AGENDA - Council - 20121127PUBLIC RELEASE
November 23, 2012
THE TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, November 27, 2012
7 p.m.
Council Chambers
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III ADOPTION OF THE MINUTES
Council Minutes of November 13, 2012 pg. 1
RECOMMENDED:
THAT the Council minutes of November 13, 2012 be adopted as printed
and circulated.
IV PRESENTATIONS
(a) Daniele Zanotti, Chief Executive Officer, pg. 17
United Way of York Region
Re: Update Council on key activities and celebrate the strong
partnership with the Town of Aurora
V PUBLIC SERVICE ANNOUNCEMENTS
Council Meeting Agenda
Tuesday, November 27, 2012
Page 2 of 4
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VIII DELEGATIONS
(a) Alison Collins-Mrakas, Chair, and Greg Smith, Vice Chair, pg. 18
Sesquicentennial Ad Hoc Committee
Re: Item 3 – PR12-044 – Sesquicentennial Budget
(b) Kenneth Kosowan, Resident pg. 19
Re: Item 1 (7) – IES12-059 – On-Street Parking Safety Concerns on
Stone Road
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
(a) Councillor Pirri pg. 53
Re: Quick Response (QR) Codes
(ii) Motions for Which Notice Has Been Given
(a) Councillor Ballard pg. 54
Re: Comprehensive Expense Policies
(b) Councillor Ballard pg. 55
Re: Alcohol Reimbursement Policy
(c) Councillor Thompson pg. 57
Re: Audio Recordings of Closed Session Meetings
(d) Councillor Thompson pg. 58
Re: Motion to Reconsider a Tie Vote
(e) Councillor Thompson pg. 59
Re: SLAPP Lawsuit
Council Meeting Agenda
Tuesday, November 27, 2012
Page 3 of 4
XI REGIONAL REPORT
York Regional Council Highlights – November 15, 2012 pg. 61
Mayor’s Report
RECOMMENDED:
THAT the Regional Report be received for information.
XII NEW BUSINESS/GENERAL INFORMATION
XIII READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given first, second, and third
readings and enacted:
5466-12 BEING A BY-LAW to adopt Official Plan pg. 68
Amendment No. 2
(Report PL12-048, Council Oct. 23/12)
RECOMMENDED:
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5471-12 BEING A BY-LAW to Confirm Actions by Council pg. 78
Resulting from Council Meeting on
November 27, 2012
XIV CLOSED SESSION
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, November 27, 2012
Page 4 of 4
AGENDA ITEMS
1. General Committee Meeting Report of November 20, 2012 pg. 20
RECOMMENDED:
THAT the General Committee meeting report of November 20, 2012 be
received and the recommendations carried by the Committee be
approved.
(Referred from General Committee meeting of November 20, 2012 – Item 13(3)
2. SAC12-07 – Sesquicentennial Ad Hoc Committee Report pg. 34
November 7, 2012
(3) Memorandum from Mayor Dawe
Re: Sesquicentennial Ad Hoc Committee
RECOMMENDED:
THAT Council provide direction.
3. PR12-044 – Sesquicentennial Budget pg. 39
RECOMMENDED:
THAT report PR12-044 be received; and
THAT Council approve a budget of $197,000.00 for events and staff
support related to the proposed Sesquicentennial celebrations; and
THAT funds be allocated from the Council Discretionary Reserve Fund for
this purpose.
ADDITIONAL ITEMS
FOR COUNCIL MEETING
Tuesday, November 27, 2012
Delegation (c) Peter Smith, Resident
Re: Item 1(4) – PR12-039 – Aurora Music Festival
Delegation (d) Brent MacKinnon, Max and Olga Donachu, Flo Murry,
and Joshy Kallungal
Re: Item 1(3) PR12-038 – Feasibility Study for Aurora Tennis Club
(ACTC) Fleury Park Proposal
Additional Information for Item 1(3) PR12-038 – Feasibility Study for
Aurora Tennis Club (ACTC) Fleury Park Proposal
Item 4 - Correspondence from Lake Simcoe Region Conservation
Authority, Re: Smart Vent
RECOMMENDED:
THAT the correspondence be received for information.
Customer and Legislative Services
905-727-3123
cou nci lsecreta riatstaff@aurora.ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6,11
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk's office by
the following deadline:
4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: L KJoJ 'W CZ -
SUBJECT:
cww��l v ^`xrk's
NAME OF SPOKESPERSON:
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable):
N
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff member regarding your matter of interest?
Yes No IF YES, WITH WHOM DATE_
I acknowledge that the Procedural By-law permits five (5) minutes for Delegations.
ar
Community
Customer and Legislative Services
905-727-3123
council secretariatstaff@au rora. ca
Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6J1
DELEGATION REQUEST
This Delegation Request form and any written submissions or background information for
consideration by either Council or Committees of Council must be submitted to the Clerk's office by
the following deadline:
4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE
COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: November 27t" R 2012
SUBJECT: Motion re. Report on the Fleury Park Project Feasibility Study
NAME OF SPOKESPERSON: Brent MacKinnon with Max & OI a Donachu — Canadian
Newcomers/Youth Junior Development; Flo Murry Aurora Senior's Assoc. & Arts Advocate;
Joshv Kallungal Aurora Senior's Assoc. — Pickle Ball Coordinator
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable):
Aurora Community Tennis Club
BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION:
We will speak to the Feasibility Study Report on the Fleury Park Project and recommendations
re. inclusion in the 2013 Town Budaet.
