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AGENDA - Council - 20121113PUBLIC RELEASE November 9, 2012 THE TOWN OF AURORA COUNCIL MEETING AGENDA Tuesday, November 13, 2012 7 p.m. Council Chambers I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF II APPROVAL OF THE AGENDA RECOMMENDED: THAT the agenda as circulated by the Customer and Legislative Services Department be approved. III ADOPTION OF THE MINUTES Council Minutes of October 23, 2012 pg. 1 RECOMMENDED: THAT the Council minutes of October 23, 2012 be adopted as printed and circulated. IV PRESENTATIONS (a) Nicole Young, Sponsorship/Special Events Assistant, pg. 16 Parks and Recreation Services Re: 2012 Platinum Sponsor Recognition (b) Christina Harding, York Region Local Immigration Partnership pg. 17 Re: York Region Immigration Settlement Strategy Council Meeting Agenda Tuesday, November 13, 2012 Page 2 of 10 V PUBLIC SERVICE ANNOUNCEMENTS VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION VIII DELEGATIONS (a) Gilda Collins, Project Manager, Permit World and a pg. 22 Target Representative Re: Item 1(10) – BBS12-009 – Request for Sign Variance to Sign By-law 4898-07.P – 15400 Bayview Avenue IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN (i) Notices of Motion (a) Councillor Ballard pg. 139 Re: Comprehensive Expense Policies (b) Councillor Ballard pg. 140 Re: Alcohol Reimbursement Policy (c) Councillor Thompson pg. 142 Re: Audio Recordings of Closed Session Meetings (d) Councillor Thompson pg. 143 Re: Motion to Reconsider a Tie Vote (e) Councillor Thompson pg. 144 Re: SLAPP Lawsuit (ii) Motions for Which Notice Has Been Given Deferred from Council meeting of October 23, 2012 – Motion (d) (a) Councillor Abel pg. 146 Re: Aurora Armoury – Former Headquarters of The Queen’s York Rangers Council Meeting Agenda Tuesday, November 13, 2012 Page 3 of 10 (b) Mayor Dawe pg. 148 Re: Contraband Tobacco XI REGIONAL REPORT XII NEW BUSINESS/GENERAL INFORMATION XIII READING OF BY-LAWS RECOMMENDED: THAT the following listed by-laws be given first, second, and third readings and enacted: 5431-12 BEING A BY-LAW to authorize a franchise pg. 149 agreement between The Corporation of the Town of Aurora and Enbridge Gas Distribution Inc. (Report LGL12-010, GC, Jun. 5/12) 5462-12 BEING A BY-LAW to amend Parking and Traffic pg. 160 Control By-law Number 4574-04.T, as amended, to prescribe maximum rates of speed on certain streets in the Town of Aurora (See Item 9) 5463-12 BEING A BY-LAW to amend Parking and Traffic pg. 162 Control By-law Number 4574-04.T, as amended, to designate and erect stop signs at various intersections in the Town of Aurora (See Item 9) 5464-12 BEING A BY-LAW to amend Parking and Traffic pg. 164 Control By-law Number 4574-04.T, as amended, with respect to parking on Don Hillock Drive, Goulding Avenue, and Soleil Boulevard (See Item 9) 5465-12 BEING A BY-LAW to appoint Building Inspectors pg. 165 (per Procedural By-law section 8.16(a)) Council Meeting Agenda Tuesday, November 13, 2012 Page 4 of 10 RECOMMENDED: THAT the following listed confirming by-law be given first, second, and third readings and enacted: 5469-12 BEING A BY-LAW to Confirm Actions by Council pg. 168 Resulting from Council Meeting on November 13, 2012 XIV CLOSED SESSION XV ADJOURNMENT Council Meeting Agenda Tuesday, November 13, 2012 Page 5 of 10 AGENDA ITEMS 1. General Committee Meeting Report of November 6, 2012 pg. 23 RECOMMENDED: THAT the General Committee meeting report of November 6, 2012 be received and the recommendations carried by the Committee be approved. 2. Special General Committee – 2013 Budget Review Meeting Report pg. 30 of November 5, 2012 RECOMMENDED: THAT the Special General Committee – 2013 Budget Review meeting report of November 5, 2012 be received and the recommendations carried by the Committee be approved. Deferred from Council meeting of October 23, 2012 – Item 1(5) 3. IES12-054 – Extension of Winter Maintenance Contracts: pg. 32 • No. IES2010-49 – Supply and Operation of Sidewalk Snow Plows; • No. PW2008-37 – Supply and Operation of Snow Removal Trucks RECOMMENDED: THAT report IES12-054 be received; and THAT Tender No. IES2010-49 – for the Supply and Operation of up to Five Sidewalk Tractors with Sander Bodies, Snow Plows and Snow Blowers and up to two (2) Single Axle Trucks as awarded to Trisan Construction Ltd. in August 2010, be extended for one additional year; and THAT Tender No. PW2008-37 – for the Supply and Operation of Four Snow Removal Trucks as awarded to Trisan Construction Ltd. in June 2008, be extended for one additional year; and THAT the Mayor and Town Clerk be authorized to execute the amended Form of Agreement, including any and all documents and ancillary agreements required to give effect to same. Council Meeting Agenda Tuesday, November 13, 2012 Page 6 of 10 Referred from General Committee meeting of November 6, 2012 – Item 8 4. PR12-037 – Award of Tender PRS2012-51 – Multi-Purpose pg. 36 Synthetic Turf Sports Field RECOMMENDED: THAT report PR12-037 be received; and THAT Tender PRS2012-51 – Multi-Purpose Synthetic Turf Sports Field construction not be awarded; and THAT the remaining funding for Capital Project 73161 in the amount of $1,454,671.00 be returned to the source. 