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AGENDA - Council - 20130716PUBLIC RELEASE July 12, 2013 TOWN OF AURORA COUNCIL MEETING AGENDA Tuesday, July 16, 2013 6 p.m. Council Chambers I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF II APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by the Customer and Legislative Services Department be approved. III ADOPTION OF THE MINUTES Council Minutes of June 25, 2013 pg. 1 Special Council – Public Planning Minutes of June 26, 2013 pg. 17 RECOMMENDED: THAT the Council minutes of June 25, 2013 and the Special Council – Public Planning minutes of June 26, 2013 be adopted as printed and circulated. XIV CLOSED SESSION RECOMMENDED: THAT Council resolve into a General Committee Closed Session to consider: 1. A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: Report PL13-048 – Potential Purchase of Lands Council Meeting Agenda Tuesday, July 16, 2013 Page 2 of 15 2. Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board; Re: Report LGL13-010 – Fill By-law and Zoning By-law Violations – 14476 Yonge Street 3. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: Report CLS13-020 – Appointment to the Committee of Adjustment and Property Standards Committee 4. Personal matters about an identifiable individual, including a Town or Local Board employee; Re: Heritage Advisory Committee Closed Session Minutes of July 8, 2013 IV PRESENTATIONS (a) Rosemary Park, representing York Region Community Information pg. 20 and Volunteer Centre – Info Aurora Re: Info Aurora Closing Operations (b) Cortney Cassidy and Tania Han, representing Southlake Regional pg. 21 Health Centre Foundation Re: Presentation of Mayor’s Cup for the 2013 Nature’s Emporium Run or Walk for Southlake V PUBLIC SERVICE ANNOUNCEMENTS VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION VIII DELEGATIONS (a) Bob McRoberts, representing Board of Directors of Aurora Historical pg. 22 Society Re: Item 6 – PR13-033 – Aurora Historical Collection (b) Klaus Wehrenberg, Resident and Member of Trails and Active pg. 23 Transportation Committee Re: Item 7 – PR13-035 – Region of York Municipal Partnership Grant Application and Approval of Two Grade-Separated Underpasses Council Meeting Agenda Tuesday, July 16, 2013 Page 3 of 15 (c) Susan Spencer Lewin, Principal, CS&P Architects pg. 24 Re: Item 8 – PR13-036 – Aurora Family Leisure Complex (AFLC) Renovations to Accommodate a Youth Centre Deferred from General Committee meeting of June 18, 2013 – Delegation (b) (d) Dan Elliott, Director of Corporate and Financial Services/Treasurer pg. 25 Re: Item 2 – CFS13-020 – Ten Year Capital Investment Plan and Asset Replacement Reserve Funds Strategy IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion None (ii) Motions for Which Notice Has Been Given (a) Councillor Ballard pg. 233 Re: Principles of Shared Space – Aurora Promenade Study Area XI REGIONAL REPORT York Regional Council Highlights – June 27, 2013 pg. 234 RECOMMENDED: THAT the Regional Report be received for information. XII NEW BUSINESS/GENERAL INFORMATION XIII READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given first, second, and third readings and enacted: 5535-13 BEING A BY-LAW to amend Parking and Traffic pg. 244 Control By-law Number 4574-04.T, as amended, with respect to Bus Stops in the Town of Aurora (Memorandum – Item 16 – Council – Jul. 16/13) Council Meeting Agenda Tuesday, July 16, 2013 Page 4 of 15 5537-13 BEING A BY-LAW to adopt Official Plan pg. 246 Amendment No. 5 (Report PL13-049 – Council – Jul. 16/13) 5538-13 BEING A BY-LAW to amend Zoning By-law pg. 256 Number 2213-78, as amended (15277 Yonge Street, File: D14-01-13) (Report PL13-049 – Council – Jul. 16/13) 5539-13 BEING A BY-LAW to amend By-law Number pg. 259 5337-11, as amended, to appoint Municipal By-law Enforcement Officers and Property Standards Officers for The Corporation of the Town of Aurora 5540-13 BEING A BY-LAW to delegate authority to the pg. 261 Director of Planning & Development Services to approve and execute agreements required as a condition of a Committee of Adjustment decision (Report PL12-001 – GC – Jun. 18/13) RECOMMENDED: THAT the following listed confirming by-law be given first, second, and third readings and enacted: 5534-13 BEING A BY-LAW to Confirm Actions by Council pg. 263 Resulting from Council Meeting on July 16, 2013 XV ADJOURNMENT Council Meeting Agenda Tuesday, July 16, 2013 Page 5 of 15 AGENDA ITEMS 1. Special