PLEASE COMPLETE THE FOLLOWING:
Have you been in contact with a Town staff member regarding your matter of interest?
Yes I X] No ❑ IF YES, WITH WHOM —Cindy Janzen_DATE_Nov. 27, 2012
I acknowledge that the Procedural By-law permits five (5) minutes for Delegations
mae
Community
1
Feasibility Study:
Definition – Heritage Canada: An indendently written report to determine the likelyhood of success.
The Fleury Park Playhouse
Submitted November 2012: Aurora Community Tennis Club Board of Directors in partnership with the
Town of Aurora
The Fleury Park Play House
A multi-use, multi-function playhouse
A sesquicentennial event centre celebrating our past and future
A year round gathering place utilizing green technologies for the enjoyment of Aurorans and visitors
Feasibility Study:
Definition according to Heritage Canada:
An indendently written report to determine the likelihood of success.
Index
Executive Summary
Page 3
Cost Comparison (Fleury Park Playhouse – Angus Glen Tennis Centre)
Page 4
Assessment/Compliance with Master Plan
Page 5 - 13
Attachments:
Page 15
Work Plan & Implementation Schedule
Cost Recovery Timeline
Estimate - Expenses
Arial View (Parking, Amphitheatre)
Cost Comparison Calculations – Angus Glen Tennis Centre
Fleury Park Playhouse Building Quote
Smart Vent Technologies – building on flood plain
3
Executive Summary:
The Fleury Park Project complies with the Parks and Recreation Master Plan on
many levels.
The proposed project also complements the Promenade Study to rejuvenate the Yonge -
Wellington area.
There is an opportunity to receive a Heritage Canada Legacy Fund grant of $500,000
by linking to our Sesquicentennial Celebrations.
The project utilizes smart vent technologies to allow building on flood plains.
The Project is designed to proceed in stages as shown on the Implementation Schedule.
The ACTC estimates the cost of this project is between 2 and 2.5 million dollars.
Town Staff arrived at a cost estimate of 8 million plus dollars.
This report provides documentation to support our calculations .
4
Cost Comparison:
Fleury Park Playhouse and Angus Glen Tennis Centre
Scope:
In order to provide a basis for comparative costs, the following data were obtained from a
Markham staff report presented to the Markham Council General Committee re: the Angus
Glen Tennis Centre, a tennis-only facility built in July 2011. The Angus Glen Project included
building four courts and a structure covering the four courts. The proposed Fleury Park
Playhouse project includes building two additional courts to add onto the four existing ones, as
well as a covered structure over all six courts.
Summary:
Bid price for the Angus Glen Tennis Centre ………………………………………………………. $3,352,895.77
Consideration:
The proposed Fleury Park Playhouse structure will be built with less expensive materials
resulting in two builder’s quotes received for the Fleury Park Playhouse of approximately
$1,300,000 (see attachment) which is considerably less than the projected cost of $2,785,342
for the Angus Glen project, had their structure been built to cover six tennis courts. You can see
the calculations used to determine the projected Angus Glen Tennis Centre in our Attachments.
Conclusion:
The above cost comparison with the Angus Glen project validates the estimated cost for the
Fleury Park Playhouse of $1,300,000. The overall estimated total cost of $2,000,000 to
$2,500,000 for the Fleury Park project is clearly more realistic than the $8,000,000 plus
estimate provided by Town staff.
5
An Assessment of the Fleury Park Project
in Relation to the
Parks and Recreation Master Plan - 2010
Final Report 2010: To serve a welcoming and dynamic town having a strong sense of community pride
and volunteerism, committed to healthy and inclusive lifestyles inspired by its natural heritage, his torical
culture, diverse neighborhoods., t
Like the Town, ACTC used the Parks and Recreation Master Plan 2010 as a template to see where there
were complementary connections. On any of the following documents where you see a page reference
at the top of the page, that is a reference to the Master Plan.
As we studied the Master Plan we found it to be an excellent guide or tool to envision future
development for recreation, arts, culture and social development in Aurora. There were many
encouraging messages that touched on the challenges and potential solutions that we address in our
Feasibility Study.
6
Parks & Recreation Master Plan 2010
Executive Summary (page iii)
With a rapidly growing and increasingly diversified population base, the Town of Aurora has undertaken
this Parks & Recreation Master Plan to guide and direct leisure service activities, programs, services
and facilities through to the year 2013.
The Master Plan has been developed based upon research, understanding of demographics and relevant
trends, outreach initiatives with the community, consultations with local stakeholders and detailed
needs assessments. The key findings are articulated as follows.
Proactive Acquisition and Assembly of Active Parkland is Necessary
Analysis shows that the amount of ‘Community Parkland’, which are large tracts of parkland that can
accommodate sports fields and other major leisure facilities, is presently in deficit and between 45 (#)
and 48 hectares will be needed by the year 2013.
