MINUTES - Committee of the Whole - 19870819MINUTES
TOWN OF AURORA
COMMITTEE OF THE WHOLE MEETING
NO. 36-87
Boardroom, Town of Aurora Administrative Offices
Wednesday, August 19, 1987
7:32 p.m.
COUNCIL MEMBERS IN ATTENDANCE Mayor West in the Chair; Councillors
Barker, Buck (7:45 p.m.), Jones, McKenzie
(7:32p.m.), Paivio (8:12p.m.), Pedersen
and Timpson (7:32p.m.).
Councillor Weller absent on vacation.
STAFF MEMBERS IN ATTENDANCE Chief Administrative Officer, Deputy
Clerk, Administrative Assistant, Director
of Planning, Director of Public Works,
Chief Building Official, Treasurer and
Director of Personnel.
Clerk and Fire Chief absent on vacation.
PRESENTATION
Aurora Arrows Running Club re: Family Leisure Complex
Mrs. Kathleen Wong presented a cheque in the sum of $400.00 to the Mayor for
the Family Leisure Complex Fundraising Drive. The money was raised by the
Aurora Arrows Running Club through a recent 10 km run.
APPROVAL OF AGENDA
#1
#2
#3
Moved by Councillor Timpson Seconded by Councillor Barker
THAT the content of the Agenda be approved as outlined herein.
AMENDMENT -Upon the question of the adoption of the recommendation
it was:
Moved by Councillor Jones Seconded by Councillor Barker
THAT a late letter received concerning the delegation by Howard
Friedman on behalf of Three Season Homes be added to the agenda.
CARRIED
Moved by Councillor Pedersen Seconded by Councillor Jones
THAT correspondence item (g), a letter from G. Rossini, Kemano
Road, be referred to an "In Camera" discussion at the conclusion of
the agenda.
CARRIED
The recommendation CARRIED AS AMENDED.
CORRESPONDENCE AND PETITIONS
Kim Darcy re: request for Street Dance -Mendy's Forest, Aurora
#4 Moved by Councillor Barker Seconded by Councillor Timpson
THAT permission be granted to allow for the closing of Mendy's
Forest from 3:00 p.m. to 1:00 a.m. for a corn roast and street
dance on September 12, 1987. The residents to be advised to
contact the concerned public authorities.
CARRIED
Committee of the Whole Minutes No. 36-87
Wednesday, August 19, 1987
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Pine Tree Potters Guild: request for provision of space to display art in
new Administration Complex
#5 Moved by Councillor Pedersen Seconded by Councillor McKenzie
THAT the letter received from the Pine Tree
as information in the correspondence
Administrative Complex.
CARRIED
Potters Guild be filed
file regarding the
J. Tree, Parks Foreman memo to K.B. Rodger, Chief Administrative Officer
re: Baseball Diamond Backstop Town Park
#6 Moved by Councillor Timpson Seconded by Councillor Pedersen
THAT the installation of the two side wings as recommended in the
report from the Parks Foreman be approved.
CARRIED
Township of Beckwith re: Resolution requesting Province to not burden
municipalities with sales tax on service and supplies pertaining to fire
protection, control and auto extrication
#7 Moved by Councillor Barker Seconded by Councillor Pedersen
THAT the Town of Aurora support the resolution of the Township of
Beckwith to request the Provincial Government to discontinue sales
tax applied to equipment or supplies directly used in fire
protection and control and (auto) extrication.
CARRIED
Qazi Municipal Engineering & Computer Modelling Ltd. re: Mui rl ands
Holdings Inc: 19T-8206lJ
#8 Moved by Councillor Barker Seconded by Councillor McKenzie
THAT the developers for the Muirlands subdivision be authorized to
preservice draft plan of subdivision No. 19T-82060 subject to the
owner satisfying the normal Town conditions.
CARRIED
Councillor Buck in the Chair.