General Committee – Audit Committee Meeting Report of pg. 27 June 25, 2013 RECOMMENDED: THAT the Special General Committee – Audit Committee meeting report of June 25, 2013 be received and the recommendations carried by the Committee be approved. Forwarded from General Committee meeting of June 18, 2013 – Item 15 2. CFS13-020 – Ten Year Capital Investment Plan and Asset pg. 29 Replacement Reserve Funds Strategy NOTE TO MAYOR AND COUNCIL AND MANAGEMENT: Kindly bring your copy of the bound document, Attachment #1 – Ten Year Capital Investment Plan (provided with the General Committee meeting agenda of June 18). Thank you! RECOMMENDED: THAT report CFS13-020 be received; and THAT Council endorse the attached 2013 Ten Year Capital Investment Plan as a planning guide to future capital investments in community and corporate assets with all future projects remaining unapproved and subject to annual budget funding commitment approval; and THAT Council endorse the four strategies for Asset Sustainability as outlined in report CFS13-020, and that these strategies be reviewed each year in conjunction with the Ten Year Capital Investment Plan; and THAT Council approve the revised Reserve Fund structure and balances redistribution for asset sustainability as set out in Table 6 of report CFS13- 020; and THAT Council approve the rationalization of stabilization type reserves by formalizing the revised reserves as set out in Table 7 of report CFS13- 020; and THAT staff bring forward a separate report to formalize the necessary reserve fund bylaws for approval. Council Meeting Agenda Tuesday, July 16, 2013 Page 6 of 15 Deferred from General Committee meeting of June 18, 2013 – Item 7 3. PR13-034 – Future Uses of Library Square pg. 45 RECOMMENDED: THAT report PR13-034 be received; and THAT Council direct staff to prepare a report authorizing the capital and operating implication of the two options: 1) Demolition of 52 and 56 Victoria Street and construct a multi-use community facility, and 2) Demolition of 52 and 56 Victoria Street and construct a parking lot and urban square; and THAT this information be provided in time for consideration in the 2014 Budget. Deferred from Council meeting of June 25, 2013 – Item 1(13) 4. IES13-038 – Award of Tender IES2013-58 – New Sidewalk pg. 57 Construction on Earl Stewart Drive, from St. John’s Sideroad to Pedersen Drive RECOMMENDED: THAT report IES13-038 be received; and THAT Tender IES2013-58 – New Sidewalk Construction Earl Stewart Drive, from St. John’s Sideroad to Pedersen Drive, be awarded to Aloia Bros. Concrete Contractors Ltd. in the amount of $115,929.00, excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 5. Additional Information regarding Item 4 – IES13-038 pg. 63 Memorandum from the Director of Infrastructure and Environmental Services Re: Sidewalk on East Side of Earl Stewart Drive between St. John’s Sideroad and Pedersen Drive RECOMMENDED: THAT the memorandum regarding Sidewalk on East Side of Earl Stewart Drive between St. John’s Sideroad and Pedersen Drive be received for information. Council Meeting Agenda Tuesday, July 16, 2013 Page 7 of 15 6. PR13-033 – Aurora Historical Collection pg. 65 RECOMMENDED: THAT report PR13-033 be received; and THAT Council provide direction to staff with regards to their preferred option on the provision of services for the management of the Collection. 7. PR13-035 – Region of York Municipal Partnership Grant Application pg. 71 and Approval of Two Grade-Separated Underpasses RECOMMENDED: THAT report PR13-035 be received; and THAT Council formally endorse an application to the Region of York for 50% funding of two (2) grade-separated underpass crossings of Leslie Street; and THAT Council approve, in principle, a partnership with the Region of York in constructing these underpasses in conjunction with the re-construction and widening of Leslie Street currently scheduled for 2015 at an estimated cost of $475,000.00. 8. PR13-036 – Aurora Family Leisure Complex (AFLC) Renovations to pg. 87 Accommodate a Youth Centre RECOMMENDED: THAT report PR13-036 be received; and THAT Council endorse the design of the new and renovated works at the AFLC; and THAT Council approve an increase in the construction budget in the amount of $1,600,000.00 to complete works that are additional to the original scope of work and/or required to address outstanding building code compliance issues; and THAT Council approve an increase in the construction budget in the amount of $1,000,000.00 to complete the works as identified in the scope of work and as designed; and THAT staff be directed to complete the design and tender documents and proceed with the release for tender; and THAT staff report back to Council on the tender results. Council Meeting Agenda Tuesday, July 16, 2013 Page 8 of 15 9. CAO13-019 – Facility Projects Status Report pg. 93 RECOMMENDED: THAT report CAO13-019 be received for information. 