Given heavy reliance upon non‐municipal outdoor facilities (i.e. those at schools, industrial lands, etc.),
the Town would be best served by acquiring land(s) for the purposes of a multi‐field sports
complex (i.e. soccer fields, and/or multi‐use field); it is recommended, however, that sports field
development should only take place if access to a significant number of key non‐municipal
fields ceases. Proactive land assembly may also benefit the Town by securing an appropriate s ite for
which a future indoor community leisure facility which may be required beyond the term of this
Master Plan.
An opportunity for land acquisition could be to assemble lands adjacent to the Stronach Aurora
Recreation Complex in advance of future outdoor and/or indoor facility additions to the site.
Development / Redevelopment of Community Program Space
To meet the growing leisure programming demands offered by the Town and its community partners,
additional multi‐use community program space(*) and rental venues will be required. Such space
should be included in any new leisure facilities which are constructed in the future, however, existing
municipal venues (e.g. the old public library, Victoria Hall, etc.) should be evaluated for their ability to b e
improved in such a manner that a broader range of services can be provided.
Fleury Park Project Compliance Features:
1. (#) Use land already owned (at Fleury Park) which lies fallow eight months of the year. No
need to purchase expensive new land for m eeting recreational needs.
2. * The Fleury Park Playhouse Project is a multi -use, multi-function, revenue generating
initiative.
7
Parks & Recreation Master Plan 2010
Research & Consultation (page 7)
General Trends in the Leisure System
1. Income can be a significant barrier to participation in leisure pursuits if costs to
participate are high – a person’s ability to pay needs to be considered by municipalities
and community organizations alike when delivering leisure services.
2. Demand for unorganized and drop‐in activities is on the rise, at the expense of most
organized and structured programs which are inflexible to those with limited amounts
of free time.
3. The “multi‐use” facility and park concept is being increasingly viewed as the preferred
development model since it consolidates a number of leisure activities at a single
location, thereby providing a “one‐stop shopping” venue for time‐pressed individuals,
offering crossprogramming opportunities for a wide range of ages, and reducing
municipal operational costs.
4. Municipalities are often entering into partnerships with community and private‐sector
organizations to maximize efficiencies associated with capital and operational costs, so
long as the municipality and the community benefit as a whole.
5. Volunteerism is in decline across the country, therefore, supporting local volunteers is
critical to ensuring that these dedicated individuals continue to participate in civic life
and that new volunteers can be recruited.
Fleury Park Project Compliance Features:
1. Income: Four summer month’s provide free, unfettered, public access to Fleury Park
Play Areas.
2. Unorganized: Two additional court areas would provide 50% increased play time
availability.
3. Multi-use: The Fleury Park Proposal champions and complies with multiple use
activities (cross programming, one stop shopping). (tennis, basketball, volleyball, pickle
ball)
4. Partnerships: By the Town partnering with ACTC, an non-profit community
organization the Federal government Legacy Fund will consider an application of up to
$500,000 in a capital grant.
5. Volunteerism: The Fleury Project has received full support from Sport Aurora and the
Aurora Senior’s Association. In addition, the Play House with its beautiful and open,
sunshine doors will attract and invigorate an interest in volunteerism and civic
participation.
8
Parks & Recreation Master Plan 2010
Indoor Recreation Facilities (page 21)
3.7 Older Adult & Senior Spaces
Given the considerable growth in the older adult population, additional seniors space will be required
beyond the timeframe of this Master Plan. At this time, the growth in the seniors population may
necessitate the expansion of existing multi‐use spaces u tilized by seniors (including the Aurora Seniors
Centre) as well as the development of new venues for older adults/seniors to congregate and participate
in leisurely pursuits.
There will be a growing need for spaces at multi‐use centres where the new senior will likely be
spending the majority of their leisure time, given the propensity to seek active living opportunities.
Future seniors spaces are preferably provided within the multi‐use leisure facility template to allow
greater degree of participation in physical activities pursued by older adults and the “new” senior such
as swimming (e.g. aqua fitness, therapeutic programs, etc.) or ice sports (“old‐timer” leagues, etc.)
3.8 Gymnasiums
Consideration of constructing a municipal gymnasium could be considered in concert with a new youth
centre. A detailed study should be undertaken, based on wide public consultation and a market study,
to determine unmet youth needs, gaps in services to youth and the facilities required to meet the
identified needs and close identified gaps. The analysis should be conducted independent of town
Departments (to avoid institutional bias, real or perceived) and include all sectors: spots, recreat ion and
cultural. The methodology should not take a ”single solution” approach.
The provision of a municipal gymnasium could either take place by way of expansion of an existing
community recreation facility or through new facility development.
Fleury Park Project Compliance Features:
1. Pickle ball, badminton, etc. could be played in the Fleury Playhouse. The Fleury Park
Project advocates an expansion of an existing community recreation facility. There are
complementary features in the Fleury Project that could support the goals related to
the development of a youth centre.
