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MINUTES - Council - 19710105, .•..•... ;•r"'' d ... ,. ·-;.>··· 1f,. l'JINUTES OF Tl!E FIRST REGULAR MEEnNG OF Tl!E COmlCII. HEW nl THE COIJHCH ClW1BERS ON TUESDAY, JANUARY 5, 1971 AT 8:10 P.H. l'lillSENT: l'layor R. A. Illing,qorth, Councillor Davis, Harris, Henderson, Miller. Simmons and Williamson. . COR..'illSPONDEHCE 1-1 H. J. Koester Ltd. -Legal description-Water Reservoir Site (Information) 1-2 Yorl< County Health Unit -Catering vehicles inspected (Information) ··· 1-3 Ontario Good Roads Assoc. -Seminar for Councillors (Infonnation 1-4 County of York -Conservation Authority Representatives (Information) 1-5 County of York -Number to be appointed to Metro Toronto & Region Conservation (9) (Information) 1-6 Ontario Water Resources Cornm. -Se~•age Treatment (Referred to Public Works Comm.) 1-7 Bancora Development Ltd. -Request to appear as Delegation Jan. 11/71 (Information) 1-3 Ont •• Municipal Assoc.-Membership invoice (Information) 1-9 Collis Leati1er Co. • Sewage Costs (Referred to Finance Comm.) 1-10 Collis Leather Co. -Re Sewage Costs (P.eferred to Finance Comm.) 1-11 Stouffville Twp. -Fire Agreement {Re:ferred to Public Safety Cornm.) 1-12 Ontario Municipal Assoc -Real Estate La" reprint (Information) 1-13 Dept. of Municipal Affairs -Newsletter Trent: Williamson: "Resolved that the letter be referred to the Planning and Development Committee for their info:rmation." CARRIED 1-14 E. Stewart, Real Estate -Commercial land (Information) :f REGULAR :trlEETING -2..:.. JANUARY 5• 1971 CORRESPONDENCE CONT 1 D -·-"- 1-15 National Council on Welfare -Request for copy of welfare by-law (Information) 1-16 Holland Valley Conservation -Floodline Mapping Davis: Harris: "Resolved that the letter be tabled until the report is received from James F. McLaren Consultants Ltd. and the meeting to be held with the Holland Valley Conservation Authority. 11 CARRIED 1-17 s. Straughan, Barrie -Appointed Resolution, Chairman -o.c •. & T •. Assoc. (Information) . 1-18 Ontario Hydro -Central Region -Control Panel P.c.c., (Ileferred to Engineer) 1-19 Holland Valley Conservation -Minutes of meetingc (Information) 1-20 Holland Valley Conservation -Minutes of Meeting (Information) 1-21 Dept. of Highways -Subsidy Claim (Referred to Engineer. Treasurer) 1-22 Aurora Drama Workshop -Accommodations required (Information) 1-23 Holland Valley Conservation -Herskovits Property (Information) 1-2.4 Ontario Dept. of Labour -Uniform Bldg. standards (Referred to Bldg. Inspector) 1-25 York Assessment Office -Applications under Sec. 76 (Referred to Treasurer) 1-26 Big Scoop Sundae Palaces Ltd. -Information requested (Ans~;ered by Clerk -Information) 1-27 Hollanc1. Valley Conservation -Herskovitz Property (Referred to Planning & Dev. Comm.) 1-28 York County Board of Education -Regency Dr. Residential & Comrneo:cial Development (Information) 1-29 Ontario Traffic Conference -Seminar Feb. 26 & 27, 1971 Trent: Williamson: "Be it resolved those of the Aurora Council that ~lish to attend the Ontario Traffic Conference, Feb. 26, 27• 1971 be allowed to and that the monies be assessed against \ ;k; ',I ' REGULAR MEETING -3-JANUARY 5, 1971. ~~_!'ONDENCE CONT 1 D 1-29 Cont 'd Trent: their annual conference allmqance and the seal of the Corporation Hilliuamson: be attached thereto." CARRIED 1-30 Cntario Housing Corp. -Family Units (Referred to Council in Comm.) ·1-31 C. C. Johnston, Solicitor -Aurora Agricultural Society (Referred to Recreation &Parks) 1-32 City of Peterborough -Request for copies of Zoning By-Law (Clerk answered -Information) 1-33 Aurora Planning Board -Herfer Properties (Referred to Planning and Devel. Comm.) 1-3l, J. D. Reid & Assoc. -Dunham & Huron Ct. Easements (Referred to Public Works Comm.) 1-35 Aurora Planning Board -Felcher Investments Ltd. (Referred to Planning & Devel. Comm.) 1-36 Assoc. of Police Governing Authorities -Membership Feee (Answered by Clerk -Information) 1-37 Wm. Johnson, Treasurer -Interim TaJcation Levy (Referred to Finance Comm.) 1-38 Ontario Water Resources Comm. -Water analysis ( Informe tion) 1-39 Ontario