10. CFS13-023 – Capital Financing of Youth Centre and Operations pg. 100 Centre Capital Projects RECOMMENDED: THAT report CFS13-023 be received; and THAT Council approve using debt financing to fund the Youth Centre Project and the Operations Centre Projects in amounts to be determined upon award of construction tenders for each project; and THAT the Treasurer be authorized to explore available sources of debt financing, including issuing debentures, or government grants or loan programs, or other sources which may materialize; and THAT Council supports submitting a funding application to the Green Municipal Fund for the Joint Operations Centre, including the loan and associated grant request; and THAT Council, for purposes of the Green Municipal Fund application, confirms their commitment to the Joint Operations Centre; and THAT the Treasurer be authorized to submit a funding application on behalf of the Town; and THAT a report to Council confirming final debt amounts, terms and conditions, including details of any grants approved for the two projects be prepared prior to execution of any related agreements. 11. CFS13-026 – 2012 Budget Report – as at December 31, 2012 pg. 109 RECOMMENDED: THAT report CFS13-026 be received for information. Council Meeting Agenda Tuesday, July 16, 2013 Page 9 of 15 12. IES13-039 – Award of Tender IES2013-22 – New Sidewalk pg. 121 Construction on Industrial Parkway South (East Side) From Vandorf Sideroad to Industry Street RECOMMENDED: THAT report IES13-039 be received; and THAT Tender IES2013-22 – New Sidewalk Construction on Industrial Parkway South (East Side) from Vandorf Sideroad to Industry Street be awarded to Colpac Construction Inc. in the amount of $545,535.00, excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 13. IES13-040 – Extension of Winter Maintenance Contract for pg. 126 2013/14 Winter RECOMMENDED: THAT report IES13-040 be received; and THAT Tender No. IES2010-49 – for the Supply and Operation of up to Five Sidewalk Tractors with Sander Bodies, Snow Plows and Snow Blowers and up to two (2) Single Axle Trucks as awarded to Trisan Construction Ltd. in August 2010, be extended for one additional year; and THAT Tender No. PW2008-37 – for the Supply and Operation of Four Snow Removal Trucks as awarded to Trisan Construction Ltd. in June 2008, be extended for one additional year; and THAT the Mayor and Town Clerk be authorized to execute the amended Form of Agreement, including any and all documents and ancillary agreements required to give effect to same. 14. IES13-041 – Award of Tender IES2013-64 – Road Rehabilitation and pg. 130 Street Lighting Improvements on Hunters Glen Road and Fox Point and Road Rehabilitation on Hilldale Road, Hillside Drive and Kenlea Court RECOMMENDED: THAT report IES13-041 be received; and Council Meeting Agenda Tuesday, July 16, 2013 Page 10 of 15 THAT Tender IES2013-64 – Road Rehabilitation and Street Lighting Improvements on Hunters Glen Road and Fox Point and Road Rehabilitation on Hilldale Road, Hillside Drive and Kenlea Court, be awarded to C. Valley Paving Ltd.in the amount of $1,033,002.60, excluding taxes; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. 15. IES13-042 – Capital Budget Approval for Replacement of IES Roads pg. 136 Truck #8 RECOMMENDED: THAT report IES13-042 be received; and THAT capital project 34157, Vehicle No. 8, 3/4 Tonne Plow Truck be advanced from 2014 to 2013 in the amount of $45,000 to be funded from the Fleet Repair and Replacement reserve. 16. Memorandum from the Director of Infrastructure and Environmental pg. 139 Services Re: Amendments to By-law Number 4574-04.T, as amended (the “Parking and Traffic Control By-law) with respect to Bus Stops in The Town of Aurora RECOMMENDED: THAT the memorandum regarding Amendments to By-law Number 4574- 04.T, as amended (the “Parking and Traffic Control By-law) with respect to Bus Stops in The Town of Aurora be received; and THAT Council enact By-law Number 5535-13 to amend Parking and Traffic Control By-law Number 4574-04.T, as amended, with respect to Bus Stops in the Town of Aurora. 