BYLAW - Appoint CAO N. Garbe - 20081209 - 5096HTHE CORPORATION OF THE TOWN OF AURORA
By-law Number 5096-0B.H
BEING A BY-LAW to appoint a
Chief Administrative Officer and
to establish the duties and
responsibilities thereof.
(Appoint-Neil Garbe)
WHEREAS Section 229 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
authorizes the Council of The Corporation of the Town of Aurora, to appoint a Chief
Administrative Officer who shall be responsible for exercising general control and
management of the affairs of the municipality for the purpose of ensuring the efficient and
effective operation ofthe municipality and performing such other duties as assigned by
the municipality;
AND WHEREAS it is deemed expedient and desirable to establish the position of Chief
Administrative Officer and the duties and responsibilities thereof;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
1. THAT, The Council of The Corporation of the Town of Aurora does hereby
establish the position of Chief Administrative Officer of The Corporation of the
Town of Aurora.
2. THAT the duties and responsibilities of the Chief Administrative Officer are those
set forth in Schedule "A" attached hereto and forming part of this by-law.
3. THAT The Council ofThe Corporation of the Town of Aurora hereby appoints Neil
Garbe to the position of Chief Administrative Officer of The Corporation of the
Town of Aurora effective January 5, 2009.
4. THAT, if the Chief Administrative Officer is absent from duty, on vacation or
through illness, the Town Clerk shall be the responsible official for Town contact
and staff direction, and should such absence exceed three weeks, the Council
may appoint an Acting Chief Administrative Officer who shall have all the powers,
duties and responsibilities of the Chief Administrative Officer under this by-law.
5. THAT the provisions of By-laws 4649-05.H and 5070-083.H be and are hereby
repealed.
6. THAT the provisions of this By-law shall come into force and effect the 51
h day of
January, 2009.
READ A FIRST AND SECOND TIME THIS gth DAY OF DECEMBER, 2008.
READ A THIRD TIME AND FINALLY PASSED THIS gth DAY OF DECEMBER, 2008.
PHYLLIS M(MORRIS, MAYOR LUCILLE KING, T WN CLERK
By-law 5096-0S.H-Schedule "A"
SCHEDULE "A"
To By-law No. 5096-0B.H
SUBJECT to the provisions of the Municipal Act and any other statutes, the duties and
responsibilities of the Chief Administrative Officer shall be to:
1. Administering and supervising the management and business affairs of the
Corporation in accordance with the policies and plans established and approved
by Council;
2. Coordinating and facilitating the flow of information between the administration
and Council, and between Committees and Council, including the development
of an effective format and mode of presentation with respect to the reports and
other communications from the Town's administration and Committees to the
Town Council;
lh doing so:
Reviews and ensures that all information presented to Council, or that could be
of assistance to Council is accurate, pertinent, timely and facilitates decision
making by Council;
Approves all reports from each Department in the Administration prior to
consideration by Council and/or Committees of Council;
Submitting to Town Council all reports and recommendations of Directors
together with comments or recommendations where deemed necessary;
Ensures the implementation and maintenance of all health and safety legislation
and lends executive direction to the Corporate Safety Committee Meetings;
3. Directing, coordinating and generally supervising the implementation of all
policies, plans and programs approved by the Town Council;
• Enhances productivity by creating a positive work environment that motivates
and improves morale
• Ensures the adequacy of the Corporation's organization and structure to
deliver services and programs effectively and efficiently
• Provides individual and group leadership to Department Heads
4. Attending all meetings of Town Council and, where necessary, committees
established by Council and to participate in discussion for the purpose of
clarifying or providing information on any matter being discussed by Council;
5. Keeping current with the community needs and trends that may be reflected in
the Corporation's priorities, policies and plans;
6. Directing the overall policy direction relating to the Town's Economic
Development Program as established by Council;
7. Coordinating the presentation to Council, at least quarterly, of a report on the
Corporation's operations, finances and works-in-progress together with any
recommendations necessary for Council to achieve its objectives and any other
matter that ought to be reported to Council;
8. Encouraging throughout the Town's administrative departments a continuous
search for improvement in the delivery of Town services to the public and the
management of the Town's affairs;
9. Developing long and short range plans to achieve established priorities and
goals and objectives and recommending to Council services and programs to
support the goals and objectives;
By-law 5096-0S.H-Schedule "A"
10. Preparing and submitting to Council, primarily through Directors,
recommendations for the establishment of new, or the revision of existing Town
policies, programs and services;
11. Ensuring that all public inquiries and/or complaints are responded to in a timely
manner;
12. Coordinating and directing the implementation of the policies, plans and
programs of Council and dealing with any matter including complaints from
citizens, with the assistance of the Directors without further reference to Council
subject to regularly reporting to Council upon actions taken.
