson, C. H •. Duncsn, Deputy Clerk and Roger Hunter and Gordon Brush of the Area Services Brllll!ch. 1. fetter 15-15 K. Grimmett The Committee recommends that Mr. Grimmett be permitted to carry on,. as formerly, his business at his property on Wellington Street East. 2. }etter 17-1 Dr. H. Crowe ·""· The Committee will be meeting with Dr. Crowe to discuss the proposed apartment· on Yonge Street North. 3. Letter 16-60 C. C. Johnston re Cherry1and Subdivision The Committee recommends that this letter, as it deals with suggested amendments to the Subdivision Agreement with Wimpey Homes Ltd., be referred to the Council in Committee. lf. .Letter 14-26 Wimpey' s Block "J" The Committee recommends that the necessary by-law be prepared to remove the Part Lot Control Block J, Plan Ml310, in order to avoid the requirement of Wimpey Homes Ltd. having to apply to the Committee of Adjustment for the severance of each lot in the link Villa Project. 5. f£Erespondence referred to the Committee The fo1lo>ling letters have been reviewed by the Committee and received as information only with no action required: 4-24, 4-30, 4-62, 4-68, 5-75•, 7-83, 7-98, 7=120, 8-1, 8-5, 8-6, 8.;.46, 9-6, 9-9, 9-33, 10-38, 13-27, 14-1!1, 14-54, IS-32, 15-54, 16-10, 16-29, 16-40, 16-50, 16-69, 16-81, 16-82, 16-83, 16-84, 16-85 and 16-86. > ,~---~-~·--"""~"~~~~.-.. ~.-.~""-~-----------~· -----~-·~~~----·----~--~--·----···-·--·-·-------------- 15TH. REGULAR MEETING -10-AUGUST 3, 1971. Plaqning & Development Gommittee Report No.87 Cont'd Clauses 1 to 5 inclusive -Carried Harris: Trent: "Resolved that Report 1187 of the Platming and Development Committee dated July 27, 1971 be discussed item by item and accepted." CARRIED Public Safety Committee Report No. 88 Councillor Miller presented a report of the Public Safety Committee in which the Committee respectfully submitted the following: The Committee met on Thursday, July 29, 1971 at 7:30 P.M. Present: Councillor J. Williamson, Chairman; Councillor R. Simmons, Vice-Chairman; Councillor P. Miller, Member and Reverend R. F. Kuznik. The Committee met with Rev. R. Kuznik regarding his request for a sign for the Lutheran Church. 1. The Committee would suggest that Rev. Kuznik approach the Toronto Dominion Bank who own the property on the North-East corner of Yonge and Wellington Streets for their permission to erect a teraporary sign indicating the location of the Church. The Committee would further recommend that an all denomination Church Directory be posted at the north and south entrances to the Town, near or adjacent to the To,qn 1 s welcome signs, and further that a letter be sent to the Aurora Ministerial Association requesting their comments. When comments are received the Committee will consider this suggestion further. 2. The Committee recommends that consideration be given to two (2) showers being installed at the Fire Hall for the use of the Firemen and a report be submitted. N:i.ller: "Resolved that the Report of the Public Safety Committee 1188 dated July Simmons: 29, 1971 be discussed item by item." CARRIED Parks & Recreation Committee Report No~ 89 The Aurora Parks & Recreation Committee met in the Board room of the Community Centre at 8:00P.M., Tuesday, July 20, 1971. Present: N. Stewart, P. Miller, F. Caruso, W. Crump, N. Weller, B. Young, E. Batson, L. Keffer, B. Blick, W. Trent and R. A. Illingworth. 1. Minor Hockey Mrs. H. Blair presented a brief on behalf of the Aurora Minor Hockey Association asking for 6 additional hours of ice time, over and above what they already have for the 1971-72 season. The Community Centre Manager, E. Batson, presented a revised schedule of ice time that could provide an additional 5-1/2 hours for the· Aurora Minor Hockey Assoc., but would take time presently held by Sterling Drug and F. Bolsby. &: i;'W ' : :t,. ' 'i 15TH. REGULAR .:n-AUGUST 3, 1971 • i tarks & Recreation Committee Report ijo. 89 Cont 1 d 1. Md>nor Hockey Cont'd Considerable discussion took place and finally a copy of the proposed ice time schedule for 1971-72 was given to Mrs. H. Blair, who is to take it back to the ·Aurora Minor Hockey Association for its consideration and report back to the hurora Parks & Recreation Committee in the near future. 