MINUTES - Council - 19610123.
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MINUTES OF THE FIRST REGULAR MEETING OF COUNCIL HELD IN THE COUNCIL
CHAI\ffiER ON TUESDAY JANUARY0 ~ 1961 AT 8.00 P.M.
PRESENT:
II'IAYOR:
REEVE:
DEPUTY REEVE:
COUNCILLORS:
--------------------------
KEITH NISBET
C.F. DAVIS
W, H. STODDAR1'
CHILD, CORBETT, DAVIDSON, HMWIOND, JONES,
MOFFAT.
Reeve Davis took the chair and Mayor Nisbet presented the report
of· the 1961 Striking Committee. in which the Committee respectfully
submit the following:
'CHAIRMAN VICE CHAIRMAN MEMBER
FINANCE ·STODDART NISBET DAVIS
WORKS JONES DAVIDSON DAVIS
PARKS CORBETT JONES NISBET
PLANNING CHILD STODDART MOFFAT
PROPERTY HAI\'IrlfOND CORBETT DAVIDSON
JEIRE DAVIS HAJ\illVIOND CHILD
POLICE DAVIDSON CHILD ·JONES
.SERVICES MOFFAT HAI'IIMOND STODDART
BY-LAWS MOFFAT DAVIS CORBETT
INDUSTRIAL NISBET DAVIS CHILD
1961 BOARD REPRESENTATIVES
PARKS DAVIDSON CORBETT
RECREATION CORBETT MOFFA1'
ARENA JONES H.Allll\10ND
PLANNING CHILD STODDART
NISBET: "That we accept the recommendation of the
STODDART: Striking Committee,"
Carried,
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1ST REGULAR -2.., JANU~RY a, 1961. •
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Mayor Nisbet resumed in the chair and asked for the minutes.
DAVIS:
'STODDART:
"That the minutes of December 5th. and
19th. 1960 be adopted -·a.s .printed;"
Carried,
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CORRESPONDENCE ; ~·
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An invitation from the Mayor of Newmarket inviting Aurora Town
Council to their inaugural Meeting to be held in the Town Chambers
on Monday, January 9th, 1961 at l:i.OO P.lVI. was read.
DAVIS: "That this letter be acknowledged and
STODDART: accepted and all of Council attend
that are able to do so."
Carried,
A letter from the Ontario Water R~sources Commission explaining
that Central Mortgage and Housing'Corporation are nowprepared to
loan monies at an interest rate of 5 1/e percent and to forgive
25% of this loan on work completed by March 31st. 1963 in dealing
with loans for Municipal sewage treatment projects was read.
CHILD:
JONES:
"That this letter be referred to the
Finance Committee and Property Committee."
for study."
Carried.
A letter from Collis Leather CQ.\. Ltd. regarding sewage rental cost
and stating that they are compliling data which they shall.be·
pleased to discuss with Council at any time was read.
DAVIDSON:
CORBETT: "That a meeting between Council and the
Collis Leather Co. Ltd. be arranged as soon
as possible to deal with this matter."
Carried.
A letter from the Holland Valley Conservation Authority requesting
Council to appoint a representative to thE Authority for the year
1961 was re.ad,
STODDART:
CORBETT:
"That Chester Osborne be appointed to .. the·
Upper Holland Valley Conservation liuth~r.i ty
for the year 1961." ·
Carried.
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1ST REGULAR -3-JANUARY :>3 1961
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A letter from Mr. w. H. J. Thompson, Solicitor, Town of Aurora
applying for the position of Town Solieitor was read.
CHILD:
HAI1il1VIO ND :
"That this letter be referred to the
Finance Committee for st~dy and that
steps be taken to advertise for.the·
position of Town Solicitor."
Carried
A letter from the Ontario Good Roads Association regarding
resolutions to be forwarded by Municipal Councils for the 1961
Convention to be held on February 20th and 22nd 1961 was read.
STODDART:
CHILD:
UNFINISHED BUSINESS
"That this letter be referred to
the Works Committee for study and report
back,~
Carried.
