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MINUTES - Committee of the Whole - 19890419'<.._" __ • ~ MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 19-89 Boardroom York Region Board of Education Administrative Offices Wednesday, April 19, 1989 COUNCIL MEMBERS IN ATTENDANCE: 7:32 p.m. Councillor McKenzie in the Chair, Mayor West, Counci 11 ors Jones, Mcintyre, Ochalski, Pedersen, Stewart, Timpson, and Weller. STAFF MEMBERS IN ATTENDANCE: Chief Administrative Officer, Clerk, Deputy Clerk, Director of Leisure Services, Director of Planning, Director of Public Works, Chief Building Official, Fire Chief, and Treasurer. Director of Personnel absent. DECLARATION OF CONFLICT OF INTEREST There were no disclosures of Interest under the Municipal Conflict of Interest Act, 1983. APPROVAL OF AGENDA #1. Moved by Councillor Pedersen Seconded by Councillor Jones THAT the letter from the Medical Officer of Health requesting the proclamation of Healthy Sexuality Week be added to the agenda; and THAT the presentation by the Lake Simcoe Region Conservation Authority regarding their activities and programs, be rescheduled to the May 17th meeting. CARRIED #2. THAT the content of the Agenda as circulated by the Clerk's Department be approved as amended. CARRIED PRESENTATIONS Ministry of Housing re: Building Administration Study Mr. Paul Allore and Ms. Margo Roth, representatives of the Building Branch of the Ministry of Housing, presented the report prepared concerning the Administrative practices of the Building Department. The departmental responsibilities, statutory obligations, present staff structure, working relationships, records management systems, and inspection practices were outlined together with the recommended improvements to same. #3. Moved by Councillor Jones THAT the report be Administrative Officer recommendations be made timing. Seconded by Councillor Weller received and referred to the Chief and staff for review, and that to Council concerning implementation and CARRIED Aurora Committee of the Whole Minutes No. 19-89 Wednesday, April 19, 1989 - 2 - DELEGATIONS Mr. Charlie Flynn, Chairman of July 1st Committee re: budget and activities scheduled for July 1st weekend Mr. Charlie Flynn, the Chairman of the 1989 July 1st Celebration Committee in Aurora, appeared before the Committee to request support for this year's planned program of events. It was requested that Council give consideration to having a part time secretary to provide support to the Committee or consider appropriately remunerating the two town staff persons carrying out the administrative responsibilities after office hours. It was further requested that Council sanction the appointment of the Director of Leisure Services to the Committee to assist in obtaining an early start to the planning for the 1990 events. Adoption of the proposed budget indicating a deficit of $6,715.00 was requested. #4. Moved by Councillor Timpson Seconded by Councillor Jones THAT the Committee be authorized to proceed with the July 1st celebration with the understanding that sufficient funds are included in the 1989 budget to cover the projected deficiency in revenue totalling $6,715.00; and THAT the Director of Leisure Services be authorized to participate on the July 1st Committee on an as required basis. CARRIED ADMINISTRATION/CLERK'S/PERSONNEL CORRESPONDENCE AND PETITIONS Aurora Soccer Club Inc. reguest for permission to conduct Annual Run-A-Then on Sunday, June 4, 1989 #5. Moved by Councillor Timpson Seconded by Councillor Jones THAT permission be granted to the Aurora Soccer Club to conduct their annual Run-A-Then on Sunday, June 4, 1989. CARRIED C. Gowan, Clerk, memo to Mayor and members of Counci 1 re: Consent Agenda Format #6. Moved by Councillor Timpson Seconded by Councillor Jones THAT permission be granted for preparation of Consent Agendas for Council Meetings, commencing with the April 26, 1989 meeting. CARRIED Medical Officer of Health, reguest to proclaim week of April 23 to 29, 1989, as Healthy Sexuality Week in the Town of Aurora #7. Moved by Councillor Weller Seconded by Councillor Ochalski THAT the week of April 23 to April 29, 1989, be proclaimed as "Healthy Sexuality Week" in the Town of Aurora. CARRIED CORRESPONDENCE RECEIVED AS INFORMATION a) Lake Simcoe Region Conservation