2. Use of High School Grounds The Recreation Director reported that he had met with Mr. Gerber and asked that the following be approved: a) that a baseball diamond could be erected on their grounds; b) that an ice rink could be placed in the inner circle of the track to the north; c) that when additional tennis courts are required in town they could be built on school property. · It is requested that Council approach the Board of Education for approval of this plan. 3. Opti-Mrs. Tot Anea !he Comm:i.:ttee wishes to report that· the Opti-Mrs. Tot Area has been set up in the Mac::hell Memorial Park area and the cinotint of $25.00 was allocated for installaiiion (cost of cement). 4. Uniforms for Playground and Swimming Pool Staff The Committee recommends that the sum of $70.00 in total be spent on the purchase of uniforms. 5. Blue Hills Academy Swimming Pool Times The Committee recommends that a letter 15e,writteu:~to Dlue Hille Academy advising that since there are no children using the time allotted to them; namely that· of Monday, Wednesday and Friday between 12:30 P.M. and 1:30 p.m. that this shall have to be put to better use. 6. Horse Show It is recommended by the Committee that sufficient containers for garbage be avail~ able for disposal of Horse Show waste for next year. (Information) 7. T~ylor Property The Committee recommends that our solicitor, Mr. c. c. Johnston, draw up deeds to the property and be notified of Mrs. Taylor's intention to donate her land to the parks. 8. Score Board The Committee recommends that the Score Board be erected as soon as it is receiyed··· in the Town Park. ',_,;_,.---• 15TH. REGULAR MEETING -12..: AUGUST 3, 1971. £§.rks & Recreation Coimllittee Report· No. 89 Cont'd 9. The Coim!littee Recoimllends that the staff rates be approved as prepared, Letter J:~• · Clause 1 -Miller: "Amendment: that Clause 1 be tabled." Siimllons: CARRIED Clause 2-9 inclusive -Carried Miller: "Resolved that Report 4fo89 of the Parks & Recreation Coimlli ttee dated July :26, Trent: 1971 re various matters be discussed item by iteln and accepted and that the seal of theCorporation be 11ttached hereto.11 CARRIED Parks & Recreation Coimllittee Report No. 90 Councillor Miller presented a report of the Parks & Recreation Committee in which the Committee respectfuily submitted the following: The Aurora Parks & Recreation Committee met on Tuesday, July 27, 1971 at 8:00 P.H. in the Board Room of the Community Centre. Present were: Mr. N. Stewart, Chairman; Mr. P. Miller, Vice-Chai·rman; Members: F. Caruso, L. Keffer, B. Crump, also Parks Foreman N. Weller and Recreation Director B. Yonng. 1. Recreation Director's Report The Committee received ·the report of the Recreation Director and expressed approval of the SUimller Programme. This report has been circulated -for the benefit of the Council members. 2. Full-time Employee The Committee recommends that an additional man be hired for the Parks on a full-time basis coim!lencing September 1, 19 7L 3. Labour Day Weekend Festivities Councillor Miller presented a complete programme for the Labour Day Weekend activities and request approval of the $500.00 as allocated in the Recreation Budget. Clause 1 -Carried Clause 2 -Simmons: Henderson: Clause 2 -Carried Clause 3 -Carried "Amendment: that. Clause 2 be referred to Council in Committee with Mr. Weller in attendance. 11 DEFEATED Miller: "Resolved that Report 1190 of the Parks & Recreation Committee, dated July Trent: 27, 1971, re several items be discussed item by item and accepted and that the Seal of the Corporation be attached hereto." CARRIED _.-------~-,<~~~'·•~-.~~··~~~~·~-~~=~,. "-----------·~-~~---~-~~ -·T·~·~=~--~~----------~---------~~----------•~-·--·--•••-•·· 15TH. REGULAR MEETING -13-AUGUST 3, 1971. Councillor Henderson in the Chai:r.' Finance Committee Report 185 Mayor Illingworth presented a report of the·Finance Committee in which the 'Committee respectfully submitted the following: The Finance Corrrrnittee met at 8:00 PoM., July 21st, 1971 with Mayor Illingworth, Councillor Harris, Davis and Williamson present. The following items were discussed. 