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MINUTES - Committee of the Whole - 19880608MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 33-88 Boardroom, Town of Aurora Administrative Offices Wednesday, June 8, 1988 7:30 p.m. COUNCIL MEMBERS IN ATTENDANCE Councillor Buck in the Councillors Jones, Timpson and Weller. Chair; Mayor West; McKenzie, Paivio, Councillor Pedersen absent Councillor Barker absent employment obligation. on vacation. due to an STAFF MEMBERS IN ATTENDANCE Chief Administrative Officer, Clerk, Deputy Clerk, Treasurer, Chief Building Official, Fire Chief, Director of Planning, Director of Public Works and Director of Personnel. DECLARATION OF CONFLICT OF INTEREST There were no disclosures of interest under the Municipal Conflict of Interest Act, 1983. APPROVAL OF AGENDA #1 Moved by Mayor West Seconded by Councillor Jones THAT the content of the Consolidated Agenda with additions and deletions circulated by the Clerk's Department be approved as outlined herein. CARRIED DELEGATIONS Anglican Village Aurora re: Proposal for Anglican Church Lands Mr. E.W.H. Tremain attended the meeting to review the proposed plans for the deve 1 opment of the 1 ands owned by the Anglican Church 1 ocated on the north side of St. John's Side road west of Yonge Street. The plans include a senior citizens' residential community including apartment units, nursing homes with centralized dining, recreational and commercial facilities. A total of 500 people would be accommodated within the complex with an additional 150-200 employees required. The existing conference centre 1 ocated on the property is intended to be retained, upgraded and used for daily as well as overnight meeting purposes. Sylvania Lighting Products re: Street Lighting Conversion Proposal Mr. B. P. Thomson, the marketing manager for Sylvania Lighting Products, presented the Committee with a written proposal for the replacement of the Town's existing fluorescent and mercury vapour street lighting units with high pressure sodium luminaires. The financial savings and other benefits accruing to the Town arising as a result of decreased energy costs, decreased maintenance costs, high light output, reduced inventory requirements and economies of seale through volume replacement were highlighted. Questions of the Committee members and the representative of the Aurora Hydro, also in attendance, were answered. #2 Moved by Mayor West Seconded by Councillor Weller THAT this matter be referred to Unfinished Business of the Pub 1 i c Works section of the agenda for discussion. CARRIED ~---·-->. ''----~ Aurora Committee of the Whole Minutes No. 33-88 Wednesday, June 8, 1988 - 2 - Aurora Business Park re: Purchase of Lot 55 Mr. Furbacher, a principal of Aurora Business Parks, the purchaser of the Town-owned industria 1 1 ands 1 ocated on the east side of Enge 1 hard Drive, attended the meeting to elaborate to the .Committee on the difficulties encountered s i nee having purchased the 1 ands from the Town. A 1 etter was filed which elaborated upon the concerns from the owners' point of view including the required zoning of the rear portion of the property, the processing of the site plan, application for building permits, and the use ·and/or removal of the Town-owned easement along the south boundary of the property. Addition a 1 re 1 i ef from the Town's requirement to construct the buildings on the lands was sought as well as financial compensation for the increased costs occurring as a result of the de 1 ays encountered. A firm Council directive to staff to expedite the site plan processing for the lands leading to building permit issuance was also requested. #3 Moved by Mayor West Seconded by Councillor Timpson THAT this matter be referred to Unfinished Business of the Planning portion of the agenda for discussion. CARRIED ADMINISTRATION/CLERK'S/PERSONNEL CORRESPONDENCE AND PETITIONS Ministry of Municipal Affairs re: Strategic