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AGENDA - Council - 20131112PUBLIC RELEASE November 8, 2013 TOWN OF AURORA COUNCIL MEETING AGENDA Tuesday, November 12, 2013 7 p.m. Council Chambers 1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 2. APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by the Customer and Legislative Services Department be approved. 3. ADOPTION OF THE MINUTES Council Minutes of October 22, 2013 pg. 1 RECOMMENDED: THAT the Council minutes of October 22, 2013 be adopted as printed and circulated. 4. PRESENTATIONS (a) Daniele Zanotti, CEO, United Way York Region pg. 9 Re: United Way Campaign 2013 5. PUBLIC SERVICE ANNOUNCEMENTS Council Meeting Agenda Tuesday, November 12, 2013 Page 2 of 10 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION 8. DELEGATIONS (a) Klaus Wehrenberg, Resident pg. 10 Re: Item 13 – TATC13-08 – Trails and Active Transportation Committee Report, October 18, 2013 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (ii) Motions for Which Notice Has Been Given (a) Councillor Buck pg. 57 Re: 2014 Premier’s Awards for Excellence in the Arts (b) Councillor Buck pg. 58 Re: Development of a New Long-Term Federal Plan to Fix Canada’s Housing (c) Councillor Buck pg. 60 Re: Community Park (d) Councillor Gallo pg. 61 Re: Mavrinac Park (e) Councillor Buck pg. 62 Re: Policies 28 and 57 (f) Councillor Buck pg. 63 Re: Director Expenses 11. REGIONAL REPORT 12. NEW BUSINESS/GENERAL INFORMATION Council Meeting Agenda Tuesday, November 12, 2013 Page 3 of 10 13. READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given first, second, and third readings and enacted: 5558-13 BEING A BY-LAW to create the Aurora Appeal pg. 64 Tribunal and to establish its Rules of Procedure 5559-13 BEING A BY-LAW to further amend By-law Number pg. 75 4747-05.P, as amended (Dog Control and Licensing By-law) 5565-13 BEING A BY-LAW to appoint a Deputy Clerk and to pg. 76 delegate certain authority to the Council and Committee Coordinator/Deputy Clerk on behalf of the Town THAT the following listed confirming by-law be given first, second, and third readings and enacted: 5561-13 BEING A BY-LAW to Confirm Actions by Council pg. 78 Resulting from Council Meeting on November 12, 2013 14. CLOSED SESSION 15. ADJOURNMENT Council Meeting Agenda Tuesday, November 12, 2013 Page 4 of 10 AGENDA ITEMS 1. General Committee Meeting Report of November 5, 2013 pg. 11 RECOMMENDED: THAT the General Committee meeting report of November 5, 2013 be received and the recommendations carried by the Committee be approved. 2. Special General Committee – 2014 Budget Review Meeting Report of pg. 22 November 4, 2013 RECOMMENDED: THAT the Special General Committee – 2014 Budget Review meeting report of November 4, 2013 be received and the recommendations carried by the Committee be approved. 3. CLS13-032 – General Committee Closed Session Report pg. 25 Dated November 5, 2013 RECOMMENDED: THAT report CLS13-032 be received; and THAT Council adopt the confidential recommendation of the General Committee Closed Session meeting of November 5, 2013, Re: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: PR13-050 – Acquisition of Land in 2B – Block 208, 65M-3979. Please Note: For the following referred Items 4 through 13, Council is requested to bring and refer to the General Committee agenda of November 5, 2013. Referred from General Committee meeting of Nov. 5, 2013 – Item 1 4. PR13-034 – Future Uses of Library Square pg. 27 GC Agenda pg. 1 RECOMMENDED: THAT report PR13-034 be received; and Council Meeting Agenda Tuesday, November 12, 2013 Page 5 of 10 THAT Council direct staff to prepare a report authorizing the capital and operating implication of the two options: 1) Demolition of 52 and 56 Victoria Street and construct a multi-use community facility; and 2) Demolition of 52 and 56 Victoria Street and construct a parking lot and urban square; and THAT this information be provided in time for consideration in the 2014 Budget. Referred from General Committee meeting of Nov. 5, 2013 – Item 2 5. BBS13-012 – Proposed Changes to Building