1. Due to previous complaints regarding the location and condition of the various newspaper vending boxes, a meeting was arranged with Mr. Mullan, Toronto Star; Mr. Armstrong, Toronto Telegram; Mr. Horton, Globe and Mail and Mr. R. Wallace, Aurora Banner. Mr. Rose, the local distributor for the Star and Tely was also present. It was learned that the Star and Tely have 10 boxes each, and the Globe and Mail 15 boxes. The Banner has 4 boxes and the Era 2 boxes. Boxes are placed on a trial and error basis to determine the location in which they provide the greatest service to the public and produce the largest number of sales. Boxes are not located adjacent to a merchant selling the same paper and are used in most locations, especially the Globe and Mail, when merchants are not open for business. The two worst areas are in front of the Old Post Office and the New Post Office. ,/\ The gentlemen agreed to review these locations and be given a few weeks to replace some boxes and try to correct. the present condition. It is recommended that no further action be taken at this time and the matter reviewed in three months. 2. Review of Budget J.nalysis for the period ending June 30, 1971. A complete review was carried out of all department expenditures to the 30th. June, 1971, and compared against the proposed budget. In general, all budgets were in order and expenditures to date are considered to be within normal limits, with the exception of one or two items which were under- estimated. Expenditures that are close totbe proposed budget have been brought to the attention of the Department Head and Committee Chairman• It is recommended: (a) That the Purchasing .Agent be advi$ed to check all purchase requisitions to proposed budget and if sufficient funds are not available, to report to the Deportment Head and the Finance Committee. If the item is urgently required by the Department Head, to proceed with the purchase and include this information in his report. (b) That the resolution passed by Council June 21, 1971 tb purchase playground supplies be clarified, as to whether the purchases are to be made under 754 (supplies) or 755 (new equipinentL Only $600.00 is proposed in the budget for item 755. 3. Letters 12-53 and 12-58 (inclusive) re application to O~M.B. by the Town of Markham for capital expenditures. Recommend that no objection be made to the O.M.B. <\~" ,.-~~~'~wo-o~~~"~'~,...-•=~·~,,.,..~"'-._~~-"-""":7""'-~"""---~~-.._.~......C~~--··~~--=--"~~=·~=~"'=-~-~~~-~<~--~·~-··-•-•~~~~~-~~7-0•~ ------·-•-•••--~----~--------- ·,. '--/ /.·· .... _, ... 15TH. REGULAR MEETING -14-AUGUST 3, 1971. 4. Subsidizable Road Expenditures Your Committee reviewed in detail the budget analysis for subsidizable road expen~ itures to date, especially as regards to maintenance. By-law 1910 requested $88,000.00 for road maintenance of which $45,000.00 was app- roved. By-law 1911 (supplementary) requested $77,000.00 for maintenance, which was not approved. Therefore, our total expenditure for road maintenance should not exceed $90,000.00. As of June 30, 1971, our actual expenditure, including machine time totals $102,991.33. It is recommended that the Clerk-Administrator write to the Minister of Trans- portation and Communication and to our local member to meet as soon as possible to discuss ways and means to increase our~ant for the road maintenance. 5. Interim Tax Levy (Letters 16-53 and 16-63) Your Committee is most concerned about the long delays in obtaining information from the Province and the Region as to when a final tax bill may be issued. Altl1ou: 92.5% of our interim tax bills have been paid to date, there is urgent need for additional revenue to meet the demand from the School Board and other sources. Otherwise, it will be necessary to borrow extensively from the bank. It is recommended that the Clerk-&dministrator be authorized to write to the Ministo. of Municipal Affairs requesting authority to issue a further interim tax bill of 5 mills and that action be taken to expedite the processing of the budget. 