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MINUTES - Committee of the Whole - 19880817~ MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 40-88 Boardroom, Town of Aurora Administrative Offices Wednesday, August 17, 1988 COUNCIL MEMBERS IN ATTENDANCE STAFF MEMBERS IN ATTENDANCE 7:30 p.m. Councillor Weller in the Chair; Mayor West; Counci 11 ors Buck, Jones, McKenzie, Paivio, Pedersen, Timpson, and Weller Councillor Barker absent. Chief Administrative Officer, Clerk, Deputy Clerk, Deputy Treasurer, Director of Public Works, Director of Planning, Director of Leisure Services, and Chief Building Official Treasurer absent on vacation, Director of Personnel and Fire Chief were absent due to family matters. DECLARATION OF CONFLICT OF. INTEREST There were no disclosures of interest under the Municipal Conflict of Interest Act, 1983. APPROVAL OF AGENDA #1. Moved by Mayor West Seconded by Councillor Jones THAT the content of the Consolidated Agenda with additions and deletion, as circulated by the Clerk's Department be approved as outlined herein, and that an In Camera matter be added at the conclusion of the meeting. Amendment -Upon the question of the adoption of the recommendation, it was: #2. Moved by Councillor Timpson Seconded by Mayor West THAT Report Number PW88-040-220 concerning Industrial Park Storm Drainage, be removed from the agenda. CARRIED The recommendation CARRIED AS AMENDED. STAFF INTRODUCTIONS Mayor West introduced to those present Mr. John Lohuis, Director of Leisure Services, who commenced employment with the Town on Monday, August 15th, 1988. The Chairman welcomed Mr. Lohuis on behalf of those in attendance. PRESENTATIONS Presentation of Revisions to Aurora East Industrial Secondary Plan by Mr. Terry Kelly, Land Use Planner Mr. Kelly reviewed for the Committee the text of his correspondence and recommendations concerning final revisions to the text of the proposed Official Plan Amendment for the Aurora East Industrial Estates Secondary Study. Four requests made by Steeles-Jane Properties Incorporated for alterations to the text were addressed together with one request from Mr. Don ..... ' ' .. / Aurora Committee of the Whole Minutes No. 40-88 Wednesday, August 17, 1988 - 2 - Schmidt, the owner of the land on the northwest corner of Wellington Street and Bayview Avenue, and two requests made by Mr. Kovacs for alterations affecting the proposed designation of their 1 ands. It was indicated it would not be possible to prepare the final document for consideration by Council on August 24th, but same would be in order in time for the first meeting in September. The questions of the committee were answered. #3. Moved by Mayor West Seconded by Councillor Jones THAT the presentation made by Mr. Kelly this evening be received as information. CARRIED DELEGATIONS Mr. R. W. Cawker, Development Manager, Steeles-Jane Properties Inc., re: proposed amendments to Aurora East Industrial Secondary Plan Mr. R.W. Cawker, a representative of Steeles-Jane properties, addressed the Committee concerning the requests made for changes to the text of the Aurora East Industria 1 Estates Secondary Plan documents which were referred to in Mr. Kelly's presentation. It was requested that Council 1 eave open the possibility of including provision for gasoline bars within the Amendment area through including the service commercial designated lands in the overall review of the issue which is to occur. A submission was made to request that policies be included to allow a small area of retail sales within the prestige industrial area which would permit companies manufacturing a product to offer that product for sale within the building. The last request was to have the document's text altered to remove the requirement to enact a subsequent Official Plan Amendment if access to Bayview Avenue or St. John's Sideroad directly to one of the adjacent properties was deemed acceptable. It was stressed that, in any event, approval by the Regional Engineering, Town staff, and Council would be required and this would be sufficient to adequately safeguard the municipal interest. #4. Moved by Councillor Buck Seconded by Councillor Timpson THAT this matter be referred to Unfinished Business. CARRIED Mr. Don Schmidt, re: Aurora East Industrial Secondary Plan Mr. Schmidt addressed the Committee concerning the impact of the proposed Secondary Plan on his lands located within the amendment area. He advised that although discussions with the