AGENDA - Council - 20120717PUBLIC RELEASE
July 13, 2012
THE TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, July 17, 2012
7 p.m.
Council Chambers
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III ADOPTION OF THE MINUTES
Council Minutes of June 26, 2012 pg. 1
Special Council – Public Planning Minutes of June 27, 2012 pg. 15
RECOMMENDED:
THAT the Council minutes of June 26, 2012 and the Special Council –
Public Planning minutes of June 27, 2012 be adopted as printed and
circulated.
IV PRESENTATIONS
Council Meeting Agenda
Tuesday, July 17, 2012
Page 2 of 13
V CLOSED SESSION
RECOMMENDED:
THAT Council adopt the recommendations from the Special General
Committee Closed Session of July 17, 2012:
Re: A proposed or pending acquisition or disposition of land by the Town or
Local Board; Re: Town of Aurora Joint Operations Centre Site Selection.
VI PUBLIC SERVICE ANNOUNCEMENTS
VII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VIII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
IX DELEGATIONS
(a) Mr. Ted Handy, Architect, Ted Handy & Associates Inc. pg. 21
Re: Item 13 – PL12-033 – Site Plan Approval
The Governing Council of The Salvation Army of Canada
(Northridge Community Church), 15338 Leslie Street
File Number: D11-07-10
(b) Major Brian Bishop, The Salvation Army pg. 22
Re: Item 13 – PL12-033 – Site Plan Approval
The Governing Council of The Salvation Army of Canada
(Northridge Community Church), 15338 Leslie Street
File Number: D11-07-10
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
XI NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
(a) Mayor Dawe pg. 236
Re: Development of a New Long-term Federal Plan for
Municipal Infrastructure Funding
Council Meeting Agenda
Tuesday, July 17, 2012
Page 3 of 13
(b) Councillor Gallo pg. 237
Re: Feasibility Study in Consultation with Aurora Community
Tennis Club for Public Facility at Fleury Park
(ii) Motions for Which Notice Has Been Given
Tabled at Council meeting of June 26, 2012
(a) Councillor Pirri pg. 238
Re: Taking the Show on the Road
Tabled at Council meeting of June 26, 2012
(b) Councillor Pirri pg. 240
Re: Federation of Canadian Municipalities – International Program
XII REGIONAL REPORT
York Regional Council Highlights – June 28, 2012 – Mayor’s Report pg. 242
RECOMMENDED:
THAT the Regional Report be received for information.
XIII NEW BUSINESS/GENERAL INFORMATION
XIV CLOSED SESSION
RECOMMENDED:
THAT Council resolve into a General Committee Closed session to consider:
1) Personal matters about an identifiable individual, including a Town or
Local Board employee; Re: Applications for the Sesquicentennial Ad-
Hoc Committee; and
2) Litigation or potential litigation including matters before
administrative tribunals, affecting the Town or a Local Board; Re:
LGL12-012 – Award of Tender No. PRS2012-30 – 15059 Leslie
Street Earthworks and Servicing.
Council Meeting Agenda
Tuesday, July 17, 2012
Page 4 of 13
XV READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given first, second, and third
readings and enacted:
5442-12 BEING A BY-LAW to amend Parking By-law pg. 250
4574-04.T as amended, with respect to parking
on Mark Street
(Item 24)
5446-12 BEING A BY-LAW to adopt Official Plan pg. 251
Amendment No. 76
(Report PL12-031, GC Jun. 19/12)
5447-12 BEING A BY-LAW to amend Zoning By-law pg. 258
Number 2213-78, as amended (1623
Wellington Street Developments Limited)
(Report PL12-031, GC Jun. 19/12)
5448-12 BEING A BY-LAW to establish a protocol for the pg. 264
Appointment of an Acting Head of Council
(Acting Deputy Mayor)
(Item 26)
5449-12 BEING A BY-LAW to amend By-law Number pg. 265
5337-11 to appoint Municipal By-law Enforcement
Officers and Property Standards Officers for The
Corporation of the Town of Aurora
(Section 8.16 (a) Procedural By-law)
RECOMMENDED:
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5445-12 BEING A BY-LAW to Confirm Actions by Council pg. 267
Resulting from Council Meeting on July 17, 2012
XVI ADJOURNMENT
Council Meeting Agenda
Tuesday, July 17, 2012
Page 5 of 13
AGENDA ITEMS
Referred from General Committee meeting of June 19, 2012 – Item 1
1. CAO12-010 – Live Streaming Media via Internet Pilot pg. 23
RECOMMENDED:
THAT report CAO12-010 be received; and
THAT Council approve a six-month pilot project to live-stream General
Committee meetings via Internet at a cost not to exceed $7,500 from the
Operating Contingency account.
