AGENDA - Council - 20131126PUBLIC RELEASE
November 22, 2013
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, November 26, 2013
7 p.m.
Council Chambers
1. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
2. APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
3. ADOPTION OF THE MINUTES
Council Minutes of November 12, 2013 pg. 1
RECOMMENDED:
THAT the Council minutes of November 12, 2013 be adopted as printed and
circulated.
4. PRESENTATIONS
(a) Mayor Dawe and Nicole Young, Sponsorship/Special Events pg. 13
Re: Platinum Event Sponsors
(b) Shelley Ware, Special Events Coordinator pg. 14
Re: Aurora 150 Wrap Up Presentation
Council Meeting Agenda
Tuesday, November 26, 2013 Page 2 of 9
5. PUBLIC SERVICE ANNOUNCEMENTS
6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
8. DELEGATIONS
9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
10. NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
(a) Mayor Dawe pg. 165
Re: Clear Bag Program for Waste Collection
(ii) Motions for Which Notice Has Been Given
Motions (a) – (f) were deferred from the Council meeting of Nov. 12, 2013
(a) Councillor Buck pg. 166
Re: 2014 Premier’s Awards for Excellence in the Arts
(b) Councillor Buck pg. 169
Re: Development of a New Long-Term Federal Plan to Fix
Canada’s Housing Crunch
(c) Councillor Buck pg. 173
Re: Community Park
(d) Councillor Gallo pg. 176
Re: Mavrinac Park
(e) Councillor Buck pg. 179
Re: Policies 28 and 57
(f) Councillor Buck pg. 182
Re: Director Expenses
Council Meeting Agenda
Tuesday, November 26, 2013 Page 3 of 9
11. REGIONAL REPORT
York Regional Council Highlights – November 21, 2013 pg. 185
RECOMMENDED:
THAT the Regional Report be received for information.
12. NEW BUSINESS/GENERAL INFORMATION
13. READING OF BY-LAWS
RECOMMENDED:
THAT the following by-laws be given first, second, and third readings and
enacted:
5553-13 BEING A BY-LAW to establish various Reserve Funds pg. 192
for the Town of Aurora (Report CFS13-034 - GC - Nov. 19/13)
5557-13 BEING A BY-LAW to establish a schedule of fees and pg. 210
charges for municipal services, activities and the use
of property within the Town of Aurora (Fees and Charges
By-law) (Report CFS13-037 - Item 7)
5566-13 BEING A BY-LAW to establish a tariff of fees for the pg. 228
processing of applications made in respect of planning
matters (Report PL13-063 - GC – Nov. 5/13)
THAT the following confirming by-law be given first, second, and third
readings and enacted:
5562-13 BEING A BY-LAW to Confirm Actions by Council pg. 231
Resulting from Council Meeting on November 26, 2013
14. CLOSED SESSION
15. ADJOURNMENT
Council Meeting Agenda
Tuesday, November 26, 2013 Page 4 of 9
AGENDA ITEMS
1. General Committee Meeting Report of November 19, 2013 pg. 15
RECOMMENDED:
THAT the General Committee meeting report of November 19, 2013 be
received and the recommendations carried by the Committee be approved.
2. CLS13-034 – General Committee Closed Session Report pg. 22
Dated November 19, 2013
RECOMMENDED:
THAT report CLS13-034 be received; and
THAT Council adopt the confidential recommendation of the General
Committee Closed Session meeting of November 19, 2013, Re: 1. A
proposed or pending acquisition or disposition of land by the Town or Local
Board; Re: LGL13-014: Potential Acquisition of Land in 2B – Block 208,
Plan 65M-3979.
Deferred from Council meeting of Nov. 12, 2013 – Item 2(1)
3. Special General Committee – 2014 Budget Review Meeting Report of pg. 24
November 4, 2013
(1) CFS13-040 – Capital Projects Status and Closures Report as of
August 31, 2013
RECOMMENDED:
THAT report CFS13-040 be received; and
THAT the capital project closures and capital funding adjustments outlined in
Attachments #1 and #2, and summarized in Attachment #3, be approved.
