MINUTES - Committee of the Whole - 19880127MINUTES
TOWN OF AURORA
COMMITTEE OF THE WHOLE MEETING
NO. 05-88
Boardroom, Town of Aurora Administrative Offices
Wednesday, January 27, 1988
7:33 p.m.
COUNCIL MEMBERS IN ATTENDANCE All members of Council, except Councillor
Paivio due to illness, with Councillor
Pedersen in the Chair.
STAFF MEMBERS IN ATTENDANCE
DECLARATION OF INTEREST
Clerk, Deputy Clerk, Administrative
Assistant, Chief Building Official, Fire
Chief, Director of Personnel, Director of
Planning, Treasurer, and Director of
Public Works.
Councillor Barker declared a possible Conflict of Interest in Report
PL88-009-024 regarding the Priestly Holding Corp. property and did not take
part in or vote on any question in this regard or attempt in any way to
influence the voting on such question.
APPROVAL OF AGENDA
#1 Moved by Mayor West Seconded by Councillor Jones
THAT the content of the Consolidated Agenda with additions
circulated by the Clerk's Department be approved as outlined herein.
CARRIED
DELEGATIONS
Delegati on of OMERS Representative regarding Emp 1 oyees' Mandatory and
Voluntary Pension Buy Back
Mr. Phillip Hollins, Manager of Communications of OMERS addressed the
Committee and reviewed OMERS policies and conditions regarding omission
periods. It was pointed out that membership by all new employees of
participating municipalities was compulsory. Where an omission occurs, an
employee must be given the opportunity to buy back past contributions and
the employer is required to match these contributions with interest for
those choosing to do so. Mr. Hollins answered queries of Committee members
regarding the practices of OMERS.
#2 Moved by Mayor West Seconded by Councillor Jones
THAT this matter be referred to Unfinished Business for discussion.
CARRIED
Presentation of Alterations to the Proposed Draft Plans of Subdivision
Contained within the Southwest Secondary Study Area
Mr. Ted Cieciura of Design Plan Services Inc. spoke on behalf of the three
major landowners in the Southwest Secondary Area. An overall plan for the
revisions to the three proposed draft plans of subdivision submitted by
Coscan Developments Corporation, Ryhope Developments and Darkwood
Investments was outlined in detail. The topography constraints on the
lands, general road layout, school sites with shared park facilities
adjacent, a commercial block a multi-family block were reviewed. The
variance in lots sizes, with phased increases and decreases in density
within the plan were discussed with an overall density of approximately
5-1/2 units per acre resulting.
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Aurora Committee of the Whole Minutes No. 05-88
Wednesday, January 27, 1988
#3
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Moved by Councillor Buck Seconded by Councillor Weller
THAT a public meeting be held concerning the proposed applications;
and
THAT the Director of Planning submit a report to that meeting
addressing the desi rabi 1 i ty of the proposed site for multi-family
residential uses, and any necessary modifications to the Official
Plan policies as adopted in the Southwest Secondary Plan required
as a result of the amendments to the proposed plans of subdivision.
CARRIED
Macroplan Limited, Planning & Development Consultants re: The Chatterly
Corporation; Tot Lot Requirements
Mr. Max Sherman representing the owners of the Chatterly Corporation
informed the Committee that a landscape architect had been retained by the
owners to review the parks issues as directed by Council at their meeting on
January 20, 1988. The landscape architect was satisfied that the proposed
tot lot location and size were suited to the development and the pedestrian
linkages to both lands to the south and east could be achieved.
#4 Moved by Mayor West Seconded by Councillor Weller
THAT the matter be referred to Unfinished Business.
CARRIED
UNFINISHED BUSINESS
#5 Moved by Councillor Buck Seconded by Councillor Weller
THAT Unfinished Business matters from the delegations be discussed
at this time.
CARRIED
Delegation of OMERS Representative regarding Employees' Mandatory and
Voluntary Pension Buy Back; and
N. Vose, Director of Personnel memo re: Voluntary Buyback
Mr. Stephen Clarke, Town So 1 i ci tor, answered questions of the Committee
concerning the legalities of past practices of the Municipality, the current
OMERS legislation and regulations.
