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MINUTES - Committee of the Whole - 19890503MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 22-89 Boardroom York Region Board of Education Administrative Offices Wednesday, May 3, 1989 7:30 p.m. COUNCIL MEMBERS IN ATTENDANCE Councillor Weller in the Chair; Mayor West (7:37p.m.), Councillors Jones, Mcintyre, McKenzie, Ochalski, and Stewart, STAFF MEMBERS IN ATTENDANCE DECLARATION OF CONFLICT OF INTEREST Councillor Timpson absent attending an O.S.U.M. meeting. Councillor Pedersen absent due to illness. Mayor West late due to representing the Municipality at a dinner function. Chief Administrative Officer (7:32 p.m.), Deputy Clerk, Director of Leisure Services, Director of Planning, Director of Personnel, Director of Public Works, Chief Building Official, Fire Chief, and Treasurer. Clerk absent due to illness. There were no disclosures of Interest under the Municipal Conflict of Interest Act, 1983. APPROVAL OF AGENDA #1. Moved by Councillor Stewart Seconded by Councillor Jones THAT the content of the Agenda as circulated by the Clerk's Department be approved as outlined herein. CARRIED DELEGATIONS Ms. Colleen Abbott, Chief Librarian, Aurora Public Library re: Library Computer Acquisition Ms. Colleen Abbott attended the meeting to present to Council the points contained in the Report prepared outlining the costs associ a ted with the Library Automation Project. Ms. Abbott advised Council that the funding commitment involved $15,000.00 for 1989 and $141,313.00 for 1990. She advised that the provincial government's removal of funding to the Automation Program for Small Libraries will result in a total municipal expenditure of $70,000.00 more than anticipated in 1990. Continued support for the project notwithstanding the lack of grant funds was requested. #2. Moved by Councillor Jones Seconded by Councillor Ochalski THAT this matter be referred to Unfinished Business. CARRIED Aurora Committee of the Whole Minutes No. 22-89 Wednesday, May 3, 1989 - 2 - ADMINISTRATION/CLERK'S/PERSONNEL CORRESPONDENCE AND PETITIONS Association of Munici alities re: Annual Conference; re istration of votin e egates #3. Moved by Councillor Jones Seconded by Councillor Stewart THAT the correspondence be received and the determination of the voting delegates take place at the May lOth Council Meeting. CARRIED Community Services Council re: report from Youth Forum II #4. Moved by Mayor West Seconded by Councillor Mcintyre THAT the report of the Youth Forum II be received by Council, a copy be forwarded to the Social Services Department of the Regional Municipality of York, and a copy be provided to the Director of Lei sure Services for further review and a report on any muni ci pa 1 initiatives which can be undertaken. CARRIED CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION a) Federation of Canadian Municipalities re: reduction of packaging contributing to Canada's crisis in waste disposal b) York Region Tourism Marketing Agency re: appreciation for Council's support of an Aurora Guide Map c) Canadian Mental Health Association re: reguest to promote public awareness of Mental Health Week, May 1st to 7th, 1989 d) e) Aurora Committee of Adjustment, Application B-06-89 Notice of Decision re: Armadale Propert1es Lim1ted; Lots 170-182, Part Lot 189, Pian 246; 'Granted with conditions' f) Aurora Committee of Adjustment, Application B-07-89 Notice· of Decision re: Armadale Properties Limited; Lots 170-182, Part Lot 189, Plan 246; 1 Granted with conditions' STAFF REPORTS ADM89-015-121 -Browning Property Improvements #5. Moved by Mayor West Seconded by Councillor Jones THAT Concept Plan "D" for the development of the Browning Property be accepted as submitted with the landscaping in the eastern portion of the property reviewed to decrease the planting proposed to occur. DEFERRAL: Upon the question of the adoption of the recommendation, it was: #6. Moved by Councillor Jones Seconded by Councillor Weller THAT this matter be referred to the Council Meeting scheduled for May lOth for further consideration • . CARRIED Aurora Committee of the Whole Minutes No. 22-89 Wednesday, May 3, 1989 - 3 - UNFINISHED BUSINESS Delegation of Ms. Colleen Abbott, Chief Librarian, Aurora Public Library re: Library Computer Acquisition #7. Moved by Mayor West Seconded by Councillor McKenzie THAT the Council of the Town of Aurora agree in principle with the continuation of the program to computerize the Library; and THAT support be provided for the continuing efforts of the Library Board to obtain Provincial funding for the program. CARRIED BUILDING/BY-LAW ENFORCEMENT CORRESPONDENCE AND PETITIONS Ms. D. DeMille, resident, re: support of proposed reduction of speed limits on residential streets #8. Moved by Councillor Jones Seconded by Councillor Stewart THAT the correspondence from Ms. DeMille be referred to the discussions concerning the speed reduction By-law. CARRIED STAFF REPORTS BLDG89-007-122 -Rental Housing Protection Act 1989 #9. Moved by Mayor West Seconded by Councillor Jones THAT the report of the Chief Building Official be received as information. CARRIED LEISURE SERVICES STAFF REPORTS LS89-015-123 -Proposal -Lease of Land; Corridor Investments 65M-2281 #10. Moved by Mayor West Seconded by Councillor Jones That the Town of Aurora lease a triangular portion of land to Mr. W. Brian West, 16 Petch Crescent, Aurora, the subject lands being a triangular portion of Block 109 extending from the south/east corner of Lot 12, Registered Plan 65M-2281 to the south/west corner of Lot 648, extending north to the intersection of Lots 12, 13, 649 and 648 as per the attached diagram. The lease shall be a standard short form leases format with the following additional elements: 1. The lease is subject to termination by either party with one month's notice. 2. The lease shall be for $1.00/year for a period of 10 years with a renewal clause. 3. That Mr. W. Brian West, 16 Petch Crescent, or subsequent owner maintain the portion of land leased at the rear of Lot 12, Registered Plan 65M-2281. 4. That limited trees and shrub plantings be allowed on the leased property with the understanding such improvements are to be retained by the municipality should the municipality invoke its right to terminate the lease. 5. The leaseholder is not allowed to change the contours or slope of the drainage easement within the area of lands to be leased. CARRIED Aurora Committee of the Whole Minutes No. 22-89 Wednesday, May 3, 1989 -4 - TREASURY/PURCHASING CORRESPONDENCE AND PETITIONS #11. Moved by Mayor West Seconded by Councillor Jones THAT the noti fi cation from the Ministry of Transportation be received with appreciation. QUESTIONS BY MEMBERS Councillor Jones Councillor Weller #12. Moved by Mayor West THAT this subject be meeting. ADJOURNMENT #13. Moved by Mayor West CARRIED referred Inquired whether a response from the York Region Board of Education concerning the Counci 1' s request that they appear at a future meeting had been received. The Chief Administrative Officer advised none had been received to date. Inquired as to whether a former employee would receive payment for overtime hours worked. Seconded by Councillor Stewart to the In Camera portion of the CARRIED THAT the meeting be adjourned at 8:07 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 22-89 WERE CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON MAY 10, 1989.)