Planning Process #4 Moved by Mayor West Seconded by Councillor Jones THAT this correspondence be referred to the Chief Administrative Officer for review. CARRIED Frank & Brenda deVries, Aurora re: Fencing of Property #5 Moved by Mayor West Seconded by Councillor Paivio THAT a report on this issue be prepared by the Director of Public Works. CARRIED L. Allison, Secretary-Treasurer, Committee of Adjustment re: 1988-91 committee of A<!Jusfment Rerriuneratl on #6 Moved by Mayor West Seconded by Councillor Timpson THAT the proposed increase in remuneration be accepted as outlined by the Secretary-Treasurer. CARRIED C.E. Gowan, Clerk memo to Mayor and Members of Council re: Private Bill; Number of Public Garages #7 Moved by Councillor Timpson Seconded by Mayor West THAT the Clerk be directed to proceed with the initial steps required to obtain the private legislation sought. CARRIED (COUNCIL AT ITS MEETING OF JUNE 15, 1988 RECEIVED THE FOREGOING RECOMMENDATION AND AMENDED SAME UNDER "NEW BUSINESS ARISING FROM COMMITTEE OF THE WHOLE REPORT") \,,,A,..' Aurora Committee of the Whole Minutes No. 33-88 Wednesday, June 8, 1988 - 3 - Oaklane Homes re: Permission to locate a temporary sales trailer on the development site on Old Yonge Street #8 Moved by Councillor Timpson Seconded by Councillor Jones THAT permission be granted to Oaklane Homes to locate a sales office on Old Yonge Street subject to the owner complying with the normal Town requirements. CARRIED Stolp Homes re: Tara Hill; Street Names #9 Moved by Mayor West Seconded by Councillor Jones THAT the proposed street names for the second phase of the Tara Hill development be accepted as submitted. CARRIED Mayor West memo to Members of Council re: July 1st Baseball Game The Committee determined that a practice will be held on June 22, 1988. CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION a) Traffic Operations Ad Hoc Committee re: Review of DeLCan Corporation Vehicular and Pedestrian Traffic Operations Study -February, 1988 (Pending from Feb. 24/88) b) Ministr of Munici al Retirement System c) The Premier of Ontario re: Council's views regarding the Funding Formula and Operating Costs for Schools in York Region d) Ministry of the Solicitor General re: Open Sunday Shopping e) The Honourable Charles Beer, M.P.P.; York North re: Open Sunday Shopping STAFF REPORTS CL88-008-149-Taxi License Fee Structure #10 Moved by Councillor Timpson Seconded by Councillor Jones THAT the provisions of the Taxi By-law requiring the location of a taxi dispatch office within the Town of Aurora be amended to extend the deadline to the 1st day of January, 1992 which will allow the Council of that day to make a final determination. CARRIED (COUNCIL AT ITS RECOMMENDATION AND WAS ADOPTED UNDER REPORT") MEETING OF JUNE 15, 1988 RECEIVED THE FOREGOING DEFEATED SAME. A NEW RESOLUTION REGARDING THIS MATTER "NEW BUSINESS ARISING FROM THE COMMITTEE OF THE WHOLE BUILDING/BY-LAW ENFORCEMENT CORRESPONDENCE AND PETITIONS R.J. Harrington, Chief Building Official re: Sign By-law #11 Moved by Councillor Timpson Seconded by Councillor Weller THAT Section 5.1 (h) of the proposed by-1 aw be amended by de 1 eti ng reference to a "maximum number of three such flags per premises". CARRIED Aurora Committee of the Whole Minutes No. 33-88 Wednesday, June 8, 1988 #12 - 4 - Moved by Councillor Jones Seconded by Councillor Timpson THAT the by-law be referred back to staff for internal circulation and any necessary revision prior to being presented for 1st Reading. CARRIED FIRE CORRESPONDENCE F.A. Reid, Treasurer memo to Mayor and Members of Council re: Fireman's Stipends; and S.G. Wilson, Fire Chief memo to C.E. Gowan, Clerk re: Firefighters' Stipends; Nov. 30/87 to-May 31/88 #13 Moved by Councillor Timpson Seconded by Councillor Jones THAT the recommendation of the Treasurer be accepted and the 1 ist of stipends be approved as submitted; the Treasurer be authorized to pay future