AGENDA - Council - 20120814PUBLIC RELEASE
August 10, 2012
THE TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, August 14, 2012
7 p.m.
Council Chambers
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III ADOPTION OF THE MINUTES
Council Minutes of July 17, 2012 pg. 1
RECOMMENDED:
THAT the Council minutes of July 17, 2012 be adopted as printed and
circulated.
IV PRESENTATIONS
V PUBLIC SERVICE ANNOUNCEMENTS
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Council Meeting Agenda
Tuesday, August 14, 2012
Page 2 of 12
VIII DELEGATIONS
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
(a) Councillor Pirri pg. 214
Re: Google Fibre Expression of Interest
(ii) Motions for Which Notice Has Been Given
(a) Mayor Dawe pg. 215
Re: Development of a New Long-term Federal Plan for
Municipal Infrastructure Funding
(b) Councillor Gallo pg. 216
Re: Feasibility Study in Consultation with Aurora Community
Tennis Club for Public Facility at Fleury Park
XI REGIONAL REPORT
None
XII NEW BUSINESS/GENERAL INFORMATION
XIII READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given first, second, and third
readings and enacted:
5428-12 BEING A BY-LAW to repeal By-law Number 5220-10 pg. 217
and to amend Zoning By-law Number 2213-78, as
amended (Second Suites)
(PL12-021 – GC May 15/12)
Council Meeting Agenda
Tuesday, August 14, 2012
Page 3 of 12
5429-12 BEING A BY-LAW to repeal By-law Number 5221-10 pg. 221
and require the registration of Dwelling Units
containing Second Suites.
(PL12-021 – GC May 15/12)
Not considered at Council meeting of July 17, 2012 (Item 24)
5442-12 BEING A BY-LAW to amend Parking By-law pg. 226
4574-04.T as amended, with respect to parking
on Mark Street
RECOMMENDED:
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5450-12 BEING A BY-LAW to Confirm Actions by Council pg. 227
Resulting from Council Meeting on August 14, 2012
XIV CLOSED SESSION
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, August 14, 2012
Page 4 of 12
AGENDA ITEMS
Not considered at Council meeting of July 17, 2012 – Item 4
1. IES12-035 – Sidewalk Policy Review pg. 16
RECOMMENDED:
THAT report IES12-035 be received for information.
Not considered at Council meeting of July 17, 2012 – Item 5
2. PL12-001 – Delegation Authority for Minor Development pg. 31
Agreements
RECOMMENDED:
THAT report PL12-001 be received; and
THAT Council delegate authority to the Director of Planning and
Development Services, or designate, to sign simplified development
agreements, Oak Ridges Moraine development agreements and other
minor agreements required as a condition of a Committee of Adjustment
decision; and
THAT a delegation By-law be presented to Council at a future Council
meeting.
Not considered at Council meeting of July 17, 2012 – Item 6
3. CFS12-024 – Pre-Audit 2011 Budget Report as at December 31, 2011 pg. 35
RECOMMENDED:
THAT report CFS12-024 be received for information.
Not considered at Council meeting of July 17, 2012 – Item 7
4. IES12-031 – Drinking Water Quality Management Standard Update pg. 46
Report
RECOMMENDED:
THAT report IES12-031 be received for information.
Council Meeting Agenda
Tuesday, August 14, 2012
Page 5 of 12
Not considered at Council meeting of July 17, 2012 – Item 8
5. EAC12-07 – Environmental Advisory Committee Report pg. 68
June 7, 2012
RECOMMENDED:
THAT Council adopt the Environmental Advisory Committee
recommendations from the June 7, 2012 meeting.
Not considered at Council meeting of July 17, 2012 – Item 17
6. PR12-030 – Addition of Name to the World War I Cenotaph pg. 72
RECOMMENDED:
THAT report PR12-030 be received; and
THAT Council approve the addition of the name “Erle Cosford Garbutt” to
the World War I Cenotaph in honour of an Aurora-born citizen who fell
during World War I.
Not considered at Council meeting of July 17, 2012 – Item 18
7. EDAC12-07 – Economic Development Advisory Committee Report pg. 79
June 25, 2012
RECOMMENDED:
THAT Council adopt the Economic Development Advisory Committee
recommendations from the June 25, 2012 meeting.
Not considered at Council meeting of July 17, 2012 – Item 24
8. Memorandum from the Director of Infrastructure and Environmental pg. 82
Services
Re: On-Street Parking on Mark Street
RECOMMENDED:
THAT the memorandum regarding On-Street Parking on Mark Street be
received; and
THAT on-street parking be prohibited on the south side of Mark Street
from Yonge Street to a point 52 metres east of Yonge Street, as specified
in By-law No. 5442-12; and
THAT Council enact By-law No. 5442-12.
