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MINUTES - Committee of the Whole - 19870429MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 20-87 Boardroom, Town of Aurora Administrative Offices Wednesday, April 29, 1987 7:33 p.m. COUNCIL MEMBERS IN ATTENDANCE Councillor Paivio in Chair; Mayor West, Councillors Barker, Buck (7:45 p.m.), McKenzie, Pedersen, and Weller. Councillors Jones and Timpson absent representing the Town of Aurora at the O.S.U.M. Conference in Collingwood. STAFF MEMBERS IN ATTENDANCE Chief Administrative Officer, Director of Planning, Director of Public Works, Chief Building Official, Director of Leisure Services, Fire Chief, Treasurer, Clerk and Deputy Clerk. APPROVAL OF AGENDA #1 #2 #3 #4 Moved by Councillor Barker Seconded by Councillor Weller THAT the content of the Agenda be approved as outlined herein. AMENDMENT -Upon the question of the adoption of the recommendation it was: Moved by Councillor Weller Seconded by Mayor West THAT a Special Council meeting be held at the conclusion of the Committee meeting to consider the Steering Committee's recommendation for the approval of a consultant to undertake the Vehicular and Pedestrian Traffic Operations Study. CARRIED Moved by Councillor Pedersen Seconded by Mayor West THAT the matter of the purchases of an economy car for the Public Works Department and the one-half ton pick-up for the Leisure Services Department deferred from the last Council meeting be added to the Agenda under Unfinished Business. DEFEATED Moved by Councillor Weller Seconded by Councillor Buck THAT the letter recently received from Mr. and Mrs. W. Dittmar concerning the relocation of the Town Administrative Offices be added to the Agenda to be considered with Report No. CL87-010-132. CARRIED The recommendation CARRIED AS AMENDED. CORRESPONDENCE AND PETITIONS J.A. Nicoll, Tournament Chairman, Old Sweats Hockey Club re: Permission to hold fifth annual Slo-Pitch Baseball Tournament at Fleury Park and Town Park -Saturday, July 11, 1987 #5 Moved by Mayor West Seconded by Councillor Weller THAT permission be granted to the Aurora Old Sweats Oldtimer Hockey Club to hold its Fifth Annual Slo-Pitch Baseball Tournament at the Fleury and Town Parks on Saturday, July 11, 1987. CARRIED Town of Aurora Committee of the Whole Minutes Wednesday, April 29, 1987 - 2 - W. R. Simpson, Secretary-Treasurer, Optimist Club of Aurora re: 2nd Annua 1 Bike Rodeo #6 Moved by Councillor Pedersen Seconded by Councillor McKenzie THAT permission be granted to the Optimist Club of Aurora to hold its Second Annual Bike Rodeo on May 23, 1987. CARRIED K.W. Sadler, Clerk, The Corporation of the City of London re: Ontario Regulation 100/85 Public Libraries Act #7 Moved by Mayor West Seconded by Councillor Barker THAT the Chairman of the London Public Library Board be ad vi sed that the Town of Aurora is in support of the City's efforts made with respect to the brief presented to the Minister of Citizenship and Culture dealing with the effect that Ontario Regulation 100/85 will have on library user fees. CARRIED Robert Leggate, President, Ontario Good Roads Association re: Money for Roads -- #8 Moved by Mayor West Seconded by Councillor McKenzie THAT the the Premier and Treasurer of Ontario, and our local M.P.P. be advised that the Town of Aurora is in support of the Ontario Good Roads Association's brief dealing with increased funding for municipal roads in Ontario. CARRIED Aurora Residents' Petition (W. Ground) re: Location of baseball diamond at Fielding Drive and Orchard Heights Boulevard #9 Moved by Mayor West Seconded by Councillor Weller THAT this matter be referred to Unfinished Business for discussion. CARRIED Helpmate Community Information and Volunteer Bureau re: Request for week of April 26 -May 2, 1987 to be proclaimed as "Volunteer Week" in the Town of Aurora #10 Moved by Mayor West Seconded by Councillor Barker THAT an indication of the support of the Town of Aurora for the efforts made by volunteers and their assistance to the community be forwarded to the Helpmate Community Information and Volunteer Bureau. CARRIED McPherson and Shugart, Barristers & Solicitors re: Zoning By-law 2873-86; Appeal to Ontario Municipal Board by the Aurora Cemetery Company #11 Moved by Mayor West Seconded by Councillor Pedersen THAT this matter be included on a Committee of the Whole Agenda for discussion on the future of the Cemetery. Staff to submit a report regarding possible alternatives within one month's time. CARRIED Town of Aurora Committee of the Whole Minutes Wednesday, April 29, 1987 - 3 - CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION a) Basil Noe 1 s, Lake Simcoe Region Conservation Authority re: Admission charges for Maple Fest b) Michael MacNamara for