Fleury Park Project Compliance Features:
1. The Aurora Seniors Association has given a letter of support for the Fleury Project.
2. The Seniors Centre in interested in using the Playhouse for pickle ball and the Fleury
Park Playhouse could be a new venue for older adult/seniors to congregate and
participate in leisurely pursuits.
9
Parks & Recreation Master Plan 2010
Outdoor Recreation Facilities (page 32)
4.5 Tennis, Basketball & Multi-Use Courts
It is preferred that the Town utilize a multi‐use court provision model that combines these tennis and
basketball facilities together in a single template. Doing so will offer efficiencies associated with capital
investment, maintenance, land requirements and the number of unstructured uses that can take place
(basketball, tennis, ball hockey, outdoor ice, etc.). The courts should be lined with basketball and tennis
boundaries and are generally “first come, first serve” in terms of usage as would be at any other playing
court, however, a time limit for users in high demand areas may be a way to encourage equitable access
for all users.
Development of future facilities should take the form of a multi‐use court concept unless specifically
designed for high quality, competitive level tennis or basketball (e.g. McMahon Park tennis courts) in
which case dedicated courts should be constructed. Consideration of basketball half courts may be
appropriate in smaller neighbourhood parks where gaps in service provision need to be addressed.
Fleury Park Project Compliance Features:
Parks & Recreation Master Plan 2010
Outdoor Recreation Facilities: (page 33)
With regard to competitive/organized tennis opportunities, there are presently three dedicated club
courts in Aurora which are exclusively used and operated by the Aurora Tennis Club (under contract
with the Town). Should there be merit in expanding the nu mber of ‘club courts’ as well as evaluating the
feasibility of constructing an all‐weather tennis enclosure to facilitate winter play there are two general
options that could be considered in this regards.
1 Conversion of Fleury Park to Club Courts – Designating Fleury Park as a venue for
competitive/organized tennis, while beneficial from the perspective of revenue generation and
proximity to club courts at McMahon Park, would also remove free public access for users of
Fleury Park and seven of the eleven municipal courts would potentially become club facilities.
Furthermore, development is contingent upon approval from the Conservation Authority due to
its location on flood plain lands.
Fleury Park Project Compliance Features:
1. The Fleury Park Project advocates a multi -use, multi-function model.
10
2 Relocation of All Club Courts to the Aurora Community Centre Site – An option to the provision
of club courts at McMahon and Fleury Parks would be to move all outdoor club courts to the
Stronach Aurora Recreation Complex site, as part of a facility and site redevelopment process as
suggested in Section 3. Doing so would consolidate competitive tennis opportunities at a single
location, create opportunities for tournament play, and capitalize on fitness and dry land
training opportunities for tennis players (assuming a fitness centre and/or gymnasium is
developed at the Complex). This course of action, however, would imply that the courts at
McMahon Park be designated for free public use, with the Aurora Recreation Complex
containing the replacement/additional club courts.
Parks & Recreation Master Plan 2010
Multi-Purpose Community & Program Rooms (page 67)
7. Continue to offer a variety of leisure program and rental opportunities out of existing municipal
facilities, to the greatest degree possible, subject to the space review process that is underway.
8. Together with recommendation #2, underutilized or vacant community buildings suitable for
providing expanded and enhanced opportunities to the community, should be reviewed as part of a
cluster strategy with the goal of addressing a future Arts & Culture Master Plan objectives through the
establishment of the Arts & Culture Master Plan.
9. Any new leisure facilities developed in the future should contain fl exible community rental and
program spaces.
Fleury Park Project Compliance Features:
1. ACTC has no interest in converting Fleury Park to Club courts. We are happy where we are and
have communicated that when consulted. Since receiving Ontario Trillium Grant that improved
our clubhouse our members and the public enjoy our improved facilities.
2. ACTC promotes two additional courts at Fleury Park for increased free public accessibility during
the warm months (May-September).
3. ACTC also is promoting the application for a Town owned weather proofed enclosure for multiple
users for multiple functions.
Fleury Park Project Compliance Features:
1. Contrary to the Master Plan, ACTC is not interested in a fitness and training gymnasium like the
Stronach Centre Complex. Such a facility would be competitive with private operators like the
Timberlane Athletic Club.
2. Contrary to the Master Plan, ACTC is content with its level of competitive activities at McMahon
Park.
11
Parks & Recreation Master Plan 2010
Outdoor Recreational Facilities: (page 38)
410 Outdoor Skating Rinks:
The Town of Aurora maintains four outdoor skating rinks at Confederation Park, Machell Park, Town
Park and Ada Johnson Park. The provision of outdoor skating venues is one way to alleviate pressures on
arena demand, as it can facilitate public skating and pickup shinny opportunities, while they can also
create focal points for community activities and special events. The multi‐use court template, described
earlier in this Section, can be used to frame an outdoor rink in the winter season. It is recommended
that the Town explore the possibility of providing an artificial ice surface at future multi‐use court(s) in
order to determine the feasibility and cost‐effectiveness of this amenity in the context of evolving
climatic conditions. An artificial ice rink is only deemed to be appropriate in a Community Park setting, a
centralized location and/or a park intended for civic gatherings.