Mr. & Mrs. R. Scarr, Aurora, Ont. re: Reduction of 1987 Taxes
#9 Moved by Mayor West Seconded by Councillor Pedersen
THAT staff write to the Assessment Department regarding the
property at 1 Odin Crescent which was reassessed in July, 1987.
The matter of a reduction in taxes be deferred until a reply is
received from the Assessment Department.
CARRIED
Aurora Volunteer Fire Brigade re: 1987 Muscular Dystrophy Campaign,
September 11 & 12
#10 Moved by Councillor Pedersen Seconded by Councillor McKenzie
THAT the week of September 6 to 13, 1987 be proclaimed as "Muscular
Dystrophy Week" in the Town of Aurora.
CARRIED
Committee of the Whole Minutes No. 36-87
Wednesday, August 19, 1987
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Mrs Jane Hinder re: request for closing of Fielding Drive for street dance
Saturday September 5, 1987
#11 Moved by Councillor Timpson Seconded by Councillor Barker
THAT permission be granted to allow for the closing of two
intersections of Fielding and Moffat Drive from 9:00 p.m. to 1:00
a.m, for a street dance. The residents to be advised to contact
the concerned public authorities.
CARRIED
CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION
a) The Liquor Licence Board of Ontario: Timberlane Country Club -Dining
Lounge
b) Town of Vaughan re: resolution requesting Provincial Funding for
Uplands Golf Course
c) Ministry of Municipal Affairs re: Bill 8, the French Language Services
Act
d) C.E. Gowan, Clerk memo to Mayor and Members of Council re: Costing of
Fringe Benefits
e) Ministry of Citizenship and Culture re: Invitation to attend "Partners
in Literacy" symposium; August 28th
f) Mrs. Bonnie Fleischaker re: By-law 2918-87; Proposed Plan of
Subdivision 19T-83036; Ontario Municipal Board
g) Linda Lewis, Aurora, Ont. re: Request for sidewalk on Tecumseh Drive
h) Aurora Committee of Adjustment Notice of Decision re: Application No.
A-11-87; Mrs. Francine Sheasgreen; Lot 27, Plan 65M-2259; 18 Cranberry
Lane; DENIED
i) Aurora Committee of Adjustment Notice of Decision re: Application No.
A-12-87; Mr. & Mrs. R. Jones; 21 Victoria St.; Pt. of Homestead Lot,
Plan 68; GRANTED
j) Aurora Committee of Adjustment Notice of Decision re: Application No.
A-13-87; John Lester; 62 Whispering Pine Trail;.Lot 8, Plan 65M-2229;
GRANTED
k) Aurora Committee of Adjustment Notice of Decision re: Application
A-14-87; The Iona Corporation; Lot 55, Plan 65M-2461; 20 Beatty
Crescent; GRANTED
1) Aurora Committee of Adjustment Notice of Decision re: Application
A-15-87; The Iona Corporation; Lot 56, Plan 65M-2461; 12 Beatty
Crescent; GRANTED
m) Aurora Committee of Adjustment Notice of Decision re: Application
B-22-87; Southold Investments Ltd.;Whispering Pine Trail; Block 27, Plan
65M-2395; GRANTED
DELEGATIONS
The Lions Club of Aurora, Inc. re: Fundraising for CatScan
Mr. Fred Bullen of the Lions Club of Aurora, Inc. spoke to members of
Council concerning the raising of funds for CatScan and the Family Leisure
Complex. They are proposing to hold a draw for a home and were requesting
relief from the Town for the lot levy and the building permit fees.
#12 Moved by Mayor West Seconded by Councillor Barker
THAT this item be referred to Unfinished Business.
CARRIED
Committee of the Whole Minutes No. 36-87
Wednesday, August 19, 1987
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Stolp Homes re: Planning Report concerning Kelly, 610577 Ontario Limited
and Three Seasons property and Cost Sharing Proposals for the Old Yonge
Street Construction Project
Mr. Henry Stolp briefly addressed members of Council and indicated general
support of the Planning Department Report related to the Official Plan
Amendment No. 37 lands north of the existing Revlis subdivision.