Reeve Davis brought forward the matter that in the precedding
month J\lf.r. S, J, Kelner had requested the release of the .. Gontractor 1 s
.Bond and explained that the Contractor had become bankrupt
and 1~. Kelner requires the bond back in order to force completion
of work in Sunnybrook Subdivision. It was decided that a Council
of the Committee of the Whole meeting with Mr. S.J. Kelner be
arranged and that a legal representative attend this meeting
on behhlf of the Town. In this connection the following re,port
concerning Assessment Appeals by Sunnybrook Subdivision was read
Suunybrook Investments Limited appealed land assessments
in Sunnybrook Subdivision, Aurora in 1960 with the following results,
Court of Revision, Town of Aurora -Assessments sustained,
Block A -Land assessment reduced by County Judge decision a total
of $2, 61/:l, 00,
Block B -Land assessment reduced by Coun0y Judge decision a total
of $662,00.
Lots 1 to 70 and lots 201:3 to l11:l inclusive, land value reduced by
the Ontario Municipal Board decision from $14.00 per
foot frontage to $12.00 per foot frontage approximating
a reduction in assessment of approximately $12,000.00
In ~ddition to the forgoing reduction in land assessmentsthe.
On't.:;J.rio Municipal Board hearing fees charged to this municipality
~ted to $469.00.
Finally the assessment for 1961 taxes was appealed and Block A
land assessment was reduced by County Judge decision a total of
$7' 161. 00
It is worthy of note that the County Judge allowed no further reduction
• appealed in the case of lots 1 to 70 ann 201:3 to 211:l inclusive and
Block, B. · ·
1ST REGULAR ,-4-JANUARY 3, 1961
The appellant of course had the right of appeal from the County
Judges decision to the Ontario Municipal Board as was the case
in ]960;
The appellant based the forgoing appeals mainly on the fact that
the lands were sterile due to equalization of assessment factors :
contained in a subdivision agreement and further that the appelland ·.]· .·. ·
had been unsucessful in attemps to produce commercial and or ' · ·
industrial assessment in Aurora to maintain a desired balance, '
and further that recently the appellant had offered to donate
certain Blocks at no cost in order to obtain release of the
balance of 'building permits.
It was decided that this report was to be kepton hand to be
brought forward at the meeting to be held with !VIr, Kelner,
Reeve Davis stated desire to have a Police meeting with the
Committee of the Whole of .Council with regards to the 40 hour
week and it was decided that such a meeting would be arranged
this week,
Councillor Davidson brought forward the matter of the water main
on Wellington St, E. and felt that Toronto York Roads Commission
should be notified that they contact the people who own it rather
than the Town with regard to the expense of relocat.ing· this main.
DAVIDSON:
STODDART:
"That a letter be written to the .Toronto
and York Roads Commission requesting
they contact the owners of this private
watermain in connection with cost of
its relocation,"
Discussion followed this motion and the mover and seconded
with;lirew the forgoing motion,
CHILD:
HMIITI1 OND :
"That this matter be referred to the
&forks Committee for study and report
back," ·
· Carried.
!VIr, S, Murray, town engineer reported on t):le pase of Regency Drive
and Consolidated Building Corporation of dated December 6th, 1960
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and advised that the matter had been ka« left in the Town Engineer's
hands to meet with Department of Highways representatives, subdivider,
and their· engineers. !VIr. lVIurray advised that a meeting had been
scheduled for December 22, 1960 arid that the Department of Highways
representatives had arrived at 2 p.m. and left at J,p,m. !VIr, Thomas
the Engineer for Consolidated Building Corporation arrived after 3. p.m,
and advised that his ~ximi principals were not interested in meeting ·
with the Highway Officials until a legal requirement had been
finalized,
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1ST REGULAR -5-JANUARY C!_) 19 61
Deputy Reeve Stoddart stated he was at this meeting and had sat
in with the engineers from the Department of Highways and they
recommend that the road grade crossing be brought up to the proper
levels.
Councillor Child stated this meeting was brought about by the
members of the 1960 Council and the±e was an impression that the
industrial area did not come under plan 514. However the whole
area was all registered as plan 514. The subdivision agreement
referre to the fact that B6 foot roads shall have certain
specifications and specifically outlines that Murray Drive shall
be B6 foot roadway however the registered plan shows Regency Drive
as an B6foot road and I maintain that it should have specifications
in accordance with the·B6 foot road requirements. Councillor
Child recommended that until such time as a decision has been
reached on the appointment of a Town solicitor that this matter
be held in abeyance.