Batson Drive Residents re: two vacant lots on Batson Drive c) Aurora Committee of Adjustment re: Notice of Decision Dr. Steven A. Armata -Granted DELEGATIONS Mr. Partridge, Aurora Merchants' Petition re: Installation of water meters at their cost Mr. D. Partridge appeared and briefly presented a petition signed by a number of local business owners concerned about the Town proceeding to install water meters in their buildings. A series of questions were put forward. It was requested that estimates of the installation charges be provided on an individual basis prior to the meter installation. #12 Moved by Councillor Buck Seconded by Mayor West THAT this matter be referred to Unfinished Business on the Agenda. CARRIED STAFF REPORTS CHIEF ADMINISTRATIVE OFFICER Report No. ADM87-016-131 -Aurora War Memorial Association Request For Grant -Repairs #13 Moved by Councillor Weller Seconded by Councillor Barker THAT Council authorize a grant in the amount of $2,000.00 from the 1987 Grant Allocations to the Aurora War Memorial Association to assist them in carrying out much needed repairs to the cenotaph, and the seal of the Corporation be attached hereto. CARRIED CLERK'S DEPARTMENT Report No. CL87-010-132 -Public Input -New Administrative Complex and Mr. and Mrs. W. Dittmar's letter re: Relocation of the Town Administrative Offices #14 #15 Moved by Councillor Buck Seconded by Mayor West THAT the letter of Mr. and Mrs. W. Dittmar be received. CARRIED Moved by Councillor Barker Seconded by Councillor Buck THAT Option No. 4 as set out in the report, which suggests that a "general" advertised Public Meeting for public input into the whole building issue prior to proceeding with any preliminary work be held, be adopted. CARRIED /" Town of Aurora Committee of the Whole Minutes Wednesday, April 29, 1987 - 4 - PLANNING DEPARTMENT Report No. PL87-055-133 -T.G. Management Services; Pt. Lot 24, R.P. 246, 85 Wellington Street West; Z-10-87 #16 Moved by Councillor Pedersen Seconded by Councillor McKenzie THAT Council consider amending its March 26, 1987 resolution regarding Application Z-10-87 such that both floors of the premises may be used for medical offices and business or professional offices. CARRIED Report No. PL87-056-134 -Proposed Plans of Subdivision R.V. Jussila and M. Rogers Doherty, William Marko, Willow Farm Plans; 19T-83036/19T-83037 #17 Moved by Councillor Pedersen Seconded by Councillor McKenzie I. THAT, subject to the applicant/owner supplying an irrevocable letter of credit in the amount of the levy required, the draft plan of subdivision 19T-83036, owned by R. V. Jussila and M. Rogers Doherty, be recommended to the Regional Municipality of York for draft approval subject to the following conditions being met for final approval. 1. Approval prepared December shall relate to a draft plan of subdivision by PMG Consulting Engineers and Planners dated 23, 1986 and revised on April 6, 1987. 2. The owner(s) shall enter into one or more subdivision agreements with the Town of Aurora agreeing to satisfy a 11 conditions, fi nanci a 1 and otherwise of the Town of Aurora. 3. Prior to final approval the lands within this draft plan of subdivision shall be appropriately zoned in a zoning by-law which has come into effect in accordance with the provisions of the Planning Act. 4. All road allowances, road widenings, 0.3 m reserves, and daylighting triangles included in this draft plan of subdivision shall be deeded to the Town of Aurora, where required at no cost and free of all encumbrances. 5. All road allowances included within this draft plan of subdivision shall be named to the satisfaction of the Town of Aurora and the Regional Planning Department. 6. All dead ends and open sides of road allowances created by this draft plan of subdivision shall be terminated in 0.3 m reserves, to be conveyed to the Town of Aurora free of cost and encumbrances, to be held by the Town of Aurora unti 1 required for future road allowances or the development of adjacent lands. 7. The Owner(s) shall agree in the subdivision agreement that a limit on the number of units constructed be determined, to the Town's satisfaction prior to the construction of Street 'G' of the Westerly Plan ( 19T -83037). 8. The Owner(s) shall agree that services to be installed by the Owner(s) including adequate pavement width for local roads, curbs, gutters, sidewalks, watermains, sanitary sewers, storm sewers, street lights, regulatory signs, and other services where required shall be in accordance with the Town of Aurora's standards and specifications. Town of Aurora Committee of the Whole Minutes Wednesday, April 29, 1987 - 5 - 9. Such easements as may be required for utility or drainage purposes shall be granted to the Town of Aurora or other appropriate authority both within and outside of the plan of subdivision at no cost and frees of all encumbrances prior to registration, and be described and included in the subdivision agreement and shown on the engineering drawings. 