Town were underway concerning the acquisition of his lands, there was a discrepancy as to the size of land under negotiation. Mr. Schmidt indicated a willingness to cooperate in discussions with the Town for the acquisition of five acres of land. It was stressed that his total holdings of approximately 25 acres were not for sale, and any attempt to obtain ownership of the total parcel could only be done through an expropriation proceeding. Mr. Schmidt ad vi sed that he had not had the opportunity to deal with some of the issues contained within the Secondary Plan document to the same degree as other developers north of his lands had, as the matter of where on his lands the Municipal Administration Complex would be situated, had not been resolved. A request was made to have the Town's architectural firm work cooperatively with his consultants to arrive at a plan to develop the lands in a matter satisfactory to both parties. #5. Moved by Mayor West Seconded by Councillor Pedersen THAT the submissions made by Mr. Schmidt this evening be received as information. CARRIED /'~· ...... Aurora Committee of the Whole Minutes No. 40-88 Wednesday, August 17, 1988 - 3 - Lake Simcoe Region Conservation Authority, re: proposed Flood relief study Mr. R. Voss, representing the South Lake Simcoe Region Conservation Authority highlighted briefly the purpose of the proposed flood relief study to be undertaken in the Town of Aurora. The matters to be addressed and the findings typically obtained through these studies were explained. The questions of the Committee members were answered. #6. Moved by Councillor Timpson Seconded by Councillor Pedersen THAT this matter be referred to the report prepared by the Director of Planning on the agenda, for further discussion. CARRIED AD HOC COMMITTEES CORRESPONDENCE AND PETITIONS Memo to Councillor McKenzie, re: Santa Claus Float #7. Moved by Councillor McKenzie Seconded by Mayor West THAT the design of the new Santa Claus Parade Float indicated as Number (2) on the memorandum submitted by the Committee, with a construction cost estimated at $11,000.00, be accepted and approved subject to a report to be received from the Treasurer indicating the availability of funds. CARRIED STAFF REPORTS PW-88-047-222 -Ad Hoc Committee Report On Vehicular And Pedestrian Traffic Operations Study The Committee discussed the contents of the report of the Director of Public Works which summarized each of the Ad Hoc Committee recommendations which were tied to the Executive summary of the Vehicular and Pedestrian Traffic Operations Study prepared by DelCan Corporation and dated February 1988. #8. Moved by Councillor Timpson THAT the recommendations of the Ad 11, the proposed reversing of the McDona 1 d Drive/Kennedy Street, intersections not be accepted. Seconded by Councillor Pedersen Hoc Committee concerning Item number stop signs presently erected at the and Edward Street/Dunning Avenue CARRIED #9. Moved by Mayor West Seconded by Councillor Buck THAT the recommendation concerning I tern number 16, the endorsement of the recommendation that turning movement restrictions on Yonge Street will not serve to alleviate traffic circulation problems, recognize the exception made concerning the 1 eft hand turn restrictions proposed to be implemented at Centre Street. CARRIED #10. Moved by Mayor West Seconded by Councillor Timpson THAT the remainder of the recommendations submitted by the Ad Hoc Committee be endorsed as set. out in the report, with staff directed to pro vi de the appropriate follow-up to ensure budgetary a 11 ocati ons and implementation within the time periods outlined. CARRIED Aurora Committee of the Whole Minutes No. 40-88 Wednesday, August 17, 1988 - 4 - UNFINISHED BUSINESS Pedestrian and Traffic Operations Study Ad Hoc Committee memo to Mayor and Members of Council re: Request for Multi-way Stop -Larmont and Mosley Street #11. Moved by Councillor Paivio Seconded by Mayor West THAT the recommendation of the Ad Hoc Committee be accepted and the appropriate By-1 aw. be prepared to implement a multi -way stop at the intersection of Mosley and Larmont Streets. CARRIED ADMINISTRATION/CLERK'S/PERSONNEL CORRESPONDENCE AND PETITIONS C.E. Gowan, Clerk, memo to Ma~or and Members of Council re: W. Joyce, Public Works employee accumulate sicktime #12. Moved by Councillor Jones Seconded by Councillor McKenzie THAT the payment to Mr. Joyce of the sum of $4,032.00 being 50% of his accumulated sick time be approved, with