MINUTES - Committee of the Whole - 19880323MINUTES
TOWN OF AURORA
COMMITTEE OF THE WHOLE MEETING
NO. 17-88
Boardroom, Town of Aurora Administrative Offices
Wednesday, March 23, 1988
7:31 p.m.
COUNCIL MEMBERS IN ATTENDANCE Councillor Paivio in the Chciir; Mayor West;
Counc i 11 ors Barker, Pedersen, Timpson and
Weller.
Councillors Jones and McK~nzi e absent on
vacation.
Councillor Buck absent duei to a previous
commitment.
STAFF MEMBERS IN ATTENDANCE Clerk, Deputy Clerk, Chief Building
Official, Fire Chief, Director of
Personnel, Treasurer, ! Director of
Planning, and Director of PJblic Works.
DECLARATION OF CONFLICT OF INTEREST
There were no disclosures of interest under the Municipal Conflict of
Interest Act, 1983.
APPROVAL OF AGENDA
#1 Moved by Mayor West Seconded by Counciill or \'ell er
THAT the content of the Consolidated Agenda 0ith additions
circulated by the Clerk's Department be approved as dutlined herein.
CARRIED
DELEGATIONS
Mr. Len Ostick, Chairman, July 1st Committee re: Budget
Mr. Len Ostick, Chairman of the July 1st Committee, appeO:red to outline
briefly the proposed budget for the 1988 July 1st celebratio~s. The events
planned and the necessity to allow the service clubs who ar~ participating
in them to share in the proceeds was stressed. Question~ regarding the
proposed activities were answered. ·
#2 Moved by ~layor Hest Seconded by Counciill or Vie 11 er
THAT this matter be referred to the proposed July ~st budget item
on the agenda for discussion.
CARRIED
Mr. Terry Redvers re: Tennis Proposal
Mr. Terry Redvers addressed the Committee regarding his . piroposal to the
Leisure Services staff to coordinate the 1988 Summer Tenn~s Program. A
commitment to employ the Aurora Tennis Club professional for the number of
hours he desires was put forward. The objectives and ~enefi ts of the
program to the community were outlined.
#3 Moved by Mayor West Seconded by Counc1llor Weller
THAT this matter be referred to the Leisure Services! portion of the
Agenda for discussion.
CARRIED
Aurora Committee of the Whole Minutes No. 17-88
Wednesday, March 23, 1988
- 2 -
Mr. G. Kennedy, Vice-President, Langdon's Coach Lines Ltd.] re: Proposed
By-law regarding large vehicles ·
Mrs. Marie Casey of Casey Transportation appeared on behalf lot Mr. Kennedy.
It was requested, as Mr. Kennedy was unavoidably delayed in. ~ppearing before
the Committee, that the issue be deferred to a future meetihg to allow the
presentation of a brief outlining all the concerns regardi~g the proposed
by-law.
#4 ~1oved by Councillor Pedersen Seconded by Counc ~ ll or \<Jell er
THAT this matter be deferred to allow Mr. Kennedy an additional
opportunity to appear before Council. ·
CARRIED
COMMITTEES
CORRESPONDENCE
G. Copley, Chairman, !l.urora Heritage Committee memo to Mayot' John West re:
Designation Property Grant Application; William John Mcintyr~; 54 Yonge St.
N.
#5
REPORTS
Moved by Mayor West Seconded by Coundll or Heller
THAT the application for a Designated Property Gr~nt for Wm. J.
Mcintyre regarding the property 1 ocated at 54 Yonge ~treet North be
accepted. ·
CARRIED
Engineering Consulting Services Ad Hoc Committee Repo~t No. 1 re:
Consultant Services
#6 Moved by Counc i 11 or Heller Seconded by Counc~llor Timpson
1. THAT the firms of Paul Theil Associates Limitedi, R.V. Anderson
Associates and R.J. Burnside & Associates Lim)ted be engaged
as engineering consultants to the Town; and
2. THAT the Director of Public Works be authorized] to negotiate a
common compensation arrangement with all three ]consultants and
that such an arrangement be based upon the ''cos~ plus'' concept
and be at a more advantageous rate than is curr~ntly in place.