10. Hydro-electric, natural gas, telephone services and T.V. services where required, shall be constructed underground within the road allowance or other appropriate easement. 11. The Owner(s) shall agree to provide engineering drawings as required and construct planned sanitary sewage works, watermains and storm water management works both upon the lands and external to the lands to the satisfaction of the Town, including the approved connections to the existing system. Should a connection to the St. Andrew's College sanitary sewer be required, this sanitary sewer shall be upgraded to the Town's satisfaction. 12. The Owner(s) shall agree in the subdivision agreement that no building permits will be applied for or issued for any of the estate lots, until the Region of York Medical Officer of Health and the Town of Aurora are satisfied that each of four (4) estate lots (Nos. 111 through 115) and Block 1 can be serviced by a private sanitary disposal system. 13. The Owner(s) shall agree to provide soil reports to the requirements and satisfaction of the Town and the Regional Medical Officer of Health dealing with design and construction of municipal services, buildings and structures. Such reports may include but not be limited to the sewer connections to the Towns and the York Durham Sewage System. 14. The Owner(s) shall be responsible for the proper drainage within their sites and all lands abutting their sites. Overall lots and/or block grading plans must be prepared by the engineers for the Owner(s), in accordance with the Town's Standards. 15. The Owner(s) shall make allowances in the water distribution system for future servicing of the seven (7) estate lots on the south side of St. John's Sideroad (lots 109 to 115 inclusive) and Block 1. 16. All portions of the road allowance not paved and all drainage swa l es on private and public property shall be graded and sodded to Town standards. 17. Prior to final approval of this plan and any grading on the site, a detailed engineering and drainage report, acceptable to the Lake Simcoe Region Conservation Authority, the Town of Aurora and the Ministry of Natural Resources shall be prepared which will describe: (a) The storm water management techniques which will be required to minimize the amount of storm water directed into the applicable watercourse or detention facility. (b) The development and construction techniques and safeguards which will be required to control and minimize the effects of the erosion and siltation on the site prior to, during and after the construction period; and (c) The means of handling the existing watercourses affecting the site. (d) The means whereby lands identified as 'flood plain' by the Lake Simcoe Region Conservation Authority may be developed. ', ·-~ Town of Aurora Committee of the Whole Minutes Wednesday, April 29, 1987 - 6 - 18. That prior to final approval and any grading on the site the owner shall submit plans acceptable to the Town of Aurora, and the Lake Simcoe Region Conservation Authority which will detail locations of building envelopes for such lots and blocks as the Conservation Authority may require. 19. The Owner(s) agree in the subdivision agreement to carry out such works and obtain such permits as may be required by the studies required under Conditions 17 and 18 above. 20. The Owner(s) shall agree in the subdivision agreement to prepare a tree preservation plan and not to remove trees without the written approval of the Town of Aurora. 21. The Owner(s) shall agree in the subdivision agreement to designate areas of the draft plan of subdivision, subject to the Town's approval, where environmental supervision of the tree removal and site development including grading will be required during the servicing and building stages of the development. 22. Prior to final approval and offering houses for sale, the Owner(s) will delineate areas requiring special architectural treatment to address extreme slopes and sensitive vegetation in certain parts of the site. The Owner(s) shall agree in the subdivision agreement to warn all potentia 1 purchasers of the 1 imitations imposed by the special architectural agreement in wording ac.ceptable to the Town. The Owner(s) shall also agree in the subdivision agreement to appoint a controlling architect. 23. The Owner(s) agree to plant such trees on the road allowances as required in accordance with the Town's Open Space Specifications . 24. The Owner(s) shall convey Blocks 2, 9, 11 as Open Space to the Town of Aurora free of all encumbrances. 