AGENDA - Council - 20120911PUBLIC RELEASE
September 7, 2012
THE TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, September 11, 2012
7 p.m.
Council Chambers
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III ADOPTION OF THE MINUTES
Council Minutes of August 14, 2012 pg. 1
RECOMMENDED:
THAT the Council minutes of August 14, 2012 be adopted as printed and
circulated.
IV PRESENTATIONS
(a) Daniele Zanotti, CEO, United Way of York Region pg. 14
Re: Presentation for 2011 Staff Campaign and 2012 Dragon
Boat Race
(b) Alison Collins-Mrakas, Chair and Greg Smith, Vice Chair of pg. 15
Sesquicentennial Ad Hoc Committee (SAC)
Re: Sesquicentennial Ad Hoc Committee – Overview
Council Meeting Agenda
Tuesday, September 11, 2012
Page 2 of 8
V PUBLIC SERVICE ANNOUNCEMENTS
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VIII DELEGATIONS
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
(a) Councillor Abel pg. 82
Re: York Region Gift of Life Association – Consent
Registration Challenge
(ii) Motions for Which Notice Has Been Given
Deferred from Council meeting of July 17, 2012 – Motion (a)
(a) Councillor Pirri pg. 83
Re: Taking the Show on the Road
Deferred from Council meeting of August 14, 2012 – Motion (a)
(b) Mayor Dawe pg. 85
Re: Development of a New Long-term Federal Plan for
Municipal Infrastructure Funding
Deferred from Council meeting of August 14, 2012 – Motion (b)
(c) Councillor Gallo pg. 87
Re: Feasibility Study in Consultation with Aurora Community
Tennis Club for Public Facility at Fleury Park
XI REGIONAL REPORT
None
Council Meeting Agenda
Tuesday, September 11, 2012
Page 3 of 8
XII NEW BUSINESS/GENERAL INFORMATION
XIII READING OF BY-LAWS
RECOMMENDED:
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5453-12 BEING A BY-LAW to Confirm Actions by Council pg. 89
Resulting from Council Meeting on September 11,
2012
XIV CLOSED SESSION
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, September 11, 2012
Page 4 of 8
AGENDA ITEMS
1. General Committee Meeting Report of September 4, 2012 pg. 16
RECOMMENDED:
THAT the General Committee meeting report of September 4, 2012 be
received and the recommendations carried by the Committee be
approved.
Related to General Committee meeting of September 4, 2012 – Item 2
2. CAO12-015– Award of Notice Board Contract pg. 22
RECOMMENDED:
THAT report CAO12-015 be received; and
THAT Council not adopt the September 4, 2012 General Committee
recommendation to award the Notice Board RFP to The Auroran; and
THAT Council cancel the Notice Board RFP; and
THAT Council provide direction to staff regarding the publication of the
Notice Board.
Deferred from Council meeting of August 14, 2012 – Item 10
3. BBS12-005 – Preservation of Heritage Buildings pg. 25
RECOMMENDED:
THAT report BBS12-005 be received; and
THAT staff be directed to bring forward an amending Property Standards
By-law at a future Council meeting for the purpose of imposing special
property standards for the maintenance and repair of any heritage
attributes for properties designated under the Ontario Heritage Act; and
THAT Council consider an incentive program during the 2013 budget
cycle to assist owners of designated properties with increased costs
associated with enhanced property standards provisions for designated
properties.
Council Meeting Agenda
Tuesday, September 11, 2012
Page 5 of 8
Deferred from Council meeting of August 14, 2012 – Item 17
4. IES12-044 – Single Source Supply of Library Carpet pg. 30
RECOMMENDED:
THAT report IES12-044 be received; and
THAT Interface (Canada) supply The Town of Aurora with carpet to match
existing carpet and finishes at the Aurora Public Library as per the June
12, 2012 letter from Perkins + Will Architects (formerly Shore Tilbe Irwin)
(Attachment #1).
THAT Council award a sole source contract for the supply of carpet for the
Aurora Public Library to Interface (Canada) in the amount of $65,868.76,
excluding tax in accordance with paragraph (a) of subsection 6.13 of
Procurement By-law Number 4621-04.F.
Deferred from Council meeting of August 14, 2012 – Item 21
5. PL12-039 – Award of Contract – Consultant Retainer for the pg. 36
Southeast Old Aurora Heritage Conservation District
Study
RECOMMENDED:
THAT report PL12-039 be received; and
THAT the Request for Proposal (RFP) be awarded to Bray Heritage to
undertake the Southeast Old Aurora Heritage Conservation District Study
to an upset limit of $67,425.00, excluding taxes; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
agreement with respect to the award of the contract, including any and all
ancillary documents required to give effect to same.
Deferred from Council meeting of August 14, 2012 – Item 22
6. PR12-031 – Approval of David English Park Design pg. 41
RECOMMENDED:
THAT report PR12-031 be received; and
THAT Council approve the design of David English Park.
Council Meeting Agenda
Tuesday, September 11, 2012
Page 6 of 8
Deferred from Council meeting of August 14, 2012 – Item 24
7. TATC12-02 – Trails and Active Transportation Committee Report pg. 53
June 22, 2012
RECOMMENDED:
THAT Council adopt the Trails and Active Transportation Committee
recommendations from the June 22, 2012 meeting.