Permit Fees pg. 27 GC Agenda pg. 16 RECOMMENDED: THAT report BBS13-012 be received; and THAT Council direct staff to hold a public meeting in accordance with the Building Code Act and regulations for proposed changes to building permit fees collected under the Act. Referred from General Committee meeting of Nov. 5, 2013 – Item 3 6. BBS13-013 – Cost Estimate for Access Aurora Space Needs pg. 27 GC Agenda pg. 24 RECOMMENDED: THAT report BBS13-013 be received; and THAT Council authorize staff to commence with a detailed design for an Access Aurora customer service counter and functional work space followed by procurement of construction services. Referred from General Committee meeting of Nov. 5, 2013 – Item 5 7. CFS13-037 – 2014 Fees and Charges Update By-law No. 5557-13 pg. 27 GC Agenda pg. 32 RECOMMENDED: THAT report CFS13-037 be received; and THAT the 2013 Fees and Charges for applications, permits, use of Town property, the sale of Town publications and for the prescribed service charges for administrative matters as itemized on the attached schedules be approved: Council Meeting Agenda Tuesday, November 12, 2013 Page 6 of 10 Schedule A - General Fees and Charges Schedule B - Building and Bylaw Services Schedule C - Customer and Legislative Services Schedule D - Planning and Development and Committee of Adjustment Schedule E - Infrastructure and Environmental Services Schedule F - Corporate and Financial Services Schedule G - Parks and Recreation Services Schedule H - Legal Services; and THAT the necessary bylaw be enacted at the November 26, 2013 Council meeting, in accordance with the Town’s Notice Provision Policy. Referred from General Committee meeting of Nov. 5, 2013 – Item 7 8. CLS13-030 – Question on the Ballot pg. 27 GC Agenda pg. 55 RECOMMENDED: THAT report CLS13-030 be received for information. Referred from General Committee meeting of Nov. 5, 2013 – Item 8 9. IES13-051 – Parking in Cul-de-Sacs pg. 27 GC Agenda pg. 64 RECOMMENDED: THAT report IES13-051 be received; and THAT the parking in the centre of cul-de-sacs not be permitted. Referred from General Committee meeting of Nov. 5, 2013 – Item 10 10. LGL13-013 – Council Representation on the Aurora Cultural Centre pg. 27 Board of Directors GC Agenda pg. 85 RECOMMENDED: THAT report LGL13-013 be received; and THAT Council provide further direction on this matter. Council Meeting Agenda Tuesday, November 12, 2013 Page 7 of 10 Referred from General Committee meeting of Nov. 5, 2013 – Item 15 11. EDAC13 -09 – Economic Development Advisory Committee Report pg. 27 October 10, 2013 GC Agenda pg. 120 RECOMMENDED: THAT report EDAC13-09 be received; and THAT Council adopt the following Economic Development Advisory Committee recommendation from the meeting of October 10, 2013: 9. Report dated September 12, 2013 from Corporate and Strategic Planning from Regional Council Meeting of September 26, 2013 Re: Economic Development Action Plan Update – York Region Broadband Strategy Progress THAT the Manager of Long Range and Strategic Planning be requested to report back to the Committee on broadband in the downtown core. Referred from General Committee meeting of Nov. 5, 2013 – Item 16 12. EDAC13 -10 – Economic Development Advisory Committee Report pg. 27 October 29, 2013 GC Agenda pg. 122 RECOMMENDED: THAT report EDAC13-10 be received; and THAT Council adopt the following Economic Development Advisory Committee recommendation from the meeting of October 29, 2013: 1. Memorandum from the Manager of Long Range and Strategic Planning Re: Aurora Promenade Community Improvement Plan THAT Council consider appealing to the Region to participate in the Aurora Promenade Community Improvement Plan. 2. Presentation to Council on October 22, 2013 Re: The Aurora Innovation Centre: Supporting Innovation and Economic Development Through Community Collaboration THAT Council give consideration to the Aurora Innovation Centre and how it fits within the overall vision and strategic objectives for the downtown core and Library Square. Council Meeting Agenda Tuesday, November 12, 2013 Page 8 of 10 Referred from