MINUTES - Committee of the Whole - 19871209MINUTES
TOWN OF AURORA
COMMITTEE OF THE WHOLE MEETING
NO. 57-87
Boardroom, Town of Aurora Administrative Offices
Wednesday, December 9, 1987
7:30 p.m.
COUNCIL MEMBERS IN ATTENDANCE Councillor Pedersen in the Chair; Mayor
West; Councillors Barker, Buck (7:44 p.m.)
Jones, McKenzie, Paivio (7:36 p.m.),
Timpson (7:34p.m.) and Weller.
STAFF MEMBERS IN ATTENDANCE Chief Administrative Officer, Clerk,
Deputy Clerk, Chief Building Official,
Fire Chief, Director of Planning, Director
of Public Works and Treasurer (7:32 p.m.).
Director of Personnel absent due to
illness.
STAFF INTRODUCTIONS
N. Vose, Director of Personnel memo to Mayor and Members of Counci 1 re:
Staffing Requirements
Mr. K.B. Rodger, Chief Administrative Officer introduced to those present
Mr. Harman Herrema and Mr. Mark Gregory, new employees of the Public Works
Department; Mrs. Janet Wright, Works Clerk; and Ms. Elizabeth Kirby, a
Planner. The staff were wel corned and thanked for their attendance this
evening by the Committee.
APPROVAL OF AGENDA
#1 Moved by Councillor Barker Seconded by Councillor Jones
THAT the content of the Agenda be approved with the addition of the
two staff reports prepared by the Planning Department and the late
memorandums prepared by Mayor West and the Director of Planning
circulated with the Agenda.
CARRIED
CORRESPONDENCE AND PETITIONS
T. Graham, Manager, Leisure Services Facilities memo to Mayor West and All
Members of Council re: Staffing Requirements
#2 Moved by Mayor West Seconded by Councillor Jones
THAT the recommendation of the Facilities Manager be accepted and
the necessary approvals be given to proceed with the hiring of the
Phase II -Full-time Operations Staff for the functioning of the
Leisure Services Complex.
CARRIED
Association of Ontario re: Natura 1 Gas Purchase
Consortium
#3 Moved by Mayor West Seconded by Councillor Barker
THAT the Purchasing Coordinator be directed to report on the
necessity to join in the purchasing of bulk natural gas with AMO
members, and our current needs and usage to be addressed.
CARRIED
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Aurora Committee of the Whole Minutes No. 57-87
Wednesday, December 9, 1987
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L. A 11 i son, Deputy Clerk memo to Mayor and Members of Counci 1 re: Draft
By-law-Parking-Disabled Persons; Aurora Public Library
#4 Moved by Councillor Jones Seconded by Mayor West
THAT the draft by-law as submitted by the Deputy Clerk be accepted
and that same be presented for enactment by Council.
CARRIED
Mayor West memo to Members of Council re: Metrus Management -Land
Development
#5 Moved by Mayor West Seconded by Councillor Jones
THAT Metrus Management be advised that the Town of Aurora would
concur with the proposal to increase the size of Lots 252 through
282 on the Timberlane Construction draft plan of subdivision,
19T-83048R, from 18 to 24 metres and the provision of the proposed
1 andscaping of the open space Block 1005 with mature evergreen
trees measuring twelve to fourteen feet in height to provide a
screen for the proposed development.
CARRIED
Counci 11 or Barker memo to Mayor and Members of Counci 1 re: Proposed No
Smoking By-law
#6 Moved by Councillor Barker Seconded by Mayor West
THAT the Council accept the concept of implementing a No Smoking
By-law within the municipality;
THAT an Ad Hoc Committee be formed comprised of two Councillors
with Councillor Barker acting as Chairman to work with staff to
draft and submit to Council a proposed by-law; and
THAT information be obtained from other municipalities regarding
by-1 aw pro visions and the By-1 aw Enforcement Officer have input
into the enforcement aspect of the by-law as prepared.
CARRIED
Township of Peel re: Resolution with respect to waste disposal
#7 Moved by Mayor West Seconded by Councillor Timpson
THAT the resolution submitted by the Township of Peel concerning
waste disposal be endorsed and that the Premier of Ontario, our
M.P.P. and the Association of Municipalities of Ontario be so
advised.
CARRIED
CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION
C. Beer, M.P.P., York North re: Christmastide Open House Invitation
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Aurora Committee of the Whole Minutes No. 57-87
Wednesday, December 9, 1987
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DELEGATIONS
HBR Planning Centre re: Proposed Draft Plan of Subdivision No. 19T-85114;
Saddleworth Construction Ltd.