17. LGL13-009 – Dissolving Borealis Hydro Electric Holdings Inc. pg. 141 RECOMMENDED: THAT report LGL13-009 be received; and Council Meeting Agenda Tuesday, July 16, 2013 Page 11 of 15 THAT Council direct the Town Solicitor, on behalf of The Corporation of the Town of Aurora, which is the sole shareholder of Borealis Hydro Electric Holdings Inc., to requisition the current Board of Directors to call a shareholder’s meeting on August 13, 2013 for the purpose of voluntarily dissolving Borealis Hydro Electric Holdings Inc.; and THAT notice of the shareholder’s meeting be sent to the current Directors and the auditor, BDO Canada LLP, of Borealis Hydro Electric Holdings Inc. 18. PL13-046 – Servicing Allocation Update pg. 148 RECOMMENDED: THAT report PL13-046 be received; and THAT the allocation reserve for the 2C planning area be increased by 2,229 persons to 2,925 persons total (equivalent to 1,000 units). 19. PL13-049 – Enactment of the Official Plan and the Zoning By-law pg. 153 Amendments WED Investments Ltd. Lots 123, 124, 125, 126 and Part of Lot 22 Registered Plan 246 15277, 15283 and 15291 Yonge Street and 10, 12 and 14 Centre Street Official Plan Amendment File: D09-01-13 Zoning By-law Amendment File: D14-01-13 RECOMMENDED: THAT report PL13-049 be received; and THAT By-law Number 5537-13 to adopt Official Plan Amendment No. 5 and implementing Zoning By-law Number 5538-13 be enacted. 20. Memorandum from the Director of Planning and Development Services pg. 168 Re: Additional Information to Planning Report No. PL12-043 Applications to Amend the Official Plan and Zoning By-law Northeast Corner of John West Way and Wellington Street East Perwick Investments Limited, Files: D09-03-05 and D14-16-05 Council Meeting Agenda Tuesday, July 16, 2013 Page 12 of 15 RECOMMENDED: THAT the memorandum regarding Additional Information to Planning Report No. PL12-043, Applications to Amend the Official Plan and Zoning By-law, Northeast Corner of John West Way and Wellington Street East, Perwick Investments Limited, Files: D09-03-05 and D14-16-05 be received; and THAT the following recommendations be adopted: THAT Commercial School use be removed from the list of Shopping Centre Commercial (C4) Exception Zone permitted uses outlined in Report PL12-043; and THAT Retail and Convenience Retail Uses be permitted provided that the combined floor area of all retail uses does not exceed forty percent (40%) of the total commercial floor area; and THAT Application to Amend the Official Plan File: D09-03-05 be approved to redesignate the subject lands from “Aurora Promenade General” to “Aurora Promenade Special” to permit site specific development standards to facilitate a one storey 1,255m2 (13,509ft2) multi-unit retail plaza; and THAT Application to Amend the Zoning By-law File: D14-16-05 be approved, to rezone the subject lands from “Office Commercial (C6) Zone” to a site specific “Shopping Centre Commercial (C4) Exception Zone” to permit a one storey 1,255m2 (13,509ft2) multi-unit retail plaza; and THAT by-laws to adopt the Official Plan Amendment and implementing zoning be presented at a future Council Meeting for enactment. 21. Memorandum from the Chief Administrative Officer pg. 194 Re: Donation of Naming Rights – Southlake Regional Health Centre Foundation Gala RECOMMENDED: THAT the memorandum regarding Donation of Naming Rights – Southlake Regional Health Centre Foundation be received; and THAT Council allow the naming of a Parkette in the 2C planning area to be auctioned in support of the Regional Cancer Care Program. Council Meeting Agenda Tuesday, July 16, 2013 Page 13 of 15 22. Memorandum from Mayor Geoffrey Dawe pg. 201 Re: Correspondence from the Premier of Ontario and GTA Municipalities RECOMMENDED: THAT the memorandum regarding Correspondence from the Premier of Ontario and GTA Municipalities be received for information. 23. Memorandum from Mayor Geoffrey Dawe pg. 206 Re: Correspondence from AMCTO RECOMMENDED: THAT the memorandum regarding Correspondence from AMCTO be received for information. 