Council Meeting Agenda
Tuesday, August 14, 2012
Page 6 of 12
Not considered at Council meeting of July 17, 2012 – Item 29
9. Memorandum from Mayor Dawe pg. 85
Re: Recipients of the 2012 Town of Aurora Student Academic
Achievement Awards
RECOMMENDED:
THAT the memorandum regarding Recipients of the 2012 Town of Aurora
Student Academic Achievement Awards be received for information.
10. BBS12-005 – Preservation of Heritage Buildings pg. 87
RECOMMENDED:
THAT report BBS12-005 be received; and
THAT staff be directed to bring forward an amending Property Standards
By-law at a future Council meeting for the purpose of imposing special
property standards for the maintenance and repair of any heritage
attributes for properties designated under the Ontario Heritage Act; and
THAT Council consider an incentive program during the 2013 budget
cycle to assist owners of designated properties with increased costs
associated with enhanced property standards provisions for designated
properties.
11. CFS12-029 – Trails and Active Transportation Donations Account pg. 91
RECOMMENDED:
THAT report CFS12-029 be received; and
THAT Council determine not to create a separate reserve account to
receive donations for trails and active transportation projects.
12. CLS12-015 – Pending List pg. 95
RECOMMENDED:
THAT report CLS12-015 be received for information.
Council Meeting Agenda
Tuesday, August 14, 2012
Page 7 of 12
13. IES12-040 – Award of Contract for Consulting Services pg. 111
Update Winter Maintenance Plan and Related Policies
RFP IES2012-36
RECOMMENDED:
THAT report IES12-040 be received; and
THAT the contract for the provision of consulting services for the
preparation of an update to the existing salt management plan, the
creation of a new winter roads and sidewalk maintenance policy, and a
comprehensive review of the existing winter maintenance policies and
procedures, be awarded to Ecoplans, a member of the MMM Group Ltd.
(“Ecoplans”) for $88,120.00, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
14. IES12-041 – Bloomington Road Reconstruction from Bathurst pg. 115
Street to Highway 404
RECOMMENDED:
THAT report IES12-041 be received; and
THAT Council approve installation of illumination on the north side of
Bloomington Road from Yonge Street to Bayview Ave, as requested by
York Region for $259,000 from Capital Project 31056; and
THAT Council approve the contribution of $596,269 from Capital Project
31056 for the installation of a sidewalk and multi-use path on the north
side of Bloomington Road between Bathurst Street and Yonge Street to
be implemented by York Region as part of the Regional road
reconstruction; and
THAT a copy of this report be forwarded to the York Region
Commissioner of Transportation.
Council Meeting Agenda
Tuesday, August 14, 2012
Page 8 of 12
15. IES12-042 – Award of Contract for Consulting Services for: pg. 128
RFP IES2012-40 – Design of Reconstruction of
George Street and Tyler Street; and
RFP IES2012-41 – Design of Reconstruction of
Hunters Glen Road and Fox Point
RECOMMENDED:
THAT report IES12-042 be received; and
THAT RFP IES2012-40 – The Contract for the provision of consulting
services for the design of the reconstruction of George Street (from
Kennedy Street West to Tyler Street), and Tyler Street (from George
Street to Yonge Street), be awarded to Morrison Hershfield Ltd. for
$63,090.00, excluding taxes; and
THAT RFP IES2012-41 – The Contract for the provision of consulting
services for the design of the reconstruction of Hunters Glen Road and
Fox Point be awarded to Morrison Hershfield Ltd. for $51,740.00,
excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
16. IES12-043 – Traffic Calming Measures in the Northeast Quadrant pg. 135
of Yonge Street and Wellington Street East Intersection
RECOMMENDED:
THAT report IES12-043 be received; and
THAT Council provide direction in responding to the Town residents
survey on the preferred option to alter the traffic calming measures in the
northeast quadrant; and
THAT speed humps on Centre Street between Walton Drive and Wells
Street be lowered during the reconstruction of Centre Street; and
THAT speed humps on Centre Street between Walton Drive and train
tracks be replaced by speed cushions during the reconstruction of Centre
Street.
