AGENDA - Council - 20130813PUBLIC RELEASE
August 9, 2013
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, August 13, 2013
6 p.m.
Council Chambers
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III ADOPTION OF THE MINUTES
Council Minutes of July 16, 2013 pg. 1
RECOMMENDED:
THAT the Council minutes of July 16, 2013 be adopted as printed and
circulated.
XIV CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a General Committee Closed Session to consider:
1. The receiving of advice that is subject to solicitor-client privilege,
including communications necessary for that purpose; LGL13-011 –
Judicial Review Legal Opinion – Bell Canada Wireless
Telecommunications Tower at 14820 Bathurst Street, Township of
King
Council Meeting Agenda
Tuesday, August 13, 2013 Page 2 of 14
2. Personal matters about an identifiable individual, including a Town or
Local Board employee; Re: Report CLS13-022 – Appointment to the
Committee of Adjustment and Property Standards Committee
IV PRESENTATIONS
V PUBLIC SERVICE ANNOUNCEMENTS
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VIII DELEGATIONS
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
(a) Councillor Abel pg. 244
Re: By-Law # 4787-06.P - Music Playing from Exterior and
Interior Speakers
(b) Councillor Abel pg. 245
Re: Application for Ontario Music Fund Grant
(ii) Motions for Which Notice Has Been Given
(Deferred from the Council meeting of July 16, 2013)
(a) Councillor Ballard pg. 246
Re: Principles of Shared Space – Aurora Promenade Study Area
XI REGIONAL REPORT
(Deferred from the Council meeting of July 16, 2013)
York Regional Council Highlights – June 27, 2013 pg. 248
RECOMMENDED:
THAT the Regional Report be received for information.
Council Meeting Agenda
Tuesday, August 13, 2013 Page 3 of 14
XII NEW BUSINESS/GENERAL INFORMATION
XIII READING OF BY-LAWS
RECOMMENDED:
THAT the following by-laws be given first, second, and third readings and
enacted:
5516-13 BEING A BY-LAW to establish lands as highways pg. 259
(Lewis Honey Drive)
(Report PL13-031 – Council June 11/13)
5536-13 BEING A BY-LAW to establish lands as highways pg. 260
(John West Way)
(Item 29)
5542-13 BEING A BY-LAW to amend Zoning By-law pg. 261
Number 2213-78, as amended (15255 Leslie
Street and 1540 Wellington Street East, File:
D14-17-03)
(Report PL13-039 – Council June 25/13)
5543-13 BEING A BY-LAW to adopt Official Plan pg. 265
Amendment No. 4
(Report PL12-043 – Council July 16/13)
5544-13 BEING A BY-LAW to amend Zoning By-law Number pg. 274
2213-78, as amended (John West Way and Wellington
Street East, File: D14-16-05)
(Report PL12-043 – Council July 16/13)
RECOMMENDED:
THAT the following confirming by-law be given first, second, and third
readings and enacted:
5541-13 BEING A BY-LAW to Confirm Actions by Council pg. 278
Resulting from Council Meeting on August 13, 2013
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, August 13, 2013 Page 4 of 14
AGENDA ITEMS
Deferred from the Council meeting of July 16, 2013 – Item 2
1. CFS13-020 – Ten Year Capital Investment Plan and Asset pg. 16
Replacement Reserve Funds Strategy
NOTE TO MAYOR, COUNCIL, AND MANAGEMENT:
Kindly bring your copy of the bound document, Attachment #1 – Ten Year Capital
Investment Plan (provided with the General Committee meeting agenda of June 18).
Thank you!
