MINUTES - Committee of the Whole - 19880224\
MINUTES
TOWN OF AURORA
COMMITTEE OF THE WHOLE MEETING
NO. 11-88
Boardroom, Town of Aurora Administrative Offices
Wednesday, February 24, 1988
7:30 p.m.
COUNCIL MEMBERS IN ATTENDANCE All members of Council, except Councillor
Weller absent on vacation, with Councillor
Jones in the Chair.
STAFF MEMBERS IN ATTENDANCE Clerk, Deputy Clerk, Fire Chief, Director
of Personnel, Treasurer, Director of
Planning, Director of Public Works, and
Chief Building Official.
DECLARATION OF INTEREST
There were no disclosures of interest under the Municipal Conflict of
Interest Act, 1983.
APPROVAL OF AGENDA
#1 Moved by Mayor West Seconded by Councillor McKenzie
THAT the content of the Con so 1 i dated Agenda with additions and'
deletions circulated by the Clerk's Department be approved as
outlined herein.
· CARRIED
DELEGATIONS
Mr. Keith Mclean re: Presentation of Vehicular and Pedestrian Traffic
Operations Study
Councillor Paivio entered the Council Chambers at 7:43 p.m.
Mr. Keith Mclean and Mr. Perry Craig representing DeLCan Corporation
attended the Committee meeting and outlined for the benefit of those present
the results of the Vehicular and Pedestrian Traffic Operations Study
undertaken by the firm on behalf of the Town. Appreciation to the members
of the Steering Committee comprised of Provincial and Regional
representatives together with Council members, Town staff and citizen
appointees was expressed. The study methodology, methods of data collection
and analysis, base criteria for making recommendations, areas where
potential deficiencies exist, traffic projections and the proposed
improvement plan to implement the study's findings were all outlined by
Mr. Mclean. Queries of Council members throughout the presentation
regarding the study's findings and recommendations were addressed.
#2 Moved by Councillor Buck Seconded by Councillor Barker
THAT the presentation made this evening be received and the DeLCan
report be referred to Unfinished Business for discussion.
CARRIED
COMMITTEE REPORTS
Report No. 1 -CNR/VIA Station Ad Hoc Committee re: Renewa 1 of CNR/VIA
Station
#3 Moved by Councillor Barker Seconded by Councillor McKenzie
THAT an upset amount of $5,000.00 be allocated to the physical
survey inspection of the Aurora Transit Station and that
invitational tenders be received for this work; and
FURTHER THAT the Ministry of Transport be asked to participate in
the Committee created to oversee the renewal of the CNR/VIA Station.
CARRIED
Aurora Committee of the Whole Minutes No. 11-88
Wednesday, February 24, 1988
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ADMINISTRATION/CLERK'S/PERSONNEL
. CORRESPONDENCE AND PETITIONS
Heart and Stroke Foundation of Ontario re: Proclamation of week of July 3,
1988 as "Polo For Heart Week"
#4 Moved by Councillor Buck Seconded by Mayor West
THAT the week of July 3 -9, 1988 be proclaimed as "Polo for Heart
Week" in the Town of Aurora.
CARRIED
County of Kent re: Review of the Ontario Library Service in Southern
Ontario and the Report known as the "Southern Strategic Plan"
#5 Moved by Councillor Pedersen Seconded by Mayor West
THAT comments of the Chief Librarian concerning this motion put
forward. by Kent County Council be obtained for the Council meeting
scheduled for March 2, 1988.
CARRIED
Stolp Homes re: Street Naming -Tara Hill
The Clerk ad vi sed the Committee that the proposed names as put forward by
the Stolp Building Corporation had been approved by the Region of York for
use within the development.
#6 Moved by Mayor West Seconded by Councillor Pedersen
THAT the proposed street names as submitted be approved for use
within the Tara Hill townhouse development.
CARRIED
York County Hospital re: Proclamation of week of March 13 to 19 as
"Physiotherapy Week in Ontario"
#7 Moved by Mayor West Seconded by Councillor Barker
THAT the week of March 13 -19, 1988 be proclaimed as
"Physiotherapy Week" in the Town of Aurora.