Referred from General Committee meeting of June 19, 2012 – Item 2
2. CAO12-011 – Community Consultation for Disbursement of pg. 27
Hydro Funds
RECOMMENDED:
THAT report CAO12-011 be received; and
THAT Council support the recommendations outlined in this report to
conduct a community-wide education and awareness campaign regarding
potential options for disbursement of Hydro funds; and
THAT an amount not to exceed $35,000 be allocated from the Council
Discretionary Reserve Fund to support a community-wide education and
consultation campaign; and
THAT Council direct staff to proceed with a Request for Proposals (RFP)
to retain a reputable third-party that specializes in community-based
surveying to help design, implement and analyze the results of a
community survey to determine resident priorities for the Hydro funds.
Referred from General Committee meeting of June 19, 2012 – Item 4
3. CFS12-021 – Capital Projects Status & Closure Report as of pg. 32
December 31, 2011
RECOMMENDED:
THAT report CFS12-021 be received; and
THAT the project closures and capital funding adjustments outlined in
Attachments #1 and #2, and summarized in Attachment #3 be approved.
Council Meeting Agenda
Tuesday, July 17, 2012
Page 6 of 13
Referred from General Committee meeting of June 19, 2012 – Item 13
4. IES12-035 – Sidewalk Policy Review pg. 47
RECOMMENDED:
THAT report IES12-035 be received for information.
Referred from General Committee meeting of June 19, 2012 – Item 16
5. PL12-001 – Delegation Authority for Minor Development pg. 62
Agreements
RECOMMENDED:
THAT report PL12-001 be received; and
THAT Council delegate authority to the Director of Planning and
Development Services, or designate, to sign, simplified development
agreements, Oak Ridges Moraine development agreements and other
minor agreements required as a condition of a Committee of Adjustment
decision; and
THAT a delegation By-law be presented to Council at a future Council
meeting.
Tabled at Council meeting of June 26, 2012 – Item 5
6. CFS12-024 – Pre-Audit 2011 Budget Report as at December 31, 2011 pg. 66
RECOMMENDED:
THAT report CFS12-024 be received for information.
Tabled at Council meeting of June 26, 2012 – Item 7
7. IES12-031 – Drinking Water Quality Management Standard Update pg. 77
Report
RECOMMENDED:
THAT report IES12-031 be received for information.
Council Meeting Agenda
Tuesday, July 17, 2012
Page 7 of 13
Tabled at Council meeting of June 26, 2012 – Item 10
8. EAC12-07 – Environmental Advisory Committee Report pg. 99
June 7, 2012
RECOMMENDED:
THAT Council adopt the Environmental Advisory Committee
recommendations from the June 7, 2012 meeting.
Tabled at Council meeting of June 26, 2012 – Item 16
9. IES12-036 – Information Regarding Colour Choices for Town of pg. 103
Aurora Operational Vehicles
RECOMMENDED:
THAT report IES12-036 be received for information.
10. CFS12-022 – Hydro Reserve Funds Conditions and Proposed pg. 110
Reserve Fund By-laws
RECOMMENDED:
THAT report CFS12-022 be received; and
THAT this report and the following recommendations be referred to the
September 4, 2012 General Committee meeting for discussion and
consideration:
THAT Council approve of the minor changes proposed by staff in
developing the two attached proposed draft by-laws; and
THAT Council provide direction specifically with respect to the
current restrictive voting rules which must currently be met to spend
any of the principal portions of the Aurora Hydro Sale Investment
Fund; and
THAT Council provide direction specifically with respect to the
addition of restrictive notice and voting rules required for any future
changes to the proposed by-laws; and
THAT Council provide direction specifically with respect to the
length of the notice period required prior to discussion of allocation
of any principal portion of either fund; and
Council Meeting Agenda
Tuesday, July 17, 2012
Page 8 of 13
THAT Council provide direction with respect to any other changes
to the attached draft by-laws intended to formalize the creation of
the two hydro proceeds reserve funds; and
THAT staff bring forward final versions of the attached proposed
draft by-laws for adoption incorporating the direction provided by
Council.