RECOMMENDED:
THAT report CFS13-020 be received; and
THAT Council endorse the attached 2013 Ten Year Capital Investment
Plan as a planning guide to future capital investments in community and
corporate assets with all future projects remaining unapproved and subject
to annual budget funding commitment approval; and
THAT Council endorse the four strategies for Asset Sustainability as
outlined in report CFS13-020, and that these strategies be reviewed each
year in conjunction with the Ten Year Capital Investment Plan; and
THAT Council approve the revised Reserve Fund structure and balances
redistribution for asset sustainability as set out in Table 6 of report CFS13-
020; and
THAT Council approve the rationalization of stabilization type reserves by
formalizing the revised reserves as set out in Table 7 of report CFS13-
020; and
THAT staff bring forward a separate report to formalize the necessary
reserve fund bylaws for approval.
Deferred from the Council meeting of July 16, 2013 – Item 3
2. PR13-034 – Future Uses of Library Square pg. 33
RECOMMENDED:
THAT report PR13-034 be received; and
THAT Council direct staff to prepare a report authorizing the capital and
operating implication of the two options: 1) Demolition of 52 and 56
Victoria Street and construct a multi-use community facility, and 2)
Demolition of 52 and 56 Victoria Street and construct a parking lot and
urban square; and
Council Meeting Agenda
Tuesday, August 13, 2013 Page 5 of 14
THAT this information be provided in time for consideration in the 2014
Budget.
Deferred from the Council meeting of July 16, 2013 – Item 4
3. IES13-038 – Award of Tender IES2013-58 – New Sidewalk pg. 46
Construction on Earl Stewart Drive, from St. John’s
Sideroad to Pedersen Drive
RECOMMENDED:
THAT report IES13-038 be received; and
THAT Tender IES2013-58 – New Sidewalk Construction Earl Stewart
Drive, from St. John’s Sideroad to Pedersen Drive, be awarded to Aloia
Bros. Concrete Contractors Ltd. in the amount of $115,929.00, excluding
taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Deferred from the Council meeting of July 16, 2013 – Item 5
4. Additional Information regarding Item 3 – IES13-038 pg. 53
Memorandum from the Director of Infrastructure and Environmental
Services
Re: Sidewalk on East Side of Earl Stewart Drive between St. John’s
Sideroad and Pedersen Drive
RECOMMENDED:
THAT the memorandum regarding Sidewalk on East Side of Earl Stewart
Drive between St. John’s Sideroad and Pedersen Drive be received for
information.
Deferred from the Council meeting of July 16, 2013 – Item 14
5. Extract from Council Meeting 13-21 of Tuesday, July 16, 2013 pg. 56
Re: IES13-041 – Award of Tender IES2013-64 – Road Rehabilitation and Street Lighting Improvements on Hunters Glen Road and
Fox Point and Road Rehabilitation on Hilldale Road,
Hillside Drive and Kenlea Court
Council Meeting Agenda
Tuesday, August 13, 2013 Page 6 of 14
RECOMMENDED:
THAT Extract from Council meeting 13-21 of Tuesday, July 16, 2013
regarding IES13-041 – Award of Tender IES2013-64 – Road Rehabilitation
and Street Lighting Improvements on Hunters Glen Road and Fox Point and
Road Rehabilitation on Hilldale Road, Hillside Drive and Kenlea Court be
received for information.
6. IES13-046 – Award of Tender IES2013-64 – Road Rehabilitation on pg. 63
Hilldale Road, Hillside Drive and Kenlea Court
RECOMMENDED:
THAT report IES13-046 be received; and
THAT the design for rehabilitation of Hilldale Road, Hillside Drive and
Kenlea Court remain as recommended by staff with the modification that
the gravel should not exceed 300mm in width and be stabilized with liquid
asphalt and the deletion of the proposed guard rail on Hilldale Road; and
THAT Tender IES2013-64 – Road Rehabilitation Hilldale Road, Hillside
Drive and Kenlea Court, be included in the award of tender to C. Valley
Paving Ltd. In addition to the approval of award for Hunters Glen Road
and Fox Point that was received at the July 16, 2013 Council meeting; and
THAT the award of tender for both projects combined be in the amount of
$1,033,002.60, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Deferred from the Council meeting of July 16, 2013 – Item 7
7. PR13-035 – Region of York Municipal Partnership Grant Application pg. 71
and Approval of Two Grade-Separated Underpasses
RECOMMENDED:
THAT report PR13-035 be received; and
THAT Council formally endorse an application to the Region of York for 50%
funding of two (2) grade-separated underpass crossings of Leslie Street; and
THAT Council approve, in principle, a partnership with the Region of York
in constructing these underpasses in conjunction with the re -construction
and widening of Leslie Street currently scheduled for 2015 at an estimated
cost of $475,000.00.