6. Letters from Ontario Municipal Board Letters were received from the O.M.B. re Yonge Street Connecting Link, Kennedy Stre··: West, and Construction of Water Reservoir. It is recommended that the Clerk-Administrator and the Treasurer take all required action to supply the information required and to expedite the processing of these applications and to keep Council advised. 7. Letter 14-40 re Hydro Transformer. The power transformer that supplies power to the Water Pump House and the Community Centre is o~med by the Town. In the past, this did not present any problems because the Town o~med both facilities. It is not legal, without special authority for one municipality to sell power to another, so that on the recommendation of theAurora Hydro, it was suggested that the transformer be sold back to the Hydro. The transformer was purchased in 1963 at a cost of $18, 6!36.00. Allowing 6 per cent depreciation on this equipment which is considered to be the standard, the depreciated value is $11,391.00. It is recommended that: (a) The Aurora Hydro be requested to purchase the transformer at the depreciated value of $11,391.00 (b) If approved, the money be set aside in a reserve fund, as determined by the Treasurer • "t; .. ' _,_.:>:,._ ~-~""'"-~-·~-·~~---· -,._, . .- 15TH. REGULAR MEETING -15-AUGUST 3, 1971. Finance Report #85 (c) That the Region of York be advised of the action taken. 8. Letter 13-10 re Westview Golf Club The Westview Golf Club Members' Association have been operating the Westview Golf Course since April 1, 1971. This charter automatically relieVes them of busines<J tax. The estimated amount of business tax to be lost is $250.00. Your Committee is aware that a special study re assessment of golf courses is being carried out by the Department of Y~nicipal·Affairs. It is recommended that the Clerk-Administrator write to the Department of Municipal Affairs to ascertain the status of this study and when the report will be available. 9. Letter 15-45 from the Aurora Tigers Hockey Club. The .Aurora Tigers have requested the Town to advertise in their annual programme. It is recommended that the Town ofAurora take a full page advertisement in the program, at a cost of $80.00. 10. Letter 14-4 from the City cif Barrie The City of Barrie have requested muniCipalities to endorse their resolution dealins with: (a) Fees for tax certificates (b) Tax exemptions on certain buildings of Agricultural So~ieties. (c) Assessment on Employees Parking Lots (d) Increase in unconditional grants These resolutions have been reviewed in detail by the Treasurer and the Committee. It is recommended that they be endorsed and the Clerk-Administrator advise the City of Barrie, the respective Ministers, the O.M.A. and our loca1 member, as requested by Barrie. 11. Newmarket and District Association fcir the Mentally Retarded Reference is made to the delegation from the Newmarket and District Association for the Mentally Retarded who appeared before Council, June 7, 1971, to request a contribution toward the capital costs of the Association's Retraining Centre. It is recommended that a grant of $1,000.00 be made to the Association as a contribution toward their. capital costs. 12. Report of the Committee of Arbitration re Assesss, Liabilities and Reserve Funds of King and Whitchurch. Your Committ.ee reviewed the final report of theArbitration Committee and the comments of the Treasurer. We concur with the overall summation therefore and note that we will receive $17,690.00 net payable by November 30, 1971. It is recommended that when this sum is received, it be placed in a reserve account as determined by the T:~;easurer. I .II!! •:::·--.··-···~-----·······-----·.-..