13. Consolidating and enhancing the Town's public relations and communication
functions;
14. Acting as directed in accordance with the Town's Emergency Plan;
15. Attending to the interests of the municipality on intergovernmental matters at the
administrative level;
16. Regularly reporting to Council on the status and progress of all aspects of the
Corporation's affairs consistent with priorities and plans;
17. Directing, preparing and submitting the Corporate Strategic Plan, on a five year
basis, to Council and directing its implementation, once approved;
18. Ensuring the development and promotion of appropriate and effective corporate
administrative policies and practices;
19. Undertaking such other responsibilities as may be assigned by Council, or
exercises any power from time to time, as lawfully granted by Council;
Human Resources Administration:
20. Overseeing the process involving the appointment, employment, suspension
and dismissal of employees of the Town, other than Directors and other
statutory officers, in accordance with generally accepted Human Resources
Procedures and Policies;
21. Recommending to Council the appointment and terms of employment of the
Directors and statutory officers of the Town and maintaining the authority to
suspend and recommend to Council the termination of the employment of any
Directors and statutory officer in accordance with generally accepted Human
Resources Procedures and policies;
22. Conducting an annual performance appraisal of Directors, which would include a
360 degree evaluation program including multi-source input from Members of
Council, the Chief Administrative Officer, other Directors and managers who
report to the Director to be evaluated. Following the completions of the appraisal
of the Director, the Chief Administrative Officer report to Council for information
purposes on the merit increase and the annual evaluations;
23. Ensuring that any action by the Directors involving the appointment, suspension
or dismissal of employees of the Town is in accordance with the relevant
provisions of collective agreement and any applicable Human Resources
procedures and policies of the Town;
24. Directing the collective bargaining process carried out by Human Resources
staff with CUPE and associations of Town employees and recommending to
Council the terms of any agreements concerning wages, benefits, and terms of
service, and upon approval to direct the administration of such agreements by
Human Resources staff;
By-law 5096-0S.H-Schedule "A"
Financial Administration
25. Directing the preparation, with the assistance of the Director of Financial
Services, the presentation to Council of the annual operating budget and its
submission to Council together with such recommendations and observations
with respect to the expenditures and revenues which are deemed appropriate;
26. Directing the preparation, with the assistance of the Director of Financial
Services the presentation to Council of an annual capital budget together with a
five year forecast of the Town's capital requirements, revenues and operating
costs and the subsequent administration and control of the municipality's
financial affairs according to the estimates as approved by Council;
27. Overseeing the performance of all contracts or agreements entered into by the
Town and ensures that all conditions related thereto have been fulfilled in
accordance with the provision of such contracts or agreements as approved by
Council;
28. Overseeing the establishment of policies and procedures for procurement of
goods and services within limits set by Council;
Accounting for the responsibility for purchasing on behalf of the Town with
authority to purchase all materials, supplies and services, and to enter into
contracts involving an expenditure not exceeding $50,000 in accordance with the
approved budget and any purchasing by-laws; and
29. Exercising and maintaining sound financial management over the Corporation
including the effective monitoring and control of revenue and expenditures.
30. Directing the exercise of a general financial control of all departments with the
assistance of the Director of Financial Services