Water Resources Comm. -Approval construction of Watermains & Se>Jers (Referred to Engineer) 1-l,Q Ontario Humane Society -Honthly Report (Information) 1-'41 E. A. NcGregor, Works Supt. -Water deficiencies passed v1hite Strip Construction (Information) 1-1>2 !.'Jorden & Hehrig Ltd. -Insurance Claim (Information) 1-43 Kil•anis Club -Formation of YMCA & YWCA (Information) l-l>4 i'lrs. E. Edwards -Garbage complaint - (Referred to Works Supt. & York Sanitation -Ackno~rledged) " REGULA..R 1-lEETING -4- CORRESPONDEtlCE CONT 1 D 1-45 Dept. of Highways -Approval Kennedy St. West (Information) JANUARY S, 1971. l-l>6 York County Board of Education -Board & Community Report (Information) 1-47 Tmmship of King -Copy of Burning by-l<m (Referred to Public Safety Comm.) 1-48 Toun of Richmond Hill -Resolution Trent: "Resolved that the letter be received and filed." Hiller: CARRIED 1-49 County of York -Transfer of personal propc:ci:y (Infonnation) 1-50 Hunicipality of York -Payment of Police Officers Williamson: "Resolved that this Council concurs ~Tith the request of the Harris: Region of York Board of Police Commissioners for the operaticr' of the Police Department." CARRIED 1-51 Hunicip11lity of York -Operation and Haintenance of Water & Se«age Works Hiller: ''Resolved that this Council concurs vrith the request of the Simmons: Region of York to carry on the operation of the Pollution Control Centre and Waterworks System until further notice." CARRIED 1-52 Ont. Dept. of Education -Grant purpooes -assessment (Information) 1-53 To'm of Ne~1l!larket -Invitation to Inaugural (Information) '' 1-5'• Treasurer -Statement of 1970 taxes levied {Information) 1-55 Conspec Controls Ltd. -Control Centre -Quotation (Information) 1-56 Nunicipality of York -Advertisement -Secretary (Information) 1-57 Hissey & Barrington -Proposed draft plan ,,,hc1.ivision Lot 32, Con. 1, King Twp. REGULAR MEETING -5-JANUARY 5, 1971. CORRESPONDENCE CONT' D 1-57 Cont'd Trent: Henderson: 11 Reeolved that Hisey & Barrington Limited and their client be invited to present their proposed plan of development to Council at a convenient date." CARRIED 1-58 York Sanitation Co. -Garbage Collection Notices (Information) Harris: Henderson: "Resolved that the correspondence be accepted and actioned as :recommended in the Clerk's Report." CARRIED DELEG~~ Mr. T. Won of Thomas Won & Associates Ltd., representing Herfer Invesw~ents Ltd., presented the various detailed plans, that had been submitted to the Council and Planning Board at various times in the past, in order to revie'1 the progress to.date. Mr.Won ><as advised that sideyards did not meet the Zoning By-La\1 requirements and Mr. Won agreed to re-design the building. }lilliamson: "Resolved that the plans be referred to ·the Planning andDevelopment Henderson: Committee for detailed study." CARRIED REP~~TS OF COMMITTEES ~oun~ in Committee Report No. 1 Councillor 11iller presented .a report of the Council in Connnittee in ~1hich the Coimrl. ttee respectfully aubmi tted the follo~1ing: The 1971 Council in Committee met on Monday, December 28, 1970 at 8:00 P.M. The following members ><ere present: Mayor Illingworth, Councillor Harris, Davis, Henderson, Williamson & Miller. The follo><ing items were discussed: 1. Letter ?.l~69 from the Volunteer Fire Brigade and referred to Finance Committ.ee .... ____ ----·-~-----~-.·· The request from the Volunteer Fire Brigade was discussed so that the Finance Committ·ae could obtain a consensus of opinion prior to meeting t•rith representatives of the Brigade. If possible, the meeting is to be arranged for 7:30 P.H. on Tuesday, January 5, 1971, prior to meeting of Council. 2. Fir.£__A_g_reement w~jacent Hunici12...alit~ It was agreed that the Public Safety Corm,littee ~r'1'E!.8 to meet 1'1ith the a.p:! ')riut .... Committee of Whitchurch-Stouffville, King and Ri."hmond HiJ' to discus8 "'draft ( REGULAR !YlEETING -'6-JANUARY 5, 1971. ~Jl£.!LJ.!!....Connni ttee Report No. 1 -Cant 1 £ 2. Cont 1 d agreement for fire protection and to submit a report and reconnnendations to Council aa soon as possible. 