the funds to come from Account number 301-101. CARRIED I. Theilheimer, President, Operation Dismantle Inc., re: Federal Government's plan to purchase nuclear-powered submarines and, underfunding of municipal services #13. Moved by Mayor West Seconded by Councillor Pedersen THAT the correspondence from Operation Dismantle be received as information. DEFEATED #14. Moved by Councillor Buck Seconded by Councillor Paivio THAT this matter be referred to the next meeting for discussion. DEFEATED Victorian Order of Nurses re: request for contribution to capital fund-raising campaign #15. Moved by Mayor West Seconded by Councillor Jones THAT the funding assistance request of the York Branch of the Victorian Order of Nurses be received, and a letter forwarded to the organization advising them to apply for grant consideration in 1989, when the appropriate Council policies should be in place. CARRIED Big Sisters of York, re: permission to hold annual run on September 18, 1988 #16. Moved by Councillor Jones Seconded by Councillor Pedersen THAT permission be granted for Big Sisters of York to hold their annual 10 km. run in Aurora, on Saturday, September 18, 1988. CARRIED ' Aurora Committee of the Whole Minutes No. 40-88 Wednesday, August 17, 1988 - 5 - The Honourable R. Mancini, Minister Responsible for Disabled persons re: proposed amendments to disabled parking symbol program #17. Moved by Councillor Timpson Seconded by Councillor Jones THAT the correspondence from the Minister Responsible for Disabled Persons be received; and THAT staff be instructed to proceed with implementation of appropriate signage to provide for parking for handicapped persons at Town facilities. CARRIED J. Currier, Chief Administrative Officer memo to Mayor and Members of Council re: acquisition of woodlands adjacent to Case Park woodlot #18. Moved by Mayor West Seconded by Councillor Timpson THAT the information supplied by the Chief Administrative Officer be received with staff instructed to continue pursuing the acquisition of the lands when the opportunity arises. CARRIED Aurora Minor Hockey Association re: request for monetary assistance for the 1988-1989 hockey season #19. Moved by Councillor Buck Seconded by Councillor Jones THAT the request of the Aurora Minor Hockey Association be referred to the Director of Leisure Services for a Report. CARRIED Mr. Roger Prince, resident, re: permission to close Attridge Drive between Buchanan and Hollingshead on Saturday, August 27, for street dance/barbecue #20. Moved by Mayor West Seconded by Councillor Jones THAT permission be granted for the residents to close one section of Attridge Drive on the evening of August 27th, for the purpose of a street dance. The residents be advised to contact the concerned public authorities. CARRIED C.E. Gowan, Clerk, memo to Mayor and Members of Council re: Timberlane Tennis Club; Mr. Sinclair's letter re: request for referendum on liquor 1 i cens i ng #21. Moved by Mayor West Seconded by Councillor Pedersen THAT the ho 1 ding of a vote, to determine the answer to the 1 i quor related questions posed by the Timberlane Tennis Club in conjunction with the municipal election in November, 1988, be approved, and the necessary by-law be prepared. CARRIED CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION a) Mr. Andrew Brandt, MPP Leader, Ontario Progressive Conservative Party re: opposition of Bill 113, a Bill to amend the Retail Business Holidays Act b) The Honourable Bernard Grandmaitre, Minister of Revenue re: the Ministry's policy om supermailboxes c) Alliance for the preservation of English in Canada re: request for language referendum Aurora Committee of the Whole Minutes No. 40-88 Wednesday, August 17, 1988 - 6 - d) The Honourable Bernard Grandmaitre, Minister of Revenue re: the Ontario Home Ownership Savings Plan e) J. Currier, Chief Administrative Officer memo to Mayor and Members of Council re: hiring of Economic Development Coordinator PRESENTATIONS #22. Moved by Councillor Jones Seconded by Councillor Pedersen THAT permission be granted to Mr. Bruce Fleury to make a presentation at this time. CARRIED Mr. Bruce Fleury, representing members of the Fleury family, presented to the Town, a Certificate of Honour received by their family from the Agricultural Museum in Milton. The Certificate outlines the achievements of Mr. Joseph Fluery Jr. (Reeve of Aurora 1873-1880), who produced the single furrow "Dandy" plough in Aurora during the 1800's. The Mayor, on behalf