MINUTES - Committee of the Whole - 19870930MINUTES
TOWN OF AURORA
COMMITTEE OF THE WHOLE MEETING
NO. 44-87
Boardroom, Town of Aurora Administrative Offices
Wednesday, September 30, 1987
7:34 p.m.
COUNCIL MEMBERS IN ATTENDANCE Mayor West in the Chair; Councillors
Barker, Jones, McKenzie, Paivio (7:35
p.m.), Pedersen, Timpson and Weller.
Councillor Buck absent on vacation.
STAFF MEMBERS IN ATTENDANCE Chief Administrative Officer, Clerk,
Deputy Clerk and Treasurer.
APPROVAL OF AGENDA
#1
#2
Moved by Councillor McKenzie Seconded by Councillor Jones
THAT the content of the Agenda be approved as outlined herein.
AMENDMENT -Upon the question of the adoption of the recommendation
it was:
Moved by Councillor Weller Seconded by Councillor Pedersen
THAT the Clerk's Department Report on Lot Levy Policy be discussed
under Unfinished Business and the late memo of the Director of
Public Works regarding the Yonge/Murray/Edward intersection be
discussed under New Business.
CARRIED
The recommendation CARRIED AS AMENDED.
CORRESPONDENCE AND PETITIONS
T. Leavers, Program Coordinator memo to C. Gowan, Clerk re: Registration
Problems
#3 Moved by Councillor Jones Seconded by Councillor McKenzie
THAT the Director of Personnel be directed to design a job
description and advertise for the position of a Director of Leisure
Services as soon as possible.
CARRIED
(COUNCIL AT ITS MEETING OF OCTOBER 7, 1987 RECEIVED THE FOREGOING
RECOMMENDTION. RECOMMENDATION NO. 3 WAS ADOPTED ON A RECORDED VOTE UNDER
"NEW BUSINESS ARISING FROM COMMITTEE OF THE WHOLE REPORT".)
#4 Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT the correspondence of Ms. Leavers be deferred pending the
preparation of a subsequent report. The Program Coordinator be
permitted to take advantage of any offers of assistance to gain
further information made available.
CARRIED
Aurora Minor Hockey Association re: Request for financial assistance
#5 Moved by Councillor Pedersen Seconded by Councillor Barker
THAT the Aurora Minor Hockey Association be granted the sum of
$3,720.00 being $2,480.00 for the use of the Community Centre and
$1,240.00 for the Family Lei sure Complex with the understanding
that the portion of the grant for the new facility is for this one
occasion only.
CARRIED
Aurora Committee of the Whole Minutes No. 44
Wednesday, September 30, 1987
- 2 -
Westview Golf Club Ltd. re: Condition of Vandorf Sideroad
#6 Moved by Councillor Timpson Seconded by Councillor Weller
THAT a report of the Director of Public Works be obtained
addressing both short and long term solutions to the condition of
Vandorf Sideroad.
CARRIED
Mary Poppins Child Care Centre Inc. re: Need for additional adequate
daycare
#7 Moved by Councillor Paivio Seconded by Councillor Timpson
THAT the letter from Mary Poppins Child Care Centre be forwarded to
the Regional Health and Social Services Department for comments.
CARRIED
J.A.S. Milne, Aurora re: War Memorial Location for new Administrative
Offlces
#8
#9
Moved by Councillor Pedersen Seconded by Councillor Jones
THAT the letter of Mr. Milne's regarding the use of the War
Memori a-1 1 ands be forwarded to the Bui 1 ding Committee overseeing
the construction of the new administration complex.
CARRIED
Moved by Councillor Timpson Seconded by Councillor Jones
THAT this matter be discussed under Unfinished Business on the
Agenda.
CARRIED
L. Allison, Deputy Clerk memo to Mayor and Members of Counci 1 re: Old
Yonge Street Reconstruction
#10 Moved by Councillor Timpson Seconded by Councillor Barker
THAT Mr. Ha 1 e' s concerns be referred to staff and Mr. Sto 1 p for
discussion.
CARRIED
CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION
a) The Metropolitan Toronto and Region Conservation Authority re: Forests
of Our Lives exhibition
b) Toronto Home Builders' Association re: Next meeting Government Liaison
Committee of the Toronto Home Builders' Association and the Town of
Aurora; October 13
COMMITTEE REPORTS
Business Improvement Committee Report No. 3
#11 Moved by Councillor McKenzie Seconded by Councillor Jones
THAT the Town be urged to hire a Coordinator to work not only with
the merchants but also with the industrial and commercial segments
to market the Town as a whole; and
Aurora Committee of the Whole Minutes No. 44
Wednesday, September 30, 1987
#12
#13
- 3 -
THAT the minutes of the Business Improvement Committee Report No. 3
dated September 15, 1987 be received as information.
AMENDMENT -Upon the question of the adoption of the recommendation
it was:
Moved by Councillor Jones Seconded by Councillor McKenzie
THAT the first paragraph of the recommendation be amended by the
addition of a sentence so that same will now read as follows:
THAT the Town be urged to hire a Coordinator to work not only with
the merchants but also with the industrial and commercial segments
to market the Town as a whole; the Personnel Director be requested
to submit a report and possible job description for this type of
person; and this matter be referred to budget discussions for
further debate.
CARRIED
The recommendation CARRIED AS AMENDED.
Moved by Councillor Jones Seconded by Councillor Timpson
THAT Councillor McKenzie and the Business Improvement Committee be
authorized to work with the Chief Administrative Officer and
Director of Personne 1 in the estab 1 i shment of the job description
for the eoordinator referred to in the report.
