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MINUTES - Committee of the Whole - 19880914MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 44-88 Boardroom, Town of Aurora Administrative Offices Wednesday, September 14, 1988 7:32 p.m. COUNCIL MEMBERS IN ATTENDANCE Mayor West in the Chair; Councillors Barker, Buck (7:37 p.m.), Jones, McKenzie, Paivio (7:34 p.m.) Pedersen, Timpson (7:40 p.m.), and Weller STAFF MEMBERS IN ATTENDANCE DECLARATION OF CONFLICT OF INTEREST Chief Administrative Officer, Clerk, Deputy Clerk, Treasurer, Fire Chief, Director of Public Works, Director of Planning, Director of Lei sure Services, and Chief Building Official There were no disclosures of interest under the Municipal Conflict of Interest Act, 1983. APPROVAL OF AGENDA #1. Moved by Councillor Barker Seconded by Councillor Jones THAT the content of the Consolidated Agenda with additions, be approved as outlined herein. CARRIED PRESENTATIONS Presentation of Certificate of Completion of "Supervisory Management for Municipal Clerks" Course to Colleen Gowan, Clerk Mayor West presented a Certificate of Completion of the Correspondence Course "Supervisory Management for Municipal Clerks" to Colleen Gowan, Municipal Clerk. The Mayor congratulated Mrs. Gowan on behalf of Council, for her efforts in completing this programme. ADMINISTRATION/CLERK'S/PERSONNEL Councillor Paivio in the Chair. CORRESPONDENCE AND PETITIONS Rechcl ing Council of Ontario re: Annual Conference on October 24th and 25t , 1988, in Ottawa #2. Moved by Mayor West Seconded by Councillor Pedersen THAT members of Council or staff wishing to attend the conference, be permitted to do so, provided the costs to be incurred are within current budget allocations. CARRIED Aurora Committee of the Whole Minutes No. 44-88 Wednesday, September 14, 1988 - 2 - Roy a 1 Canadian Legion re: I nvi tati on to attend Remembrance Day Parade on November 6, 1988; request to proclaim November 1st to 11th Poppy Week; and purchase of wreath #3. Moved by Mayor West Seconded by Councillor Jones THAT the invitation to attend the annual Remembrance Day Parade be received as information; that November 1st to 11th, 1988, be proclaimed as Poppy Week in the Town of Aurora, and that the purchase of a wreath, in the amount of $42.00, be approved, with the cost being charged to Account Number 101-230. CARRIED Bajohn Developments Limited re: naming of streets for plan of subdivision 19T-87049 #4. Moved by Councillor Jones Seconded by Mayor West THAT the proposed street names for draft plan of subdivision 19T-87049 be approved as submitted, with the name ''Jack Woods'' to be included as one of the streets. DEFERRAL -Upon the question of the adoption of the resolution it was: #5. Moved by Mayor West Seconded by Councillor Timpson THAT this matter be deferred for two weeks and the Clerk be requested to provide a list of current names available for use on municipal streets. CARRIED North American Life Assurance Company; request for use of softball diamonds for annual Tournament to be held in June 1989; and provision of one team of council members to play in the tournament #6. Moved by Mayor West Seconded by Councillor Weller THAT the request of North American Life be referred to the Director of Leisure Services for a report as to whether the new diamonds at the Aurora Family Leisure Complex will be available in time to permit the tournament to be held there. CARRIED Mr. W. John Mel ntyre, Aurora, re: arguments against renumbering of Yonge Street #7. Moved by Mayor West Seconded by Counci 11 or Pedersen THAT Mr. Mcintyre's correspondence be received as information, and the Clerk's Department be instructed to provide a response indicating the reasons for the proposed renumbering action. CARRIED CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION a) Toronto Home Builders' Association re: sale of homes/lots prior to plan registration b) Roller Hockey National Team news release re: International roller hockey in Aurora September 17, 1988 c) J. Currier, Chief Administrative Officer, memo to Mayor and Members of Council, re: Home Support Services, Aurora Resthaven, and Proposed Lot Levy Study d) Preparation of draft Commercial/ Industrial areas collection in Aurora Committee of the Whole Minutes No. 44-88 Wednesday, September 14! 