Council Meeting Agenda
Tuesday, August 13, 2013 Page 7 of 14
Deferred from the Council meeting of July 16, 2013 – Item 9
8. CAO13-019 – Facility Projects Status Report pg. 88
RECOMMENDED:
THAT report CAO13-019 be received for information.
Deferred from the Council meeting of July 16, 2013 – Item 10
9. CFS13-023 – Capital Financing of Youth Centre and Operations pg. 96
Centre Capital Projects
RECOMMENDED:
THAT report CFS13-023 be received; and
THAT Council approve using debt financing to fund the Youth Centre
Project and the Operations Centre Projects in amounts to be determined
upon award of construction tenders for each project; and
THAT the Treasurer be authorized to explore available sourc es of debt
financing, including issuing debentures, or government grants or loan
programs, or other sources which may materialize; and
THAT Council supports submitting a funding application to the Green
Municipal Fund for the Joint Operations Centre, including the loan and
associated grant request; and
THAT Council, for purposes of the Green Municipal Fund application,
confirms their commitment to the Joint Operations Centre; and
THAT the Treasurer be authorized to submit a funding application on
behalf of the Town; and
THAT a report to Council confirming final debt amounts, terms and
conditions, including details of any grants approved for the two projects be
prepared prior to execution of any related agreements.
Deferred from the Council meeting of July 16, 2013 – Item 11
10. CFS13-026 – 2012 Budget Report – as at December 31, 2012 pg. 106
RECOMMENDED:
THAT report CFS13-026 be received for information.
Council Meeting Agenda
Tuesday, August 13, 2013 Page 8 of 14
11. Memorandum from the Director of Legal Services/Town Solicitor pg. 119
Re: Amended Recommendation re: Council Report No. LGL13-009
Dissolving Borealis Hydro Electric Holdings Inc., dated July 16, 2013
RECOMMENDED:
THAT this memorandum, together with Council Report No. LGL13 -009 -
Dissolving Borealis Hydro Electric Holdings Inc., be received; and
THAT Council direct the Town Solicitor, on behalf of The Corporation of
the Town of Aurora, which is the sole shareholder of Borealis Hydro
Electric Holdings Inc., to requisition the current Board of Directors to call a
shareholder’s meeting on September 24, 2013 for the purpose of
voluntarily dissolving Borealis Hydro Electric Holdings Inc.; and
THAT notice of the shareholder’s meeting be sent to the current Directors
and the auditor, BDO Canada LLP, of Borealis Hydro Electric Ho ldings
Inc.
Deferred from the Council meeting of July 16, 2013 – Item 17
12. LGL13-009 – Dissolving Borealis Hydro Electric Holdings Inc. pg. 120
RECOMMENDED:
THAT report LGL13-009 be received for information.
Deferred from the Council meeting of July 16, 2013 – Item 18
13. PL13-046 – Servicing Allocation Update pg. 128
RECOMMENDED:
THAT report PL13-046 be received; and
THAT the allocation reserve for the 2C planning area be increased by
2,229 persons to 2,925 persons total (equivalent to 1,000 units).
Deferred from the Council meeting of July 16, 2013 – Item 24
14. EDAC13-06 – Economic Development Advisory Committee Report pg. 134
June 13, 2013
RECOMMENDED:
THAT Council receive report EDAC13-06; and
THAT Council adopt the following recommendations from the Economic
Development Advisory Committee meeting of June 13, 2013:
Council Meeting Agenda
Tuesday, August 13, 2013 Page 9 of 14
1. Memorandum from the Manager of Long Range and Strategic Planning
Re: FabLab Project Update
THAT Council consider the proposed FabLab as a potential use for 52
Victoria Street subject to the presentation of a detailed business plan in the
fall.