Reeve Davis stated that we must be careful to provide. proper
easement crossing for Sterling Drug Company since the road
levels might be established whereby an elevated crosming over
the raad woul'd be necessary. Councillor Davidson stated that
Regency Drive will be serving the whole area and therefore a
good strong road is required,
Councillor Child stated that they had aesired to construct this
road with Class "A" or Class "B" gravel and the Town Engineer
had recommended a stone base road. Reeve Davis stated that
Consolidated Building Corporation state that the Town is holding
up the building af a bowling alley and Councillor Child replied
that th~ only with water and sewer services and until they know
where the road and depth is to be they cannot ser~ice it.
Councillor Child stated it was advertised recently that the
bowling alley does not intend to be in operation until next
Saptember and not immediately as suggested. Deputy Reeve Stoddart
stated that the Department of Highways representatives had said
this is the first time they have been called in to a municipality
to approve a road before it is built as usually they are called in
to approve a road after .it has been built and then may have to turn
it down because of specifications and further that· the cost in the
difference of the gravel requirements is very little,
Town enginaer Mr. Murray asked Councils permission to hold up
approval of their plan until the legal matter is settled and further
that the issuance of building permits in lllhat area be held up till
the services have been approved, Councillor Child explained that the
location of the road is now okay since the planning acts states that a
road shown on a registered plan may be relocated by motion of Cibuncil
if approved by a County Judge l>!i:l!! and this approval had been carried out.
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1ST REGULAR -6-JANUARY·~, 1961
Councillor Davidson asked the Town engineer if ani progress had
been made regarding the payment of the ~ of 1 % Engineering fees
and the approxim:ate $7,000.00 holdback with Consolidated Building
Corporation. The Town engineer replied that their engine'er had
prepared ax statement outlining these figures and had g~ven this
statement to I~. Shankman who has not yet forwarded to him • It
was decided that a letter be fo~warded to Consolidated Building
Corporation Ltd. requesting that they straighten up the account _
outstanding with tP.e. Town and present their counter accounts . : "]
for our approval and that :th.is letter be signed by Mayor Nisbet'. I
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Councillor Hammond stated that late in 1960 it.wasrequest~d
that Sand boxes be placed at the corner of Yonge and Wellington
Streets so that sand may be spread at the intersections to·.
assist reside~ce in Town an in crossing, Thtr. Browning, Town
superintendent advised that a barrel of sand b,ad been.placed on
the corner of this intersection. Councillor Davidson reqv-ested
that a barrel of sand be placed at the top. of Tyler hill also,,'
Mayor Nisbet brought forward the matter of residenUin the Town
shovelling snow from their sidewalk in the winter time. and lYJr.
Browning replied that a notice to ths effect would be.:. placed in
tbll. paper. Councillor Moffat stat~d that. we appeared to~ have
slipped up badly in enforcing this by-law regarding re!iloval of
snow from EiliRRXk sidewalks where. it states that if not•: shovelled
by the owner then the Town would clear same and charge accordingly.
Councillor Moffat then inquired if it would be possible for the
snow plows to clear snow from the sidewalk and Councillor Jones
replied that some sidewalks ;in Town are not sui talll.e for plowing.
BY-LAWS
MOFFAT:
JONES:
"That leave be given to introduce a by-law
to appoint trustees to the Aurora District
;High School Board and that the same be now
read a first time."
Carried,
The By-Law was then read a first time,
DAVIDSON:.
HAMMOND :
"That the by-law now before the Council be read
a second time that the Council resolve itself
into a Committee of the Vf.r;(:lili for that Purpose."
Carried,
Committee of the Whole Councillor Moffat in the chair read the
by-law a second time and the name of Dr. J.L. Urquhart was inserted
in Clause 1 to be appointed a trustee to serve for the years
1961 and 1962 and the name Dr. E. J. Henderson was inserted in
Clause 2 to be a:ppointed a trustee to serve for the years 1961,
1962 and 1963. Carried.
The Committee arises and reports progress.