25. The Owner(s) shall agree in the subdivision agreement to provide such landscaping and fencing as may be required and in accordance with the Town's open space specifications including a landscape plan which details existing and final grades, facilities, fencing of the 1 i near wa 1 kway. 26. The Owner(s) shall agree to provide a financial guarantee satisfactory to the Town to prepare deta i 1 ed 1 andscapi ng and fencing plans for the Town's approval where appropriate; furthermore, the Owner(s) shall agree in the subdivision agreement to carry out said plans. 27. The Owner( s) shall pay cash in 1 ieu of parkland, equivalent to the value of a 5% land conveyance, or lesser amount determined by the Town in accordance with the provisions of Section 50 (8) of the Planning Act. 28. Since the Town wishes to keep the public Open Space Blocks (2, 9, and 11) in their natural state as much as possible, the following warning clause shall be included in the registered portion of the subdivision agreement with respect to the lots or blocks affected: "Purchasers are advised that the public open space zones abutting their lots, are intended to remain as much as possible in their natural state. The Town of Aurora will not be responsible for any inconvenience or nuisance which may present itself as a result of this natural preserve." ~ .. ~/ Town of Aurora Committee of the Whole Minutes Wednesday, April 29, 1987 - 7 - 29. The Owner(s) shall agree in the subdivision agreement to register a restrictive covenant against the title to each lot which is zoned 0-6 Major Open Space Exception (private open space) and each agreement of purchase and sale in the draft plan of subdivision which will restrict the cutting of trees and changing of the natural landscape in this area. 30. The Owner(s) shall convey Block 13 to the Town of Aurora, free of all encumbrances, for the road widening required along the south limit of St. John's Sideroad. 31. The Owner(s) shall agree that the eventual standard of construction of St. John's Sideroad will be a rural section 2 lane secondary road with ditches and asphalt surfacing, and that the cost sharing and financing of the reconstruction of St. John's Side road be acceptab 1 e to Council prior to registration. 32. The Owner(s) shall agree to the cost sharing and financing of intersection improvements including such ellumination chanalization and signalization as may be required at the intersection of St. John's Side road with Yonge and Bathurst Streets and the connection through the Chatterly property with Bathurst Street. 33. The Owner(s) shall be required, prior to final approval and registration of the Plan, to seek approval, satisfactory to the Town, of all conditions, financial and otherwise, from the Ministry of Natura 1 Resources, the Ministry of Environment, the Lake Simcoe Region Conservation Authority and/or any other governing authority. 34. Prior to the registration of this plan Block 12 shall be conveyed to St. Andrew's College, and that it's development standards including fencing, reserves and landscaping be determined by the Town and included in the subdivision agreement. 35. Prior to any grading on the site the lands which will be 0-5 Major Open Space Exception (pub 1 i c open space) and zoned 0-6 Major Open Space Exception (private open space) shall be fenced in a manner satisfactory to the Town of Aurora and where applicable the Lake Simcoe Region Conservation Authority. 36. The Owner(s) shall agree that during construction period, no construction vehicles shall use the Tribbling Crescent access. I I. THAT subject to the app 1 i cant/owner supplying an i rrevocab 1 e letter of credit in the amount of the levy required, the draft plan of subdivision 19T-83037, owned by William Marko, be recommended to the Regional Municipality of York for draft approva 1 subject to the following conditions being met for final approval. 1. Approval shall relate to a draft plan of subdivision prepared by PMG Consulting Engineers and Planners dated December 23, 1986 and revised on April 6, 1987. 2. The owner(s) shall enter into one or more subdivision agreements with the Town of Aurora agreeing to satisfy all conditions, financial and otherwise of the Town of Aurora. 3. Prior to final approval the lands within this draft plan of subdivision shall be appropriately zoned in a zoning by-law which has come into effect in accordance with the provisions of the Planning Act. Town of Aurora Committee of the Whole Minutes Wednesday, April 29, 1987 - 8 - 4. All road allowances, road widenings, 0.3 m reserves, and daylighting triangles included in this draft plan of subdivision shall be deeded to the Town of Aurora, where required at no cost and free of all encumbrances. 