CARRIED
CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION
a) The Regional Municipality of York, Clerk's Dept. re: Waste Recycling
b) Environment Canada re: Environment Week 1988
c) Macdonnell, Macdonnell Investments Ltd. re: Withdrawal of Delegation
STAFF REPORTS
PER88-004-059 -Retirement of Employees of Long Standing
#8 Moved by Councillor Buck Seconded by Mayor West
THAT the current policy regarding the retirement of employees of
long standing be amended to now read as follows:
Aurora Committee of the Whole Minutes No. 11-88
Wednesday, February 24, 1988
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An employee who has served the Town for ten years or more shall be
presented with a piece of artwork created by a local artist. Such
artwork shall have an appropriately engraved plaque and it shall be
to the employee's liking. To indicate the appreciation that the
citizens of Aurora feel for employees of long service, retirement
awards shall be graduated in value based on years of service as
follows:
YEARS
10
15
20
25 or more
VALUE OF
$ 100.00
125.00
. 150.00
200.00
If a Town employee of 25 years or more service retires, he/she
shall be presented with an appropriate gift and a speci a 1
recognition event (i.e., banquet or reception) shall be considered
by Council.
CARRIED
BUILDING/BY-LAW ENFORCEMENT
CORRESPONDENCE AND PETITIONS
R.J. Harrin ton, Chief Buildin Official memo to Ma or and Council re:
Im lementation of Part II, Provincial Offences Act Parkin Violations ; and
Taxi By-1aw Possible Extra Licences
#9 Moved by Mayor West Seconded by Councillor Buck
THAT the correspondence from the Chief Building Official be
received as information and the matter tabled until the March 9th
Committee of the Whole meeting as recommended.
CARRIED
C.E. Gowan, Clerk memo to Mayor and Council re: J. Insley's memo; Prohibit
Parking of Commercial Vehicles on Residential Streets
#10 Moved by Councillor Buck Seconded by Councillor Timpson
THAT the appropriate by-law be prepared to prohibit parking of
commercial vehicles on public streets within the jurisdiction of
the Town of Aurora.
CARRIED
STAFF REPORTS
BLDG88-001-060 -Re uest for rior to Re istration of
Subdivision Plan; Bristol Path Pine Trail; and
The Sherrywine Group re: Bristol Path Subdivision; 19T-86015
#11 Moved by Councillor Buck Seconded by Councillor Pedersen
THAT the Town not process permits for the Bristol Path (Whispering
Pine Trail) subdivision, i.e., Lots 4, 5 and 6.
CARRIED
Aurora Committee of the Whole Minutes No. 11-88
Wednesday, February 24, 1988
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PLANNING
STAFF REPORTS
PL88-023-061 -Pine Ridge Feasibility Study
#12 Moved by Councillor Buck Seconded by Councillor Pedersen
THAT this report be received as information.
CARRIED
PL88-024-062 -Purchase of Ministry of Transportation and Communications
Surplus Lands
#13 Moved by Councillor Timpson Seconded by Councillor Barker
THAT Aurora Hydro be ad vi sed that the Town of Aurora wi 11 act as an
intermediary in respect of the acquisition of the lands it requires
for the construction of a. substation provided that Aurora Hydro
agrees to reimburse the Town for all costs associ a ted with the
acquisition; and
THAT the Ministry of Transport of Ontario be advised that the Town
of Aurora wishes to acquire Lot 20, Registered Plan 166, Exp P1
41668B, MTC file T -04225 and is prepared to accept all costs
associated with the acquisition.
CARRIED
PL88-025-063 -Request by A. Merkur & Sons Ltd. re: Car Leasing Offices
The Director of Planning reviewed the rationale and outlined the basis for
the recommendation presented in the report which arose as a result of the
letter received from A. Merkur & Sons Ltd.
#14 Moved by Mayor West Seconded by Councillor Pedersen
1. THAT the title of the definition of office building be changed
to business office to provide consistency with the various
zone provisions in which business offices appear as a
permitted use;
2. THAT a car leasing office be considered as a permitted use
under the definition of a business office;
3. THAT a definition entitled Automotive Rental Establishment be
added to Bill 2972-88 prior to third reading of the Bill; and
4. THAT Council determine that no further public notice is
required in connection with the changes to Bill 2972-88.
CARRIED
UNFINISHED BUSINESS
Question by Councillor Buck -Temporary Zoning; Mr. Nadin Yonge Street
North
#15 Moved by Councillor Buck Seconded by Councillor Pedersen
THAT upon a subsequent application for the renewal of a temporary
zoning granted by the Town being received which is requesting the
continuance of the same temporary use previously approved, the
application fee for same shall be reduced to $100.00 from the
$300.00 prescribed by By-law No. 2650-84 in accordance with the
Planning Act provisions regarding the reduction or waiving of fees
set out in Section 68 the said Act.