The Town of Aurora assists with volunteer maintained ice rinks at Chapman Park, Civic Square, and
James Lloyd Park, a service delivery approach that should be extended to other appropriate park
locations where community support exists to do so.
Fleury Park Project Compliance Features:
7. The Fleury Park Project leverages existing land, location and staff resources at Fleury Park.
8. The Fleury Park Proposal addresses an under-utilized venue to provide expanded and
enhanced opportunities for players: athletic, dramatic and musical. This multi -functional
proposal links to the Promenade Study and to the proposed Hillary House McIntyre Park
Initiative. These resonating components would invigorate the downtown core.
9. The large sunshine doors allow for events and activities to be quickly set up and struck down,
maximizing rental revenue and program flexibility.
Fleury Park Project Compliance Features:
If the Playhouse is not built or approved the money spent on two additional courts, the
retaining wall and parking lot good value because: a minimum of 2 lighted skating areas
allowing for a variety of skating activities (children, teens, s hinny hockey)
12
Parks & Recreation Master Plan 2010
Outdoor Skating Rinks (page 70)
39. The Town should continue to work with volunteers to maintain natural ice rinks on municipal land
for public use.
Parks & Recreation Master Plan 2010
Parks & Open Spaces: (page 48)
Comfort Facilities
Wherever possible, the Town should cluster the same type of playing fields together to increase a sense
of form and function in active use parks. Such parks should also include washrooms, electrical outlets,
benches and safe, pedestrian‐friendly pathways, etc. The Town shoul d continue to consider permanent
or portable washroom facilities at heavily utilized park and trail locations as these conveniences can
attract a greater use by individuals and families.
Fleury Park Project Compliance Features:
Harvest the Playhouse shade. A shaded ice rink close to the proposed Irwin street parking
lot would not be compromised by ice melting sunshine.
Fleury Park Project Compliance Features:
1. Using the proposed “Smart Vent” technologies could allow renovation of Fleury Park
washroom.
2. The Fleury Park Project uses a “cluster model” approach and invites greater use of the park by
individuals and families. The six multi-use play areas at Fleury Park conform to the cluster
model. More play areas (courts) at Fleury would allow for more unstructured or pick-up tennis
for the public.
13
Unstructured Recreation Areas
People are seeking areas where they can enjoy park uses at their own time and convenience. Informal
open spaces have been observed to be popular, particularly at the neighbourhood‐level for activities
such as pickup field sports, picnicking, playing musical instruments, kite flying, etc. The key to the
success of unstructured recreational areas is the flexibility that is afforded for the uses that can be
pursued. These types of parks can bring people together to participate in physical activity, showcase
cultural diversity through festivals and special events.
Parks & Recreation Master Plan 2010
5.4 Parkland Acquisition (page 46)
In addition to the park land acquisition process, the Town should also investigate parkland renewal and
redevelopment opportunities at its existing parks. For example, redevelopment opportunities at urban
parks (i.e. Confederation Park, Lions Park, or any lands becoming available in other urban areas, etc.)
can be oriented to respond to neighbourhood and community‐specific demands such as urban parks,
plazas and squares in addition to traditional parkland facilities.
Implementing the Plan: (page 76)Cost Implications
Use Courts
Recommendations – Tennis, Basketball and Multi-use Courts
83. The Town should provide new multi‐use courts within newly developing residential areas,
wherever appropriate, in order to provide sufficient access to these facilities. A minimum of
two new courts is encouraged by the end of the Master Planning period to address
underserviced existing residential areas. High Priority: (page 76)
Outdoor Aquatics
Fleury Park Project Compliance Features:
1. The Fleury Park Playhouse would double the play time at this location for access to free,
unstructured recreational players of volleyball, basketball, tennis, pickle ball. The Playhouse
also supports cultural diversity through festival and special events.
Fleury Park Project Compliance Features:
1. The Fleury Park Project core feature is the renewal and redevelopment as Fleury Park is an
existing venue.
Fleury Park Project Compliance Features:
1. The Plan calls for a minimum of two new courts for EXISTING underserviced residential
areas. The two additional courts at Fleury Park, then enclosed would double playable time
at Fleury Park from May to September.
14
Parks & Recreation Master Plan 2010
Delivering Services (page 53)
The Department must articulate what specifically they are responsible for in the delivery of service to
the public and as to their contribution to the community vision for Aurora. This section shows how ACTC
objectives are mutually shared and complement the Town’s direction to working with community
groups.
Service Objectives Supporting the Public Good
1. Support and provide community events and festivals
2. Seek out, develop and support partnerships with community stakeholders in order to enhance
open space and leisure activities
3. Support and promote the delivery of sport and spectator sporting events
4. Support and promote exposure and appreciation for cultural experiences and opportunities
5. Promote and support accessible and interactive social events
6. Protect and enhance the natural environment. Involve residents in enhancing the environment
through educational opportunities awareness and initiatives
7. Play our part in contributing to an attractive community through beautification efforts
8. Engage diverse populations in participating in leisure activities
9. Educate the residents in leading active and healthy lifestyles
10. Provide environments for reflection and rejuvenation
11. Inventory all leisure opportunities available in Aurora and actively market all leisure opportunities
12. Recognize and promote the benefits of volunteerism
13. Support and provide community events and festivals
Service Objectives Supporting Individual Good
14. To provide, support and promote leisure pursuits, skill development, active and healthy living for
all ages and abilities including specific programs and services for: Pre‐school School aged Youth •
Adults and Older adults, Families
15. To promote and support volunteerism for all ages and abilities
Fleury Park Project Compliance Features:
Obj. # 1 – Yes: Longest Street Sale
Obj. # 2 – Yes: Sport’s Aurora, Aurora Seniors Association, Windfall Ecology Centre. ACTC sees
itself as the community group most equipped and capable of providing input to Town planning
on tennis development.