2. Memorandum from the Manager of Long Range and Strategic Planning
Re: Potential Locations for Medical Campus
THAT Staff initiate a process to evaluate the feasibility of locating a
medical campus in the preferred areas as identified in this memorandum.
3. Recognizing Long-Standing Businesses in Aurora’s 150th – Discussion
THAT staff be directed to explore the cost implications and the additional
resources that are needed to implement the preferred options as discussed by
the Committee.
15. BBS13-007 – Award of Tender BBS2013-79 (tender recall) pg. 142
Town Hall Renovation Project
RECOMMENDED:
THAT Council receive report BBS13-007; and
THAT Tender BBS2013-79 (tender recall) - Renovations to Town Hall be
awarded to Compass Construction Resources Ltd. in the amount of
$1,009,440 excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
16. CLS13-017 – Pending List pg. 146
RECOMMENDED:
THAT report CLS13-017 be received for information.
17. CLS13-021 – Resignation of Heritage Advisory Committee Member pg. 163
RECOMMENDED:
THAT report CLS13-021 be received; and
Council Meeting Agenda
Tuesday, August 13, 2013 Page 10 of 14
THAT Council provide direction.
18. CLS13-023 – General Committee and Council Meeting Times pg. 166
RECOMMENDED:
THAT report CLS13-023 be received; and
THAT staff be directed to review the meeting times of General Committee
and Council and bring a report back to General Committee.
19. IES13-043 – On-Street Parking and Safety Concerns on Stone Road pg. 169
RECOMMENDED:
THAT report IES13-043 be received; and
THAT parking be prohibited at any time on the east side of Stone Road
from a point approximately 44 metres north of the north limit of Holy Spirit
Elementary School to a point approximately 138 metres north of the north
limit of Holy Spirit Elementary School; and
THAT the necessary by-law be introduced to implement the above
recommendation; and
THAT the request for a three way stop sign control at the Stone Road and
Clift Road intersection be denied; and
THAT the 50km/h posted speed limit on Stone Road be lowered to
40km/h; and
THAT a letter be sent to all affected residents with Council’s
recommendations.
20. IES13-044 – Award of Tender IES2013-72 – Remedial Works to Reduce pg. 190
Inflow and Infiltration in the Wastewater Collection System
RECOMMENDED:
THAT report IES13-044 be received; and
Council Meeting Agenda
Tuesday, August 13, 2013 Page 11 of 14
THAT Tender IES2013-72 – Remedial Works to Reduce Inflow and
Infiltration in the Wastewater Collection System within the Town of Aurora,
for one year ending December 31, 2013 (with the option to renew for an
additional two, one-year periods), be awarded to Liqui-Force Services
(Ontario) Inc. at the unit prices tendered not to exceed in the amount of
$473,008.06, excluding taxes; and
THAT Council authorize the Director to renew Tender IES2013 -72 for an
additional two, one-year periods, pending an annual analysis and
satisfactory performance review by the Director; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
21. IES13-045 – Award of Tender IES2013-76 – Replacement of Roof at pg. 194
Aurora Community Centre and Arena 1
RECOMMENDED:
THAT report IES13-045 be received; and
THAT the budget for Capital Project 72131 be increased from $400,000 to
$524,000 to accommodate the project cost; and
THAT funding of $124,000 be provided from the Facilities Repair and
Replacement Reserve; and
THAT Semple Gooder Roofing Corporation be retained in the amount of
$481,718, excluding taxes, for the supply and install of a metal roof
system at the Aurora Community Centre, based on the results of Tender
IES2013-76; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
22. IES13-047 – Award of Tender IES2013-42 – Town Hall Parking Lot pg. 199
Expansion and LED Illumination Retrofits, 100 John
West Way
RECOMMENDED:
THAT report IES13-047 be received; and
Council Meeting Agenda
Tuesday, August 13, 2013 Page 12 of 14
THAT Tender IES2013-42 – Town Hall Parking Lot Expansion and LED
Illumination Retrofits, 100 John West Way, be awarded to Loc -Pave
Construction Limited in the amount of $262,600.00, excluding taxes; and
THAT additional funding in the amounts of $78,780.54 from the
Development Charges Reserve and $8,753.39 from the Infrastructure
Sustainability Reserve for Facilities be provided; and
THAT the Mayor and Town Clerk be aut horized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
23. PR13-037 – Queen’s Jubilee Park Accessible Playground Design pg. 204
RECOMMENDED:
THAT report PR13-037 be received; and
THAT Council approve an Accessible Playground Design budget in an
amount not to exceed $30,000.00 for the purposes of developing an
Accessible Playground in the Queen’s Jubilee Park (formerly Civic Square
Park); and
THAT $150,000.00 be approved in the 2014 Capital Budget for the supply
and installation of the playground.