All in favour of the second reading of the by-law. Carried,
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1ST REGUI.AR
CHILD:
CORBETT:
JONES:
CORBETT:
-7-January 2nd, 1961
"That the by-law now before the Council be
read a thi:ed time this day that rule 22 of
by-law 862 be suspended for that purpose,"
"That the third reading of the by-law be
taken as read."
Carried.
The forgoing by-law was duly numbered 1461.
A by-law to change the names of certain streets in Sunnybrook
Subdivision in the Town of Aurora-Number 1457.
HAIVllVIOND:
MOFFAT:
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DAVIS:
. STODDART : .
MOFFAT:
CORBETT:
HA!Vll\IIOND :
DAVIIJSON:
-·"That the by-law .now before the Council be
read third time this. day that rule 22 of
by-law 862 be suspended for that purpose."
"That the third reading of the by-law be
taken as read,"
Carried,
"That leave be given to introduce a by-law I JJ l:,o
to hx«w borrow the sum of Three Hundred ~
Thousand Dollars until the taxes are collected
a.Xnd that the same be now read a first time,"
Carried •
"That the by-law now before the Council be
read a second time that the Council resolve
itself into a Committee of the Whole for
that purpose,"
Carried,
Committee of the.Whole Councillor Moffat in the chair read the
by-law a second time,
The Committee arises and reports progress.
All in favour of the second reading of the by-law.
DAVIS:
CHILD:
CHILD:
STODDART:
Carried,
"That the by-law now before the Council be
read a third time this day that rule 22 of
by-law 862 be suspended for that purpose,"
"That the third reading of the by-law be
taken as read."
Carried,
1ST REGULAR
NEW BUSINESS
STODDART:
DAVIS:
-8-JANUARY 3, 1961.
"Be it hereby resolved that all cheques
of the Corporation of the Town of Aurora
be signed on its behalf by Mayor Keith Nisbet
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Reeve C. F. 'Davis in the absence of the Mayorj"'Y l -
Treasurer w. Johnson." l
STODDART:
DAVIS:
Carried.
·sd'
"Pursuant to Section 64 ( 1) of the Separate
School Act, it is hereby recommended that
the following requests to change school
support to Separate School Supporters be
approved.
IY!rs. Theresa Dinner 70 Yonge St. South
(Business and Commercial) -
Wlr. Mervin McGraw 72 Yonge St. South
!VIr •• Fred Size 43 Yonge St. North
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STODDART:
DAVIS:
Mr. John VanBakel 91 Metcalfe st."
Carried,
"That the Finance Committee be authorized to
arrange for the appointment of an assistant
to the Clerk at the earliest date possible,
such. appoint~ent to be on a trial basis."
General discussion to this motion took place as follows;
Reeve Davis stated they agreed with the foregoing motion and
mentioned that an interview had been held with a gentleman with
. ~leven years municipal experience • Mayor Nisbet stated that this
.. i1 lltatter had been under discussion for some time. €ouncillor Stoddart
· felt that the trial basis with regards to hiring'of staff is proper
and if they RFprove capable after the trial period the appointment
may be made permanent; Councillor Corbett stated that the
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gentleman shoUld be advised that it is on a trial basis • Councillor
Hammond stated that there is no doubt that the Clerk needs EMMR an
assistant but but that the position should be open for application
an~ felt we should take advantageof receiving as many application as
possible. Councillor Child stated he disagreed with Councillor
Hammond and stated that we advertised last fall although not for this
particular position and received a number of applications for Town
Clerk and the individual now applying applied then. Councillor Child
stated . he felt if we are able 'to attain some one from the applications
we received for the Clerk's job we are obtaining one with municipal
experience and felt that the man in mind would be quite an assest.
Councillor Hammond Stated that so as not to create a false impression
he had nothing against this particular person and it was just a ,~
principal involved and further did not see why we could not accept ' .