1988 - 3 - LEISURE SERVICES/PARKS STAFF REPORTS LSBB-012-247 -Tender -Front Mounted Rotary Mower #8 Moved by Mayor West Seconded by Councillor Jones THAT Council approve the low tender of Hutchinson Farm Supply, R.R. #2, Stouffvi ll e, Ontario, for a front mounted mower in the amount of $11,988.00, with the cost to be charged to the Capital Reserve Fund. CARRIED LSBB-013-248 -Tender -Two-Wheel Drive Agricultural Tractor #9 Moved by Councillor Jones Seconded by Councillor McKenzie TO ACCEPT the low tender as submitted by Hutchinson Farm Supply, R.R. #2, Stouffville, Ontario, in the amount of $24,948.00 for provision of an agricultural tractor with additional turf tires (4) as well as a snow plow attachment, with the cost to be charged to the Capital Reserve Fund. CARRIED LSBB-014~253 -Removal of Spruce Tree at Wilson Park #10. Moved by Councillor Weller Seconded by Councillor Jones THAT Council approve removal of an existing disfigured spruce tree in the Revl is Park b 1 ock off Moorcrest Drive, and further that· Revlis Securities provide a large specimen Colorado Blue Spruce of approximately 3-4 inch caliper size. CARRIED UNFINISHED BUSINESS Question by Councillor Weller re: Difficulty with Floors in Family Leisure Complex Changerooms (pending from April 27, 1988) The Mayor indicated that this matter would be addressed through discussions with Leisure Complex Staff, to take place on Monday September 19th, 1988. PLANNING UNFINISHED BUSINESS Mayor West memo to Members of Council re: Private Members Bill -Limits on Number of Gas Stations (pending from July 27, 1988) Mayor West memo to Members of Council re: By-law concerning Garage Doors in Industrial Parks (pending from July 27, 1988) The Director of Planning indicated that reports on these matters were forthcoming, for the Committee of the Whole meeting on September 28th, 1988. Aurora Committee of the Whole Minutes No. 44-88 Wednesday, September 14, 1988 #11. #12. - 4 - re: Moved by Councillor Timpson Seconded by Councillor Buck THAT Council proceed with the Library Square improvements and staff be instructed to take steps to initiate same as soon as possible. DEFEATED Moved by Councillor Jones Seconded by Councillor Pedersen THAT Council examine other methods left to them to have the property developed and that the Chief Administrative Officer provide a report regarding same. CARRIED PUBLIC WORKS/ENGINEERING CORRESPONDENCE AND PETITIONS Trading Stamp Printers and Supply Company, Aurora re: safety concerns in respect to Yonge Street/Vandorf Road Intersection #13. #14. Moved by Mayor West Seconded by Councillor McKenzie THAT Council apply to the Ministry of Transportation of Ontario for a review of traffic signalization and associated improvements at the Yonge Street/Vandorf Road Intersection. DEFEATED Moved by Councillor Jones Seconded by Councillor Pedersen THAT staff expedite the ongoing study for improvements at the Yonge Street/Vandorf Road intersection, so that same can be included in the 1989 budget considerations. The author of the letter to be informed of the work which is underway. CARRIED STAFF REPORTS PW88-049-249 -Recommended Purchase of a Backhoe/Loader #15. Moved by Councillor Jones Seconded by Councillor Barker THAT a backhoe/loader, John Deere model 510C be purchased through Truck and Tractor Equipment Limited, at a cost of $70,975.00 (O.S.T. included), with the cost to be charged to the Capital Reserve Fund. CARRIED PW88-050-250 -Office Cleaning Services -Public Works Building #16. Moved by Councillor Pedersen Seconded by Councillor Jones THAT the New Vista Cleaning Services invitational tender in the amount of $7,536.00 for the cleaning of office areas within the Public Works facility, be accepted, with the cost to be charged to Account Number 301-304. CARRIED ' Aurora Committee of the Whole Minutes No. 44-88 Wednesday, September 14, 1988 - 5 - PW88-051-251 -Streetlight Conversion Proposal to High Pressure Sodium #17. Moved by Councillor Pedersen Seconded by Councillor McKenzie 1. THAT Council approve in principle the replacement of approximately 694 mercury vapour and 373 fluorescent streetlights (bulb and fixture) with high pressure sodium at an approximate cost of $236,891.64; and a further report related to cost and a formal agreement with GTE Sylvania be submitted to Council for consideration. 