of Council, thanked Mr. Fleury for his generosity in providing the Certificate to the Town. STAFF REPORTS ADMBB-008-216 -Control of Size, Height, and Location of signs #23. Moved by Mayor West Seconded by Councillor Timpson THAT Council refer Bill 3013-88 (Sign Bylaw) to staff prior to third and final reading in order to have the draft bylaw revised to include provisions governing the placement and erection of pylon signs. CARRIED UNFINISHED BUSINESS Bi Sisters of York re: need of lar er accommodations, and ossibilit of locating to west side of Church Street School pending from July 20, 1988 #24. Moved by Councillor Timpson Seconded by Mayor West THAT the request of the Big Sisters of York be referred to the Director of Leisure Services for a report. CARRIED BUILDING/BY-LAW ENFORCEMENT CORRESPONDENCE AND PETITIONS Mr. B. Thistle, resident, re: admiration of Garbage Collection services #25. Moved by Councillor Timpson Seconded by Councillor Pedersen THAT the letter from Mr. Thistle be received and a copy provided to Waste Management for their information. CARRIED Mr. Paul Bailey, Mannington Developments Inc., request to construct temporary sales office for Willow Farm Development; and Aurora Committee of the Whole Minutes No. 40-88 Wednesday, August 17, 1988 -7 - W. Benzies, Assistant Chief Building Official memo re: Building Department approval of temporary sales office #26. Moved by Councillor Timpson Seconded by Mayor West THAT the request of Mannington Developments Inc., for the erection of a sales office on the Willow Farm lands be approved for a two year period, and subject to the adherence to the normal requirements of the Town. CARRIED UNFINISHED BUSINESS BLDG88-006-217 -Establishment of a Mobile Food Service (pending from July 20, 1988) #27. Moved by Councillor Buck Seconded by Mayor West ' THAT the Chief Building Official be directed to contact the applicants to determine whether they are still interested in obtaining the requested licence; and THAT if the applicants still wish to proceed, they be requested to provide a demonstration of the need for the service; and staff be requested to examine the issue as to whether or not the 1 icensing of the operation would have the effect of prejudicing other businesses in the Municipality. CARRIED LEISURE SERVICES/PARKS CORRESPONDENCE AND PETITIONS Mr. Eric Milligan, Devins Drive Public School, re: request for the construction and maintenance of outdoor skating rink #28. Moved by Mayor West Seconded by Councillor Jones THAT the correspondence requesting the provision of an outdoor skating rink be referred to the Director of Leisure Services for a report. CARRIED Ms. Alysia Pascaris, New Directions Programme, re: appreciation for support of Programme #29. Moved by Councillor Pedersen Seconded by Councillor Jones THAT the correspondence from the New Directions Programme be received as information. CARRIED PLANNING CORRESPONDENCE AND PETITIONS Mr. G. Clarke, Resident, re: Willow Farm Development and By-law 2918-87 #30. Moved by Councillor Paivio Seconded by Councillor McKenzie THAT Mr. Clarke's letter outlining his concerns be received as information. CARRIED ---' '···~··/ Aurora Committee of the Whole Minutes No. 40-88 Wednesday, August 17, 1988 - 8 - C. E. Gowan, Clerk, memo to Mayor and Members of Counci 1 re: Mr. & Mrs. J. Glatz, residents' request for purchase of town owned land adjacent to Tribbling Crescent #31. Moved by Mayor West Seconded by Councillor Paivio THAT the residents concerned be advised that the Town consents to their purchase of the surplus lands, with staff directed to work out suitable arrangements with the Town and the original developer to facilitate the transactions. CARRIED Ministry of Government Services re: request for waiver of Letter of Credit requirement on proposed development #32. Moved by Mayor West Seconded by Councillor Timpson THAT the request of the Ministry of Government Services to have the security requirements waived be denied, with a 1 etter outlining the reasons why, forwarded to the Province. CARRIED STAFF REPORTS PL88-108-218 -Committee of Adjustment Application A-11-88 Lot 16, Registered Plan 65M-2391, 159 Timberline Trail #33. Moved by Mayor West Seconded by Councillor Jones 1. THAT the Committee of Adjustment be advised that Council has no objection to application A-11-88. 