#6 Moved by Mayor West Seconded by Councillor Jones
THAT the payment to OMERS in the sum of $15,513.00, being the
Town's required matching contribution with interest for those
employees choosing to buy back past contributions, with the funds
to be proportionately charged to the appropriate payroll account,
be authorized and the seal of the Corporation be attached hereto;
and
THAT those employees chaos ing not to buy back their entitlement
submit a letter to the Director of Personnel indicating same.
CARRIED
(COUNCIL AT ITS MEETING OF FEBRUARY 3, 1988 RECEIVED THE FOREGOING
RECOMMENDATION AND ADOPTED SAME WITH A RECORDED VOTE UNDER "NEW BUSINESS
ARISING FROM THE COMMITTEE OF THE WHOLE REPORT".)
Macroplan Limited, Planning & Development Consultants re: The Chatterly
Corporation; Tot Lot Requirements; and
PL88-005-011 -Pro osed Plan of Subdivision; Pt. Lot 85, Cone. 1 W. Y .S.;
The Chatterl Cor oration; 19T-87049 Deferred from Jan. 20/88
The Director of Planning reviewed for the Committee's information the open
space network and walkway system within Aurora West, the impact and effect
the Chatterly proposal would have on the extension to the already designated
open areas.
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Aurora Committee of the Whole Minutes No. 05-88
Wednesday, January 27, 1988
#7
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Moved by Councillor Timpson Seconded by Councillor Barker
THAT the conditions of draft approval of the proposed subdivision
be approved and that same be placed on the agenda for the Special
Council meeting scheduled for January 28, 1988 to be ratified.
CARRIED
CORRESPONDENCE AND PETITIONS
A. Meeke, Purchasing Coordinator memo to Mayor and Council re: Garbage
collection contract; York Sanitation
#8 Moved by Councillor Weller Seconded by Councillor Barker
THAT the Purchasing Coordinator be authorized to negotiate a
further extension to the garbage collection agreement with York
Sanitation which expires on March 31, 1988.
CARRIED
W.G. Walker, Director of Public Works memo to C.E. Gowan re: Cardia
pulmonary resuscitation; Emergency first aid courses; Request for Grant
status; Public Works employees
#9 Moved by Mayor West Seconded by Councillor Weller
THAT approval for Public Works staff to take the cardia pulmonary
resuscitation and emergency first aid courses be given. At least
one staff member from other Town departments be encouraged to
attend the courses.
CARRIED
A. Meeke, Purchasing Coordinator memo to Mayor and Council re: Micom 2000
Word Processor C/W Printer
#10 Moved by Mayor West Seconded by Councillor Jones
THAT the Purchasing Coordinator place an ad in the newspaper and
post a notice within the various Town departments advertising the
sale of the surplus Micom 2000 Word Processor.
CARRIED
CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION
a) Kennel Inn re: Quarterly report for animal control services; October -
December, 1987
b) Lake Simcoe Region Conseration Authority re: Invitation to 37th Annual
Inaugural Meeting; February 18, 1988
c) Ministry of Energy News Release re: Energy-efficient technology makes
Kitchener's new recreation complex
unigue
d) The Liquor Licence Board of Ontario re: Salzburg Cafe & Catering Inc.;
147 Yonge Street North; Application for Dining Lounge Licence
e) Toronto Home Builders' Association re: Notice of Meeting; Government
Liaison Committee, Toronto Home Builders' Association and Town of Aurora
f) L. Allison, Deputy Clerk memo to Mayor and Council re: Absentee Report
for Counc i 11 ors
Aurora Committee of the Whole Minutes No. 05-88
Wednesday, January 27, 1988
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STAFF REPORTS
FIRE DEPARTMENT
AFD88-001-022 -Convention Allowance Deputy Chief, Ontario Fire
Prevention Officers' AssoCTat1on
#11 Moved by Councillor Jones Seconded by Councillor McKenzie
THAT $710.00 be allowed for the Deputy Chief to attend the Ontario
Fire Prevention Officers Association Convention; these monies to be
charged against Account No. 201-308 and the seal of the Corporation
be attached hereto.
CARRIED
LEISURE SERVICES DEPARTMENT
LS88-002-023 -Cleaning of Family Leisure Complex
#12 Moved by Mayor West Seconded by Councillor Jones
1. THAT the nightly cleaning (11:00 p.m. -6:00a.m.) of the
Family Leisure Complex be tendered to a janitorial service
company;
2. THAT the 1 ength of the Contract be February 15 -December 31,
1988; and
3. THAT same be ratified at the Public Planning -Special Council
meeting on January 28th to enable the tendering to proceed.