CARRIED
UNFINISHED BUSINESS
#7
naqe Ad Hoc Committee (Deferred from M~rch 9 and 17,
Moved by Mayor West Seconded by Counci,ll or He 11 er
1. THAT the proposal from Steel Art Signs Ltd. to jprovide signage
for the Family Leisure Complex be accepted;
2. THAT the purchase of one doub 1 e sided illuminated pylon sign
measuring 12'6" x 9'6" with seven rows of lEittering in the
amount of $11,780.00 to be installed at Wellin~ton Street East
and the Industrial Parkway be authorized; ·
3. THAT the purchase of one single sided non-i)luminated sign
giving parking directions at a cost of $757.28 and the
proposed vinyl signage to be provided on the *eel structures
over the Complex entrances at a cost of $936.0Q as outlined in
the quotation dated January 7, 1988 be approved; and
Aurora Committee of the Whole Minutes No. 17-88
Wednesday, March 23, 1988
- 3 -
4. THAT the funds for all of the above be charge to the Capital
Levy Reserve Fund and the seal of the Corpora ion be attached
hereto.
CARRIED
July 1st Committee Report No. 1 re: Budget (Deferred from Mat. 17/88); and
Delegation of Mr. Len Ostick, Chairman, July 1st Committee
#8 Moved by Councillor Barker Seconded by Councjllor Timpson
THAT the proposed budget for the July 1st celebrati!on as submitted
by the Committee be approved.
CARRIED
ADMINISTRATION/CLERK'S/PERSONNEL
CORRESPONDENCE AND PETITIONS
Colleen E. Gowan, Clerk memo to Mayor and Members df Council re:
Delegation March 9/88 concerning Orchard Heights and Banff Drive School
Crossing
#9 Moved by Mayor West Seconded by Councj 11 or Pedersen
THAT the Director of Public ~vorks be directed to un~ertake a review
of the pedestrian crossings at the Orchard Heights', Boulevard/Hill
Drive intersection; and
THAT the information provided by the Clerk be tabled until the
results of the review are obtained.
CARRIED
P. Keddy Capt. Commanding Officer, 94th (Air) C Squadron Newmarket re: Tag
Days, April 21-23/88
#10 Moved by Councillor Timpson Seconded by MayorjWest
THAT permission be granted to the 94th Royal Canadian Air Cadets
Squadron to conduct Tag Days in the Town of !l.uror~ from April 21
through April 23, 1988.
CARRIED
Jean Corbeil, President, Federation of Canadian Munitipalities re:
Intergovernmental Conference on Infrastructure
#11
#U
Moved by Mayor Hest Seconded by Counci,llor Barker
THAT the letter be received as information.
This motion was withdrawn by the Mover and Seconderi with the leave
of the Committee.
Moved by Councillor Timpson Seconded by Counc~llor Pedersen
THAT the Mayor send a letter in a vein similar to tHat suggested by
the Federation of Canadian Municipalities to the federal and
provincial ministers responsible for the financing of the works
needed to improve the existing municipal infrastructure.
CARRIED
Aurora Committee of the Whole Minutes No. 17-88
Wednesday, March 23, 1988
- 4 -
N. Vase, Director of Personne 1 memo to Mayor and ~1embers of Counci 1 re:
Administration Manual
#13 Moved by Councillor Timpson Seconded by Counc)llor Pedersen
THAT the Manual of Administration containing the donsolidation of
past administrative practices of the Town of Aurora !be approved for
use by all Departments as submitted by the Director 6f Personnel.
CARRIED
CORRESPONDENCE RECEIVED AS INFORMATION
a) The Regional Municipality of York re: Report No. 5 of !the En
Committee-Reconstruction of Bayview Avenue lv n "~1
b) David Crombie, Secretary of State of Canada re: Report "Being
Canadian/Etre Canadien''
STAFF REPORTS
CL88-003-088 -Policy Regarding Provision of Letters of Cr~dit and Letter
from National Trust
#14 ~1oved by Counc i 11 or Barker Seconded by Councjllor Timpson
THAT the Town of Aurora's existing policy regardin~ the provision
of Letters of Credit be tightened such that in fut~re only Letters
of Credit provided by the "Top 5", Schedule "A" bhartered banks
will be an acceptable form of financial security.