5. Memorandum from the Director of Parks and Recreation Services pg. 42 Re: Item 4 – PR12-037 – Award of Tender PRS2012-51 – Multi-Purpose Synthetic Turf Sports Field – Additional Details RECOMMENDED: THAT the memorandum regarding Item 4 – PR12-037 – Award of Tender PRS2012-51 – Multi-Purpose Synthetic Turf Sports Field – Additional Details be received for information. Referred from General Committee meeting of November 6, 2012 – Item 16 6. PRAC12 -08 – Parks and Recreation Advisory Committee Report pg. 43 October 10, 2012 RECOMMENDED: THAT Council adopt the Parks and Recreation Advisory Committee recommendations from the October 10, 2012 meeting. Referred from General Committee meeting of November 6, 2012 – Item 17 7. EDAC12 -09 – Economic Development Advisory Committee Report pg. 46 October 11, 2012 RECOMMENDED: THAT Council adopt the Economic Development Advisory Committee recommendations from the October 11, 2012 meeting. Council Meeting Agenda Tuesday, November 13, 2012 Page 7 of 10 8. CLS12-028 – General Committee Closed Session Report dated pg. 50 November 6, 2012 RECOMMENDED: THAT report CLS12-028 be received; and THAT the recommendations herein of the General Committee Closed Session of November 6, 2012 be adopted: (1) A proposed or pending acquisition or disposition of land by the Town or Local Board; Re: PL12-061 - Potential Sale of Lands at Northeast Corner of John West Way and Wellington Street East, Perwick Investments Limited (Tridel) RECOMMENDED: THAT staff be directed to decline the offer. (2) Litigation or potential litigation including matters before administrative tribunals, affecting the Town or a Local Board; Re: CFS12-011 – Settlement of OMB Appeals Against the Town’s Development Charges By-law RECOMMENDED: THAT the confidential Closed Session recommendations be adopted. (3) The security of property of the Town or Local Board; and Personal matters about an identifiable individual, including a Town or Local Board employee; Re: Public Release of Confidential Auditor’s Internal Control Letter RECOMMENDED: THAT the Auditor’s Internal Control Letter received in Closed Session on October 1, 2012, as redacted in Attachment #1 to confidential report CFS12-043 be made public and received for information. (Please see Attachment 1) (4) The security of property of the Town or Local Board; and Personal matters about an identifiable individual, including a Town or Local Board employee; Re: Action Plan in Response to Auditor’s Internal Control Letter RECOMMENDED: THAT report CFS12-041 be placed on the next Council agenda and received for information. (Please see Attachment 2) Council Meeting Agenda Tuesday, November 13, 2012 Page 8 of 10 (5) Personal matters about an identifiable individual, including a Town or Local Board employee; and Labour Relations and Employee Negotiations; Re: Organizational Shifts to Accommodate Internal Control Action Plan RECOMMENDED: THAT Council receive the verbal presentation regarding Organizational Shifts to Accommodate Internal Control Action Plan. 9. Memorandum from the Director of Infrastructure and Environmental pg. 64 Services Re: Maximum Rates of Speed, Parking Restrictions and Stop Sign Erection at Various Locations in the Town of Aurora RECOMMENDED: THAT the memorandum regarding Maximum Rates of Speed, Parking Restrictions and Stop Sign Erection at Various Locations in the Town of Aurora be received for information. 10. Memorandum from the Director of Customer and Legislative pg. 65 Services/Town Clerk Re: Correspondence from the City of Markham; Re: Diversion Task Force Report (5.10) RECOMMENDED: THAT the memorandum regarding Correspondence from the City of Markham; Re: Diversion Task Force Report (5.10) be received; and THAT Council provide direction. 