CARRIED
PLANNING DEPARTMENT
PL88-009-024 -Basement Apartments
#13 Moved by Councillor Jones Seconded by Councillor Buck
THAT an Ad Hoc Committee be formed to study the broad spectrum of
housing issues and identify existing and future housing
requirements.
CARRIED
(COUNCIL AT ITS MEETING OF FEBRUARY 3, 1988 RECEIVED THE FOREGOING
RECOMMENDATION AND ADOPTED SAME UNDER "NEW BUSINESS ARISING FROM THE
COMMITTEE OF THE WHOLE REPORT".)
PL88-010-025 -Proposed Offici a 1 Plan & Zoning By-1 aw Amendment; Priestly
Holding Corporation; Pt. Lot 86, Cone. 1 E.Y.S.
Councillor Barker, having previously delcared a Conflict of Interest in this
matter, left the Council Chambers for the duration of the discussion of this
report, and did not take part in the vote called in respect to the adoption
of the recommendation.
#14 Moved by Councillor Timpson Seconded by Councillor Weller
THAT the necessary amendment to the Offici a 1 Plan be prepared for
Council's consideration including provision for a minimum 13 metre
setback from Yonge Street; and
THAT a public meeting be held to consider the required zoning
amendment prior to the preparation of the by-law.
CARRIED
(COUNCIL AT ITS MEETING OF FEBRUARY 3, 1988 RECEIVED THE FOREGOING
RECOMMENDATION AND ADOPTED SAME WITH A RECORDED VOTE UNDER "NEW BUSINESS
ARISING FROM COMMITTEE OF THE WHOLE REPORT".)
Councillor Barker returned to the Council Chambers.
Aurora Committee of the Whole Minutes No. 05-88
Wednesday, January 27, 1988
#15
- 5 -
Plan Aoreement; Tara Hill Develooers Inc.
Moved by Councillor Buck Seconded by Councillor Timpson
THAT Item No. 23 attached to Report PL88-011 be added to the
provisions of the site plan agreement agreed to on December 16,
1987; and
THAT the Mayor and Clerk be authorized to sign the agreement as
amended.
CARRIED
PUBLIC WORKS DEPARTMENT
PW88-06A-027 -Proposed basis of selecting, engaging and evaluating
Engineering Consultant services
#16 Moved by Councillor Weller Seconded by Councillor Timpson
THAT the proposed basis of selecting, engaging, compensating and
evaluating engineering consultant services (Schedule A attached to
Report P~l88-06A) be endorsed by Counc i 1 •
CARRIED
PW88-06B-028 -1) Resolution of concerns relatin to Reid-administered
Contracts; and 2 Transfer of engineering plans, files programs
#17 Moved by Mayor West Seconded by Councillor Weller
THAT Council endorse the agreement attached to Report PW88-06B-028
resulting from a meeting involving Public Works and Reid staff as
well as a subsequent meeting between Henry Borgdorff and the author
of this report.
CARRIED
PW88-009-029 -Leaf Recycling
#18 Moved by Mayor West Seconded by Councillor Jones
THAT, if there is sufficient space available at the Public Works
yard, a policy of leaf recycling would be economical and would
furnish the Parks Department and the Public Works Department with a
usable finished product that would replace any peat or manure
currently being used by the Town.
CARRIED
TREASURER'S DEPARTMENT
TR88-005-030 -Grant Application; Living Water Faith Fellowship
#19 Moved by Mayor West Seconded by Councillor Jones
THAT the grant application from the Living Water Fellowship in the
amount equal to the Town's portion of the realty taxes, not
exceeding $1,000.00 be approved and that funds be allocated from
Account No. 101-436 and the sea 1 of the Corporation be attached
hereto.
CARRIED
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Aurora Committee of the Whole Minutes No. 05-88
Wednesday, January 27, 1988
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TR88-006-031 -Temporary Financing for Aurora Hydro Building
#20 Moved by Mayor West Seconded by Councillor Weller
THAT Council approve the extension of temporary financing to Aurora
Hydro from the Town's Reserve Funds, for an amount of up to
$1,350,000, under the following terms:
(a) Promissory note in favour of the Town of Aurora to be executed
by the Aurora Hydro Electric Commission;
(b) Interest to be charged at 9. 75% (current prime rate) for the
term of the note;
(c) Interest to be payable on the 15th of each month;
(d) Principle may be paid at any time at the discretion of the
Commission; and
(e) The note will be due in full on December 31, 1988.