3. ARp.ointm,!;_l1J:,..to the Library Board It is recommended that ~irs. M. Nesbitt be re-appointed to the Aurora Library Boarcl for a 3 year term commencing January 1, 197lo 1} .. A'?J>Ointment_ to _the Connnitt<:>e of Adju~en.];_ In accordance uith Section 95 (10) of Bill 102 and 32 (a) of the Planning Act, it is ;:acommended that a By-Lat< be prepared to appoint a Committee of Adjust- ment effective January 1, 1971 .. Your Cmmnittee recommends that the follo~Jing citizens be appointed to the Committee of Adjustment for the term of office as shown: s. Burnett - 1 Yr. Wm. ¥~ntgomery - 1 Yr. Mrs .. Jo Sanderson -· 2 Yroo W. DinstlOre -2 Yrs. F. Wims -3 Yrs. The Committee of Adjustment shall elect one of themselves as Chairman in accordance with para. (8) of Section 32 (a) of the Planning Act. The Committee of Adjustment shall appoint a secretary-treasurer in accordance ~Jith para-(9) of Section 32 (a) of the Planning Act • . The Committee of Adjustment shall adopt such rules of procedure as are approved by the Minister in accordance 'nth para (12) of Section 32 (a) of the Planning Act. The honorarium for the Committee of Adjustment ~Jill be as follow·s: Ch~rman -$300.00 Secretarj -Treasurer -$300.00 Members -$250.00 The name of the Chairman and Secretary~Treasurer and the rules of procedure are to be forwarded to the Council for information. 5. ~9..il'Ji!!!'".!l.Lt_o Parks & Recreation C2nnni ttee It is recommended that the follo~Jing citizens be appointed to the Parlos & Recreation Committee for the year 1971. Frank Caruso, l'J:cs. E. De>Tan, R. Hooking, L. Keffer, R. Blick, I:lrs. IYI. Da"son REGULAR MEETING -7- JANUARY 5, 1971. Council in Committee Renott No. 1 - Cont 'd 6. Recommendations for Appointment to South Lake Simcoe Conservation Reference is made to the Region of York letter dated December 23, 1970 request- ing trio names recommended by the Aurora Council for appointment by the Regional Council to the newly organized South Lake Simcoe Conservation Authority. It is recommended that the following names be submitted to the Regional Council: Lambert Wilson Mayor R. A. Illir3worth. 7. Recommendation for Appointment to Metro Toronto Conservation Authority It is -recommended that Ray Jennings be re -appointed a representative to the NIetro Toronto Conservation Authority, as he previously represented the Tovmchip of Ring and now resides in Aurora and the Regional Council be advised accordingly. S. Interim Taxation Levv 1971 The Treasurer's report of December 16, 1970 was discussed and it was agreed that for the year 1971 that there would be 2 interim paymm to, approximately March 17 and May 12 and 3 regular payments after the budget has been struck and that the interim payment would be based on a straight 10 mill levy for all areas. It is recommended that the necessary by-law be prepared. 9. Employees Over 6�ears of Age In accordance with the previous policy of Council it is recommended that the Finance Committee interview all Town staff who will be 65 years of age or -- over during 1971 and submit recommendations to Council in Committee. 10. By-wLaes Review It is recommended that the Finance Committee and the Clerk or Deputy Clerk review all Town By -Laws, and prepare a report recommending the cancellation of those by-laws which are no longer required and to forward to the respective committee all other by-laws which require up -dating. 11. Damage Review Board The report of the Damage Review Board was discussed and it is recommended that action be taken as outlined in the report. 