CARRIED
Aurora Committee of the Whole Minutes No. 11-88
Wednesday, February 24, 1988
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PUBLIC WORKS/ENGINEERING
CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION
a) t. re: Consultants -
b) The Regional Municipality of York, Clerk's Dept. re: Water Supply -
Aurora, Newmarket, East Gwillimbury
STAFF REPORTS
The Director reviewed with the Committee the various aspects of the proposed
1988 Transportation Budget and sought approval to proceed now with certain
aspects of the package as contained within Report PW88-012-064.
#16
#17
#18
#19
Moved by Mayor West Seconded by Councillor Timpson
THAT the sidewalk maintenance component of the proposed 1988
Transportation Budget, Section 304, be referred to Budget
discussion for debate; and
THAT authority be granted now for the Director of Public Works to
proceed with the preparation of the tender documents for the
proposed 1988 Capita 1 Street Lighting Program contained in Section
308-312 of the proposed Budget and comprising work on Henderson
Drive, Old Yonge Street and maintenance replacements.
CARRIED
Moved by Mayor West Seconded by Councillor Paivio
THAT the necessary approval to proceed with the tendering for the
major street reconstruction contained within the 1988 Capital Works
Program (Section 381-310) being the Wells/Harrison Reconstruction
at an estimated gross cost of $538,000.00 be approved.
CARRIED
Moved by Mayor West Seconded by Councillor Paivio
THAT the Town adopt the estimated future contribution for the
Town's share of work to be completed by others on Kennedy Street
West (McDonald to Bathurst Streets), Old Yonge Street and St.
John's Side road as contained within Section 381 of the proposed
Budget.
CARRIED
Moved by Mayor West Seconded by Councillor Buck
THAT the Director of Public Works be directed to further review and
submit additional information for discussion concerning the
utilization of remaining provincial subsidy and possible
supplementary subsidy dollars for a program of works on other
streets within the Town of Aurora set out on the 1 ist of minor
projects in the August 12, 1986 memorandum of the Director of
Public Works appended to the report. The proposed program to
address the streets having the most need and to consider grouping
those with similar needs together to achieve a workable contract;
and
THAT the financing of the proposed improvements on the Industrial
Parkway North as contained in the report, if approved by Council,
be financed through funds contained within the Industrial Parkway
Reserve.
CARRIED
Aurora Committee of the Whole Minutes No. 11-88
Wednesday, February 24, 1988
#20
#21
#22
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Moved by Mayor West Seconded by Councillor Buck
THAT the Director of Public Works be authorized to review and
submit to Council a proposed cost for the intersection improvements
at the Yonge Street/Vandorf Sideroad intersection identified by the
consultant on the Traffic Operations Study.
CARRIED
Moved by Councillor Buck Seconded by Mayor West
THAT authorization be given to proceed with the retaining wall
repairs identified in Section 392-312 of the proposed Budget at an
estimated gross cost of $60,000.00.
CARRIED
Moved by Mayor West Seconded by Councillor Buck
THAT authorization be given to proceed with the replacement of the
sanitary sewer between Cousins Drive and Kennedy Street East set
out in Section 410-312 of the proposed Budget of an estimated gross
cost of $50,000.00.
CARRIED
UNFINISHED BUSINESS
A. Meeke, Purchasinq Coordinator memo to Mavor & Council re: Prooosed
Parks/Public Works Building; an
A. Meeke, Purchasing Coordinator memo to Mayor & Council re: Conceptual
drawings for proposed Parks/Works building
#23 Moved by Mayor West Seconded by Councillor McKenzie
THAT the recommendations of the Purchasing Coordinator be accepted
and the tender call be placed as outlined in the memorandum.
CARRIED
DeLCan Corporation -Vehicular and Pedestrian Traffic Operations Study -
February, 1988
#24 Moved by Mayor West Seconded by Councillor Pedersen
THAT the ad hoc steering committee constituted to oversee the
Traffic Operations Study be authorized to review and submit to
Council for discussion the recommendations to implement the matters
requiring attention identified within the study.
CARRIED
HERITAGE COMMITTEE
CORRESPONDENCE RECEIVED AS INFORMATION
Ministry of Culture and Communications re: Pro vi nci a 1 LACAC Conference;
June 8 -11, 1988
ADJOURNMENT
#25 Moved by Mayor West
THAT the meeting be adjourned at 10:23 p.m.
CARRIED