Mr. Howard Friedman of HBR Planning Centre representing the Stolp Group of
companies, the beneficial owner of the proposed draft plan of subdivision
19T-85114, addressed the Committee concerning the staff report added to the
agenda this evening related to the same subject. Full agreement with the
draft approval conditions proposed and the spirit of the report as written
was indicated. It was requested that there be a modification to the wording
in proposed Condition No. 23, deleting reference to the requirement to
provide a 30 metre rear yard setback adjacent to the CNR 1 ands. Through
discussion it was determined that the Owners would not have concern with a
further red line revision to the proposed plan which would result in the
widening, Block No. 22, on the south side of St. John's Sideroad being
increased to a consistent width, thereby reducing the size of proposed Lot
Nos. 18 and 19 and accommodating a future potential walkway in this area.
#8 Moved by Mayor West Seconded by Councillor Jones
THAT this matter be referred for discussion with the Planning
Report No. PL87-170-364.
CARRIED
STAFF INTRODUCTIONS
The Chief Administrative Officer introduced Mr. Jim Allen and Mr. Greg
Tremblay, the two newest members of the Aurora Fire Department, to the
members of the Committee.
STAFF REPORTS
#9
owner J;
Moved by Councillor Weller Seconded by Councillor Barker
THAT the conditions for draft approval contained in Mrs.
Seibert's report for proposed draft plan of subdivision No.
19T-85114 be amended to:
i) delete reference to the 30 metre rear yard contained in No. 23;
ii) show a consistent width of Block No. 72 to be used for
widening and walkway purposes;
iii) show a red line revision date of December 9, 1987 in proposed
Condition No. 1; and
THAT the above amendments be incorporated for adoption at the
December 16th Council meeting.
CARRIED
PL87-171-365-Proposed Plan of Subdivision; Pt. Lot 1, R.P. 246; Coscan
Development Corporation; 19T-87087
#10 Moved by Councillor Buck Seconded by Councillor Timpson
Subject to the applicant supplying an irrevocable letter of credit
in the amount of the levy required, the proposed plan of
subdivision 19T-87087 be recommended to the Region of York for
draft approval subject to the following conditions being met for
final approval.
1. Approval shall relate to a draft plan of subdivision prepared
by Speight & Van Nostrand Limited Ontario Land Surveyors dated
September 2, 1987.
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Aurora Committee of the Whole Minutes No. 57-87
Wednesday, December 9, 1987
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2. The road allowances included within this draft plan of
subdivision shall be dedicated as public highways.
3. The road allowances included within this draft plan of
subdivision shall be named to the satisfaction of the Town of
Aurora and the Regional Planning Department.
4. Such easements as may be required for utility or drainage
purposes shall be granted to the appropriate authority.
5. The owner shall enter into a subdivision agreement with the
Town of Aurora agreeing to satisfy all conditions, financial
and otherwise of the Town.
6. The lands within this draft plan of subdivision shall be
appropriately zoned in a zoning by-law which has come into
effect in accordance with the provisions of the Planning Act.
7. A 3. 0 metre X 3. 0 metre registered easement on the south
boundary of the property be conveyed to the Town of Aurora
free of all cost and encumbrances in order that Aurora Hydro
has space to place a PMH-9 switchgear cubicle.
8. The owner shall agree in the subdivision agreement not to
remove trees without the written approval of the Town of
Aurora.
9. The owner shall pay 5% pay in lieu of parkland.
10. The owner shall prepare a storm water management plan which is
acceptable to the Lake Simcoe Region Conservation Authority
and the Town of Aurora.
11. Prior to undertaking any grading on the site, the owner shall
prepare a report to the satisfaction of the Lake Simcoe Region
Conservation Authority and the Town which will detail the
means whereby siltation and erosion will be minimized on the
site during and after the construction period.
12. The owner shall agree in the subdivision agreement in wording
acceptable to the Lake Simcoe Region Conservation Authority
and the Town to carry out or cause to be carried out the
recommendations and measures contained within the reports
approved under condition 11.
13. The owner shall agree in the subdivision agreement to erect a
snow fence/straw bale erosion control barrier along the rear
lot lines of Blocks 3 and 4.
11. The owner shall prepare a sanitary sewer report addressing the
capacity of the 300 metre diameter pipe along the frontage of
the subject property, acceptable to the Town of Aurora.
15. Subject to the result of a noise attenuation study of the
adjacent commercial development, the owner shall agree in the
subdivision agreement to provide any homes required with such
suitable noise attenuation features as may be agreed upon by
the owner, the Town and the Ministry of Environment.
16. Subject to the result of a noise attenuation study of the
adjacent commercial development, the owner shall agree in the
subdivision agreement to include a clause in all offers of
purchase and sale for certain homes as follows:
"Purchasers are advised that the
increasing road traffic may be of
interfering with some activities of the
noise levels due to
concern, occasionally
dwelling occupants."
17. Prior to final approval Council shall determine if Block 7 is
required for Public Open Space. In the event that it is not,
the lot lines of the adjoining residential properties shall be
extended to include this area.