24. EDAC13-06 – Economic Development Advisory Committee Report pg. 208 June 13, 2013 RECOMMENDED: THAT Council receive report EDAC13-06; and THAT Council adopt the following recommendations from the Economic Development Advisory Committee meeting of June 13, 2013: 1. Memorandum from the Manager of Long Range and Strategic Planning Re: FabLab Project Update THAT Council consider the proposed FabLab as a potential use for 52 Victoria Street subject to the presentation of a detailed business plan in the fall. 2. Memorandum from the Manager of Long Range and Strategic Planning Re: Potential Locations for Medical Campus THAT Staff initiate a process to evaluate the feasibility of locating a medical campus in the preferred areas as identified in this memorandum. 3. Recognizing Long-Standing Businesses in Aurora’s 150th – Discussion THAT staff be directed to explore the cost implications and the additional resources that are needed to implement the preferred options as discussed by the Committee. Council Meeting Agenda Tuesday, July 16, 2013 Page 14 of 15 25. PRAC13-05 – Parks and Recreation Advisory Committee Report pg. 215 June 20, 2013 RECOMMENDED: THAT Council receive report PRAC13-05; and THAT Council adopt the following recommendation from the Parks and Recreation Advisory Committee meeting of June 20, 2013: 1. Verbal Update from the Director of Parks and Recreation Services Re: Natural Capital Asset Report – Update Following Council’s Decision THAT the Project Manager – Special Projects be invited to attend the next Parks and Recreation Advisory Committee meeting in September to provide the same presentation made at Council for information. 26. TATC13-06 – Trails and Active Transportation Committee Report pg. 217 June 21, 2013 RECOMMENDED: THAT Council receive report TATC13-06; and THAT Council adopt the following recommendations from the Trails and Active Transportation Committee meeting of June 21, 2013: 1. Memorandum from the Manager of Parks Re: Pandolfo Property Trails THAT the memorandum from the Manager of Parks dated June 21, 2013 regarding the Pandolfo Property Trails be forwarded to Council for information; and THAT staff explore the alternative route as proposed by the Developer and report back to the Trails and Active Transportation Committee on the feasibility, financial aspects, cost implications, communications with the Regional Municipality of York, and provide information regarding the east side of Yonge Street. 4. Pending List – Trails and Active Transportation Committee (TATC) THAT, respecting Item 1 of the TATC Pending List of June 2013, a new reserve fund be created to receive and hold donations made for the betterment of the Town’s trails network; and Council Meeting Agenda Tuesday, July 16, 2013 Page 15 of 15 THAT Corporate Communications staff develop a communications plan and content to alert the public of the opportunity to make donations to improve and expand the trails network, to be published at least twice per year in the Town’s weekly bulletin board advertising, and on the Town’s website, with the following principles incorporated into the messaging: 1. THAT all gifts of $50 or more will be receipted for income tax purposes by the Corporate and Financial Services Department; and 2. THAT only unconditional financial gifts will be accepted; and 3. THAT gifts from estates and wills are also encouraged for consideration; and 4. THAT all gifts will be segregated from Town funds, and will be planned for specific projects to be recommended to Council by the Trails and Active Transportation Committee; and 5. THAT such recommended projects will be above and beyond base financial commitments for trails made by Council in its annual budget, or to assist in funding large projects which would not proceed by Council without the additional funding from the donations; and 6. THAT unspent reserve fund account balances will earn interest in the same manner as other Town reserve fund accounts; and THAT Corporate and Financial Services staff be directed to bring forward the necessary reserve fund by-law for adoption by Council. NEW BUSINESS THAT a strategic program be developed to secure lands through easements in advance of planning applications in order to avoid deviation from the Trails Master Plan and associated financial implications. 27. HAC13-07 – Heritage Advisory Committee Report, July 8, 2013 pg. 231 RECOMMENDED: THAT Council receive report HAC13-07; and THAT Council adopt the following recommendation from the Heritage Advisory Committee meeting of July 8, 2013: 1. HAC13-021 – 14726 Bayview Avenue, Colyton Farm THAT the property located at 14726 Bayview Avenue be removed from the Aurora Register of Properties of Cultural Heritage Value or Interest.