Obj. # 3 – Yes
Obj. # 4 – Yes
Obj. # 7 – Yes: ACTC Adopt a Park role at McMahon, flowers at Club & on courts, grass/shrubs
cutting
Obj. # 8 – Yes
Obj. # 12 – Yes
Obj. # 13 – Yes: Aurora Jazz Festival, Aurora Food Market, Longest Street Sale
Obj. # 14 – Yes: ACTC Mission Statement, Vision is to contribute to the greater good and
benefit of our community through participation and contributions to community building
efforts.
15
Feasibility Study:
Definition according to Heritage Canada:
An indendently written report to determine the likelihood of success.
The Fleury Park Playhouse
ATTACHMENTS
1. Cost Comparison - Fleury Park Playhouse and Angus Glen Tennis Centre
2. Feasibility Study Work Plan & Draft Implementation Schedule
3. Cost Recovery Scenarios for Playhouse
4. Estimated Operating Costs for Eight Months
5. Arial map of Fleury Park Showing: Parking Locations, Amphitheatre,
Two New Play Areas
6. Smart Vent Technology
7. Building on a Flood Plain with Smart Vents; Pictures Bolton ON
8. Quote – Universal Cover Corporation (two additional quotes on file)
Cost Comparison:
Fleury Park Playhouse and Angus Glen Tennis Centre
Scope:
In order to provide a basis for comparative costs, the following data w ere obtained from a
Markham staff report presented to the Markham Council General Committee re: the Angus
Glen Tennis Centre, a tennis-only facility built in July 2011. The Angus Glen Project included
building four courts and a structure covering the four courts. The proposed Fleury Park
Playhouse project includes building two additional courts to add onto the four existing ones, as
well as a covered structure over all six courts.
Summary:
Bid price for the Angus Glen Tennis Centre ………………………………………………………. $3,352,895.77
Consideration:
The Angus Glen Tennis Centre included four courts at an estimated cost of $125,000 each,
totalling $500,000 ($125,000 X 4)
Had they built six courts, their cost would have been 50% higher i.e. $750,000 (1.5 X $500,000)
Consideration:
The Angus Glen Tennis Centre project included a clubhouse that cost a total of $996,000.
Thus, without the cost of their clubhouse, the cost of their four tennis courts and the building
covering them was $2,356,895 ($3,352,895 - $996,000).
Without the cost of their tennis courts, the cost of just the building covering them was
$1,856,895 ($2,356,895 - $500,000)
If the Angus Glen Tennis Centre had built a covered structure to e nvelop six courts, the cost
would be 50% higher, i.e. $2,785,342 (1.5 X $1,856,895)
Thus, based on the Angus Glen project costs, the projected cost for the proposed Fleury Park
Playhouse would be $3,035,342, to build only two tennis courts ($250,000) plus a structure to
cover six courts ($2,785,342).
Consideration:
The proposed Fleury Park Playhouse structure will be built with less expensive materials
resulting in two builder’s quotes of approximately $1,300,000 (see attachment) which is
considerably less than the projected cost of $2,785,342 for the Angus Glen project, had their
structure been built to cover six tennis courts.
Conclusion:
The above cost comparison with the Angus Glen project validates the estimated cost for the
Fleury Park Playhouse of $1,300,000. The overall estimated total cost of $2,000,000 to
$2,500,000 for the Fleury Park project is clearly more realistic than the $8,000,000 plus
estimate provided by Town staff.
Feasibility Study Work Plan & Draft
Implementation Schedule
November 2012
Feasibility Study
presented to
Aurora Council
Overview/Vision of Fleury
Park Heritage Project
Highlights of new
technology materials and
products;
Cost Estimates/quotes for: 2
courts; amphitheater; disability
parking; Hydrological Report;
Cost Estimates/quotes for structure.
Spread Sheet of revenue,
expenses and # years to pay off
community investment
Review of Public vs. Public-Private
Revenue from roof rental/solar panel
Funding from Hydro Sale
Request for in-kind support letter from
Town (2 multi-use courts) re. Heritage
Legacy/Infrastructure Grant Program -
Federal Government Matching Funds
November/December 2012
Town approves constructing 2
multi use, all seasons courts at
Fleury Park, amphitheater,
disability parking lot and
hydrological study;
Applications submitted to
Heritage/Infrastructure Canada
Grants are for: Playhouse, 1 multi-use
court: Legacy Fund Approval results in
50% cost sharing for: Amphitheater,
Disability parking lot, Hydrological Report,
January/February 2013
ACTC receives approval for Heritage
Legacy/Infrastructure Grant which
covers 50% of Town costs for
amphitheater, disability parking lot
and hydrological study & Playhouse;
Funding from 2 Federal
Government Sources:
Infrastructure & Legacy Grant
Programs.