CARRIED
CL88-004-089 -Organization Structure Staff Complement; Cle~k's Department,
Personnel Department
#15 Moved by Councillor Timpson Seconded by Mayor !~<Jest
THAT the staff complement and organizational structure within the
Departments of the Clerk and Director of Personne.l! be modified in
accordance with Schedule "A" attached to the report, resulting in
the Office of the Mayor having full-time secretar1al support and
the Clerk and Director of Personnel sharing a secret~ry.
CARRIED
UNFINISHED BUSINESS
L. Allison, Deputy Clerk memo to Mayor and Members of Counci~ re: Proposed
By-law to regulate parking of heavy vehicles; and
Douglas C. Hanson, Aurora re: Parking of Commercia Vehicles on
Residential Streets
#16 Moved by Councillor Timpson Seconded by Coundll or Barker
THAT these matters be deferred until the delegation !concerned about
the implementation of the proposed by-law has had ~he opportunity
to address Counci 1. ·
CARRIED
i
N. Vose, Director of Personne 1 memo to Ma or West re: Wa 1 ver of 6 month
Waiting Period for All Employees Pending from February 17,/88 ; and
N. Vase, Director of Personnel memo to C.E. Gowan, Clerk Je: Waiving of
6-month Waiting Period
#17 Moved by Councillor Timpson Seconded by Counc~ll or Weller
THAT the waiving of the waiting period for the two concerned
employees be endorsed in accordance with the policy as prepared by
the Director of Personnel.
CARRIED
Aurora Committee of the Hho 1 e Minutes No. 17-88
Hednesday, March 23, 1988
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Business Im rovement Committee Re ort No. 3 re: Hirin of a Coordinator to
Market Town of Aurora as a Hhole Pending from Sept. 30/87
#18 Moved by Mayor \<lest Seconded by Counc)llor Heller
THAT this matter be referred to Budget discussions !at which time a
job description for the proposed position will b~ available for
discussion. '
CARRIED
Mayor Hest memo to Members of Council re: Aurora Optimist lub Beer Garden
I Deferred from l~ar. 23/88);
Aurora Optimist Club re: Garbage Pickup at Beer Garden; and
Aurora Optimist Club re: Permission to setup trailer
#19 Moved by Councillor Timpson Seconded by Councj 11 or Pedersen
THAT permission be granted to the Aurora Optimist C ub to operate a
Beer Garden on June 18 and 19, 1988 in accordance w th their letter
and conditions dated March 9, 1988; and
THAT permission be granted to place a trailer in! Fleury Park to
provide overnight security as outlined in their requ~st.
CARRIED
BUILDING
CORRESPONDENCE
Mayor Hest memo to ~1embers of Council re: Demolition of Buildings
#20
#21
#22
Moved by Mayor \vest Seconded by Counc i1 lor Pedersen
'
THAT the by-law to control the demolition of buildinds be prepared.
DEFEATED
Moved by Councillor Timpson Seconded by Counc~llor Barker
THA.T the memo of the Mayor be received.
DEFEATED
Moved by Councillor Pedersen Seconded by Mayor !Hest
THAT the matter be referred to the appropriate member of staff to
examine the problem and prepare a report.
CARRIED
FIRE
CORRESPONDENCE
S.G. Hilson, Fire Chief/Emergency Planning Coordinator re: Revised Town of
Aurora Plan for Peacetime Disasters
#23 Moved by Councillor Timpson Seconded by Counc~llor Heller
THAT the appropriate by-law be prepared to impleme~t the Plan for
Peacetime Disasters as prepared by the Fire Chief.
CARRIED
Aurora Committee of the Vlhole Minutes No. 17-88
Vlednesday, March 23, 1988
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LEISURE SERVICES
UNFINISHED BUSINESS
Tamara Leavers, Pro ram Coordinator memo to tfl,avor and Mem ers of Council
re: Tennis Program Deferred from March 9/88 ;
Tamara Leavers, Program Coordinator memo to Mayor an~ Council re:
Comparison of Proposals; and
Delegation of Terry Redvers re: Tennis Proposal
#24
REPORTS
Moved by Mayor West Seconded by Councillor Barker
THAT consideration of this matter be deferred urltil the Aurora
Community Tennis Club has an opportunity to address Council.