11. Memorandum from the Director of Customer and Legislative pg. 115 Services/Town Clerk Re: Correspondence from York Region; Re: Interest Arbitration Reform RECOMMENDED: THAT the memorandum regarding Correspondence from York Region; Re: Interest Arbitration Reform be received; and THAT Council provide direction. Council Meeting Agenda Tuesday, November 13, 2012 Page 9 of 10 12. Memorandum from the Director of Customer and Legislative pg. 124 Services/Town Clerk Re: Correspondence from the Township of King; Re: Resolution – Regional Council Representation RECOMMENDED: THAT the memorandum regarding Correspondence from the Township of King; Re: Resolution – Regional Council Representation be received; and THAT Council provide direction. 13. Memorandum from the Director of Customer and Legislative pg. 126 Services/Town Clerk Re: Correspondence from the Township of King; Re: Clerks Department Report Number CL-2012-22; Resolution – Extension of Weekend GO Service RECOMMENDED: THAT the memorandum regarding Correspondence from the Township of King; Re: Clerks Department Report Number CL-2012-22; Resolution – Extension of Weekend GO Service be received; and THAT Council provide direction. 14. Memorandum from Mayor Dawe pg. 129 Re: Correspondence from the Muslim Association of Canada RECOMMENDED: THAT the memorandum regarding Correspondence from the Muslim Association of Canada be received for information. 15. Memorandum from Mayor Dawe pg. 131 Re: Correspondence from the Chair of the Aurora Prayer Breakfast Committee RECOMMENDED: THAT the memorandum regarding Correspondence from the Chair of the Aurora Prayer Breakfast Committee be received for information. Council Meeting Agenda Tuesday, November 13, 2012 Page 10 of 10 16. Memorandum from Mayor Dawe pg. 133 Re: Correspondence from the Aurora Chamber of Commerce RECOMMENDED: THAT the memorandum regarding Correspondence from the Aurora Chamber of Commerce be received for information. 17. Memorandum from Mayor Dawe pg. 135 Re: Correspondence from the Lake Simcoe Region Conservation Authority RECOMMENDED: THAT the memorandum regarding Correspondence from the Lake Simcoe Region Conservation Authority be received for information. 18. Memorandum from Mayor Dawe pg. 137 Re: Lake Simcoe Region Conservation Authority Highlights October 26th Meeting of the Board RECOMMENDED: THAT the memorandum regarding Lake Simcoe Region Conservation Authority Highlights – October 26th Meeting of the Board be received for information. ADDITIONAL ITEMS FOR COUNCIL MEETING Tuesday, November 13, 2012 ➢ Delegation (b) Mr. Mike Egan, Resident, and Mr. Damir Vrancic, Solicitor Re: Item 1(7) - PR12-035 — "Kwik Kopy" Agreement for Purchase and Sale For Revised Trail Alignment ➢ Delegation (c) Mr. Klaus Wehrenberg, Resident Re: Item 1(7) — PR12-035 — "Kwik Kopy" Agreement for Purchase and Sale For Revised Trail Alignment _ync�re its lat+a` Gamtvsrrr�i DELEGATION REQUEST Customer and Legislative Services 905-727-3123 councilsecretariatstaffaiaurora.ca. Town of Aurora 100 Jahn West Way, Box 1000 Aurora, ON _L4G 6J1 This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk's office by the following deadline: 4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEEIADVISORY COMMITTEE DATE: 0hV i�M 6 SIR, 1 12-01' — SUBJECT: K VA% I IG l; © oP y " 0442 "T- NAME OF SPOKESPERSON: H IV Z�. - 67t,,4 1— ,&" 1� c)A71P t 2 V24AIt( C NAME OF GROUP OR PERSON($) BEING REPRESENTED (if applicable): BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: is s (z>-:��t2 F iLo + -. qt' C_, I PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff member regarding your matter of interest? Yes 9 No IF YES, WITH WHOM J I J 1DATE � � P Couirxxun ty A i ! DELEGATION REQUEST Customer and Legislative Services 905-727-3123 cou nci I secretariatstaff@a u rora. ca Town. of Aurora 100.John West Way, Box 1000 Aurora, ON L4G 6J1 This Delegation Request form and any written submissions or background information for consideration by either Council or Committees of Council must be submitted to the Clerk's office by the following deadline: 4:30 P.M. ON THE BUSINESS DAY PRIOR TO THE REQUESTED MEETING DATE COUNCIL/COMMITTEE/ADVISORY COMMITTEE DATE: �Vy.1,3 /r Ei 1/EQFfL �o/t%ti/i7� M�C�7",c-- 1N0% 6 SUBJECT: - �/'bRT rQ /oZ 0 s 9— NAME OF SPOKESPERSON: NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable): L-F, )*gr AA�lAZ&W 6T /�'/7/Li --;�--��%v BRIEF SUMMARY OF ISSUE OR PURPOSE OF DELEGATION: AILi 01w10IiW6Cow cis €N�dQfEr ��yr� �� ��Co�✓Iti/�N.�ii��V — /-✓iG/ �--�iE ��'��.(, G,l�fy 'i211i0V 12 4 7rlPti 3 6 s PLEASE COMPLETE THE FOLLOWING: Have you been in contact with a Town staff member regarding your matter of interest? 41z- Or c C7�filiC%L Yes No1-1 IF YES, WITH WHOM JL/A Cr/¢G/f, DATE A10V 2 1ri� � ✓�/.9%L -w" A �fiacaiCea. Community