stipends upon receipt of written authorization of the Fire Chief; and, in future, a brief informational report be provided by the Fire Chief related to General Alarms and Responses for the information of Council. CARRIED LEISURE SERVICES UNFINISHED BUSINESS Question b Councillor Weller re: Difficult with Floors within the Famil Leisure Complex Changerooms Pending from April 27/88 Mayor West indicated that a meeting to deal with this matter had been arranged and a report would be forthcoming. PLANNING CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION a) Aurora Committee of Adjustment re: Application A-07-88; UNIPAC - Division of Insulec Ltd.; Notice. of Decision; GRANTED b) Aurora Committee of Adjustment re: Application A-06-88; Mr. L. Gallaugher; Notice of Decision; GRANTED c) Aurora Committee of Adjustment re: Application B-09-88; Southold Investments Limited; Notice of Decision; GRANTED STAFF REPORTS PL88-072-150 -Committee of Adjustment; Application A-09-88 and A-10-88; M. Edelstein on behalf of 709580 Ontario Limited #14 Moved by Mayor West Seconded by Councillor Timpson 1. THAT Council express a concern to the Committee of Adjustment as to whether a reduction in the proposed rear yard from 10 metres to 3 metres in Application A-10-88 is minor; and 2. THAT a copy of the staff report be forwarded to the Committee of Adjustment. CARRIED _.-·- Aurora Committee of the Whole Minutes No. 33-88 Wednesday, June 8, 1988 - 5 - PL88-073-151 -Servicing Capacity Allocation The Director of Planning reviewed the text of the report prepared for the benefit of the Committee, addressed questions raised and indicated that the Regional Engineering Department had expressed urgency in dealing with this issue. #15 Moved by Mayor West Seconded by Councillor Timpson THAT this matter be referred to an Ad Hoc Committee of Council comprised of three members, staff and representatives of the Regional Engineering Department to bring back a report including a recommendation or the options Council has available. CARRIED (COUNCIL AT ITS MEETING OF JUNE 15, 1988 RECEIVED THE FOREGOING RECOMMENDATION AND ADOPTED SAME UNDER "NEW BUSINESS ARISING FROM THE COMMITTEE OF THE WHOLE REPORT". COUNCILLOR BUCK WAS ADDED TO THE COMMITTEE.) It was determined that the Committee would be comprised of Mayor John West as Chairman with Councillors Timpson and Weller as members. UNFINISHED BUSINESS S. Seibert, Director of Planning memo to Mayor and Members of Council re: Library Square Improvements #16 Moved by Mayor West Seconded by Councillor McKenzie THAT the Committee be willing to look at an alternate proposal for the development of the Browning property in conjunction with the provisions. Councillor Jones in the Chair. #17 DEFERRAL -Upon the question of the adoption of the recommendation it was: Moved by Councillor Buck Seconded by Mayor West THAT this matter be deferred until all members of Council are in attendance, with the proceeding of the Library Square development to be determined prior to dealing with any potential alternatives. CARRIED Councillor Buck in the Chair. Question by Councillor Buck-Pine Ridge Feasibility Study; Phase I #18 Moved by Mayor West Seconded by Councillor Jones THAT further discussion related to the Pine Ridge Feasibility Study be referred to the Ad Hoc Committee created to review the servicing allocation concerns. CARRIED Delegation of Alan Furbacher, Aurora Business Park re: Purchase of Lot 55 #19 Moved by Councillor Jones Seconded by Mayor West THAT the Town concur with releasing our easement rights on the subject lands upon confirmation by the consulting engineers that same are no longer required; THAT the existing concrete walkway remain as presently constructed; ,;.~•"o"(-.. -··"-_ -~.