CARRIED
Report LS88-003-097 re: Programs for Handicapped Persons; and
Questions by Counc i 11 or Barker re: the availability of reg'ul a ted programs
for handicapped persons at the Leisure Complex ·
#25 Moved by Councillor Pedersen Seconded by Mayor 1\·lest
THAT Report LS88-003-097 be received as information.
CARRIED
PLANNING DEPARTMENT
CORRESPONDENCE
Wm. J. Dolan, Planning Consultants Ltd., re: Propos~d Aurora East
Secondary Plan; Old Park Holdings Ltd.; Pt. Lot 80, Cone. 1 E.!Y.S.
#26 Moved by Mayor \1est Seconded by Coundn or Timpson
THAT this matter be referred to the Public Pllanning meeting
scheduled for March 30th.
CARRIED
STAFF REPORTS
PL88-038-090 -Amendment 74 & 75 to the Official Plan for th'e Official Plan
for the Town of Newmarket
#27 Moved by Councillor Timpson Seconded by Coundll or Pedersen
THAT Ministry of Municipal Affairs and Town of Newniarket officials
be advised that the Council of the Town of Aurora h~s no objection
to Official Plan Amendments 74 and 75 to the Officjal Plan of the
Town of Newmarket.
CARRIED
PL88-039-091 Proposed Plan of Condominium Part Lot 79, R.P. 246
19CDM-87049, McDonald Drive : Arfhill Enterprises
#28 ~1oved by Councillor Timpson Seconded by Mayor IHest
THAT the proposed plan of condominium
to the Region of York for approval
conditions being met:
19CDM-87049 be recommended
subject to the following
1. Approval shall relate to draft plan of condomi~ium prepared by
Lloyd & Purcell Ltd. Ontario Land Surveyors da~ed December 8,
1987; .
Aurora Committee of the Whole Minutes No. 17-88
Wednesday, March 23, 1988
2.
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The Owner( s) shall enter into one or m re
agreements with the Town of Aurora agreeing to
conditions of the Town of Aurora; and
3. The Owner(s) shall pay 5% cash in lieu of parkl nd.
CARRIED
PUBLIC WORKS/ENGINEERING
condominium
satisfy all
UNFINISHED BUSINESS
Aurora Hydro re: Comprehensive _Survey of Street Lights (Referred Feb.
10788)
#29 Moved by Mayor Hest Seconded by Counc]llor Pedersen
THAT the Director of Public Horks be authoriz~d to approach
companies and request that proposals be submitteq regarding the
street illumination.
CARRIED
TREASURY/PURCHASING
STAFF REPORTS
TR88-019-092 -Update Association of Municipalities of Ontario, GASAMO
Project
#30 Moved by Councillor Pedersen Seconded by Mayor ',West
THAT the updated report attached to
Association of Municipalities of Ontario
GASAMO Project be received as information.
CARRIED
TR88-019L092 from the
regarding its proposed
NEW BUSINESS
Mayor West Memo to Members of Council re: Civic Administration Site
Selection Information
#31 Moved by Mayor West Seconded by Councilllor Timpson
THAT the information appended to the Mayor's memorandum be received
as information.
CARRIED
QUESTIONS BY MEMBERS
Councillor Weller-the difficulty with floors within the Famiily Leisure
Services Complex change rooms. ·
The Mayor advised a report on the matter ~nd the
responsibility for the rectification cost~ will be
forthcoming.
Aurora Committee of the Whole Minutes No. 17-88
Wednesday, March 23, 1988
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ADJOURNMENT
#32 Moved by Mayor Hes t
THAT the meeting adjourned at 9:14 p.m.
CARRIED
(THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 17-88
AND ADOPTED BY COUNCIL AT ITS r~EETING HELD ON APRIL 6, 1988.)
CONSIDERED