CARRIED
Aurora Committee of the Whole Minutes No. 57-87
Wednesday, December 9, 1987
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UNFINISHED BUSINESS
The Chief Administrative Officer reported to the Committee the synopsis of a
meeting held that afternoon with the Kennedy Street West landowners which
dealt with the cost sharing formula and the timing of the reconstruction of
the roadway and its future connection to Bathurst Street.
#11 Moved by Councillor Timpson Seconded by Councillor Jones
THAT a letter be forwarded to Mrs. O'Dwyer advising of the status
of this matter.
CARRIED
PW87-051-331 -Condition of the Vandorf Sideroad (Leslie Street -East Town
Limits) (Pending from Oct. 28/87)
#12 Moved by Mayor West Seconded by Councillor Timpson
THAT this matter be deferred until the next Committee of the Whole
meeting.
CARRIED
of
toimcTT re:
#13 Moved by Councillor Jones Seconded by Councillor Weller
THAT this matter be deferred until the next Committee of the Whole
meeting.
CARRIED
EHE International re: Final Report -Study of Public Works
Department/Engineering/Leisure Services Department
#14
#15
#16
#17
Moved by Councillor Barker Seconded by Mayor West
THAT there be a Special Meeting to deal with the report's contents
and recommendations to be held Monday, December 14th at 7:30 p.m.
DEFEATED
Moved by Councillor Timpson Seconded by Councillor Weller
THAT the Engineering Consultant report to the "in-house"
engineering function.
CARRIED
Moved by Councillor Timpson Seconded by Councillor Jones
THAT the Town allow the Director of Public Works up to five years
to obtain his limited licence from the A.P.E.O.
CARRIED
Moved by Councillor Jones Seconded by Councillor Timpson
THAT the Director of Public Works draw up terms of reference for
the tendering to at least five engineering consultants that will
include road design, construction supervision, design and
construction supervision of storm and sanitary sewers and likewise
water supply and distribution. These to include all tender
documents. The Council will upon advice from the Director of
Public Works select the appropriate number of consultants (two or
three) to act on behalf of the Town.
CARRIED
Aurora Committee of the Whole Minutes No. 57-87
Wednesday, December 9, 1987
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Moved by Councillor Buck Seconded by Councillor Paivio
THAT the recommendations of the consultant that the new Parks
facility be located at the existing Public Works site and built in
conjunction with Public Works expansion be accepted; and
THAT the design and cost estimates of the bui 1 ding be undertaken
and reported back to Committee of the Whole within eight weeks; and
THAT, after consideration by Council and its approval, the building
be tendered for construction.
CARRIED
L. Allison memo to Mayor and Members of Council re: Regional Parking
By-law for Disabled Persons
#19 Moved by Councillor Jones Seconded by Councillor Timpson
THAT the memorandum of the Deputy Clerk be received as information.
CARRIED
QUESTIONS BY MEMBERS
Councillor Timpson -deficiencies in Tannery Creek Phase II; and
-issuance of Building Permits in Tannery Creek Phase II.
Councillor Jones -action taken regarding the potential transportation
of dangerous goods route in the vicinity of
Aurora.
Councillor Paivio -review of Committee of the Whole system and format.
NEW BUSINESS
Mayor West memo to Members of Council re: Traffic Counts
#20 Moved by Councillor Timpson Seconded by Councillor Buck
THAT a traffic count be undertaken in the area as requested, the
count to attempt to determine the source of vehicles using the
street;
THAT the Pol ice Department be advised of the speeding enforcement
concerns;
THAT school signs be erected on Walton Drive as outlined if same
are not already in place; and
THAT the matter of restricting turning movements as a way of
alleviating traffic be investigated.
CARRIED
Mayor West memo to Members of Council re: 100 Year Celebration
#21 Moved by Councillor Jones Seconded by Councillor Barker
THAT a Committee be formed as outlined in the recommendation of the
Mayor to celebrate the 100 Year Anniversary of Incorporation in
conjunction with the July 1st, 1988 activities, with Councillor
Timpson to be appointed to act as liaison with Council.
CARRIED
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Aurora Committee of the Whole Minutes No. 57-87
Wednesday, December 9, 1987
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Mayor West memo to Members of Council re: Sunday Store Openings and
Regional Parking Limitations
#22 Moved by Councillor Jones Seconded by Councillor Paivio
THAT this correspondence be received as information.
CARRIED
Celebration 88 -Olympic Torch Relay
Counci 11 or Timpson distributed for the information of those present the
proposed schedule of events to take place with the arrival of the Olympic
Torch in Aurora on December 22nd and the list of Celebration 88 Medal and
Certificate Winners to be honoured at the Ceremonies.
ADJOURNMENT
#23 Moved by Mayor West
THAT the meeting be adjourned at 10:30 p.m.
CARRIED
(THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 57-87 WERE
CONSIDERED AND ADOPTED BY THE COUNCIL AT ITS MEETING HELD ON DECEMBER 16,
1987.)