11. CFS12-027 – Pay Equity Adjustment Funding for Library pg. 145
RECOMMENDED:
THAT report CFS12-027 be received; and
THAT an additional budget amount and transfer of operating funding to
the Aurora Public Library in the amount of $18,300 be authorized to meet
pay equity maintenance obligations for the union employee group, funded
from the Town’s 2012 Operating Provision for Salary Equity Plan
adjustments; and
THAT the Mayor and Clerk be authorized to execute the Pay Equity Plan
Amendment included herein as Attachment #2.
12. IES12-038 – Award of Tender IES2012-28 – Replacement of Zero pg. 153
Turn Radius Rotary Mowers
RECOMMENDED:
THAT report IES12-038 be received; and
THAT B.E. Larkin Equipment Limited be retained in the amount of
$58,125.00, excluding taxes, for the supply and delivery of five (5) 2012
zero turn radius rotary mowers on the results of Tender IES2012-28.
13. PL12-033 – Site Plan Approval pg. 156
The Governing Council of The Salvation Army of Canada
(Northridge Community Church)
15338 Leslie Street
File Number: D11-07-10
RECOMMENDED:
THAT report PL12-033 be received; and
Council Meeting Agenda
Tuesday, July 17, 2012
Page 9 of 13
THAT subject to any issues or comments raised by Council, that Site Plan
Application D11-07-10 be approved to permit the construction of a place of
worship; and
THAT the Mayor and Town Clerk be authorized to execute the Site Plan
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
14. PL12-035 – Authorization to Execute Development Agreement pg. 166
292 Kennedy Street West
File Number: D10-17-11
RECOMMENDED:
THAT report PL12-035 be received; and
THAT the Mayor and Town Clerk be authorized to execute a Development
Agreement, including any and all documents and ancillary agreements
required to give effect to same, related to File: D10-17-11 (Pisano).
15. PL12-036 – Authorization to Execute Development Agreement pg. 172
Block C, Plan M42
2177111 Ontario Limited
File Number: D10-04-12
RECOMMENDED:
THAT report PL12-036 be received; and
THAT the Mayor and Town Clerk be authorized to execute a Development
Agreement, including any and all documents and ancillary agreements
required to give effect to same, related to File: D10-04-12 (2177111
Ontario Limited).
16. PR12-028 – Tree Permit Application for 14395 Bathurst Street pg. 178
RECOMMENDED:
THAT report PR12-028 be received; and
THAT Council approve the attached application for the removal of trees at
14395 Bathurst Street in accordance with By-law 4474-03.D being a By-
law to authorize the injury or destruction of trees (Tree Permit By-law).
Council Meeting Agenda
Tuesday, July 17, 2012
Page 10 of 13
17. PR12-030 – Addition of Name to the World War I Cenotaph pg. 188
RECOMMENDED:
THAT report PR12-030 be received; and
THAT Council approve the addition of the name “Erle Cosford Garbutt” to
the World War I Cenotaph in honour of an Aurora-born citizen who fell
during World War I.
18. EDAC12-07 – Economic Development Advisory Committee Report pg. 194
June 25, 2012
RECOMMENDED:
THAT Council adopt the Economic Development Advisory Committee
recommendations from the June 25, 2012 meeting.
19. HAC12-08 – Heritage Advisory Committee Report pg. 196
July 9, 2012
RECOMMENDED:
THAT Council adopt the Heritage Advisory Committee recommendations
from the July 9, 2012 meeting.
20. PRAC12-06 – Parks and Recreation Advisory Committee Report pg. 198
June 21, 2012
RECOMMENDED:
THAT Council adopt the Parks and Recreation Advisory Committee
recommendations from the June 21, 2012 meeting.
21. TATC12-01 – Trails and Active Transportation Committee Report pg. 200
May 25, 2012
RECOMMENDED:
THAT Council adopt the Trails and Active Transportation Committee
recommendations from the May 25, 2012 meeting.