Mr. Bruce Cosburn, a Parks Planner, spoke regarding the Report and the
options for parks in the northern section of the Town. They felt the
wetlands area at the rear of the Kelly property, combined with Option No. 2,
would add 1 inkage to the adjacent properties and future development to the
north.
#13 Moved by Mayor West Seconded by Councillor Pedersen
THAT this matter be referred to Unfinished Business.
CARRIED
Mr. Howard Friedman, HBR Planning Consultants re: Three Season Homes
Limited, Draft Plan of Subdivision No. 19T-85114
Mr. Friedman, spokesman for Three Season Homes, addressed the meeting
regarding the Planning Report on the O.P.A. No. 37 lands. It was indicated
that the Owners would also favour Option No. 2 for the future park site.
Their main concern was that O.P.A. No. 37 be allowed to stand without any
reduction in approved density being entertained by the Town. The remainder
of the revisions to the design of the plan as set out in the recommendations
contained within the report would be made by the Owner if Council proceeded
with 1st and 2nd readings of their zoning by-law.
#14 Moved by Mayor West Seconded by Councillor Pedersen
THAT this matter be referred to Unfinished Business.
CARRIED
STAFF REPORTS
PLANNING DEPARTMENT
Report PL87-107-254 -Z-16-87; Z-17-87; Z-40-85; 610577 Ontario Limited;
Three Seasons Homes Limited and Olga Kelly
#15 Moved by Councillor Pedersen Seconded by Councillor Jones
THAT Planning Report No. PL87-107-254 also be referred to
Unfinished Business.
CARRIED
• Report PL87-108-255 -Committee of Adjustment; Application B-23-87; Pt. Lot
85, Cone. 1 E.Y.S.; Old Yonge Street; Stolp Building Corporation
#16 Moved by Councillor Pedersen Seconded by Councillor Jones
1. THAT the Committee of Adjustment be advised that Council has
no objection to App 1 i cation B-23-87. Should the Committee
choose to approve Application B-23-87 the following conditions
of approval should be applied:
( i)
( i i)
(iii)
(iv)
Payment of a lot levy in the amount of $3,256.00 to the
Town of Aurora;
Cash in lieu of parkland dedication, an amount not to
exceed 5% of the appraised value of the subject lands,
payable to the Town of Aurora;
Payment of a hydro levy of $125.00 to the Town of
Aurora;
Payment of an administration fee of $100.00 to the Town
of Aurora;
Committee of the Whole Minutes No. 36-87
Wednesday, August 19, 1987
(v)
(vi)
(vii)
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That the applicant
encumbrance, sufficient
enable the attainment
right-of-way;
convey, free of cost and
1 and to the Town of Aurora to
of a 16 metre (52.5 feet)
That the owner pay an amount to the Town of Aurora
equal to the proportionate share of this property of
the cost of the reconstruction of Old Yonge Street and
the installation of municipal and incidental services
in same;
That the proposed severed parcel and the retained
parcel be appropriately rezoned from "RU-Rural General
Zone" to an "R2-Detached Dwelling Second Density
Residential Exception Zone"; and
2. THAT a copy of the staff report be forwarded to the Committee
of Adjustment.
CARRIED
Report PL87-109-256 -Minor Variance APPlication
74 & 75, Cone. 1 E. Y. S. ; (Beacon Hall
#17 Moved by Councillor Jones Seconded by Councillor Barker
1. THAT the Committee of Adjustment be ad vi sed that Council has
no objection to Application A-16-87; and
2. THAT a copy of the staff report be forwarded to the Committee
of Adjustment.
CARRIED
Report PL87-110-257 -Minor Variance Application A-17-87; Lot 73, Pt. Lot
74 & 75, Cone. 1 E.Y.S.; Beacon Hall Golf Enterprises Ltd.