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a bid for this particular position, 1--...o
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1ST REGULAR -9-JANUARY 3, 1961
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Deputy Reeve Stoddart stated that it was an assistant to the Clerk
not for the position of Deputy Clerk. Councillor Moffat inquired
if the gentleman in mind is available and Deputy Reeve Stoddart
stated he would be available in one months time. Councillor lV!offat
inquired if any figure had been determined and DeputyReeve Stoddart
stat.ed that there was not more then $4,000 involved. · Mayor Nisbet
stated he had met this gentleman and was impressed with him and
his experience might be applied to ihe position immediately if he
is employed and that Council must set policy and it is up to the
Town staff to carry out our work. Deputy Reeve §toddart stated
he· would like to see a local man appointe but don 1 t know of one
that ha s had municipal experience and further that this gentleman
in mind has the required experience and this is a big selling point,
Councillor Jones stated he agreed with Councillor Hammond in
principal but will withdraw any objections since sereral of the
Council.members have interviewed the gentleman and are satisfied
with his qualifications, Councillor Moffat stated that we would
be obtaining a metter man this way rather than placing an
advertisement for an assistant to the Clerk,
The motion was then carried,
Reeve Davis. stated that we have now fo::r~.ed, an Industrial Committee
'composed of three members of the 19,61 'Cpuncil and that a letter
had been received in 1960 flll:x from the Board of Trade asking for
·~meeting an~ felt that a meeting should be held as soon as
possible this ~ar.
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DAVIS:
CHILD:
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'"That a letter be forwarded to the Aurora
Board of Trade requesting that 'they provide
three members to meet with three members
appointed by Council to the Industrial
Commission and these members may appoint
a chairman,"
Councillor Davidson stated that this was a fNNNmlii:N good move and
that we should attempt to get it moving as fast as possible while
the present subdividers depression last, Councillor Davidson
further stated that he felt our late Mayor would be suitable for
a member. • ·
The motion was then carried,
Mayor Nisbet stated that every perso.n in Town should form part
of an Industrial Team and if any person hears any word of prospective
.Lndustry they should pass it on to this Industrial Commission,
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1ST REGULAR -10-• JANUARY 3, 1961
Reeve Davis stated he would suggest that the Finance Co~mittee
name two nights a month to go Financmal Statement and analaysis
and report back to Council in this matter,
Mayor Nisbet brought to Councils attention that the main office
in the Town Hall is in adequate and inconvanient with no place
for large tax rolls etc, to be placed, Mayor Nisbet stated
. he would like to give permission to the Property Committee
to study this problem. il
CHILD:
STODDART:
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\.NJkay
"That the Property Committee bring in a
recommendation for this renovation."
Carried,
"Mayor Nisbet advised Council that a report was in front of him
this evening from the Ontario Water Resources Commission being
a study on the water supply and water treatment requirements
of the Town of Aurora.
DAVIS:
·STODDART:
"That this report be referred to the Works
Committee for study and report back to
Council."
Town Engineer Mr. Murray requested permission to issue this
report out to the same committee that the report regarding.
sewage treatment went to so it may be handled in the same
way first.
':;;,,STODDAT'T)
CHILD:
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"That the same Committee composing
Mr. Mil:Ss, mr. Wims, ll'fr, ~undy,
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rr1r. Richardson, be appointed to study
this report and report back." d
Carried.
1\~ayor Nisbet expressed his thanks to anydne having anything to
do with the Inaugural meeting and to Councillor Mrl:!• l\Ioffat
for preparing the list of guests.
Councillor Jones inquired should the proceduare by-law be changed
because of change in Committee set ups and was advised yea and
that copies of this procadure by-law be available for each member
of Council.
Mayor Nisbet brought i;o Councils attention that accounts are paid
the second meeting of each moll!th and felt that the accounts should
pe gone over by Council members before they are brought into the
Council meeting • Councillor Child stated that some time ago a
purchase order system was inaugurated in the Town. Councillor ·
Child stated he felt we should be oonscious of the fact we have
a system in force and it should be so enforced and referred to
Committee Chairman for their approval.
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1ST REGULAR -11-.JANUARY 3, 1961
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Councillor Child stated if everyone was aware of the fact that
purchases have been approved by Committee Chairmans then it
would ~imp~ify matters when the accounts are presented at a
meeting. Deputy Reeve §toddart stated that purchase orders
should be attched to invoices prior to payment,
HAlVll\10 ND : "That the meeting adjourn."
DAVIS:
The meeting then adjourned.
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MAYOR
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