April/May 2013
Town constructs 2
courts at Fleury Park
Town contracts (or constructs on
its own) amphitheater and
disability parking lot;
Town contracts for Hydrological Study
Upon positive hydrological report including use
of "smart vent technology", the Lake Simcoe
Conservation Authourity reviews and approves
application for construction in flood plain.
Town explores other opportunities to
re-develop or construct new
structures in flood plain town lands.
May/June 2013
Town tenders RFP
for Fleury Park
Playhouse
Town contracts for
construction of the
Fleury Park Playhouse
Public enjoy 6 courts
at Fleury Park
Autumn 2013
Launch of Fleury Park
Playhouse for public use.
The multi-use, all seasons,
event centre begins offering
permit activities and general
access for the public.
Feasibility Study Definition
A report on the likely success of a project
Identify obstacles to be addressed: a) operating
costs, b) community need (surveys, Youth Centre,
Parkland acquisition list; Large speaker venue
Provide timetables, budgets, funding sources..
Source: Federal Government -
Heritage Canada
Heritage Legacy & Infrastructure
Grant Requirements - our approach:
Celebrate & pay tribute to
Joseph Fleury
Connect to our 150th Birthday Celebration
Transform exterior spaces: ampitheatre, Heritage
Parking Lot; Fleury Plow Fountain/Monument
Promote the venue for arts, artists,
festivals & events
100 year life span
Written Municipal Support (cash/and/or
in-kind support, i.e. 2 multi-use courts.
Citizen engagement - celebratory opening
Citizen participation - ongoing
Prepared by ACTC/Town Staff
Feasibility Study Work Plan and Draft Implementation Schedule
Cost Recovery Scenarios for Playhouse
Cost of
Structure
Number
of Courts
Number of
Play Days
Number of
Hours/Play Day
Hourly rate
per court
Usage
Percentage Revenue
Solar Revenue
Projected Expenses
Profit to pay
Principle
# of Years to
Pay Back
1,500,000 6 240 14 20 50 201,600 20,000 122,400 99,200 15.12
1,500,000 6 240 14 20 60 241,920 20,000 122,400 139,520 10.75
1,500,000 6 240 14 20 70 282,240 20,000 122,400 179,840 8.34
1,500,000 6 240 14 20 80 322,560 20,000 122,400 220,160 6.81
122,400
2,000,000 6 240 14 20 50 201,600 20,000 122,400 99,200 20.16
2,000,000 6 240 14 20 60 241,920 20,000 122,400 139,520 14.33
2,000,000 6 240 14 20 70 282,240 20,000 122,400 179,840 11.12
2,000,000 6 240 14 20 80 322,560 20,000 122,400 220,160 9.08
122,400
2,500,000 6 240 14 20 50 201,600 20,000 122,400 99,200 25.20
2,500,000 6 240 14 20 60 241,920 20,000 122,400 139,520 17.92
2,500,000 6 240 14 20 70 282,240 20,000 122,400 179,840 13.90
2,500,000 6 240 14 20 80 322,560 20,000 122,400 220,160 11.36
After the Playhouse recovers it's cost the Town
would receive $150, 000 net revenue thereafter.
Based on average worst case/best case usage.
Includes Design
Engineer/Architech
(10% of total project
cost approx. giving us a
margin of safety)
Estimated Operating Costs for 8 Months
September 1 - May 1
Expense Days Hours/day $/hour Staff cost
Staffing 240 14 20 67,200
Utilities (8 months)
Heating 240 14 180 43,200
Lighting 240 14 0.5 1,680
Maintenance 240 1 20 4,800
Internet Telephone
Cable (IT)240 40 50 720
Monthly
Trailer Rent 240 500 4,000
$/Month
Water 240 100 800
Total 122,400
This is a solely Town Owned Recreational Asset that generates
revenue to recover its costs with an 8 month winter operation. The
four summer months would allow free public access just as in the past
except the venue is now weather proofed. Thus the number of free
public play hours is effectively doubled for the four summer months.
As is current standard practice groups or individuals, play space time
will have to be booked with the Town.
A44Sticky Note 15/11/2012 10:2S.-I
10 Parking spots; Eleven Ashy trees
pop
_ - to be rem ed due to Emerald Ash
)Stick} N ate IV1112012 10:30:3. ,+ � ' Borer Infestation.
4
Amphitheatre/retaining wall
F - - _ provides 5eating for drama and
musical platers.
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50 Parking spot. large spectator A.
events; on weekends; could be �► - - F
73 '. hosted by using Y R DSB parking r k
lot, • {, } 4
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Model*
1540-510
Installation Type:
MasonryWall
Style:
louvered
Dimensions:
16" x 8"
Rough Opening:
16%11 x 8Y" (one black, or CMU)
Finish:
Stainless Steel (Standard)
Available Powder Coat Colors For Special Order:
How it works:
Flood Protection: The SMARTVENP door is latched
closed until flood water enters. Entering flood water
lifts the patented internal floats which unlatches and
rotates the door open. This allows the flood water to
automatically enter and exit through the frame opening,
relieving the pressure from your foundation walls.