5. All road allowances included within this draft plan of subdivision shall be named to the satisfaction of the Town of Aurora and the Regional Planning Department. 6. All dead ends and open sides of road allowances created by this draft plan of subdivision shall be terminated in 0.3 m reserves, to be conveyed to the Town of Aurora free of cost and encumbrances, to be he 1 d by the Town of Aurora until required for future road allowances or the development of adjacent lands. 7. The Owner(s) shall agree in the subdivision agreement that a limit on the number of units constructed be determined, to the Town's satisfaction prior to the construction of Street 'G'. 8. The Owner(s) shall agree that services to be installed by the Owner(s) including adequate pavement width for local roads, curbs, gutters, sidewalks, watermains, sanitary sewers, storm sewers, street lights, regulatory signs, and other services where required shall be in accordance with the Town of Aurora's standards and specifications. 9. Such easements as may be required for utility or drainage purposes shall be granted to the Town of Aurora or other appropriate authority both within and outside of the plan of subdivision at no cost and frees of all encumbrances prior to registration, and be described and included in the subdivision agreement and shown on the engineering drawings. 10. Hydro-electric, natural gas, telephone services and T.V. services where required, shall be constructed underground within the road allowance or other appropriate easement. 11. The Owner(s) shall agree to provide engineering drawings as required and construct planned sanitary sewage works, watermains and storm water management works both upon the 1 ands and externa 1 to the 1 ands to the satisfaction of the Town, including the approved connections to the existing system. Should a connection to the St. Andrew's College sanitary sewer be required, this sanitary sewer shall be upgraded to the Town's satisfaction. 12. The Owner(s) shall agree in the subdivision agreement that no building permits will be applied for or issued for any of the estate lots, until the Region of York Medical Officer of Health and the Town of Aurora are satisfied that each of three (3) estate lots (Nos. 84 through 86) and Block 1 can be serviced by a private sanitary disposal system. 13. The Owner( s) shall agree to pro vi de soi 1 reports to the requirements and satisfaction of the Town and the Regional Medical Officer of Health dealing with design and construction of municipal services, buildings and structures. Such reports may include but not be limited to the sewer connections to the Towns and the York Durham Sewage System. 14. The Owner(s) shall be responsible for the proper drainage within their sites and all lands abutting their sites. Overall lots and/or block grading plans must be prepared by the engineers for the Owner(s), in accordance with the Town's Standards. Town of Aurora Committee of the Whole Minutes Wednesday, April 29, 1987 - 9 - 15. The Owner(s) shall make allowances in the water distribution system for future servicing of the three (3) estate lots on the south side of St. John's Sideroad (lots 84 to 86 inclusive) and Block 1. 16. All portions of the road allowance not paved and all drainage swales on private and public property shall be graded and sodded to Town standards. 17. Prior to final approval of this plan and any grading on the site, a detailed engineering and drainage report, acceptable to the Lake Simcoe Region Conservation Authority, the Town of Aurora and the Ministry of Natural Resources shall be prepared which will describe: (a) The storm water management techniques which will be required to minimize the amount of storm water directed into the applicable watercourse or detention facility. (b) The development and construction techniques and safeguards which will be required to control and minimize the effects of the erosion and siltation on the site prior to, during and after the construction period; and (c) The means of handling the existing watercourses affecting the site. (d) The means whereby lands identified as 'flood plain' by the Lake Simcoe Region Conservation Authority may be developed. 18. That prior to final approval and any grading on the site the owner shall submit plans acceptable to the Town of Aurora, and the Lake Simcoe Region Conservation Authority which will detail locations of building envelopes for such 1 ots and b 1 ocks as the Conservation Authority may require. 19. The Owner(s) agree in the subdivision agreement to carry out such works and obtain such permits as may be required by the studies required under Conditions 17 and 18 above. 