General Committee meeting of Nov. 5, 2013 – Item 18 13. TATC13-08 – Trails and Active Transportation Committee Report pg. 27 GC Agenda pg. 125 October 18, 2013 RECOMMENDED: THAT Council adopt the following Trails and Active Transportation Committee recommendation from the meeting of October 18, 2013: 2. Memorandum from the Manager of Parks Re: Leslie Street Underpass “A” THAT staff be directed to develop a terms of reference and retain an engineering firm to conduct a preliminary design and cost analysis for the underpass in consultation with the Region of York staff provided that the cost of the design is to a maximum of $50,000.00. 14. Memorandum from the Director of Infrastructure and Environmental pg. 28 Services Re: Grading, 33 Longthorpe Court RECOMMENDED: THAT the memorandum regarding Grading, 33 Longthorpe Court be received for information. Deferred from Council meeting of Oct. 8, 2013 – Item 3 15. PL13-060 – Amending Agreement to the Existing Subdivision pg. 30 Agreement, 33 Longthorpe Court (Lot 71, Registered Plan 65M-4084) RECOMMENDED: THAT report PL13-060 be received; and THAT Council approve the creation and execution of a written agreement regarding a tree replacement plan for 33 Longthorpe Court prior to the removal of three (3) trees on the property; and THAT Council authorize the Mayor and Town Clerk to execute such tree replacement plan agreement, including any other ancillary documents or agreements required to give effect to same. Council Meeting Agenda Tuesday, November 12, 2013 Page 9 of 10 16. Memorandum from the Director of Legal Services/Town Solicitor pg. 44 Re: Legal Fees – Town Staff Member Indemnification for Independent Legal Advice – Hervey v. Morris (Report No. LGL11-003) RECOMMENDED: THAT the memorandum regarding Legal Fees – Town Staff Member Indemnification for Independent Legal Advice – Hervey v. Morris (Report No. LGL11-003) be received for information. 17. Memorandum from the Director of Customer and Legislative pg. 45 Services/Town Clerk Re: Councillor Evelyn Buck – Long-standing Service Award RECOMMENDED: THAT the memorandum regarding Councillor Evelyn Buck – Long-standing Service Award be received for information. 18. Memorandum from the Director of Customer and Legislative pg. 46 Services/Town Clerk Re: Council Resolution from the Town of Richmond Hill; Re: Federation of Canadian Municipalities (FCM) National Municipal Rail Safety “Working Group Communiqué” RECOMMENDED: THAT the memorandum regarding Council Resolution from the Town of Richmond Hill regarding Federation of Canadian Municipalities (FCM) National Municipal Rail Safety “Working Group Communiqué” be received; and THAT Council provide direction. 19. Memorandum from the Director of Customer and Legislative pg. 49 Services/Town Clerk Re: Council Resolution from the Town of Richmond Hill; Re: Other Business Item by Councillor Perrelli regarding Freedom of Expression and Religion in Public Places in the Province of Ontario RECOMMENDED: THAT the memorandum regarding Council Resolution from the Town of Richmond Hill regarding Other Business Item by Councillor Perrelli regarding Council Meeting Agenda Tuesday, November 12, 2013 Page 10 of 10 Freedom of Expression and Religion in Public Places In the Province of Ontario be received; and THAT Council provide direction. 20. EAC13 -10 – Environmental Advisory Committee Report pg. 51 November 7, 2013 RECOMMENDED: THAT report EAC13-10 be received; and THAT Council adopt the following recommendations from the Environmental Advisory Committee meeting of November 7, 2013: Delegation (a) Chris Denich, Water Resources/Environmental Engineering, Aquafor Beech Limited Re: Town of Aurora Comprehensive Stormwater Management Master Plan THAT the comments of the Environmental Advisory Committee be considered toward the final document. 2. Memorandum from the Director of Planning and Development Services Re: Municipal Council Blanket Support Resolution – Rooftop Solar PV Projects THAT Council renew the approval of the Municipal Blanket Support Resolution as previously approved in 2012 and outlined below.