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AGENDA - Council - 20130910PUBLIC RELEASE September 6, 2013 TOWN OF AURORA COUNCIL MEETING AGENDA Tuesday, September 10, 2013 7 p.m. Council Chambers I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF II APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by the Customer and Legislative Services Department be approved. III ADOPTION OF THE MINUTES Council Minutes of August 13, 2013 pg. 1 RECOMMENDED: THAT the Council minutes of August 13, 2013 be adopted as printed and circulated. IV PRESENTATIONS (a) Lois Brown, MP Newmarket-Aurora pg. 18 Re: Aurora 150 Anniversary (b) Ron Weese, Bruce Cuthbert, and Kate Collins, representing the pg. 19 Aurora Sports Hall of Fame Board of Governors Re: Inaugural Aurora Sports Hall of Fame Inductees for 2013 Council Meeting Agenda Tuesday, September 10, 2013 Page 2 of 6 V PUBLIC SERVICE ANNOUNCEMENTS VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION VIII DELEGATIONS IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Pirri pg. 65 Re: Cul-de-sac Parking (b) Councillor Humfryes pg. 66 Re: Golf Links Drive Pedestrian Considerations (ii) Motions for Which Notice Has Been Given Deferred from Council meeting of August 13, 2013 (a) Councillor Ballard pg. 67 Re: Principles of Shared Space – Aurora Promenade Study Area (b) Councillor Abel pg. 70 Re: By-law No. 4787-06.P – Music Playing from Exterior and Interior Speakers (c) Councillor Abel pg. 71 Re: Application for Ontario Music Fund Grant XI REGIONAL REPORT Deferred from Council meeting of August 13, 2013 York Regional Council Highlights – June 27, 2013 pg. 72 RECOMMENDED: THAT the Regional Report be received for information. Council Meeting Agenda Tuesday, September 10, 2013 Page 3 of 6 XII NEW BUSINESS/GENERAL INFORMATION XIII READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given first, second, and third readings and enacted: 5495-13 BEING A BY-LAW to establish lands as highways pg. 84 (Scanlon Court) (Report PL13-043 – Council – Jun. 25/13) 5546-13 BEING A BY-LAW to declare as surplus and sell pg. 85 municipal lands (9 and 10 Scanlon Court) (Report PL13-043 – Council – Jun. 25/13) 5547-13 BEING A BY-LAW to amend By-law Number 5312-11, pg. 87 to establish a Committee of Adjustment and appoint members to the Committee of Adjustment (Report CLS13-022 – Council – Aug. 13/13) 5548-13 BEING A BY-LAW to amend By-law Number 5313-11, pg. 89 to appoint members to the Property Standards Committee (Report CLS13-022 – Council – Aug. 13/13) 5549-13 BEING A BY-LAW to amend By-law Number 5316-11, pg. 90 to appoint members to the Accessibility Advisory Committee (Report CLS12-012 – Council – May 22/12) RECOMMENDED: THAT the following listed confirming by-law be given first, second, and third readings and enacted: 5545-13 BEING A BY-LAW to Confirm Actions by Council pg. 91 Resulting from Council Meeting on September 10, 2013 XIV CLOSED SESSION XV ADJOURNMENT Council Meeting Agenda Tuesday, September 10, 2013 Page 4 of 6 AGENDA ITEMS 1. General Committee Meeting Report of September 3, 2013 pg. 20 RECOMMENDED: THAT the General Committee meeting report of September 3, 2013 be received and the recommendations carried by the Committee be approved. Deferred from Council meeting of August 13, 2013 – Item 14 2. EDAC13 -06 – Economic Development Advisory Committee Report pg. 27 June 13, 2013 RECOMMENDED: THAT Council receive report EDAC13-06; and THAT Council adopt the following recommendations from the Economic Development Advisory Committee meeting of June 13, 2013: 1. Memorandum from the Manager of Long Range and Strategic Planning Re: FabLab Project Update THAT Council consider the proposed FabLab as a potential use for 52 Victoria Street subject to the presentation of a detailed business plan in the fall. 2. Memorandum from the Manager of Long Range and Strategic Planning Re: Potential Locations for Medical Campus THAT staff initiate a process to evaluate the feasibility of locating a medical campus in the preferred areas as identified in this memorandum. 