CARRIED
STAFF REPORTS
PUBLIC WORKS DnPARTMENT
PW87-047-306 -Road Base, Curb & Gutter Restoration and Asphalt Surfacing
of the Industrial Parkway South; Contract No. M.C. 1987-2; Interim Payment
Certificate No. 2
#14 Moved by Councillor Jones Seconded by Councillor Pedersen
THAT interim Payment Certificate No. 2 in the amount of $95,174.75
be approved by Council and that said payment be made to Miller
Paving Limited from the Industrial Parkway Account, and the seal of
the Corporation be attached hereto.
CARRIED
PW87-048-307 -Construction of Concrete Si dewa 1 k; Remova 1 and replacement
of Concrete Sidewalk and Type 11 C11 Curb and Gutter; Contract No. M.C. 1987-8;
Payment Certificate No. 3
#15 Moved by Councillor Pedersen Seconded by Councillor Jones
THAT interim Payment Certificate No. 3 in the amount of $9,118.48
be approved and that said payment be made to Street Construction
Limited from the Account No. 3410-39, and the seal of the
Corporation be attached hereto.
CARRIED
PW87-049-308 -Parkway Trunk Sewer; Interim Payment Certificate No. 2
#16 Moved by Councillor Timpson Seconded by Councillor Weller
THAT interim Payment Certificate No. 2 in the amount of $511,870.04
be approved and that said payment be made to Fernview Construction
Limited from the Industrial Parkway Account, and the seal of the
Corporation be attached hereto.
CARRIED
Aurora Committee of the Whole Minutes No. 44
Wednesday, September 30, 1987
- 4 -
UNFINISHED BUSINESS
Report CL87-014-309 -Lot Levy Security Policy
#17 Moved by Councillor Weller Seconded by Councillor Barker
1. THAT Council adopt as an interim measure only and with respect
to proposed draft plans of subdivision 19T -85114, 19T -86029
and 19T -85076 only, the following method of securing the lot
levy payable as set out hereunder:
i) The Owner provide to the Town's satisfaction and prior to
the Town forwarding the draft approval recommendation to
The Regional Municipality of York an Irrevocable Letter
of Credit in the amount of 25% of the total lot levies
due;
i i) The Owner be required to enter into an agreement or
provide a legal undertaking in a form satisfactory to the
Town solicitor that would ensure the Owner would provide
a further Letter of Credit in the amount of 25% of the
levies due upon the Zoning that would give effect to the
draft plan of subdivision coming into force;
iii) That the full payment of the lot levies due be paid upon
execution of the subdivision agreement for each of the
proposed draft plans of subdivision as has been normal
Town policy; and
2. THAT an overall review of our security policies be undertaken
by staff with input from the Town solicitor and addressing
subdivisions, preservicing and site plan agreements.
CARRIED
S. Seibert, Director of Planning memo to Mayor and Members of Council re:
Condition of Approval; Cost Sharing for External Services; O.P.A. #37 Area;
'
PL87-134-295 -Pro osed Plan of Subdivision 19T -85114; Pt. Lot 85,
; Orsi Three Seasons Saddleworth Construction beneficial owner ;
Report PL87-135-296 -Propos.ed Plan of Subdivision 19T -86029; Pt. Lot 85,
Cone. 1; Olga Kelly; Stolp Building Corporation beneficial owner;
Report PL87-136-297 -Proposed Plan of Subdivision 19T-85076; Pt. Lot 85,
Cone. 1; Hunter/Taylor; Sto 1 p Building Corporation beneficia 1 owner; and
#18 Moved by Councillor Timpson Seconded by Councillor Jones
THAT approval in principle be granted for the draft approval
recommendation for the three proposed draft plans of subdivision
subject to the Conservation Authority's concern being resolved.
The appropriate recommendations incorporating this concern and the
additional approval condition regarding cost-sharing be prepared
and provided to Council at its, meeting on October 7th.
CARRIED
The Regional Municipality of York, Assessment Region No. 14 re: Reduction
of 1987 Taxes; Mr. & Mrs. R. Scarr; 1 Odin Crescent
#19 Moved by Councillor Jones Seconded by Councillor Timpson
THAT the letter from the Assessment Commissioner be received as
information.
CARRIED
Aurora Committee of the Whole Minutes No. 44
Wednesday, September 30, 1987
- 5 -
NEW BUSINESS
K.B. Rodger, Chief Administrative Officer memo to Mayor and Members of
Council re: Potential and Possible Development of Further Facilities in the
Parklands and Vicinity of the Aurora Family Leisure Complex
#20 Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT this matter be referred back to the Parks Foreman for an
approximate cost to be prepared using a combination of Town labour
forces and outside construction to implement the proposed plan for
the Holland River Park as outlined in the report.
CARRIED
W.G. Walker, Director of Public Works memo to K.B. Rodger, Chief
Administrative --Officer re: Traffic Signals -Murray/Edward/Yonge
Intersection; Interim and Future Actions
#21 Moved by Councillor Weller Seconded by Councillor Paivio
THAT the Director of Public Works be authorized to proceed with the
purchase of an 8-phase controller and related works at an estimated
cost of $9,000.00 subject to subsidy approval from the Ministry of
Transportation and Communications.
CARRIED
ADJOURNMENT
#22 Moved by Councillor Pedersen
THAT the meeting be adjourned at 8:42 p.m.
CARRIED
{THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 44-87 WERE
CONSIDERED, AND ADOPTED AS AMENDED, BY THE COUNCIL AT ITS MEETING HELD ON
OCTOBER 7, 1987.)