MINUTES - Council - 19330116~
THE SECOND UEETING of the Council for the year 1933 was held in the Counci1
Room on :lfu:lndey eve.Jan.l6th.at 8.15 p.M.with the Mayor presiding and all the mem-
bers in attendance.
The minutes of the preceding meeting were read and adopted.
A letter was ree.d from the High Schpol Board,certifying to a vacancy on that
Board,and one from the Prov.Dept.of Agricul.ture,asking for the appointment of a
weed inspector,and the insertion of a notice in the local paper announcing such
appointment.
STUART,BUNNtthat Mr.F.Dunham be appointed. weed inspector for the yean 1933,
that t:his·n·o.tice be i.nserted in our local newspaper,according to law,and that the
seal of the Corporation beattached hereto and signed by the Mayor. Carried.
Mr.Blay,chairman of the Finance Committee,consisting of the chairman and
Messrs.Stuart and Legge,submitted the following report; Council in 6ommittee;
Mr"'Blay in chatr;
''As chairman of the finance committee I am pleased to submit herewith,the reo-
ommendations of this Committee governing salaries and expenditures for the year
l933.The Committee met as a whole on Wed.eve.Jan.llth.,and were unanimous in their
opinion that the savings as represented by this list be put into effect,and it is
my intention to bring a resolution ·oefore Council at this meeting following a
general discussion of this report.
as Chief Magistrate of the town.~stimated saving 425.oo
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1'otal. estimated saving,based on annual salariea over a period of twelve months
allowing two weeks,aforesaid changes to be effective as fran Jan.30th. $1804.00
The following list represents controllable expenses and the committee's recommend
ation on these is as followstThe sign at the south end of the town be purchased,
from the present owner,if possible at about l5.00.If this cannot be arranged,the
present contra!irt will not be renewed,and a sign suitable for the purpose will be
purchased and placed where the present sign is located~on to\~ and lv.w. property,
estimated saving 55.00
urants.It was the original intention of the Committee to cut 50% on all ~rants
but this has been modified in some cases.
J:rire Brigade
Horse Show.
Band.
Iiort.Jociety
Paul try Ass 1 n.
300.00
100.00
100.00
50.00
25.00
Daily Va~ational Bible School
20.00
Est.saving on telephones
II Entertainment
Office Supplies & printing
Street lighting
270.00
90.00
50.00
25.00
22.5.0
oo.oo
Total est.savings on controllable expenses
Summary of recommended savings
Salaries of Corporation Employees
Controllable expenses
Total
30.00
10.00
50.00
25.00
2 .• 50
20.00
50.00
50.00
200.00
?50.00
123?.50
$1804.00
123?.50
3041.50
1 .. :the Finance Committee also recommend that in future tenders be called cover""
ing the towns re~uirements for any major expenditure.
2.'.L'hat the telephones in the homes of all corporation employees,for which the
Corporation pay,be handled in the following manner~the to\~ in future will only
pay the service charge on each of the five telephones installed,and any long
distance calls that are necessary in the interes~s of the town,be charged against
the telephone in the Clerk's office .. The Bell Telephone Co.will be! asked to co-
operate,and to show on each L%J).call who placed the call.1'his will enable the
CJ.erk to place 4;kese-eeach call against the proper department,s.nd all long dist-
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ance telephone calls will ha.ve to be o.K.'d by the party placing the call,and
the Chairman of the Committee involveci,before the bill is passed for payment.This
procedure will place all the long distance calls on one bill,ami simplify checkin~
long distance phone costs.
3. That the terminology "miscellaneous" be eliminated from the 1933 Financial
statement.
4.That on any purchase exceeding five dollars,in any department, the requisition
be o.K.'d by the Chairman of the Committee,prior to the order being placed,and .
that-~6-employee of the town be authorised to make purchases,exceeding five dollars]
without first receiving the authority of the Chairman of the Committee.We would j
like the head of the Dep artment to issue
approximate
showing the amount on hanci and the amount
a requisition for the material required, I
required during the year;and strongly
recommend that all purchases of supplies for the town of Aurora be made by one man,
and this man,we suggest,be the Clerk of the town.In future,before invoices are
passed for payment,it will.be necessary for the head of the department to o.K.the
receipt of the goods a.rid show on the invoice where these were used .. The purchasing
~gent will Q.K.the invoice price,and the Chairman of Committee will place his o.K.
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on the same. and be held responsible for prices paid and the 4isposition of the I
various. supplies purchased.Considerable economy can be effected if these suggestion•
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are followed,and with one man doing the entire purchasing,the requirements of all
departments can be grouped and purchased at one time,in order to secure a lower
quanjd ty price.
5. The Committee also recommend that the cooperation .of the School Boa.rds be req-
ues ~;ed in order to effect any other savings possible.
s.That all gasoline,oils,etc.necessary for the town truck,fire truck,and other
municipally owned gasoline engines,be supplied from the tank and pump now operated
by the town,and that Mr.Langman be held entirely responsible for the quantity of
gasoline received.and pumped out,and that any persons receiving gasoline or oil
from this pump will give the man in charge a receipt for the number of gallons
received.The gasoline consumed will be checked by the Chairman of Committee against_
mileage shown on the trucks,and no gas or oil will be supplied for an~y other veh-
icles,from this pump other than the abovementioned •
7 .That the ~·dtnan~ll!. 'flemmi.ttee be supplied with an insurance survey by the Clerk and
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:l:reasurer covering an!#; assets of the town on which insurance is now carried.In this .
survey we require (l) the amount of insurance carrieci,(2) the natli!re of the prot-
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ection; l3l~the premi~ paid; t4) the agency with whom the insurance has been
placed~Also that the finance committee be supplied with a report on the number of
employees bonded ,and the amount of the bonds~
8. That all pay sheets be approved by the Chairman of the Finance Committee before
--payment ~s made,or until authorisation is given by Council as a whole covering such
paysheets,and that in future all municipal employees will be paid by cheque at the
office of the town Clerk,and only between the hours of eleven and twelve noon on
Saturdays.