2. THAT staff be instructed to prepare an invitational or formal tender for the maintenance of the streetlighting system. CARRIED PW88-052-254 -Basis of Water Supply Charge Residential Units #18. Moved by Councillor Buck Seconded by Councillor Weller THAT the current policy which allows metered water billing of multi-family residential buildings be reversed so that all residential units will be charged on a flat rate basis. REFERRAL -Upon the question of the adoption of the resolution it was: #19. Moved by Councillor Jones Seconded by Councillor Timpson THAT this matter be referred back to the Director of Public Works to provide additional information concerning the effects of a change to a universal flat rate system for all residential units. CARRIED UNFINISHED BUSINESS Works memo to J. Pu-blTc--~ervi ces The Director of Public Works ad vi sed that the work within the subdi vision was proceeding satisfactorily. speed limits in This matter is still pending. W. Walker, Director of Public Works memo to Deputy Clerk re: resident, request for cost sharinq aqreement on wooden Hart, fence pending from August 24, 1988); an Mr. R. Hart, resident, re: request of August 4, 1988 for cost sharing agreement on wooden privacy fence #20. #21. Moved by Councillor Weller Seconded by Councillor Buck THAT the Town pay one half of the cost of the wooden fence erected by Mr. Hart. DEFEATED Moved by Mayor West Seconded by Councillor Paivio THAT the Town approve the payment of fifty percent of a four foot high chain link fence, fifty feet long, plus associated removal costs for the old fence as may be determined by the Director of Public Works, the funds to come from Account 305-228. CARRIED Aurora Committee of the Whole Minutes No. 44-88 Wednesday, September 14, 1988 - 6 - TREASURY/PURCHASING CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION Ontario Municipal Board re: Regional Municipality. of York application to charge the Town of Aurora the cost of detailed groundwater investigation F. Reid, Treasurer, re: Summary of Revenue and Expenditure to August 31, 1988 QUESTIONS BY MEMBERS Councillor Jones -use of capital and small letters on street signage for Crawford Rose Drive Councillor Weller -overview of revenue and expenses for the Family Leisure Complex to be provided for September 19th discussions with staff placement of tree at 12 Lee Gate status of trees placed at 61, 65, and 67 Autumn Way Councillor Buck status of paving of Henderson Drive West of Seaton Drive Use of emergency vehicle sirens during late night hours NEW BUSINESS Mayor West memo to Members of Council re: OMMRI and a recycling project #22. Moved by Councillor Timpson Seconded by Councillor Jones THAT the recommendation of the Mayor be accepted, and OMMRI be requested to undertake a more comprehensive study of recycling in the Town of Aurora, and a report on this subject be prepared for Council's consideration. CARRIED ADM88-010-252 -Low Rise Rehabilitation Program #23. Moved by Councillor Timpson Seconded by Councillor Weller The Council of the Town of Aurora hereby authorizes Municipal staff to establish an operating agreement for the Low Rise Rehabilitation Program with the Ministry of Housing. CARRIED Mr. John Stavropoulos, Willowdale, re: Browning Property #24. Moved by Councillor Timpson Seconded by Councillor Jones THAT Mr. Stavropoulos's correspondence be referred to the Chief Administrative Officer for inclusion in his report concerning Council's alternatives related to the Browning Property. CARRIED ADJOURNMENT #25. Moved by Mayor West THAT the meeting be adjourned at 10:20 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 44-88 WERE CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON SEPTEMBER 21, 1988.)