Council Meeting Agenda
Tuesday, July 17, 2012
Page 11 of 13
22. Memorandum from the Director of Planning and Development pg. 204
Services
Re: Additional Information
Official Plan and Zoning By-law Amendment Applications
1623 Wellington Street Developments Limited
File Numbers: D09-02-11 and D14-06-11
Planning Report PL12-031 (June 26, 2012 Council Meeting – Item 1(20))
RECOMMENDED:
THAT the memorandum regarding Additional Information to Planning
Report PL12-031 be received for information.
23. Memorandum from Mayor Dawe pg. 222
Re: Correspondence from Mr. Angelo Bartolini, Altus Group Limited
Re: Item 22 – 1623 Wellington Street Developments Limited
RECOMMENDED:
THAT the memorandum regarding Correspondence from Mr. Angelo
Bartolini, Altus Group Limited be received for information.
24. Memorandum from the Director of Infrastructure and pg. 224
Environmental Services
Re: On-Street Parking on Mark Street
RECOMMENDED:
THAT the memorandum regarding On-Street Parking on Mark Street be
received; and
THAT on-street parking be prohibited on the south side of Mark Street
from Yonge Street to a point 52 metres east of Yonge Street, as specified
in By-law No. 5442-12; and
THAT Council enact By-law No. 5442-12.
Council Meeting Agenda
Tuesday, July 17, 2012
Page 12 of 13
25. Memorandum from the Chief Administrative Officer pg. 226
Re: Interim Report No. 3 of the Ad Hoc Negotiating Working Group
To Negotiate a New Cultural Services Purchase Agreement
RECOMMENDED:
THAT the memorandum regarding Interim Report No. 3 of the Ad Hoc
Negotiating Working Group to Negotiate a New Cultural Services Purchase
Agreement be received for information.
26. Memorandum from the Director of Customer and Legislative pg. 227
Services/Town Clerk
Re: Appointment of Acting Head of Council
RECOMMENDED:
THAT the memorandum regarding Appointment of Acting Head of Council
be received; and
THAT Council enact By-law 5449-12 being a by-law to establish a protocol
for the appointment of an Acting Head of Council (Acting Deputy Mayor).
27. Memorandum from Mayor Dawe pg. 228
Re: Recommendation from York Regional Council – June 28, 2012
Notice of Motion – Regional Council Representation
RECOMMENDED:
THAT the memorandum regarding Recommendation from York Regional
Council – June 28, 2012, Notice of Motion – Regional Council
Representation be received; and
THAT Council endorse the recommendation.
28. Memorandum from Mayor Dawe pg. 230
Re: Correspondence from the Hon. Michael Gravelle, MPP
Minister of Natural Resources
RECOMMENDED:
THAT the memorandum regarding Correspondence from the Hon. Michael
Gravelle, MPP, Minister of Natural Resources be received for information.
Council Meeting Agenda
Tuesday, July 17, 2012
Page 13 of 13
29. Memorandum from Mayor Dawe pg. 233
Re: Recipients of the 2012 Town of Aurora Student Academic
Achievement Awards
RECOMMENDED:
THAT the memorandum regarding Recipients of the 2012 Town of Aurora
Student Academic Achievement Awards be received for information.
30. Memorandum from Mayor Dawe pg. 234
Re: Correspondence from Mr. Brian North, 2012 Citizen of the Year
RECOMMENDED:
THAT the memorandum regarding Correspondence from Mr. Brian North,
2012 Citizen of the Year be received for information.
THE TOWN OF AURORA
ADDITIONAL ITEMS
FOR COUNCIL MEETING
Tuesday, July 17, 2012
Delegation (c) Mr. Klaus Wehrenberg, Member of the Trails and Active
Transportation Committee
Re: Item 21 – TATC12-01 – Trails and Active Transportation
Committee Report, May 25, 2012
Delegation (d) Mr. Joshua Kaufman, Representing 1623 Wellington St.
Developments
Re: Item 22 – Memorandum from the Director of Planning and
Development Services
Re: Additional Information
Official Plan and Zoning By-law Amendment
Applications
1623 Wellington Street Developments Limited
File Numbers: D09-02-11 and D14-06-11
Planning Report PL12-031 (June 26, 2012 Council
Meeting – Item 1(20))
Item 31 – Memorandum from the Director of Parks and Recreation Services
Re: Selection of Management of Beer Garden for Ribfest 2012
RECOMMENDED:
THAT the memorandum regarding Selection of Management of Beer
Garden for Ribfest 2012 be received; and
THAT Council approve the selection of the Aurora Rotary Club as the beer
garden provider for Ribfest 2012, which will operate on September 7, 8,
and 9, 2012.
