AGENDA - Council - 20121009PUBLIC RELEASE
October 5, 2012
THE TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, October 9, 2012
7 p.m.
Council Chambers
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III ADOPTION OF THE MINUTES
Council Minutes of September 25, 2012 pg. 1
Special Council – Public Planning Minutes of September 24, 2012 pg. 10
RECOMMENDED:
THAT the Council minutes of September 25, 2012 and the Special Council
– Public Planning Minutes of September 24, 2012 be adopted as printed
and circulated.
IV PRESENTATIONS
(a) Lina Bigioni, Director of Government Relations and pg. 15
Executive Assistant to the Chairman, Regional Municipality
of York, and Supt. Paul Pederson, York Regional Police
Re: Special Olympics Ontario – Summer Games 2013
Council Meeting Agenda
Tuesday, October 9, 2012
Page 2 of 6
(b) Bill Albino, Representing Hillary-McIntyre Park Founding pg. 16
Committee (HMPFC)
Re: HMPFC Proposal of the Hillary-McIntyre Park Initiative
V PUBLIC SERVICE ANNOUNCEMENTS
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VIII DELEGATIONS
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
(a) Councillor Buck pg. 85
Re: Music Festival 2013
(b) Mayor Dawe pg. 86
Re: Arbitration Reform
(c) Councillor Abel pg. 87
Re: Shortage of Parks in the Town of Aurora
(d) Councillor Abel pg. 88
Re: Aurora Armoury – Former Headquarters of
The Queen’s York Rangers
(ii) Motions for Which Notice Has Been Given
(a) Councillor Thompson pg. 89
Re: Hydro Investment Reserve Fund and our Annual Budget
Council Meeting Agenda
Tuesday, October 9, 2012
Page 3 of 6
XI REGIONAL REPORT
XII NEW BUSINESS/GENERAL INFORMATION
XIII READING OF BY-LAWS
RECOMMENDED:
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5459-12 BEING A BY-LAW to Confirm Actions by Council pg. 90
Resulting from Council Meeting on October 9,
2012
XIV CLOSED SESSION
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, October 9, 2012
Page 4 of 6
AGENDA ITEMS
1. General Committee Meeting Report of October 2, 2012 pg. 17
RECOMMENDED:
THAT the General Committee meeting report of October 2, 2012 be
received and the recommendations carried by the Committee be
approved.
2. Special General Committee – Audit Committee Meeting Report of pg. 23
October 1, 2012
RECOMMENDED:
THAT the Special General Committee – Audit Committee meeting report
of October 1, 2012 be received and the recommendations carried by the
Committee be approved.
3. Special General Committee – Budget Meeting Report of pg. 26
October 1, 2012
RECOMMENDED:
THAT the Special General Committee – Budget meeting report of October
1, 2012 be received and the recommendations carried by the Committee
be approved.
Deferred from General Committee meeting of September 18, 2012 – Item 1
4. CFS12-022 – Hydro Reserve Funds Conditions and Proposed pg. 29
Reserve Fund By-laws
RECOMMENDED:
THAT report CFS12-022 be received; and
THAT Council approve of the minor changes proposed by staff in
developing the two attached proposed draft by-laws; and
THAT staff bring forward final versions of the attached proposed draft by-
laws for adoption incorporating the direction provided by Council.
Council Meeting Agenda
Tuesday, October 9, 2012
Page 5 of 6
Deferred from Council meeting of September 11, 2012 – Item 5
5. PL12-039 – Award of Contract – Consultant Retainer for the pg. 65
Southeast Old Aurora Heritage Conservation District
Study
RECOMMENDED:
THAT report PL12-039 be received; and
THAT the Request for Proposal (RFP) be awarded to Bray Heritage to
undertake the Southeast Old Aurora Heritage Conservation District Study
to an upset limit of $67,425.00, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
agreement with respect to the award of the contract, including any and all
ancillary documents required to give effect to same.
6. Memorandum from the Director of Planning and Development pg. 70
Services
Re: Additional Information
Award of Contract – Southeast Old Aurora Heritage Conservation
District Study
September 11, 2012 Council Report No. PL12-039
RECOMMENDED:
THAT the memorandum regarding Additional Information, Award of
Contract – Southeast Old Aurora Heritage Conservation District Study,
September 11, 2012 Council Report No. PL12-039 be received for
information.
7. CLS12-023 – Audit Committee Closed Session Report dated pg. 72
October 1, 2012
RECOMMENDED:
THAT report CLS12-023 be received; and
THAT report CFS12-038 and the attached report from the external
auditors Grant Thornton be received; and
THAT this report not be released publicly at this time in an effort to protect
the security of the assets of the Corporation and the personnel issues
identified.
Council Meeting Agenda
Tuesday, October 9, 2012
Page 6 of 6
8. Memorandum from the Manager of Strategic Initiatives pg. 74
Re: Federal Electoral Boundaries
RECOMMENDED:
THAT the memorandum regarding Federal Electoral Boundaries be
received; and
THAT Council request to the Ontario Federal Boundaries Commission that
Aurora remain a fully intact federal electoral district by implementing one
of the three options described herein.
9. Memorandum from Mayor Dawe pg. 81
Re: Lake Simcoe Region Conservation Authority Highlights
September 28th Meeting of the Board
RECOMMENDED:
THAT the memorandum regarding Lake Simcoe Region Conservation
Authority Highlights – September 28th Meeting of the Board be received
for information.