Council Meeting Agenda
Tuesday, August 14, 2012
Page 9 of 12
17. IES12-044 – Single Source Supply of Library Carpet pg. 162
RECOMMENDED:
THAT report IES12-044 be received; and
THAT Interface (Canada) supply The Town of Aurora with carpet to match
existing carpet and finishes at the Aurora Public Library as per the June
12, 2012 letter from Perkins + Will Architects (formerly Shore Tilbe
Irwin)(Attachment #1); and
THAT Council award a sole source contract for the supply of carpet for the
Aurora Public Library to Interface (Canada) in the amount of $65,868.76,
excluding tax in accordance with paragraph (a) of subsection 6.13 of
Procurement By-law Number 4621-04.F
18. IES12-045 – Award of Tender IES2012-20 – Replacement Glazing pg. 167
at the Aurora Family Leisure Complex
RECOMMENDED:
THAT report IES12-045 be received; and
THAT Council authorize staff to award a contract to Silver Birch
Contracting Limited for the supply and installation of glazing at the Aurora
Family Leisure Complex, as per IES2012-20.
19. IES12-046 – Award of Tender IES2012-29 – Replacement Parks pg. 170
Pick-Up Trucks #208, #247, and #248
RECOMMENDED:
THAT report IES12-046 be received; and
THAT Forbes Ford Sales Limited be retained in the amount of $71,163.00,
excluding taxes, for the supply and delivery of three (3) 2012 ¾ Tonne
Trucks, based on the results of Tender IES2012-29.
Council Meeting Agenda
Tuesday, August 14, 2012
Page 10 of 12
20. IES12-047 – Heating Ventilation and Air Conditioning (HVAC) pg. 173
Mechanical Services Contract Limit Increase for
Town of Aurora Facilities
RECOMMENDED:
THAT report IES12-047 be received; and
THAT Council approve the 2012 purchase order increase for HVAC
mechanical services for Town of Aurora facilities.
21. PL12-039 – Award of Contract – Consultant Retainer for the pg. 175
Southeast Old Aurora Heritage Conservation
District Study
RECOMMENDED:
THAT report PL12-039 be received; and
THAT the Request for Proposal (RFP) be awarded to Bray Heritage to
undertake the Southeast Old Aurora Heritage Conservation District Study
to an upset limit of $67,425.00, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
agreement with respect to the award of the contract, including any and all
ancillary documents required to give effect to same.
22. PR12-031 – Approval of David English Park Design pg. 179
RECOMMENDED:
THAT report PR12-031 be received; and
THAT Council approve the design of David English Park.
23. PR12-032 – Waiving of Fees for the Bandshell pg. 190
RECOMMENDED:
THAT report PR12-032 be received; and
THAT fees in the amount of $975.00 be waived for the use of the
Bandshell on August 18, September 1, and September 22, 2012.
Council Meeting Agenda
Tuesday, August 14, 2012
Page 11 of 12
24. TATC12-02 – Trails and Active Transportation Committee Report pg.192
June 22, 2012
RECOMMENDED:
THAT Council adopt the Trails and Active Transportation Committee
recommendations from the June 22, 2012 meeting.
25. TATC12-03 – Trails and Active Transportation Committee Report pg. 194
July 20, 2012
RECOMMENDED:
THAT Council adopt the Trails and Active Transportation Committee
recommendations from the July 20, 2012 meeting.
26. SAC12-01 – Sesquicentennial Ad Hoc Committee Report pg. 197
August 1, 2012
RECOMMENDED:
THAT Council receive the Sesquicentennial Ad Hoc Committee report
from the August 1, 2012 meeting for information.
27. Memorandum from the Director of Customer and Legislative pg. 198
Services/Town Clerk
Re: Correspondence from the Town of Markham; Re: Prohibiting
the Keeping of African Dwarf Frogs in Markham (2.8)
RECOMMENDED:
THAT the memorandum regarding Correspondence from the Town of
Markham; Re: Prohibiting the Keeping of African Dwarf Frogs in Markham
(2.8) be received for information.
Council Meeting Agenda
Tuesday, August 14, 2012
Page 12 of 12
28. Memorandum from Mayor Dawe pg. 204
Re: Correspondence from Monte McNaughton, MPP, Lambton-Kent-
Middlesex; Re: Bill 76, An Act to Amend the Ontario Lottery and
Gaming Corporation Act, 1999
RECOMMENDED:
THAT the memorandum regarding Correspondence from Monte
McNaughton, MPP, Lambton-Kent-Middlesex; Re: Bill 76, An Act to
Amend the Ontario Lottery and Gaming Corporation Act, 1999 be
received; and
THAT Council endorse the recommendations.
29. Memorandum from Councillor Gaertner pg. 210
Re: Correspondence Regarding Fleury Park Tennis Courts
RECOMMENDED:
THAT the memorandum regarding Correspondence regarding Fleury Park
Tennis Courts be received for information.