#18 Moved by Councillor McKenzie Seconded by Councillor Jones
1. THAT the Committee of Adjustment be ad vi sed that Co unci 1 has
no objection to Application A-17-87; and
2. THAT a copy of the staff report be forwarded to the Committee
of Adjustment.
CARRIED
Report PL87-111-258 -Request to Give Third Reading to Official Plan
Amendment No. 46 (109 Yonge Street North)
#19 Moved by Councillor McKenzie Seconded by Councillor Jones
THAT Council determine that no further public notice or meeting is
necessary as a result of this change.
CARRIED
PUBLIC WORKS DEPARTMENT
Report No. PW87-036-259 -Interlocking Sidewalk; Pineneedle Drive
The Director of Public Works made a brief verbal report to Council
supplementing the written text distributed with the agenda and indicated
that the biggest concern staff had with the installation of the interlocking
sidewalk was the horizontal displacement of the stone over a period of time
if same was not contained within curbing. Price estimates were obtained for
the sidewalk installation with the precast curb. The estimated cost for
this method was $60,000.00. By using continuous poured concrete curbs the
estimated cost totalled $44,000.00. Mr. Walker indicated either alternative
was acceptable from the staff's perspective.
Committee of the Whole Minutes No. 36-87
Wednesday, August 19, 1987
#20
#21
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Moved by Councillor Barker Seconded by Councillor Jones
1. THAT Council approve the use of interlocking stone on
Pineneedl e Drive as a s i dewa 1 k materia 1 on an experimenta 1
basis only, provided that the abuttjng homeowners are willing
to pay to the Town all estimated costs over and above the cost
of the originally called for concrete sidewalk and that these
costs be deposited with the Town prior to the undertaking of
interlocking stone work; and
2. THAT interlocking stone not be approved as an alternative
sidewalk material until such time as Public Works staff have
had occasion to determine operational costs over a period of
three years.
DEFERRAL -Upon the question of the adoption of the recommendation
it was:
Moved by Councillor Pedersen Seconded by Councillor Timpson
THAT this matter be deferred until the Council meeting scheduled
for August 26th with a staff report addressing the subdivision
agreement implications to be received.
CARRIED
Report No. PW87-037-260 -Construction of Concrete Sidewalk; Removal and
Replacement of Concrete Sidewalk and Type "C" Curb and Gutter; Contract No.
M.C.1987-8
#22 Moved by Mayor West Seconded by Councillor Barker
THAT interim Payment Certificate No. 2 in the amount of $12,321.38
be approved and that said payment be made to Street Construction
Limited.
CARRIED
Report PW87-038-261 -Road Base, Curb & Gutter; Restoration and Aspha 1 t
Surfacing of the Industrial Parkway South; Contract No. M.G. 1987-2; Interim
Payment Certificate No. 2
#23 Moved by Councillor Timpson Seconded by Councillor Barker
THAT interim Payment Certificate No. 2 in the amount of $35,517.37
be approved by Counci 1 and that said payment be made to Mi 11 er
Paving Limited.
CARRIED
·Report No. PW87-039-262 -Intersection Improvements, Haida Drive/Wellington
Street West Intersection; Invitational Tender No. M.C.1987-4
#24 Moved by Councillor Pedersen Seconded by Councillor Jones
THAT interim Payment Certificate No. 2 in the amount of $540.00 be
approved and that said payment be made to Street Construction
Limited.
CARRIED
Report PW87-040-263 -Parkway Trunk Sewer; Interim Payment Certificate
No. 1 --
#25 Moved by Councillor Jones Seconded by Councillor Barker
THAT interim Payment Certificate No. 1 in the amount of $394,127.82
be approved and that said payment be made to Fernview Construction
Limited.
CARRIED
Committee of the Whole Minutes No. 36-87
Wednesday, August 19, 1987
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TREASURER'S DEPARTMENT
Report TR87-035-264 -Town Staff Christmas Party; December 5, 1987
#26 Moved by Councillor Jones Seconded by Councillor McKenzie
THAT the sum of $2,500.00 for the Town of Aurora 1987 Staff
Christmas Party be granted to the Social Committee and that this
expense be allocated to Account No. 1000-61.