--·~----·--·-·-·-·---··--~--------- '* ·15TH. REGULAR MEET~G -16-August 3, 1971. Finance CornmitSee.Report No. 85 Cont'd ·13. Fence around Lawn Bowling Green Reference is made to item 1 of Council in Committee Report 67 re fence around the lawn bowling green. Co11firmation has never been received from the Lawn Bowling Club. :,,· . . ,_,'' . ' :, •. <), ":-1. I:t is. recommended that the Purcha!f!ing Agent obtain prices for a 4 foot and a 6 foot link ·fence as outlined by the· Lawn Bowling Club and submit estimates to the Finance Committee. · 14. Expenditures to McMahon Park .It is understood that it may be possible to obtain a grant from the Department of Agriculture re the re-pavement of the Tennis Courts and the fence around the lawn bm'l"ling greeri. It.is recommended that the Clerk-Administrator write to Mr. E. A. Starr, Director of the Agricultural and Horticultural Branch of the Department of Agriculture with the possibility ofcbtaining grants. 15. Letter 15-19 from the Ontario Humane Society Your Committee is concerned about the cost to the Citizens of Aurora when dogs are are held in quarantine by order of the Department of Health, especially when the owners are known. It is recommended that the Clerk-Administrator review the authority for such charges and advise the Finance Committee so that action may be taken to investigate ways and means to eliminate this charge to the citizens. 16. Letter re Town-owned property on Mary Street A previous Council arranged with the Humane Society that they >10uld have first opportunity to purchase the vacant lot adjacent to their building. It is recommended that the Clerk-Administrator, write to the Humane Society as to their plans to purchase and to advise the Finance Committee. 17. Letter 16-57 re O.M.B. Hearing No action taken due to resolution passed by Council July 12, 1971 to abandon tl1e "appeal. Clauses 1 to 17 inclusive -Carried Illingworth: Rarris: "Resolved that Report ffo85 of the Finance Committee dated July 21st, 1971, be discussed item by item and accepted and that the Seal of the Corporation be attached hereto. 11 CARRIED -:;.. .--··-·-·--<o<·•.,~~~~-<-"'-''-"""""~~·"W-"~~--.~-----·--·---·~-~~~----~~~-~~---M~-------------"··~~~-----~·----- ·"·. 15TH. REGULAR MEETING -17-AUGUST 3, 1971. ~uncit_in Committee Report No. 86 A meeting of the Council in Committee was held on Monday, July 26, 1971 at 8:00 P.M. All members of Council were present and J. D. Reid 1. The Members of Aurora Volunteer Fire Brigade presented novelty Firefighter's hats to the Council to promote the "Firefighter's Convention". 2. Norm Taylor, D. Glass, H. Seston and G. Stephenson of theAurora Chamber of Commerce presented the brochure on the Town of Aurora recently completed by the Chamber. 3. Aurora Shopping Centre -The Committee met with David Merkur to discuss the access to the Aurora Shopping Centre and the easement over the Billings Well. Mr. Merl01r presented three alternative proposals for access and parking between the Brewer's Retail Store and the Metropolitan Store. Mr. Reid was authorized to check with Mr. John Ireland of the Region of York Engineering Department to select the best alternative for the traffic pattern at the Plaza ~d to report to the next Council meeting. 4. Del Zotto -The Committee met with Mr. Angelo Del Zotto, Mr. M. McQuade, Solicitor, Mr. H. Rafael, Architect and Mr. Del Zotto 1 s Engineer, to discuss their proposed development ... and McDonald Drive extension. This matter is to be discussed further in Council. Clause. 1 to 4 inclusive -Carried Illingworth: "Resolved that the report of Council in Committee 86, dated July 26, Trent: 1971 be discussed item by item and accepted." CARRIED J1aJ[or 1 s Report No. 91 Mayor Illingworth presented a report in which he respectfully submitted the following for information: The regular meeting of the Regional Council was held July 29, 1971. The following items may be of interest to the Aurora Council. 1. Request for grant from Olympic Trust of Canada, an arm of the Canadian Olympic Association. This request referred to the Grant Committee for study and report. 