Authority re: Invitation for senior staff and Counc1ll ors to attend meeting on Thursday, May 4, 1989 '-"-· Aurora Committee of the Whole Minutes No. 19-89 Wednesday, April 19, 1989 - 3 - b) Ontario Ministry of Labour re: Bill 208; Occupational Health and Safety Act c) Town of Paris re: resolution regarding Fire protection on tax exempt properties STAFF REPORTS ADM89-012-103 -Town of Aurora Insurance Policy 1989/90 #8. Moved by Councillor Jones Seconded by Councillor Pedersen THAT Council approve the renewal of the Town's present insurance policy with the Frank Cowan Company Limited (B.D. Gilbert, Broker) at a total estimated cost of $124,616.00 for the year beginning May 1, 1989. CARRIED ADM89-013-104 -Fees and Services Charges #9. Moved by Councillor Timpson Seconded by Councillor Pedersen 1. THAT Council approve revised fees and service charges for licences and services noted on the attached schedules; and 2. THAT Council instruct staff to prepare and present the necessary implementing By-laws for Council consideration. AMENDMENT -Upon the question of the adoption of the resolution, it was: #10. #11. Moved by Councillor Weller Seconded by Councillor Pedersen THAT the $1.50 fee charged for Child Supervisory Service provided at the Aurora Family Leisure Complex be capped, such that the maximum chargeable will be for two children. CARRIED Moved by Mayor West Seconded by Councillor Ochalski THAT the revised fees to be levied in the dog licencing By-1 aw be amended as follows: First Neutered or Spayed dog Second Neutered or Spayed dog First Unaltered dog Second Unaltered dog $ 8.00 $12.00 $30.00 $50.00 CARRIED (COUNCIL AT ITS MEETING OF APRIL 26, 1989 RECEIVED THE FOREGOING RECOMMENDATIONS AND FURTHER AMENDED SAME UNDER "NEW BUSINESS ARISING FROM THE COMMITTEE OF THE WHOLE REPORT".) PLANNING CORRESPONDENCE RECEIVED AS INFORMATION a) Ministry of Municipal Affairs re: Portable parking permit for disabled persons. Aurora Committee of the Whole Minutes No. 19-89 Wednesday, April 19, 1989 - 4 - PUBLIC WORKS/ENGINEERING UNFINISHED BUSINESS Introduction of a Bv-1 aw to orescri be a rate of speed of 40km/hour on a II streets within the Town of Aurora; from January 25, 1989 #12. Moved by Councillor Timpson Seconded by Councillor Jones THAT staff be directed to prepare a By-1 aw for consideration by Council which would prescribe a maximum rate of speed of Forty kilometers an hour on all residential streets within the Town of Aurora. (COUNCIL AT ITS MEETING OF APRIL 26, 1989 RECEIVED THE FOREGOING RECOMMENDATION AND DEFERRED SAME UNDER "NEW BUSINESS ARISING FROM THE COMMITTEE OF THE WHOLE REPORT".) QUESTIONS BY MEMBERS Councillor Jones Inquired about the status of the report requested concerning the maintenance of the lands located at the Batson Drive/Old Yonge Street intersection. The Chief Administrative Officer advised the report will be on the agenda for Council's next meeting. Councillor Ochalski -Requested a resolution be prepared concerning the hiring of a Heritage Co-ordinator. The Chairman advised that the matter will be on the Agenda for Council's next meeting. NEW BUSINESS LS89-019-105 -Aurora Community Tennis Club -Program Arrangements #13. Moved by Councillor Jones Seconded by Councillor Mcintyre THAT the Town of Aurora in conjunction with the Aurora Community Tennis Club provide co-operative tennis opportunities with the following conditions: 1. THAT the Town of Aurora Community tennis lesson program utilize the services of tennis instructors through Gillian Johnston, President, The Tennis Group, based on a 50% sharing of the $1,800.00 annual retainer in the amount of $900.00 for 1989. 2. THAT the instruction costs be paid directly by the Town of Aurora at a rate of $25.00 per hour. 3. THAT the Town of Aurora retain all revenues from community tennis lessons. 4. THAT the Aurora Community Tennis Club provide the Town of Aurora evidence of $1,000,000.00 liability insurance obtained through the Ontario Tennis Association at courts utilized by the Club. CARRIED Aurora Committee of the Whole Minutes No. 19-89 Wednesday, April 19, 1989 - 5 - ADJOURNMENT #14. Moved by Mayor West THAT the meeting be adjourned at 8:56 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 19-89 WERE CONSIDERED AND ADOPTED AS AMENDED BY COUNCIL AT ITS MEETING HELD ON APRIL 26, 1989.)