20. The Owner(s) shall agree in the subdivision agreement to prepare a tree preservation plan and not to remove trees without the written approval of the Town of Aurora. 21. The Owner(s) shall agree in the subdivision agreement to designate areas of the draft plan of subdivision, subject to the Town's approval, where environmental supervision of the tree removal and site development including grading will be required during the servicing and building stages of the development. 22. Prior to final approval and offering houses for sale, the Owner(s) will delineate areas requiring special architectural treatment to address extreme slopes and sensitive vegetation in certain parts of the site. The Owner(s) shall agree in the subdivision agreement to warn all potential purchasers of the limitations imposed by the special architectural agreement in wording acceptable to the Town. The Owner(s) shall also agree in the subdivision agreement to appoint a controlling architect. 23. The Owner(s) agree to plant such trees on the road allowances as required in accordance with the Town's Open Space Specifications. 24. The Owner(s) shall convey Blocks 2 and 9 as Open Space to the Town of Aurora free of all encumbrances. Town of Aurora Committee of the Whole Minutes Wednesday, April 29, 1987 -10 - 25. The Owner(s) shall agree in the subdivision agreement to provide such landscaping and fencing as may be required and in accordance with the Town's open space specifications including a landscape plan which details existing and final grades, facilities, fencing of the linear walkway. 26. The Owner(s) shall agree to provide a financial guarantee satisfactory to the Town to prepare detailed 1 andscapi ng and fencing plans for the Town's approval where appropriate; furthermore, the Owner(s) shall agree in the subdivision agreement to carry out said plans. 27. The Owner(s) shall pay cash in lieu of parkland, equivalent to the value of a 5% land conveyance, or lesser amount determined by the Town in accordance with the provisions of Section 50 (8) of the Planning Act. 28. Since the Town wishes to keep the public Open Space Blocks (2 and 9) in their natural state as much as possible, the following warning clause shall be included in the registered portion of the subdivision agreement with respect to the lots or blocks affected: "Purchasers are advised that the public open space zones abutting their lots, are intended to remain as much as possible in their natural state. The Town of Aurora will not be responsible for any inconvenience or nuisance which may present itself as a result of this natural preserve." 29. The Owner(s) shall agree in the subdivision agreement to register a restrictive covenant against the title to each lot which is zoned 0-6 Major Open Space Exception (private open space) and each agreement of purchase and sale in the draft plan of subdivision which will restrict the cutting of trees and changing of the natural landscape in this area. 30. The Owner(s) shall convey Block 11 to the Town of Aurora, free of all encumbrances, for the road widening required along the south limit of St. John's Sideroad. 31. The Owner(s) shall agree that the eventual standard of construction of St. John's Sideroad will be a rural section 2 lane secondary road with ditches and asphalt surfacing, and that the cost sharing and financing of the reconstruction of St. John's Sideroad be acceptable to Council prior to registration. 32. The Owner(s) shall agree to the cost sharing and financing of intersection improvements including such ellumination chanalization and signalization as may be required at the intersection of St. John's Sideroad with Yonge and Bathurst Streets and the connection through the Chatterly property with Bathurst Street. 33. The Owner(s) shall be required, prior to final approval and registration of the Plan, to seek approval, satisfactory to the Town, of all conditions, financial and otherwise, from the Ministry of Natura 1 Resources, the Ministry of Environment, the Lake Simcoe Region Conservation Authority and/or any other governing authority. CARRIED Town of Aurora Committee of the Whole Minutes Wednesday, April 29, 1987 -11 - Report No. PL87-057-135 -Proposed Rezoning Applications 79 Yonge Street North and 91 Yonge Street North; J.G. Cordone Investments #18 Moved by Councillor Pedersen Seconded by Councillor McKenzie THAT provided Council does not feel a further public meeting is required, the by-laws be proceeded with for first and second reading. CARRIED Report No. PL87-058-136-Status of Library Square Project #19 Moved by Councillor Weller Seconded by Councillor Buck THAT the report of the Director of Planning be received as information. The Tenders, when prepared for circulation, be brought back to Council for its consideration. CARRIED TREASURER'S DEPARTMENT Report