12. The Aurora Drama Workshop The Correspondence with the Aurora Drama Workshop was reviewed regarding the necessity to rent accommodation for the rehersals of their forthcoming pro- duction. It was unfortunate that suitable arrangemento could not be made to use one of the schools and that it was necessary to rent accommodation. ""•"•'\, REGULAR MEETIHG -8-JANUARY S, 1971. ~uncil in.Committee Report No. 1 Cont 1 d ll. Cont'd It is recommended that a grant of $50.00 be made to the Drama Workshop as a part payment for the rental accommodation, and that they be advised in future to contact Council prior to the rental of accommodation. l3o !1:2£!1-l_n,Q) of Chris~as Trees The letter from the Air ~~agement Branch dated December 22, 1970, granting pennicsion to burn the Christmas Trees on January 8, 1971 \'Jas discussed.. It ~raz agreed that all possible action should be taken to prevent air pollution. I'c is also recommended that the Public Safety Cor;nnittee revie,·; the Township of Kine by-law and permit system re out-door burning and submit their report and recormnendations to Councilo Clauses 1 to 13 inclusive -Carried Niller: 11 RGsolved that the Council in Committee Report No. 1, dated 1ilillismson: December 28, 1970, be discuosec1 item by item and accepted an(~, that the Seal of the Corporation be attached hereto." CARRIED UNFINISHED BUSINESS --- Winter Councillor Hilller advised that the Ne,<lffiarket Council has accepted Carnival the challenge for the Tug-of-war to be held at 2 p.m. on Saturday, and that the Broom Ball game with the Police Staff is to be held at 8:30 P.H. Saturday. BJ-LAWS By-Lavr Harris: "That leave be·· given to introduce a By-law to borrow the sum of Four Hundred Thousand Dollars and that the same be now read a first timeo 11 No. 1897-71 Davis: Davis: Hiller: CARRIED "That the By-la~r nm< before the Council be read a second time and that the Council resolve itself into a Committee of the Whole for that purpose." CARRIED Second reeding of the By-law approved in Open Council. Harris: "Resolved th&t the third reading of tho By-law be presented for Hiller: consideration." CARRIED REGULAR l-IEETING -9-JANUARY 5, 1971 • . BY-LAWS CONT 1 D #1897-71 _______ .. ______ , __ ..... Sinunons: Williamson: "That the By-law now before the Council be read a third time thio day and that Rule 22 of By-law No. 1468 be suspended for that purpose .. " CARRIED Trent: "That the third reading of the By-law be taken as read." Davie: CARRIED By-la't·Y 1898-71 Harris: "That leave be given to introduce a By-law to provide an interim tax levy _and the collection thereof and that the same be now read a first time .. " Davis: CARRIED Hiller: "That the first reading of the By-law be taken as printed and Davis: circulatedo 11 CARRIED Davis: 11T'nat the by-la>J now before the Council be read a second time and Simmons: that the Council resolve itself into a Conunittee of the Whole for that purpose." CARRIED Second reading of the By-law approved in Open Council. NEW BUS~ Signing Officers Typmrciter Purchtwe Typ e\'7:i:i ter Servicing: Harrio: Davis: Davis: Miller: 1 Davis: Harris: "Resolved that all cheques dra~m on the Corporation of -~--­ To~m of Aurora be signed by Mayor R. A. Illingworth or Councillor I. Harris and Treasurer Wm. Johnson or Dorot'.;• Wardle." CARRIED "Resolved that a Smith-Corona Electric Typewriter be purchased in the total amount of $5£,9. 78 from Janes Stationery Limited and that the Seal of the Corpor::~;_c,,_ be attached hereto." CARRIED l'layor Illing,,yorth advised that three quotations were received fa: the typewriter servicing contract. "Resolved that the quotation of J. & B. Supply in the amount of $159 .. L.~5 for the servicing of six type'VTriters; including type'i.-r:-~_tc. ribbons, be accepted and that the Seal of the Corporation be at·.:.. hereto .. " CARRIED ) REGULAR l'JEETING -10-JANUARY 5, 1971. l'lr, Ko B. Rodger, Clerk, gave a verbal report on a staff meeting held on Monday, Janua~; 4, 1971. He reported that three important items arose from the meeting as follows: a brochure advising the new residents of Aurora on the services and programs available; the necessity for a new Horks Department site; and the requirement of mobile radios for the Works Department. A tlritten report uill be submitted. l'Jayor Illing•10rth requeoted that the Finance Committee prepare a brochure, and that the Horks Dept. site be referred to the Public Works Committee and the Planning and Development Committee for a joint atudy, ancl that the Public Works Committee study and report on the mobile radios. Councillor Henderson gave Notice of Notion for the licensing of bicycles. l'liller: "Resolved that the meeting be adjourned." (10:50 P.l1.) CARRIED