2. THAT a copy of the staff report be forwarded to the Committee of Adjustment. CARRIED PL88-109-219 -Committee of Adjustment Application A-12-88 Lot 6, Registered Plan M-39, Cone. III, Westview Drive #34. Moved by Councillor Timpson Seconded by Councillor Jones 1. THAT Council express a concern to the Committee of Adjustment as to whether a reduction in the proposed rear yard from 22 metres (72.2 feet) to 12.8 metres (42.0 feet) on the east side of the lot, is minor. 2. THAT a copy of the staff report be forwarded to the Committee of Adjustment. CARRIED UNFINISHED BUSINESS PL88-103-209-Flood Relief Study (pending from July 27, 1988) and; South Lake Simcoe Region Conservation Authority delegation #35. Moved by Councillor Timpson Seconded by Co unci 11 or Pedersen THAT the Town of Aurora requests that the Lake Simcoe Region Conservation Authority undertake a Flood Relief Study with the Regional Municipality of York's share of the cost of the study, estimated at $10,000.00 to be assumed by the Town with funds coming from account number 801-310. CARRIED Aurora Committee of the Whole Minutes No. 40-88 Wednesday, August 17, 1988 - 9 - Delegation of Steeles-Jane Pro~erties Inc., re: proposed amendments to Aurora East Industrial Secondary lan #36. Moved by Mayor West Seconded by Councillor Paivio THAT the request of Steeles-Jane Properties for amendments to the text of the Aurora East Industrial Estates Secondary Plan document to allow gasoline stations on Bayview Avenue be denied. CARRIED #37. Moved by Councillor Timpson Seconded by Councillor Pedersen THAT the request to permit limited retail sales within the lands proposed to be designated as prestige industrial, be denied. CARRIED #38. Moved by Councillor Timpson Seconded by Councillor Paivio THAT the request to remove the necessity to obtain an amendment to the Official Plan to allow for potential direct access to the lands adjacent to Bayview Avenue and St .. Johns Sideroad be denied. DEFEATED #39. Moved by Councillor Buck Seconded by Councillor Paivio THAT the present draft text of the Official Plan amendment document be modified to incorporate provision to allow the potential for direct access from the arterial roads provided all necessary approvals are obtained from both the Town of Aurora and The Regional Municipality of York. CARRIED #40. Moved by Councillor Timpson Seconded by Mayor West THAT the remainder of the recommendations made by Mr. Kelly this evening concerning the requested revisions to the Aurora East Industrial Estates Secondary Plan be adopted as presented. CARRIED #41. Moved by Councillor Buck Seconded by Councillor Jones THAT this matter be included in the next Committee of the Whole agenda for discussion whether all the members of Council are in attendance or not. CARRIED PUBLIC WORKS/ENGINEERING CORRESPONDENCE AND PETITIONS Mr. Robert Hart, resident re: request for cost sharing agreement for wooden privacy fence #42. Moved by Mayor West Seconded by Councillor Pa i vio THAT the request of Mr. Hart be referred to staff for a follow-up. CARRIED Aurora Committee of the Whole Minutes No. 40-88 Wednesday, August 17, 1988 -10 - UNFINISHED BUSINESS Conversion Mayor West advised a report on this subject was forthcoming for the next meeting. TREASURY/PURCHASING STAFF REPORTS TR88-029-221 -Permission to tender for one 30 foot transit bus #43. Moved by Mayor West Seconded by Councillor Pedersen THAT permission be granted to tender for one 30 foot trans it bus, pending approval of the specifications by the Ministry of Transportation, the specifications to include a "low loading" passenger step to allow easy access for the ridership. QUESTIONS BY MEMBERS Councillor Paivio - Councillor Weller - NEW BUSINESS CARRIED whether the Town was proceeding under Part II or Part III of the Municipal Elections Act. status of the paving of Henderson Drive planting of trees adjacent to 12 Lee Gate date for proposed meeting with Leisure Services staff concerning the Family Leisure Complex ADM88-009-223 -Proposed Services Extension -Hilldale Road, Hillside Drive, Kenlea Court #44. Moved by Mayor West Seconded by Councillor Pedersen THAT the Mayor and Clerk be authorized to enter into the Servicing Agreement respecting the construction of water and sewer services to the residences on Hillside Drive, Hilldale Road, and Kenlea Court as outlined in the report of the C.A.O. CARRIED ADJOURNMENT #45. Moved by Mayor West THAT the meeting be adjourned at 10:34 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE NO. 40-88 WERE CONSIDERED, AND ADOPTED WITHOUT AMENDMENT, BY THE COUNCIL AT ITS MEETING HELD ON AUGUST 24, 1988)