Deferred from Council meeting of Nov. 12, 2013 – Item 21
4. Memorandum from the Director of Corporate and Financial Services/ pg. 42
Treasurer
Re: Correction of Capital Close Report Attachment #2
Re: Item 2 – Special General Committee – 2014 Budget Review Meeting
Report – Sub-Item 1 – CFS13-040 – Capital Projects Status and Closures
Report as of August 31, 2013
Council Meeting Agenda
Tuesday, November 26, 2013 Page 5 of 9
RECOMMENDED:
THAT the memorandum from the Director of Corporate and Financial
Services/Treasurer regarding Correction of Capital Close Report
Attachment #2, Re: Item 2 – Special General Committee – 2014 Budget
Review Meeting Report – Sub-Item 1 – CFS13-040 – Capital Projects
Status and Closures Report as of August 31, 2013 be received; and
THAT the corrected Attachment #2 to report CFS13-040 be approved for
implementation by staff.
Deferred from Council meeting of Nov. 12, 2013 – Item 5
5. BBS13-012 – Proposed Changes to Building Permit Fees pg. 46
RECOMMENDED:
THAT report BBS13-012 be received; and
THAT Council direct staff to hold a public meeting in accordance with the
Building Code Act and regulations for proposed changes to building permit
fees collected under the Act.
Deferred from Council meeting of Nov. 12, 2013 – Item 6
6. BBS13-013 – Cost Estimate for Access Aurora Space Needs pg. 57
RECOMMENDED:
THAT report BBS13-013 be received; and
THAT Council authorize staff to commence with a detailed design for an
Access Aurora customer service counter and functional work space
followed by procurement of construction services.
Deferred from Council meeting of Nov. 12, 2013 – Item 7
7. CFS13-037 – 2014 Fees and Charges Update By-law No. 5557-13 pg. 65
RECOMMENDED:
THAT report CFS13-037 be received; and
THAT the 2013 Fees and Charges for applications, permits, use of Town
property, the sale of Town publications and for the prescribed service
charges for administrative matters as itemized on the attached schedules
be approved:
Council Meeting Agenda
Tuesday, November 26, 2013 Page 6 of 9
Schedule A - General Fees and Charges
Schedule B - Building and Bylaw Services
Schedule C - Customer and Legislative Services
Schedule D - Planning and Development and
Committee of Adjustment
Schedule E - Infrastructure and Environmental Services
Schedule F - Corporate and Financial Services
Schedule G - Parks and Recreation Services
Schedule H - Legal Services; and
THAT the necessary by-law be enacted at the November 26, 2013 Council
meeting, in accordance with the Town’s Notice Provision Policy.
Deferred from Council meeting of Nov. 12, 2013 – Item 1(6)
8. CLS13-029 – Local Calling Area pg. 87
RECOMMENDED:
THAT report CLS13-029 be received for information.
Deferred from Council meeting of Nov. 12, 2013 – Item 8
9. CLS13-030 – Question on the Ballot pg. 93
RECOMMENDED:
THAT report CLS13-030 be received for information.
Deferred from Council meeting of Nov. 12, 2013 – Item 9
10. IES13-051 – Parking in Cul-de-Sacs pg.105
RECOMMENDED:
THAT report IES13-051 be received; and
THAT the parking in the centre of cul-de-sacs not be permitted.
Deferred from Council meeting of Nov. 12, 2013 – Item 10
11. LGL13-013 – Council Representation on the Aurora Cultural Centre pg. 112
Board of Directors
RECOMMENDED:
THAT report LGL13-013 be received; and
Council Meeting Agenda
Tuesday, November 26, 2013 Page 7 of 9
THAT Council provide further direction on this matter.
Deferred from Council meeting of Nov. 12, 2013 – Item 11
12. EDAC13-09 – Economic Development Advisory Committee Report pg. 130
October 10, 2013
RECOMMENDED:
THAT report EDAC13-09 be received; and
THAT Council adopt the following Economic Development Advisory
Committee recommendation from the meeting of October 10, 2013:
9. Report dated September 12, 2013 from Corporate and Strategic
Planning from Regional Council Meeting of September 26, 2013
Re: Economic Development Action Plan Update – York Region
Broadband Strategy Progress
THAT the Manager of Long Range and Strategic Planning be requested to
report back to the Committee on broadband in the downtown core.
