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MINUTES - Committee of the Whole - 19871028/ MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 49-87 Boardroom, Town of Aurora Administrative Offices Wednesday, October 28, 1987 7:31 p.m. COUNCIL MEMBERS IN ATTENDANCE Councillor Paivio in the Chair; Mayor West; Councillors Barker, Buck, Jones, McKenzie, Pedersen, Timpson (8:15p.m.) and Weller. STAFF MEMBERS IN ATTENDANCE Chief Administrative Officer, Deputy Clerk, Chief Building Official, Fire Chief, Director of Personnel, Director of Planning (7:32 p.m.), Director of Public Works, Treasurer (7:33 p.m.), and Administrative Assistant. Clerk absent due to illness. APPROVAL OF AGENDA #1 #2 Moved by Councillor Barker Seconded by Councillor Weller THAT the content of the Agenda be approved as outlined herein. CARRIED Moved by Councillor Jones Seconded by Councillor Pedersen THAT there be a Special Council meeting held at the conclusion of the meeting to deal with a by-law to approve the sale of lands to Correct Building Corporation, the report of the Ad Hoc Committee concerning the fire ha 11 addition, and the report of the Olympic Torch Relay Committee. CARRIED CORRESPONDENCE AND PETITIONS Recxcling Week in Ontario re: Proclamation of the week of November 16-22 as Recycling Week" #3 Moved by Mayor West Seconded by Councillor Pedersen THAT the letter from the Recycling Week Committee be reviewed and the Recycling Week promotion be endorsed. CARRIED R.J. Harrington, Chief Building Official memo to Mayor and Members of Council re: Permit Fees -By-1 aw 2893-87 #4 Moved by Councillor Barker Seconded by Mayor West THAT the report from the Chief Building Official be tabled until the cost analysis referred to is completed. CARRIED Town of Vaughan re: Tax billing for new residences #5 Moved by Mayor West Seconded by Councillor Jones THAT the reso 1 uti on received from the Town of Vaughan requesting support for the request to the Province of Ontario to ensure that new houses are assessed within thirty days of being occupied and that assessment lists be forwarded to the local municipalities monthly be endorsed. CARRIED Aurora Committee of the Whole Minutes #49 Wednesday, October 28, 1987 - 2 - Mayor West memo to Members of Counci 1 re: Grant for Family Life Centre, Aurora -Newmarket District #6 Moved by Mayor West Seconded by Councillor Pedersen THAT representatives of the Aurora -Newmarket District Family Life Centre be invited to appear as a delegation on November 11, 1987. CARRIED K. Cerswell, Treasurer memo to Mayor and Members of Council re: Offer of Employment -Treasurer of The Regional Municipality of York #7 Moved by Mayor West Seconded by Councillor Jones THAT this letter be considered at the Special Council meeting to be held this evening. CARRIED CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION Big Brothers of York re: Appreciation for Town's support DELEGATIONS Templeton-Lepek Limited, Planning Consultants re: Proposed Commercial Development; Part 1, R.P. 65R-2814 Mr. Gary Templeton addressed the Committee on behalf of Mr. and Mrs. Park and Mr. Chung, the owners of the 2-acre property east of Ross Street on the south side of Wellington Street East. A development proposal for a one-storey commercial plaza with a total of 17,100 square feet of retail and office space with a gas bar was outlined. Two accesses to Wellington Street were shown on the proposed site plan. Mr. Templeton advised the owners have made application for amendment to the Offici a 1 Plan and Zoning By-1 aw which have been scheduled for a pub 1 i c hearing on November 26th. The application indicated that a C-3 zoning was requested, however, he was advised that given the proposed uses a C-4 zoning may be more appropriate. Councillor McKenzie declared a possible Conflict of Interest in this matter due to his being an adjacent property owner and did not take part in or vote on any question in this regard or attempt in any way to influence the voting on such question. #8 Moved by Mayor West Seconded by Councillor Barker THAT consideration of this matter be referred to the Public Meeting scheduled for November 26, 1987. CARRIED Gerry Copley, Chairman, Heritage Committee (L.A.C.A.C.) re: Rehabilitation of CNR/VIA Station and Railway Lands Mr. Gerry Cop ley, Chairman of the Aurora Heritage Committee, appeared and introduced Mr. Les Oliver, the Vice-Chairman, who made a presentation concerning Aurora Heritage Committee Report No. 10 -Rehabilitation of the CNR/VIA Station and Railway lands. By way of background, the Committee was informed that the site is plaqued as a Provincial Historic Site; planning to retain its unique character is required; the Historical Society has had a long-standing interest in the property and the Ministry of Transportation and Communications had requested Aurora make a proposal for the renewal of the lands in January, 1986. The result of the request is the report submitted for Council's consideration. Mr. Oliver stated that maintenance of the facility in a fully operational form was required; that the building must be structurally stabilized; visual enhancement of the lands was necessary given the prominence of the building along a major east-west corridor; and improved parking, pedestrian access and public transit facilities were necessary. Aurora Committee of the Whole Minutes #49 Wednesday, October 28, 1987 - 3 - The five recommendations contained in the Heritage Committee Report were highlighted by Dr. Oliver. #9 Moved by Councillor Jones Seconded by Councillor Barker THAT this matter be referred to Unfinished Business for discussion. CARRIED Aurora Soccer Club Inc., 1981 re: Progress at Highland Park Mr. Brian Sherman, Secretary of the Aurora Soccer Club, appeared before the Committee. The Club requested approval for the commencement of construction for their clubhouse facility to be located in Highland Park. In support of the request, it was stated that the contractor had been arranged and a Wintario Grant had been obtained which requires funds to be