Ventilation: A bimetal coil (like a thermostat no elec-
tricity is needed) automatically opens and closesthe
ventilation louvers as temperature changes. They will
be closed when it is freezing outside and open when it
is warm outside to provide natural ventilation.
Importantnote: SMART VENTe does not rely on the
louvers to let floodwater in and out. Regardlessofthe
louvers' position, opened or closed, when floodwater
flows into the door, the internal floats release the door
to rotate open to relieve the hydrostatic pressure. The
louvers and pest screen are rotated out of the path of
the floodwater. The temperature -controlled louvers are
for ventilation purposes only.
Smart Vents – Pictures from a Senior’s Retirement Centre - Bolton ON
As approved by the
Toronto & Region Conservation Authourity
Retirement/Senior’s
Residence in Bolton Ontario
Built on Flood Plain.
Smart Vents in
ground level
parking foundation.
Humber River running
beside Senior Residential
Building.
Fleury Park Playhouse – Building Quote
As requested I have completed an estimated cost for your facility and
the highlights are as follows:
1. Location is Aurora ON.
2. Building size is 120' x 350' x 20' eave height.
3. Ridge line is offset (70'/50') to maximize solar area.
4. End wall facing amphitheatre is set in 50' to provide a 3 sided
covered area for amphitheatre guests.
5. Framed openings (16' x 16') in bays 1, 3, 7, 8, 12 and 14 on both
side walls for Sunshine doors. I would propose that these side
doors have dormer shaped frame and sheeting to enhance the look.
It would make it look more like an building of fine arts instead
of an industrial shop.
6. This estimate includes the structure, insulation, setup, double
man doors, sunshine doors etc.
7. Includes stamped drawings for the structure and B1 schedules
only.
8. Estimated cost for summer construction $1.34 m.
If you wish to work with us on this project we can save you a ton of
money.
Cheers
Larry Whitehead
Senior Project Solutions Specialist
Universal Cover Corp & HiQual West Building Systems Corp.
Head Office: Montreal, Quebec
BC Office: Victoria BC.
Alberta Office: Calgary Alberta
Office: (403) 284-5796
Cell: (403) 510-9114
E-fax: 1-403-770-8690
Websites: www.universalcover.ca www.hiqualwest.ca
Office of the Mayor
Date: November 27, 2012
To: Members of Council
From: Mayor Dawe
Re: Correspondence from Lake Simcoe Region Conservation Authority
Re: Smart Vent
RECOMMENDATION:
THAT Council:
Receive the correspondence for information
Endorse the recommendations
Provide direction
MEMORANDUM
x
A Watershed for Life
November 27, 2012
Mayor Geoffrey Dawe
Town of Aurora
1 Municipal Way
Aurora, ON
L4G 6.11
Dear Mayor Dawe:
Re: Smart Vent
In response to your inquiry, the literature available for "smart vents' indicates that the vents allow for
the automatic entry and exit of flood waters into the structure during times of flooding. As a result, the
vents serve to equalize water pressures exerted on the walls of the structure and lessen damage to
them.
In addition to this concern, there are other factors which must be taken into consideration when
developing within an area which is susceptible to flooding:
ensuring that the development with be protected against flood damages (e.g. electrical systems);
that existing hazards are not aggravated and new hazards are not created (e.g. increased flood
levels); and
that safe access/egress is available to the site.
I can advise that the LSRCA's Manager of Engineering and Technical Services (Tom Hogenbirk) has been
contacted by Brent MacKinnon (Social Media Tools for Work & Learning) regarding the construction of
an enclosure at Fleury Park utilizing "smart vents". No formal applications or written proposals have
been submitted to date.
The proponent has been advised that flood depths at the site for the proposed structure would range
between 1.7 and 2.3 metres (5.5 — 7.2 feet) of flooding under Regional Storm conditions. (The LSRCA's
Watershed Development Policies will allow for development within areas which are susceptible to
flooding provided that the depth of flooding does not exceed 1 metre). The velocity of floodwaters at
this location would also be high. Since the proposed location for the structure is located in close
proximity to the watercourse, it would obstruct flood flows and cause increased flood damages to other
properties in this area.
120 Bayview Parkway, Box 282 Tel: 905.895.1281 1.800.465.0437 Web: www.LSRCA.on.ca
Newmarket, Ontario L3Y 4X1 Fax: 905.853.5881 E-Mail: Info@LSRCA.on.ca
Proud winner of the International Thiess Riverprize Member of Conservation Ontario
Lake Simcoe Region
Mayor Geoffrey Dawe conservation authority
Town of Aurora
November 27, 2012
Page 2
Based upon these considerations, the proponent has been advised that development of this site its not
feasible in the opinion of the i SRCA.
We hope that this information is helpful,
Please contact us if you have any questions about the material provided above.
Sincerely;
Beverley G. B t , MCiP, RPP
Manager - Pl ing egulations and Enforcement
r