RECEIVED
JUL 16 2012
Customer & Legislative Services DeDt
Customer and Legislative Services
905-727-3123
councilsecretariat@e-aurora.ca
Town of Aurora
100 John West Way,
Box 1000, Aurora, ON L4G 6,11
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING
PLEASE PRINT
COUNCIL/ OMMITTEEIADVISORY COMMITTEE DATE: \/(/{L i /02
cT:___ % T'! �/. 0N �kEN�4 Tf� l C l� -nl /�i>i2 ,QZ
NAME: &2gt-f,,r
F-114391:1*13
Street Address
PHONE: HOME:
FAX NO.:
BUSINESS:
E-MAIL ADDRESS:
DO YOU REQUIRE ANY ACCESSIBILITY ACCOMMODATION FX-64ZQ -
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable)
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION
Personal information on this form is collected under the legal authority of the Municipal Act as amended. The information is
collected and maintained for the purpose of creating a record that is available to the general public. pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to
the Town Clerk, Town of Aurora, 100 John West Way, Box 1000, Aurora, ON L4G 6,11 Telephone 905 727-3123 ext 4217.
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Commumty
Town of Aurora
100 John West Way, Box 1000
AURORA
Aurora, Ontario
L4G 6,11
yowr`e t good Camyrtxs
Phone: 905-727-3123 ext. 4217
Fax: 905-726-4732
Delegation Request
www.aurora.ca
Please complete the following form. You may submit it to the Town of Aurora by EITHER:
` Printing and faxing a copy to 905-726-4732
' Saving this file to your computer and enoaiIing it to cou ci secretadatstaff(a_aurora.ca
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to confirm receipt.
Date
July 16, 2012 j
Meeting date IJuly 17, 2012
Subject
1623 Wellington St. Developments
Name
Joshua Kaufman
Address
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Town / City
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Postal Code i
Phone (daytime)lr;
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Do you require any Accessibility Accommodation? ..
Name of group or pemon(s) being represented, if applicable:
1623 Wellington St. Developments
Brief statement of issue or purpose of delegation:
Request to speak on behalf of application.
l
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected
and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of the Municipal
Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Town Clerk, Town of
Aurora, 100 John West Way, Box 1000, Aurora, Ontario, L4G 6,11, Telephone 905-727-3123 ext. 4217.
.._Print Fo n ......_.
1
Date: July 17, 2012
To: Mayor and Members of Council
From: Allan D. Downey, Director of Parks & Recreation Services
Re: Selection of Management of Beer Garden for Ribfest 2012
MEMORANDUM Department of Parks and Recreation
Services
RECOMMENDED:
THAT Council approve the selection of the Aurora Rotary Club as the beer garden
provider for Ribfest 2012, which will operate on September 7, 8 and 9, 2012.
BACKGROUND:
In May 2012, staff placed a public notice as required, identifying the terms and
conditions for all submissions to organize and operate the beer garden at Ribfest
(September 7, 8 & 9, 2012).
An evaluation matrix was prepared to assist in the evaluation and recommendation
processes. The following evaluation criteria was used:
Type of Applicant Non-profit 10
Profit 5
Residency of Applicant Local 15
Regional 10
GTA 5
Outside GTA 0
Security Plan Paid Duty (min 2) plus additional security 10
Paid Duty (min 2) 5
No Plan 0
Insurance $2 million liability or higher 10
No insurance 0
Smart Serve Training All servers certified 10
Not certified 0
Hours of Operation Comply with Town hours of operation 10
Modification to hours 5
Experience Prior experience (proof provided) 10
2
Prior experience (no proof) 5
No prior experience 0
References Provided 10
Not provided but available 5
Not provided 0
The Aurora Rotary Club was the only submission for 2012. Their overall score/rating is
attached for easy reference. The Rotary Club has had prior experience partnering with
the Town of Aurora and has successfully run a beer garden at the Aurora Community
Centre for several years. In 2006, 2007, 2008, 2009, 2010, and 2011 the Rotary Club
operated very successful beer gardens at Celebrate Aurora, Canada Day and Ribfest.