3. Recognizing Long-Standing Businesses in Aurora’s 150th – Discussion THAT staff be directed to explore the cost implications and the additional resources that are needed to implement the preferred options as discussed by the Committee. Deferred from Council meeting of August 13, 2013 – Item 17 3. CLS13-021 – Resignation of Heritage Advisory Committee Member pg. 36 RECOMMENDED: THAT report CLS13-021 be received; and THAT Council provide direction. Council Meeting Agenda Tuesday, September 10, 2013 Page 5 of 6 Deferred from Council meeting of August 13, 2013 – Item 18 4. CLS13-023 – General Committee and Council Meeting Times pg. 40 RECOMMENDED: THAT report CLS13-023 be received; and THAT staff be directed to review the meeting times of General Committee and Council and bring a report back to General Committee. Deferred from Council meeting of August 13, 2013 – Item 20 5. IES13-044 – Award of Tender IES2013-72 – Remedial Works to Reduce pg. 44 Inflow and Infiltration in the Wastewater Collection System RECOMMENDED: THAT report IES13-044 be received; and THAT Tender IES2013-72 – Remedial Works to Reduce Inflow and Infiltration in the Wastewater Collection System within the Town of Aurora, for one year ending December 31, 2013 (with the option to renew for an additional two, one-year periods), be awarded to Liqui-Force Services (Ontario) Inc. at the unit prices tendered not to exceed in the amount of $473,008.06, excluding taxes; and THAT Council authorize the Director to renew Tender IES2013-72 for an additional two, one-year periods, pending an annual analysis and satisfactory performance review by the Director; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Deferred from Council meeting of August 13, 2013 – Item 22 6. IES13-047 – Award of Tender IES2013-42 – Town Hall Parking Lot pg. 49 Expansion and LED Illumination Retrofits, 100 John West Way RECOMMENDED: THAT report IES13-047 be received; and THAT Tender IES2013-42 – Town Hall Parking Lot Expansion and LED Illumination Retrofits, 100 John West Way, be awarded to Loc-Pave Construction Limited in the amount of $262,600.00, excluding taxes; and Council Meeting Agenda Tuesday, September 10, 2013 Page 6 of 6 THAT additional funding in the amounts of $78,780.54 from the Development Charges Reserve and $8,753.39 from the Infrastructure Sustainability Reserve for Facilities be provided; and THAT the Mayor and Town Clerk be authorized to execute the necessary Agreement, including any and all documents and ancillary agreements required to give effect to same. Deferred from Council meeting of August 13, 2013 – Item 23 7. PR13-037 – Queen’s Jubilee Park Accessible Playground Design pg. 55 RECOMMENDED: THAT report PR13-037 be received; and THAT Council approve an Accessible Playground Design budget in an amount not to exceed $30,000.00 for the purposes of developing an Accessible Playground in the Queen’s Jubilee Park (formerly Civic Square Park); and THAT $150,000.00 be approved in the 2014 Capital Budget for the supply and installation of the playground. 8. Memorandum from the Director of Legal Services/Town Solicitor pg. 61 Re: Legal Opinion Costs – Bell Canada Wireless Telecommunications Tower at 14820 Bathurst Street, Township of King (the “Cell Tower”) RECOMMENDED: THAT the memorandum regarding Legal Opinion Costs – Bell Canada Wireless Telecommunications Tower at 14820 Bathurst Street, Township of King (the “Cell Tower”) be received for information. 9. Memorandum from the Director of Planning and Development Services pg. 62 Re: Recognizing Long Standing Businesses RECOMMENDED: THAT the memorandum regarding Recognizing Long Standing Businesses be received; and THAT staff be directed to plan and implement a program to recognize long standing businesses as described in this memorandum; and THAT Council approve $8,500.00 in funding from the Council Discretionary Reserve to support the recognition of long standing businesses in 2013.