__,../ Aurora Committee of the Whole Minutes No. 33-88 Wednesday, June 8, 1988 #20 - 6 - THAT the Town concur with an 18-month extension to the original time period to construct a minimum 60,000 square foot building on the property; and THAT staff process ensuring that all foundation permits order. Moved by Mayor West the site plan as expeditiously as possible while normal Town concerns are addressed and that be available once all site plan matters are in CARRIED Seconded by Councillor Timpson THAT the hour of adjournment be extended to complete the agenda. CARRIED PUBLIC WORKS/ENGINEERING STAFF REPORTS PW88-030-152 -Orchard Heights School Crossing Location; C.E. Gowan, Clerk memo to Mayor and Members of Council; and Mayor West memo to Members of Council re: Various Residents 1 Letters received concerning Orchard Heights/Banff Drive Crossing Guards #21 Moved by Councillor Timpson Seconded by Councillor Paivio THAT, upon the recommendation of the Director of Public Works, the school crossing guard on Orchard Heights Boulevard be relocated from Banff Drive to the Hill Drive intersection to be effective in September, 1988. CARRIED (COUNCIL AT ITS MEETING OF JUNE 15, 1988 RECEIVED THE FOREGOING RECOMMENDATION AND DID NOT ADOPT SAME. A NEW RESOLUTION WAS ADOPTED UNDER "NEW BUSINESS ARISING FROM THE COMMITTEE OF THE WHOLE REPORT".) PW88-031-153 -Hilldale Dr., Hillside Dr., Kenlea Ct. Sanitary Sewer and Watermain Servicing; R.J. Burnside & Associates Ltd. report on same #22 Moved by Councillor Timpson Seconded by Councillor Weller THAT the contents of the R.J. Burnside & Associates Ltd. report of May 30, 1988 be made available to the Hilldale, Hillside and Kenlea residents; and THAT a subsequent meeting be arranged by the Clerk 1 s Department inviting said residents to attend same in order to provide staff with the opportunity of answering any queries relating to that report as well as determining whether there is a sufficient number of residents willing to proceed with the proposal under the Local Improvement Act. CARRIED UNFINISHED BUSINESS Delegation of Sylvania Lighting Products re: Street Lighting Conversion Proposal #23 Moved by Mayor West Seconded by Councillor Jones THAT the proposal presented this evening be referred to the Director of Public Works for a report which would incorporate any comments from Aurora Hydro. CARRIED "~' ,.-' Aurora Committee of the Whole Minutes No. 33-88 Wednesday, June 8, 1988 - 7 - TREASURY/PURCHASING CORRESPONDENCE RECEIVED AS INFORMATION F.A. Reid, Treasurer memo to Mayor and Members of Council re: Financial Information to April 30, 1988 STAFF REPORTS TR88-025-154 -Lawn Maintenance Trailer #24 Moved by Councillor Weller Seconded by Councillor Jones THAT the quotation from J.C. Trailers & Equipment Limited in ,the amount of $5,128.00 for a custom-made lawn maintenance trailer be accepted. CARRIED TR88-026-155 -Summary of Revenue and Expenditure to April 30, 1988 #25 Moved by Councillor Timpson Seconded by Councillor Paivio THAT submission of monthly summaries of revenue and expenditure be accepted in the form appended to the report of the Treasurer. CARRIED QUESTIONS BY MEMBERS Councillor Weller-when the hiring of the additional By-law Enforcement Officer included in the 1988 Budget would proceed. The Chairman indicated that this matter would be referred to the Chief Administrative Officer for follow-up. Councillor Paivio - a clarification of the format and procedures for registration for aquatic programmes at the Town pool was requested to be provided by the Chief Administrative Officer. NEW BUSINESS The Dr. G.W. Williams Secondary School re: Permission of parking of cars on the streets north of Dunning Avenue on June 14, 1988 #26 Moved by Councillor Timpson Seconded by Mayor West THAT the Public Works Department hood the parking signs on Dunning Avenue in accordance with the request of The Dr. G. W. Wi 11 i ams Secondary School. CARRIED ADJOURNMENT #27 Moved by Mayor West THAT the meeting be adjourned at 11:25 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 33-88 WERE CONSIDERED AND ADOPTED AS AMENDED BY COUNCIL AT ITS MEETING HELD ON JUNE 15, 1988.)