AGENDA - Council - 20121023PUBLIC RELEASE
October 19, 2012
THE TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, October 23, 2012
7 p.m.
Council Chambers
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III ADOPTION OF THE MINUTES
Council Minutes of October 9, 2012 pg. 1
RECOMMENDED:
THAT the Council minutes of October 9, 2012 be adopted as printed and
circulated.
IV PRESENTATIONS
(a) Adrian Kawun, Service Planning Manager pg. 11
York Region Transit
Re: York Region Transit (YRT/Viva) 2013 Annual Service Plan
(b) Al ison Collins-Mrakas, Chair, and Greg Smith, Vice Chair pg. 27
Sesquicentennial Ad Hoc Committee
Re: Sesquicentennial Celebration Draft Events Program and
Budget
Council Meeting Agenda
Tuesday, October 23, 2012
Page 2 of 7
V PUBLIC SERVICE ANNOUNCEMENTS
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VIII DELEGATIONS
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
(a) Mayor Dawe pg. 86
Re: Contraband Tobacco
(ii) Motions for Which Notice Has Been Given
(a) Councillor Buck pg. 87
Re: Music Festival 2013
(b) Mayor Dawe pg. 88
Re: Arbitration Reform
(c) Councillor Abel pg. 89
Re: Shortage of Parks in the Town of Aurora
(d) Councillor Abel pg. 90
Re: Aurora Armoury – Former Headquarters of
The Queen’s York Rangers
Council Meeting Agenda
Tuesday, October 23, 2012
Page 3 of 7
XI REGIONAL REPORT
York Regional Council Highlights – October 18, 2012 pg. 91
Mayor’s Report
RECOMMENDED:
THAT the Regional Report be received for information.
XII NEW BUSINESS/GENERAL INFORMATION
XIII READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given first, second, and third
readings and enacted:
5455-12 BEING A BY-LAW to establish a schedule of pg. 97
fees and charges for municipal services,
activities and the use of property within the
Town of Aurora (Fees and Charges By-law)
(Report CFS12-033 – GC – Oct.16/12)
5461-12 BEING A BY-LAW to amend By-law Number pg. 114
5337-11 to appoint Municipal By-law Enforcement
Officers and Property Standards Officers for The
Corporation of the Town of Aurora
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5460-12 BEING A BY-LAW to Confirm Actions by Council pg. 115
Resulting from Council Meeting on October 23,
2012
XIV CLOSED SESSION
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, October 23, 2012
Page 4 of 7
AGENDA ITEMS
1. General Committee Meeting Report of October 16, 2012 pg. 43
RECOMMENDED:
THAT the General Committee meeting report of October 16, 2012 be
received and the recommendations carried by the Committee be
approved.
Deferred from Council meeting of October 9, 2012 – Item 4
2. IES12-052 – Town of Aurora Joint Operations Centre pg. 50
RECOMMENDED:
THAT report IES12-052 be received; and
THAT design services be awarded to OneSpace Unlimited Consultants
and that the current PO be increased from $50,000 to $690,959, excluding
HST for Phase 2 activities including minimum LEED NC Silver Standard,
as per the results of RFP IES2010-73; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Referred from General Committee meeting of October 16, 2012 – Item 2
3. CFS12-035 – Award of Contract – External Audit Services pg. 59
RECOMMENDED:
THAT report CFS12-035 be received; and
THAT Council appoint BDO Canada LLP to provide audit services to the
Town of Aurora and the Aurora Public Library Board for the 2012, 2013
and 2014 fiscal years, at a cost of $33,900 per year, including HST, with
no escalation; and
THAT the Mayor and Town Clerk be author ized to execute the Form of
Agreement, including any and all documents and ancillary agreements
required to give effect to same; and
THAT the necessary by-law be prepared and adopted to give effect to the
above appointment.
Council Meeting Agenda
Tuesday, October 23, 2012
Page 5 of 7
Referred from General Committee meeting of October 16, 2012 – Item 4
4. CFS12-042 – 2013 Budget Review Schedule: Revised Proposal pg. 65
RECOMMENDED:
THAT report CFS12-042 be received; and
THAT the proposed 2013 Budget Special General Committee review
meetings schedule be received; and
THAT the Town Clerk be directed to formally schedule the Special General
Committee meetings for purposes of Budget Review set out in Attachment #1.
Referred from General Committee meeting of October 16, 2012 – Item 10
5. PR12-034 – Culture and Recreation Grant Bi-Annual Allocation for pg. 69
September 2012
RECOMMENDED:
THAT report PR12-034 be received for information.
6. Memorandum from the Director of Customer and pg. 73
Legislative Services
Re: Correspondence received regarding Town of Newmarket
Resolution – Broadcasting of York Regional Council Meetings
RECOMMENDED:
THAT Council receive the memorandum regarding Correspondence
received regarding Town of Newmarket resolution – Broadcasting of York
Regional Council Meetings for information.
7. Memorandum from the Director of Infrastructure pg. 75
and Environmental Services
Re: Cost Information for Leadership in Energy and Environmental
Design for New Construction (LEED NC)
RECOMMENDED:
THAT Council receive the memorandum regarding Cost Information for
Leadership in Energy and Environmental Design for New Construction
(LEED NC) for information.
Council Meeting Agenda
Tuesday, October 23, 2012
Page 6 of 7
8. Memorandum from Mayor Geoffrey Dawe pg. 83
Re: Trails and Active Transportation Committee Appointments
RECOMMENDED:
THAT two Councillors be appointed, as Chair and Vice Chair, to the Trails
and Active Transportation Committee (TATC).
9. CLS12-025 – General Committee Closed Session Report dated pg. 84
October 16, 2012
RECOMMENDED:
THAT report CLS12-025 be received; and
(1) Litigation or potential litigation, including matters before administrative
tribunals, affecting the Town or Local Board, Re: PL12-060 - Update to
Appeal to the OMB - Grills Official Plan & Zoning Amendment Application
RECOMMENDED:
THAT the confidential recommendations of the General Committee Closed
Session of October 16, 2012 be adopted.
(2) A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: CAO12-021 - 15356 Yonge Street
RECOMMENDED:
THAT report CAO12-021 be received for information.
(5) Litigation or potential litigation including matters before administrative
tribunals, affecting the Town or a Local Board; and The receiving of advice
that is subject to solicitor-client privilege, including communications
necessary for that purpose; Re: IES12 -053 - Termination of Contract with
Tri-Air Systems
RECOMMENDED:
THAT the confidential recommendations of the General Committee Closed
Session of October 16, 2012 be adopted.
Council Meeting Agenda
Tuesday, October 23, 2012
Page 7 of 7
(3) The security of property of the Town or Local Board; and Personal matters
about an identifiable individual, including a Town or Local Board employee;
Re: Public release of Confidential Auditors’ Internal Control Letter
(4) The security of property of the Town or Local Board; and Personal matters
about an identifiable individual, including a Town or Local Board employee;
Re: Action Plan in Response to Auditor’s Internal Control Letter
(6) Personal matters about an identifiable individual, including a Town or Local
Board employee; and Labour Relations and Employee Negotiations; Re:
Organizational Shifts To Accommodate Internal Control Action Plan
RECOMMENDED:
THAT Items 3, 4, and 6 be deferred to the next General Committee Closed
Session meeting.