expended by January, 1988. The construction costs were estimated as totalling approximately $160,000.00. A proposed construction budget was distributed. The size and potential uses for the building were reviewed. Mr. Sherman stated that, at this time, use of the building for a business or commercial operation was not intended by the present executive of the Club. #10 Moved by Councillor Buck Seconded by Councillor Barker THAT the matter be referred to Unfinished Business. CARRIED STAFF REPORTS PLANNING DEPARTMENT PL87-151-330 -Committee of Adjustment Application B-28-87; Pt. Lot 20, Cone. 11 E.Y.S.; Wellington Street East; John F. Coulson #11 Moved by Councillor Weller Seconded by Councillor Barker 1. That the Committee of Adjustment be advised that Counci 1 has no objection to Application B-28-87. Should the Committee choose to approve Application B-28-87, the following conditions of approval should be applied: i) Payment of an administration fee of $100.00 to the Town of Aurora. ii) That the parcel to be severed, be conveyed to the lands to the south. iii) That the parcel to be severed not be serviced with municipal water supply. 2. That a copy of the staff report be forwarded to the Committee of Adjustment. CARRIED PUBLIC WORKS DEPARTMENT PW87-051-331 -Condition of The Vandorf Sideroad (Leslie Street -East Town Limits #12 Moved by Councillor Buck Seconded by Councillor Weller 1. THAT we continue providing the same level of service to that part of the Vandorf Sideroad, which is currently loose top surfaced, as we have provided during the last three years; and 2. THAT we continue to search for a calcium chloride alternative in order to impact greater longevity to the surface itself. REFERRAL -Upon the question of the adoption of the recommendation it was: Aurora Committee of the Whole Minutes #49 Wednesday, October 28, 1987 #13 - 4 - Moved by Mayor West THAT this report be referred for further consideration alternatives are available. Seconded by Councillor Timpson back to the Director of Public Works and determination if any other CARRIED TREASURY DEPARTMENT TR87-043-332 -Proposed Transit Route Change #14 Moved by Councillor Buck Seconded by Councillor Weller THAT Council consider a transit route change. It is further recommended that Council also authorize a survey of the existing transit ridership regarding the proposed route change. CARRIED UNFINISHED BUSINESS #15 #16 and Members of Harrfson Avenue Moved by Mayor West Seconded by Councillor Pedersen THAT a by-law be prepared for three readings at the November 4th meeting to change Harrison Avenue to a through street east of Wells Street, the result of which would create stop signs on Edward Street at the Harrison/Edward intersection, as a temporary solution to traffic concerns. CARRIED Moved by Mayor West Seconded by Councillor Timpson THAT the report of the Chief Administrative Officer be adopted and that a report addressing property needs be submitted to Counci 1 within sixty days. CARRIED Wm. Wa 1 ker, Director of Pub 1 i c Works memo to Mayor and Members of Council re: Residents' Petition re: Signage and Speed Limits on George Street #17 Moved by Mayor West Seconded by Councillor Barker THAT the informational report of the Director of Public Works be received and deferred until the November 4th meeting. CARRIED K. Cerswell, Treasurer and S. Wilson, Fire Chief memo to Mayor and Members of Council re: Fire Hall Addition -Final Design Tender Documents #18 Moved by Mayor West Seconded by Councillor Jones THAT this matter be discussed with the report scheduled for review· at the Special Council meeting to be held this evening. CARRIED T. Leavers, Program Coordinator memo to Mayor and Members of Council re: Registration Procedures #19 Moved by Councillor Pedersen Seconded by Mayor West THAT the update from the Leisure Services Program Coordinator be received as information at this time. CARRIED Aurora Committee of the Whole Minutes #49 Wednesday, October 28, 1987 - 5 - Delegation of Aurora Soccer Club Inc., 1981 re: Building at Highland Park #20 Moved by Mayor West Seconded by Councillor Barker THAT it be recommended to the Soccer Club that prior to Monday, November 2nd they consider the suggestion of making their building one storey. Council would then consider the issuance of a first stage building permit on November 4th. This would allow construction of the foundation to proceed maintaining the Wintario funding and allowing pre-winter construction. Prior to the second stage permit being issued, drawings for a one-storey building would be submitted to Council for consideration. CARRIED Delegation of Gerry Copley, Chairman, Heritage Committee (L.A.C.A.C.) re: Rehabilitation of CNR/VIA Station and Railway Lands #21 Moved by Councillor Jones Seconded by Councillor McKenzie THAT an Ad Hoc Committee be estab 1 i shed comprised of the Aurora Heritage Committee with Councillor McKenzie as the Town representative, including representatives from CNR and VIA to develop a plan and commitment for the renewal of the CNR/VIA Station and adjacent railway lands; and THAT a budget be struck for 1988 showing proposed expenses and submitted to Council at the same time the departmental budgets are considered. The Committee to be open for other Councillors wishing to participate. CARRIED QUESTIONS BY MEMBERS Councillor Weller -use of Summit Park for youths' congregation; -status of repairs to Valhalla Park adjacent to new school; -recreation department hours; -removal of trees at administration centre; and -status of plans for ball diamonds at recreation complex. Councillor Pedersen -debris removal from open space lands on Henderson Drive. Counci 11 or Buck ADJOURNMENT -the Highland Green condominium owners' procedure for making site plan agreement compliance difficulties known to Town staff. #22 Moved by Councillor Jones THAT the meeting be adjourned at 10:35 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 49-87 WERE CONSIDERED, AND ADOPTED WITHOUT AMENDMENT, BY THE COUNCIL AT ITS MEETING HELD ON NOVEMBER 4, 1987.)