No. TR87-010-137-Museum Board 1987 Grant Application Form #20 Moved by Councillor McKenzie Seconded by Councillor Pedersen THAT Report No. TR-010-137 be received as information. CARRIED Report No. TR87-0ll-138 -Grant Policy #21 Moved by Councillor Barker Seconded by Councillor Weller THAT the following grant policy guidelines be considered, modified as desired and then approved by Council in order that a final Grant Policy may be formulated: A) Administration of Grants All grants, except the major board/groups of Aurora Public Library, Leisure Services and Community Centre which are approved during Budget preparation, shall be processed through one account termed "Grants". The Grant account shall be under the departmental heading ''Council'', such account classification to take effect January, 1988. This would include the Aurora Museum Board and July 1st grants as part of a single Grant account. B) Processing of Grants All grants which are expenditures from the Grant account under the category Association/Program grants shall be presented for Council approval upon receipt of an Application for Grant form (per schedule "A" attached) accompanied by a current Revenue and Expenditure statement and Budget statement. These shall be approved on a first-come, first-served basis provided all else is in order. The only exception shall be Senior Citizen transportation during their week and friendship circle rental subsidy. Community Centre Ice Subsidy grants shall be estimated during Budget preparation and an amount quantified to be held for these grants. The final category of grants, discretionary or one-time grants, shall be approved at the discretion of Council. CARRIED Town of Aurora Committee of the Whole Minutes Wednesday, April 29, 1987 -12 - UNFINISHED BUSINESS Memorandum of K.B. Rodger, Chief Administrative Officer re: Report No. LS87 -14-85 -De 1 egati on of Mr. Comfort -Baseball Diamond -Our Lady of Grace Park (Referred by Council, March 18, 1987) #22 Moved by Councillor Weller Seconded by Councillor Pedersen THAT the memorandum of the Chief Administrative Officer be received as information; and THAT the interim report of the Director of Lei sure Services be provided on the next Council Agenda. CARRIED Memorandum of K.B. Rodger, Chief Administrative Officer re: Resolution - Payment Certificate No. 4 -Associated Paving Company Ltd. -Project No. 1149-Vandorf Sideroad-(Referred by Council, April 15, 1987) #23 Moved by Mayor West Seconded by Councillor Barker THAT this memorandum be received as information. CARRIED K.B. Rod er, Chief Administrative Officer memo to Members of Council re: Sign -New Home Buyers Pending from April 15, 1987 Council meeting #24 Moved by Mayor West Seconded by Councillor Pedersen THAT the proposed wording as included in the memorandum be amended to include reference to community mailboxes and fences; and THAT the wording be approved as amended and the Town have the signs prepared and erected outside all sales offices with the cost of same to be charged back to the deve 1 opers through the subdivision agreement. CARRIED Aurora Residents' Petition (W. Ground) re: Location of baseball diamond at Fielding Drive and Orchard Heights Boulevard #25 Moved by Councillor Barker Seconded by Councillor McKenzie THAT Council reaffirms its position that the design of the park remain as constructed; and THAT future park design submissions be reviewed in more detail. CARRIED Mr. Partridge, Aurora Merchants' Petition re: Installation of water meters at their cost #26 Moved by Councillor Buck Seconded by Councillor Weller THAT the Director of Pub 1 i c Works be directed to submit a report indicating the number of properties affected by the metering pol icy and the total projected cost of the installation. CARRIED Town of Aurora Committee of the Whole Minutes Wednesday, April 29, 1987 -13 - NEW BUSINESS Councillor Barker requested staff follow up on the direction to paint a solid white line and amend parking provisions on a portion of Brookland Avenue. Councillor Barker enquired about the status of the preparation of the updated history of Aurora. Councillor Buck enquired about the status of the Pine Ridge Study and requested input from the Planning Department regarding the regularization of two-family accommodation in single family dwellings. #27 Moved by Councillor McKenzie Seconded by Councillor Buck THAT the Town send a 1 etter to the Chamber of Commerce congratulating them on the success of the Home Show held April 25th and 26th. CARRIED ADJOURNMENT #28 Moved by Mayor West THAT the meeting be adjourned at 9:55 p.m. CARRIED (THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING NO. 20-87 WERE CONSIDERED AND ADOPTED WITHOUT AMENDMENT BY COUNCIL AT ITS MEETING HELD ON MAY 6, 1987.)