CARRIED
UNFINISHED BUSINESS
Updated Town Brochures (Pending from Nov. 11/87 and Jan. 27/88)
#21 Moved by Councillor Jones Seconded by Councillor Barker
THAT this matter be referred to the next Committee of the Whole
meeting.
CARRIED
N. Vose, Director of Personnel memo to Mayor and Council re: Competition
No. 18 -,Director of Leisure Services
#22 Moved by Councillor Barker Seconded by Councillor Jones
THAT the recommendations of the Director of Personnel be adopted
and a task force develop a concise evaluation criteria and expand
the job description for the Director of Leisure Services;
THAT a consulting firm be engaged to conduct an independent search
for a candidate to be recommended to Council; and
FURTHER THAT the same consulting firm conducting the candidate
search provide, in accordance with guide 1 ines estab 1 i shed by the
task force, interim departmenta 1 1 eadershi p for Lei sure Services
staff until a Director is in place.
CARRIED
(COUNCIL AT ITS MEETING OF FEBRUARY 3, 1988 RECEIVED THE FOREGOING
RECOMMENDATION AND AMENDED SAME UNDER "NEW BUSINESS ARISING FROM COMMITTEE
OF THE WHOLE REPORT".)
Status of Completion of Industrial Parkway North to St. John's Sideroad
#23 Moved by Councillor Jones Seconded by Councillor Barker
1. THAT the recommendation of the Mayor be approved, and that
authority be given to contact the owner of the property north
of Revlis, Bonphydarian, to acquire the land for the proposed
extension of the Parkway to the St. John's Sideroad;
2. THAT if the negotiations fail, permission be given to
expropriate the land; and
3. FURTHER THAT the road design work to be comp 1 eted and a cost
estimate be proposed for Council consideration; and
4. THAT the recommendations be added to the Special Council
agenda for January 28, 1988 for ratification.
CARRIED
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Aurora Committee of the Whole Minutes No. 05-88
Wednesday, January 27, 1988
- 7 -
Ma or West memo to Members of Council re: Vacant Land Pendin from Nov.
11/87
#24 Moved by Councillor ,Jones Seconded by Councillor Barker
THAT the matter be deferred until the next Committee of the Whole
meeting.
CARRIED
QUESTIONS BY MEMBERS
Councillor Buck the municipal requirements and Planning Act provisions
relating to the temporary zoning provisions on the
lands owned by Mr. Nadin on Yonge Street North.
Director of Planning -advised that reapplication to
extend the temporary use was required under the
Planning Act.
The Chairperson directed the issue be added to a future
Committee agenda.
Councillor Buck -possibility of staff clearing the ice surface on the
south side of Henderson Drive and placement of light.
Councillor Weller-amendments to CUPE Employees' Contracts related to
decreasing mandatory probation period for employees
transferring positions within a department.
NEW BUSINESS
Councillor Weller memo to Members of Council re: Ad Hoc Committee to study
Parking and Transportation needs
#25 Moved by Mayor West Seconded by Councillor Weller
THAT an Ad Hoc Committee comprising of three members of Council be
formed to study parking and transportation needs in the Town and
submit a report thereon for Council discussion.
CARRIED
Councillors Weller, Buck and Barker agreed to participate on the Committee.
Councillor Jones memo to Members of Counci 1 re: Free One-day pass to
Leisure Complex for participants of park-naming competition
#26 Moved by Councillor Jones Seconded by Mayor West
THAT a free one-day pass to the Family Leisure Complex, designed by
the Facilities Manager, be issued to all residents entering the
park-naming competition.
CARRIED
ADJOURNMENT
#27 Moved by Councillor Jones
THAT the meeting be adjourned at 10:32 p.m.
CARRIED
(THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 05-88 WERE
CONSIDERED AND ADOPTED AS AMENDED BY COUNCIL AT ITS MEETING HELD ON ilAflllARY y
'29., 1988.) FEfS8.1A.-AR. .
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