CARRIED
FIRE DEPARTMENT
Report AFD87-009-265 -Full Time Firefighter Staff Complement
#27 Moved by Councillor McKenzie Seconded by Councillor Jones
THAT staff be authorized to proceed with the
additional four (4) full time firefighters as
contained within the 1987 Fire Department Budget.
CARRIED
hiring of an
approved and
UNFINISHED BUSINESS
Delegation of the Lions Club of Aurora, Inc. re: Fundraising for CatScan
#28 Moved by Mayor West Seconded by Councillor Jones
THAT the builder of the home purchased by the Lions Club of Aurora,
Inc. for use in the fundraising drive for the CatScan Campaign and
the Family Leisure Complex Fundraising Drive receive a credit from
the Town for the municipal lot levy and building permit fees to be
app 1 i ed towards the purchase price of the dwelling. The funds so
credited to be recovered from contributions made towards the Family
Leisure Complex facility from the profits made by the Lions Club in
the draw; and
THAT the staff be directed to advise as to the correct procedure to
follow to give effect to this recommendation.
CARRIED
Delegation of Stolp Homes re: Planning Report concerning Kelly, Hunter and
Three Seasons property and Cost Sharing Proposals for the Old Yonge Street
Construction Project;
Delegation of Mr. Howard Friedman, HBR Planning Consultants re: Three
Season Homes Limited, Draft Plan of Subdivision No. 19T-85114; and
Report PL87-107-254 -Z-16-87; Z-17-87; Z-40-85; 610577 Ontario Limited;
Three Seasons Homes Limited and Olga Kelly
#29 Moved by Councillor Timpson Seconded by Councillor Barker
1. THAT Council reaffirm the density provisions provided in
Official Plan Amendment #37;
2. THAT Council concur with Park Option No. 2;
3. THAT the appropriate staff be directed to provide a list of
desired features in the park area so that a concept plan can
be undertaken by the applicants;
4. THAT the applicants be requested to stake the park site and
prepare a concept plan for the location of facilities as set
out by staff prior to draft approval of the plans;
Committee of the Whole Minutes No. 36-87
Wednesday, August 19, 1987
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5. THAT Three Seasons Homes Limited be requested to revise their
plan so that all lots have 15 metres {50 feet) of frontage and
that the cul-de-sac be reduced in length thereby providing
lots with a minimum of 50 metres {165 feet) of depth after the
widening for St. John's Sideroad is conveyed to the
municipality; and
THAT Three Seasons Homes also be requested to agree to provide
landscaping along the rear lot lines of those lots which abut
St. John's Side road to pro vi de screening and privacy for the
homeowners and maintain the rural appearance of the street and
to revise their p 1 an to all ow for a connection to Attridge
Drive;
6. THAT the applicants be requested to demonstrate how the
Barford property could eventually be redeveloped off of the
westerly "Kelly" cul-de-sac. Until that redevelopment takes
place the owners be requested to agree to provide landscaping
to allow for continued privacy on the Barford property;
7. THAT the applicants be requested to convey road widenings
along Old Yonge Street or to acquire those widenings for the
municipality; and
8. THAT the area between Yonge Street and Old Yonge Street along
St. John's Sideroad be reconstructed in a manner acceptable to
the Director of Public Works.
CARRIED
Report No. ADM87-021-214 -Aurora Cemetery Board (Deferred by Council
July 22, 1987'
#30 Moved by Mayor West Seconded by Councillor McKenzie
THAT staff be authorized to investigate and report to Council on
several scenarios regarding future cemetery operations including
board composition options, location, and space alternatives and the
possibility of joint municipal operation.