9.That only the Clerk or Treasurer,as bonded officials of the town,be permitted to
officiate in the office of the town Clerk,and that any temporary assistants necessary
must be authorised by the Council.
lO.That the Treasurer be requested to submit clio the Finance <.:ommittee a monthly com-
parative statement,showing the disbursements,month. by month,the bank balance at the
end of eachmonth,and the amount owing to the Bankby the town.that all cheques issue
be signed by the mayor and treas.urer,and all disbursements paid by cheque,except
petty cash items,and the amount of petty cash carried to be limited to twenty five
dollars,.and that the banking ·be done by the Treasurer with the Clerk's assistance ..
ll.The finance committee believe that all these recommended cuts or adjustmentE: are
in the best interests of the town,and are necessary in order to give the citizens of
the town the best possible service at the least possible tax rate,and as Chairman of
this Committee I will be very glad to sit in with you,or any other Committees and
assist in any way possibl~,in effecting further economy than that already outlined
in this report,and I would suggest at this time that the report be discussed clause b•
clause in.order that every member of the Council will be familiar with the Finance
Committee's recommendations.
·-._,_, '· The "'ommittee rose and reported the report as having been discussed,clause by ·
clause.·
KNOWLES,DEL.AHAYEtthat the report of the Finance Committee with the marginally
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noted amendments be·accepted 0 and that the seal of the Corp.be attached hereto.
Carried.
Mr.Knowles,Chairman of the E.L.Committee submitted the following report,in
Committee,signed by all the Committee including Messrs.Bunn~ and Stuart;
"That an accounting be made of all outstanding E•L.accounts,three months or
more outstanding,and thereafter monthly.
That the question of free electricity and water mow being supplied a n~ber
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of town officials be investigated and authority for such.
That .i:iydra be asked to reduce voltage e.fter 10. or ll P.M •• This would reduce
lamp renewals ...
That high tension wire an Kennedy St.be replaced with #6 wire and that other
high tension lines be overhauled e,t a cast eiitimated at ~~300.00.
The Committee rose and reported the report as considered clause by clause.
DELAHAYE MAI;LOY,that the report of the E.L.Co~nittee be adopted as amended
a.nd that the seal-of the Corp.be attached hereto. Carried.
Mr.Stuart of the w.w.committee submitted a report,signed by all the Committee
Messrs.Knowles ::md Iilfa.lloy;"that the town water supply tank be painted or· sprayed,
at the lowest cost coupled with efficiency,to make a lasting job.
That the 70 H.P.electric motor be sent to Peterboro for repairs,estimated cost
for which is seventy'five dollars.
That the gasoline engine be replaced with a new one as the old one is not able
to meet the test of the Underwriters.Est.cost $600.00
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The Council,in co~ttee considered the report clause by clause and rose.
Ki:rOwLEs,BUNN,that the recommendations of the w.w.committee be accepted,and
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that the seal of the Corp.be attached hereto. Carried.
The ]'ire Co~ t tee ,Mea srs DELAHaye Bunn and Legge, submit ted the following
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report 11 The firemen ask for three hundred feet of hose,Dominion preferred,one spare
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tire,for truck;ask that the ladder waggon be kept in the market hall,and that
ladders be locked on waggon.
The report was considered clause by clause,in committee of the whole,Mr.DeLa
Haye in the chair,and reported to Council
KNOWLES,BLAY,thatM4;. the fire Committee along with the Finance Committee be req-
uested to meet the Firemen with regard to their requests,and report back to this
Council at its next regular meeting. Carried.
Mr.Malloy,of the Property Co~nittee,having associated with him,Messrs.DeLaHaye
and Blay submitted the following report;
''That eavestrough be put above the steps,at notth and south enis~ie&PeR~-of
arenato prevent the steps becoming covered with ice~to the danger of the public.
That the arena band be asked to cut down their charges as low as possible for
skating nights.
That the same percentage be granted hockey teams using the rink as in 1932 as
follows,team,60% and town 4o% of gross receipts.
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The report was considered in committee of the whole,clause by clause,after
which the Committee rose and reported their findings.
KNOWLES,BUNN,othat the recommendations of the property Committee as amended
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be accepted and that the seal of the Corp.be attached hereto. Carried.
BUlUI STUART, that the services of the Engineer be secured for the readjustment
of the Sew~rage .system on Wells St.E.and that the seal of the Corpora.tion be
attached hereto. Carried. l
E~~¥-~~~~T ~f~~~,B~,that in the matter of the new factory being located her,
and also the reestablishment of the lock factory,that the Mayor is hereby empoweredi
to appoint a commission to go into all the details from the starting up of the I
look faotory,=til the pro,.nt time,=• report their reo-endation to the Cn=oil I
and that the seal of the Corp.be attached hereto. Carried.
BLAY,LEGGE,that a commission be appointed of three citizens,to thoroughly in-
" . vestigate the proposed industry desirous of locating in Aurora,the standing of the
present industry under consideration,and bring in their recommendations to the
Council,.This commission will be requested to act without remuneration. Carried.
BUl'!N,DELAHAYE,that tenders be called for the construction of manholes on Wells
St.under the, supervision of the Engineer,a.nd that the seal of the Corporation be
attached hereto. Carried.
Council adjourned at 12.15 A.M.
Mayor.
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