This year, the Rotary Club of Aurora will donate 15% of the profits back to the Town
from the operation of the beer gardens, as well as assume the expenses for the
provision of paid duty police, the special occasion permit, a $600.00 park set up/clean
up fee and all costs associated with the purchase of any supplies and equipment to
operate the beer garden.
Once again, we look forward to providing Aurora residents with quality family events
and we anticipate another successful year with the Aurora Rotary Club as our partner.
Allan D. Downey,
Director of Parks and Recreation Services
Attachments: Copy of the Expression of Interest Advertisement
Completed Evaluation Matrix
TOWN OF AURORA
Department of Parks and Recreation Services
MANAGEMENT OF BEER GARDEN –RIBFEST 2012
REQUEST FOR EXPRESSION OF INTEREST ___________________________________________________________
The Town of Aurora is very excited to be hosting the 6th Annual Aurora Ribfest. This event includes an exciting partnership
opportunity. The Department of Parks and Recreation Services requests proposals from interested parties to manage,
organize and implement our beer garden for Ribfest at Machell Park on September 7, 8 and 9, 2012.
Interested parties are requested to submit their expression of interest in a sealed envelope to the Special Events Co-ordinator
by no later than 4:30 p.m. (local time):
Friday, June 8, 2012
The Town will consider all submissions, however priority consideration will be given to non-profit, community based
organizations within Aurora.
The Terms and Conditions are as follows:
1. The organization must obtain, at their own expense, a valid Special Occasion permit for the event. Proof of permit must
be provided to the Department of Parks and Recreation Services prior to the event.
2. The organization must purchase, supply, set up and return all product, supplies and equipment required for the event.
Both alcoholic and non alcoholic beverages are to be sold. Non alcoholic beverages are to include carbonated products
and water. The organization will keep 85% of all sales profits and will donate 15% of net proceeds to the Town of Aurora
resulting from this event.
3. The organization must provide the appropriate number of staff/volunteers/servers to operate the beer gardens for both
the alcoholic and non alcoholic beverages for the specified dates during the required time periods. All servers must have
a current Smart Serve certificate. Proof of certification for each server must be provided to the Department of Parks and
Recreation Services prior to the event.
4. The organization must provide, at their own expense, a minimum of two (2) paid duty police officers for all dates during
the required time periods, as well as an appropriate security plan (including a minimum of 5’11” fencing surrounding the
licensed area).
5. The organization will be expected to pay a set up/clean up fee ($600) to the Town of Aurora for services provided by the
Department of Parks and Recreation Services. The organization must be ready to fully service customers by the
specified start times on each day of the event.
6. The Town of Aurora must be listed as a co-insured on the organization’s insurance policy. A minimum of $2 million
dollars in general liability coverage is required. Proof of insurance must be provided to the Department of Parks and
Recreation Services prior to the event.
7. The Town of Aurora will provide the venue, suitable storage facilities, picnic tables, snow fencing, portable toilets and
garbage receptacles for the event during the required time periods.
8. The organization will be included in all promotional material relevant to the event.
9. Proof of prior experience with a similar event must be included with proposal.
10. In the event that the organization fails to operate the beer garden at any of the listed event dates/times, a penalty fee in
the amount of $1,500 is to be paid to the Town of Aurora, Department of Parks and Recreation Services.
11. Event operation times are as follows:
Ribfest , Machell Park Friday, September 7, 2012 11:00 am – 10:00 pm
Saturday, September 8, 2012 11:00 am – 10:00 pm
Sunday, September 9, 2012 11:00 am – 5:00 pm
Thank you for your interest in this partnership opportunity. All submissions will be presented to Council for consideration and
approval.
If you have any questions, please contact Shelley Ware, Special Events Co-ordinator at (905) 726-4762 or (905) 727-3123,
Ext. 4762
DEPARTMENT OF PARKS AND RECREATION SERVICES EVALUATION CRITERIA FOR OPERATION OF RIBFEST BEER GARDEN 2012 No. Evaluation Criteria Rotary Club 1. Type of Applicant 10 2. Residency of Applicant 15 3. Security Plan 10 4. Insurance 10 5. Smart Serve Training 10 6. Hours of Operation 10 7. Experience 10 8. References 5 TOTAL: 80 STAFF RECOMMENDATION: Yes