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MINUTES - Committee of the Whole - 19921207II TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 57-92 Council Chambers Aurora Town Hall Monday, December 7, 1992 7:30p.m. · REPORT II COUNCIL MEMBERS IN ATTENDANCE Councillor Timpson in the Chair; Mayor West, Councillors Griffith, Healy, Jones, McKenzie, Pedersen and Weller. STAFF MEMBERS IN ATTENDANCE DECLARATION OF CONFLICT OF INTEREST Councillor Constable was absent due to inclement weather conditions. Chief Administrative Officer, Deputy Clerk, Director of Planning, Director of Building Administration, Director of Public Works, Director of Personnel, Director of Leisure Services, Treasurer and Acting Recording Secretary. Councillor Timpson declared a possible Conflict of Interest in Report PW92-118-458 respecting Wellington Street West by virtue of residence in the vicinity, and did not take part in or vote on any questions in this regard, or attempt in any way to influence the voting on such questions. APPROVAL OF AGENDA #1. Moved by Councillor Jones Seconded by Councillor Griffith THAT the content of the Agenda as circulated by the Clerk's Department be approved as outlined herein, with the addition of the delegation of Mr. Chris Randl. CARRIED PRESENTATION Mr. Ron Begg. Jackson Begg Limited re: Results and Recommendations from the M.I.S. Review Mr. Begg appeared to provide an overview of the Systems Review Report filed with the Treasurer. He indicated that the goal of the report was to make the most effective use of any financial investment in a computer system. The methodology used in the report was to analyze departmental functions, the systems currently in place, the corporate and Aurora Committee of the Whole Report No. 57-92 Monday, December 7, 1992 - 2 - market contexts and to match corporate needs to technology. At present various departments are purchasing isolated systems as needed. This could result in such systems being unable to share data or software. With regard to the System 36, which constitutes a significant portion of the Town system, he noted that it is near the end of its useful life. Mr. Begg pointed out that the trend in the market place is to smaller machines, which may have interchangeable hardware and software and which may network with other machines. Accordingly, his recommendations are to install a Local Area Network ("LAN") to link personal computers at individual workstations. He also pointed that it would be necessary to replace the existing Financial Information System, to train staff as appropriate, to install a management structure for the System and to continue to automate specific functions. #2. Moved by Councillor Weller Seconded by Mayor West THAT the Presentation be referred to Staff to have the consultant provide further information, particularly with respect to the start-up costs for the Financial Information System. CARRIED At this point in the meeting Councillor Pedersen declared a Conflict of Interest in Report PW92-118-458 respecting Knowles Crescent by virtue of ownership of property in the vicinity, and did not take part in or vote on any questions in this regard, or attempt in any way to influence the voting on such questions At this point in the meeting Councillor Healy declared a Conflict of Interest in Report PW92-118-458 respecting Royal Road by virtue of ownership of property in the vicinity, and did not take part in or vote on any questions in this regard, or attempt in any way to influence the voting on such questions DELEGATION Mr. Chris Randl re: Roadside Sales of Christmas Trees Mr. Randl noted that the Town's By-law Enforcement section had contacted him to point out that sale of Christmas trees from vacant lands at 14846 Yonge Street was contrary to By-law 3393-92. He indicated that his family had been selling Christmas trees for four years at Industrial Parkway and Wellington Street East on lands formerly leased by Plant Paradise. Noting that such sales permit residents to buy locally, he then enquired what steps could be taken by Council to permit such sales both currently and in future years. #3. Moved by Councillor Weller Seconded by Councillor McKenzie THAT, due to the workload before Council this evening, consideration of the submissions of the delegation be deferred to a Council Meeting in January, 1993. CARRIED Aurora Committee of the Whole Report No. 57-92 Monday, December 7, 1992 - 3 - CORRESPONDENCE AND PETITIONS Mr. Chris Randl re: Request for Exemption from By-law 3393-92. a By-law to Prohibit the Undertaking of Roadside Sales: and Mr. Ivan Boye re: Request for Exemption from By-law 3393-92. a By-law to Prohibit the Undertaking of Roadside Sales #4. #5. Moved by Mayor West Seconded by Councillor Weller THAT, due to the workload before Council this evening, the correspondence be deferred to a Council Meeting in January, 1993. DEFEATED Moved by Mayor West Seconded by Councillor Jones THAT Staff be required to prepare a Report for the meeting of Council December 16, 1992 to list locations that may exist within the Town where Christmas trees are being sold from the premises of entities paying business tax to the Town; and THAT enforcement of the By-law against the correspondents be held in abeyance until Council's decision on December 16, 1992. CARRIED STAFF REPORTS BA92-019-457 -Sign By-law Amendment #6. Moved by Mayor West Seconded by Councillor Weller THAT Council give first and second reading to By-law 3436-92 being a by- law to amend By-law 3400-92, a by-law for regulating the erection of signs or other advertising devices and the posting of notices on buildings or vacant lots within the Town of Aurora; THAT third reading be in conjunction with third reading of the proposed Licensing By-law; THAT Council direct Staff to prepare a by-law for the licensing, regulating and governing of persons who carry on the business of leasing mobile signs; and THAT Council be made aware that Staff will utilize proviSions of Subsection 144b of Section 210, Chapter 302, of the Municipal Act R.S.O. 1980, to deal with requested amendments to the Sign By-law through a process of granting minor variances upon such application. CARRIED Aurora Committee of the Whole Report No. 57-92 Monday, December 7, 1992 - 4 - PW92-118-458-Three Year Roads Capital Program #7. Moved by Mayor West Seconded by Councillor Griffith THAT the following proposed three year Roads Capital Program be accepted as information. At this point in the meeting Councillor Timpson relinquished the Chair to Mayor West. CARRIED Councillors Timpson, Pedersen and Healy having previously declared a possible Conflict of Interest in the Report, did not take part in the vote called for with respect to the adoption of this recommendation. Councillor Timpson resumed the Chair. #8. Moved by Councillor Pedersen Seconded by Councillor Jones THAT consideration be given as part of Capital Budget Discussions· to moving forward the timing of proposed reconstruction of Royal Road. CARRIED Councillor Healy having previously declared a possible Conflict oflnterest in the Report, did not take part in the vote called for with respect to the adoption of this recommendation. UNFINISHED BUSINESS PW92-120-459-Town Refuse Disposal-User Pay System #9. Moved by Mayor West Seconded by Councillor Healy THAT the question of implementation of a User Pay System be referred to Mayor West and the Director of Public Works to prepare a Report to be dealt with in January, 1993, which will permit additional time for further residents' input on the question of implementation of a User Pay System. CARRIED QUESTIONS BY MEMBERS Councillor Healy ADJOURNMENT Requested that the Town send a letter to the owner of the land at 14846 Yonge Street enclosing By-law 3393-92 and indicating that the Town will continue to enforce the provisions thereof in 1993. #10. Moved by Mayor West THAT the meeting be adjourned at 8:35p.m. CARRIED (THE REPORT OF THE COMMITTEE OF THE WHOLE MEE ING NO. 57-92 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS EETING HELD ON DECEMBER 16, 992). J. WEST, MAY UNICIPAL CLERK