CARRIED
K.B. Rodqer, Chief Administrative Officer memo re: Bathurst Street
Watermain (Deferrea-oycouncil July 22, 1987
#31 Moved by Mayor West Seconded by Councillor Jones
THAT the interim report of the Chief Administrative Officer be
received as information at this time.
CARRIED
Report PL87-092-224 -Waterworks Site; Various Studies and Recommendations
(Deferred by Council July 22, 1987)
#32 Moved by Mayor West Seconded by Councillor Barker
THAT the reports related to the waterworks site be received as
information pending the resolution of the referral of the Official
Plan Amendment application by I.E.M. Management to the Ontario
Municipal Board.
CARRIED
Mayor West memo to Members of Council re: "Stoop and Scoop" By-law
#33 Moved by Councillor Jones Seconded by Councillor Paivio
THAT the memorandum of the Mayor be received and staff be directed
to prepare the appropriate by-law.
CARRIED
Committee of the Whole Minutes No. 36-87
Wednesday, August 19, 1987
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Carson Woods Architects Limited re: Fire Hall No. 1 Addition
#34
#35
Moved by Councillor Timpson Seconded by Councillor Barker
THAT Co unci 1 authorize the Arc hi teet to prepare p 1 ans for tender
based upon the Architect's report appended to the Treasurer's
Report No. TR87-029-237 considered, and deferred by Council, at its
meeting held on July 29th.
CARRIED
of
of
Moved by Councillor Jones Seconded by Councillor McKenzie
THAT the interim report of the Chief Administrative Officer be
received as information as there is a meeting to take place with
the concerned parties during September.
CARRIED
QUESTIONS BY MEMBERS
Councillor Barker -building permit availability for lots on the north-
east section of the Revlis subdivision
Councillor Pedersen -Wellington Street East speed limits;
-drainage at 30 Johnson Road
Councillor Buck -ownership status and access to the Open Space block
in the Iona subdivision south of Henderson Drive
NEW BUSINESS
Architect Selection for new Administrative Complex
The Chief Administrative Officer gave a brief status report on the architect
selection for the new administration complex. It was indicated that 18
firms had submitted comprehensive proposals which were currently in the
process of being reviewed by the Mayor and Chief Administrative Officer. An
attempt to short list the number of firms to a maximum of 5 within the next
two-week period will be made. It is expected that a review of the five
submissions and interviews by Council of the short listed firms will take
place as soon as the arrangements can be made.
Mayor West memo to Members of Council re: 1988 Road Construction
#36 Moved by Councillor Paivio Seconded by Councillor McKenzie
THAT permission be given to Reid and Associates to start
construction drawings for the remainder of Harrison, Wells and
Connaught Avenues to allow for tender early in 1988.
CARRIED
Mayor West memo to Members of Council re: Width of Streets
#37 Moved by Councillor Jones Seconded by Councillor Paivio
THAT permission be given for the Mayor to make representation to
the Ministry of Transportation and Communications to confirm the
26 foot width on the remainder of Harrison and Connaught Avenues.
CARRIED
Committee of the Whole Minutes No. 36-87
Wednesday, August 19, 1987
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K.B. Rodger, Chief Administrative Officer memo to Mayor and Members of
Council re: History of Aurora -Update
#38 Moved by Councillor Jones Seconded by Councillor Barker
THAT the Town of Aurora obtain all material prepared by Catherine
Brydon to date respecting the history of Aurora.
CARRIED
K.B. Rodger, Chief Administrative Officer memo to Mayor and Members of
Council re: Meeting-Corridor & Avery/Boland
#39 Moved by Mayor West Seconded by Councillor McKenzie
THAT the summary of information provided by the Chief
Administrative Officer be received as information at this time.
CARRIED
ADJOURNMENT
#40 Moved by Councillor Jones
THAT the meeting be adjourned at 10:01 p.m.
CARRIED
(THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 36-87 WERE
CONSIDERED, AND ADOPTED AS AMENDED, BY THE COUNCIL AT ITS MEETING HELD ON
AUGUST 26, 1987.)