2. Council approved an Engineering Committee recommendation that we endorse the following resolution from the City Engineers Association. "Therefore·, be it resolved that the City Engineers Association request the Province of Ontario to give serious consideration to theprovisions of subsidy toward the capital and operating costs of Municipal Pollution Control proj.ccts, such as separation of storm and sanitary sewage, nutrient and secondary or testiary treatment." 3. Council approved and Enginering Committee recommendation that they concur with the Town of Aurora for Pollitech Pollution Advisory Service to carry out a study of the pollution control centre. ,---~~~~-~· ~--------···-·-·-·-··--~--·~--~-·· ., :1 15TH. REGULAR MEETING -18-AUGUST 3, 197L ~o_r•s Rel!ort No •. 91 Cont'd 4. Council concurred in a Planning Committee recommendation that a 12 single family residential plan in Georgina, at Yonge's Harbour not be approved. 5. Council concurred in a Planning Committee recommendation that a 19 single family residential plan in Georgina be approved subject to various conditions. 6. Council concurred in a Planning Committee recommendation that a 123 acre plan for residential, commercial, institutional and open space in Markham be approved subject to various conditions. 7. The Health and Social Services Committee advised that they are presently studying a request from the Aurora Day Care Centre for a grant to $3,000.00 and will report at the next meeting. 8. Considerable discussion took place on a former County by-law which controls the set back on Regional roads to 75 feet from centre line. This by-law is now being reviewed by the Engineering Committee and it is requested that Council . provide some direction as the same provisions will no doubt hold true on Wellington ·· Street. 9. A meeting is to be arranged with members of q0uth Lake Simcoe Construction Authority to discuss matters of mutual interest, especially the financing of capital projects. The Commissioner of Engineering is still studying the flood-line mapppirig report and will report on this item in the near future. 10. A meeting is to be arranged in a suitable location for all members of local council and all members of local Fire Departments on Wednesday, August 11, 1971 to discuss terms of reference and appointment of a Regional Fire Co-ordinator. A copy of the brief to the Minister of Municipal Affairs by the County and District Fire Co-ordinators is attached and this brief will also be discussed at the above referenced meeting. This is the brief which caused considerable concern to the members of local fire departments at the recent mutual aid meeting. 11. The Commissioner of Planning will prepare and distribute to all local municipalities the recommended procedure for dealing with plans of subdivision etc., so as to eliminate confusion, misunderstanding and delays. 12. Information was received from the Department of Municipal Affairs that the , Regional Budget and formula for allocation of levy to local municipalities studied be available in two weeks. 13. The Regional Solicitor will provide information and assistance in dealing with the O.M.B. on request. Mayor Illingworth in the Chair. BUSINESS FOR WHICH NOTICE HAS BEEN GIVEN: Community Centre Roof: Miller: "Resolved that Model Builders (Aurora) Limited be authorized to repair Trent: leaks in the shingled mainnof of the Community Centre on a time and materials basis, in addition to the contract work awarded, and that the Seal of the Corporation be attached hereto. 11 CARRIED 15TH. REGULAR MEETING -19-AUGUST 3 1 1971. BUSINESS FOR WHICH NOTICE HAS BEEN GIVEN CONT•D Lambert Agreement: Harris: H,enderson: "Resolved' that the Town Solicitor meet with Mr. Brewin to draft a site plan agreement for the Lambert apartment, along the lines recommended by the Regional Planning Office." CARRIED Labour Relations Board Hearing: Harris: Simmons: "Resolved that Mr. C. C. Johnston and the Clerk-Administrator be authorized to attend the Labour Relations Board." CARRIED Trent: "Resolved that the meeting be adjourned. 11 (10: SSP .M.) CARRIED k~ ~--~-----~--~---- MAYOR u CLE~ADMINISTRATOR