Deferred from Council meeting of Nov. 12, 2013 – Item 12
13. EDAC13-10 – Economic Development Advisory Committee Report pg. 135
October 29, 2013
RECOMMENDED:
THAT report EDAC13-10 be received; and
THAT Council adopt the following Economic Development Advisory
Committee recommendation from the meeting of October 29, 2013:
1. Memorandum from the Manager of Long Range and Strategic Planning
Re: Aurora Promenade Community Improvement Plan
THAT the Draft Promenade Community Improvement Plan, as amended, be
received for information at the General Committee meeting of November 19,
2013 and be deferred for discussion at the General Committee meeting of
December 3, 2013; and
THAT Council consider appealing to the Region to participate in the Aurora
Promenade Community Improvement Plan.
2. Presentation to Council on October 22, 2013
Re: The Aurora Innovation Centre: Supporting Innovation and Economic
Development Through Community Collaboration
Council Meeting Agenda
Tuesday, November 26, 2013 Page 8 of 9
THAT Council give consideration to the Aurora Innovation Centre and how it
fits within the overall vision and strategic objectives for the downtown core and
Library Square.
Deferred from Council meeting of Nov. 12, 2013 – Item 16
14. Memorandum from the Director of Legal Services/Town Solicitor pg. 140
Re: Legal Fees – Town Staff Member Indemnification for Independent
Legal Advice – Hervey v. Morris (Report No. LGL11-003)
RECOMMENDED:
THAT the memorandum regarding Legal Fees – Town Staff Member
Indemnification for Independent Legal Advice – Hervey v. Morris (Report No.
LGL11-003) be received for information.
Deferred from Council meeting of Nov. 12, 2013 – Item 18
15. Memorandum from the Director of Customer and Legislative pg. 143
Services/Town Clerk
Re: Council Resolution from the Town of Richmond Hill; Re: Federation of
Canadian Municipalities (FCM) National Municipal Rail Safety “Working
Group Communiqué”
RECOMMENDED:
THAT the memorandum regarding Council Resolution from the Town of
Richmond Hill regarding Federation of Canadian Municipalities (FCM)
National Municipal Rail Safety “Working Group Communiqué” be received;
and
THAT Council provide direction.
Deferred from Council meeting of Nov. 12, 2013 – Item 19
16. Memorandum from the Director of Customer and Legislative pg. 148
Services/Town Clerk
Re: Council Resolution from the Town of Richmond Hill; Re: Other
Business Item by Councillor Perrelli regarding Freedom of Expression
and Religion in Public Places in the Province of Ontario
RECOMMENDED:
THAT the memorandum regarding Council Resolution from the Town of
Richmond Hill regarding Other Business Item by Councillor Perrelli regarding
Freedom of Expression and Religion in Public Places In the Province of
Ontario be received; and
THAT Council provide direction.
Council Meeting Agenda
Tuesday, November 26, 2013 Page 9 of 9
Deferred from Council meeting of Nov. 12, 2013 – Item 20(2)
17. EAC13-10 – Environmental Advisory Committee Report pg. 152
November 7, 2013
RECOMMENDED:
THAT Council adopt the following recommendations from the
Environmental Advisory Committee meeting of November 7, 2013:
2. Memorandum from the Director of Planning and Development Services
Re: Municipal Council Blanket Support Resolution – Rooftop Solar PV
Projects
THAT Council renew the approval of the Municipal Blanket Support
Resolution as previously approved in 2012 and outlined below.
18. Memorandum from Mayor Dawe pg. 160
Re: Lake Simcoe Region Conservation Authority Highlights
October 25, 2013 – Meeting of the Board
RECOMMENDED:
THAT the memorandum regarding Lake Simcoe Region Conservation
Authority Highlights – October 25, 2013 – Meeting of the Board be
received for information.
19. Memorandum from the Director of Planning and Development Services pg. 162
Re: Additional Information, Heritage Advisory Committee Report
November 11, 2013, Report No. HAC13-027
1623 Wellington Street East
Isaac Petch Farm House
RECOMMENDED:
THAT the memorandum regarding Additional Information, Heritage
Advisory Committee Report, November 11, 2013, Report No. HAC13-027,
1623 Wellington Street East, Isaac Petch Farm House be received for
information.