24. PR13-038 – St. John’s Sideroad and Leslie Street Trail System pg. 209
Underpasses
RECOMMENDED:
THAT report PR13-038 be received; and
THAT the two (2) underpasses noted in Attachment #1 of this report as
Underpass “C” and “D” be approved as recommended in report PR13-035;
and
THAT Council provide direction with regards to Underpass “A” and that the
Region of York be requested to prepare a design specification for this
underpass and include the underpass in the Regional Tender for the
reconstruction of Leslie Street if funding is approved; and
THAT the underpass shown at the Marsh Creek Crossing noted in
Attachment #1 of this report as Underpass “E” not be constructed.
Council Meeting Agenda
Tuesday, August 13, 2013 Page 13 of 14
25. PL13-050 – Strategic Plan Mid-Year Report pg. 220
RECOMMENDED:
THAT report PL13-050 be received for information.
26. SAC13-11 – Sesquicentennial Ad Hoc Committee Report pg. 234
July 15, 2013
RECOMMENDED:
THAT Council receive report SAC13-11; and
THAT Council adopt the following recommendations from the
Sesquicentennial Ad Hoc Committee meeting of July 15, 2013:
1. September Event Planning Discussion
THAT Brian Trussler invite Reverend Ardill to the next working group meeting;
and
THAT Alison Collins-Mrakas follow-up with the various groups such as the
Cultural Centre, Aurora Library, and Welcome Wagon for contacts; and
THAT Committee members bring forward additional contacts either to the next
working group meeting, or provide them directly to the Special Events
Coordinator Shelley Ware; and
THAT the Special Events Coordinator, Shelley Ware be directed to continue
to work on booking the various entertainment groups, craft activities and
movie.
27. Memorandum from Mayor Dawe pg. 236
Re: Lake Simcoe Region Conservation Authority
Highlights – June 28, 2013 and July 26, 2013 – Meeting of the Board
RECOMMENDED:
THAT the correspondence regarding Lake Simcoe Region Conservation
Authority Highlights – June 28, 2013 and July 26, 2013 – Meeting of the Board
be received for information.
Council Meeting Agenda
Tuesday, August 13, 2013 Page 14 of 14
28. Memorandum from Mayor Dawe pg. 240
Re: Recipients of the 2013 Town of Aurora Student Academic
Achievement Awards
RECOMMENDED:
THAT the memorandum regarding Recipients of the 2013 Town of Aurora
Student Academic Achievement Awards be received for information.
29. Memorandum from Director of Infrastructure and Environmental pg. 241
Services
Re: John West Way – Lifting 0.3m Reserve to Establish Public Highway
RECOMMENDED:
THAT the memorandum regarding John West Way – Lifting 0.3m Reserve
to Establish Public Highway be received; and
THAT Council enact By-law No. 5536-13 to provide for driveway access
into the property.