Deferred from Council meeting of August 14, 2012 – Item 27
8. Memorandum from the Director of Customer and Legislative pg. 56
Services/Town Clerk
Re: Correspondence from the Town of Markham; Re: Prohibiting the
Keeping of African Dwarf Frogs in Markham (2.8)
RECOMMENDED:
THAT Council receive the memorandum regarding Correspondence from
the Town of Markham; Re: Prohibiting the Keeping of African Dwarf Frogs in
Markham (2.8) for information.
9. IES12-051 – Award of Tender IES2012-59 – Traffic Calming pg. 63
Alterations – Mark Street and Walton Drive
THAT report IES12-051 be received; and
THAT Tender IES2012-59 – Traffic Calming Alterations – Mark Street &
Walton Drive be awarded to C. Valley Paving Ltd. in the amount of
$59,945.00, excluding taxes; and
THAT funding for this project be provided from the Roads Repair and
Replacement Reserve; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
Agreement, including any and all documents and ancillary agreements
required to give effect to same.
Council Meeting Agenda
Tuesday, September 11, 2012
Page 7 of 8
10. Memorandum from Mayor Dawe pg. 68
Re: Lake Simcoe Region Conservation Authority Highlights
July 27th Meeting of the Board
RECOMMENDED:
THAT Council receive the memorandum regarding Lake Simcoe Region
Conservation Authority Highlights – July 27th Meeting of the Board for
information.
11. Memorandum from Councillor Gaertner pg. 70
Re: Arboretum News – Summer 2012 Newsletter
RECOMMENDED:
THAT Council receive the memorandum regarding Arboretum News –
Summer 2012 Newsletter for information.
12. Memorandum from Councillor Gaertner pg. 73
Re: Town of Newmarket Council Resolution Regarding Election
of the York Regional Chair
RECOMMENDED:
THAT Council receive the memorandum regarding Town of Newmarket
Council Resolution Regarding Election of the York Regional Chair for
information.
13. Memorandum from Mayor Dawe pg. 75
Re: Correspondence from Mayor Stephen D. Hogan, City of Aurora,
Colorado
RECOMMENDED:
THAT Council receive the memorandum regarding Correspondence from
Mayor Stephen D. Hogan, City of Aurora, Colorado for information.
Council Meeting Agenda
Tuesday, September 11, 2012
Page 8 of 8
14. Memorandum from Mayor Dawe pg. 78
Re: Correspondence from Lynn Peterson, Co-Chair, Thunder Bay
and Area Disaster Relief Committee
RECOMMENDED:
THAT Council receive the memorandum regarding Correspondence from
Lynn Peterson, Co-Chair, Thunder Bay and Area Disaster Relief
Committee; and
THAT Council provide direction.
15. Memorandum from Mayor Dawe pg. 80
Re: Correspondence from Park Place Manor Retirement Residence
RECOMMENDED:
THAT Council receive the memorandum regarding Correspondence from
Park Place Manor Retirement Residence for information.
THE TOWN OF AURORA
ADDITIONAL ITEMS
FOR COUNCIL MEETING
Tuesday, September 11, 2012
Item 16 – Memorandum from Mayor Dawe
Re: Economic Development Advisory Committee – Vacancy
RECOMMENDED:
THAT the memorandum regarding Economic Development Advisory
Committee – Vacancy be received for information.
Item 17 – Memorandum from Councillor Gaertner
Re: Correspondence regarding Election for Regional Chair on Agenda
RECOMMENDED:
THAT the memorandum regarding Correspondence regarding Election for
Regional Chair on Agenda be received for information.
Item 18 – Memorandum from the Director of Parks and Recreation Services
Re: PR12-030 – Addition of Name to the World War I Cenotaph – Follow-up
Information
RECOMMENDED:
THAT the memorandum regarding PR12-030 – Addition of Name to the
World War I Cenotaph – Follow-up Information be received for information.
Notice of Motion (b) Mayor Dawe
Re: Proposed Federal Electoral Boundary Changes
AURORA
yowml Good COHsEw'v
MEMORANDUM
Office of the Mayor
Date: September 11, 2012
To: Members of Council
Copy: Neil Garbe, Chief Administrative Officer
From: Mayor Geoffrey Dawe
Re: Economic Development Advisory Committee - Vacancy
On May 14, 2012 Councillor Buck resigned as Chair of the Economic Development Advisory
Committee. I would like to thank Councillor Buck for her contribution and request that Members
of Council consider filling the vacancy.
I would kindly ask that Members of Council express their interest, by email to my attention, no
later than September 18, 2012.
Mayor
C
ouncillor Wendy Gaertner llor Wendy Gaertner
Date: September 11, 2012 Date: September 11, 2012
To: Mayor and Members of Council
From: Councillor Gaertner
To: Mayor and Members of Council
From: Councillor Gaertner
Re: Correspondence regarding Election for Regional Chair on Agenda Re: Correspondence regarding Election for Regional Chair on Agenda
RECOMMENDED: RECOMMENDED:
THAT Council: THAT Council:
Receive the memorandum for information Receive the memorandum for information
MEMORANDUM
X
Endorse the recommendations Endorse the recommendations
Provide direction Provide direction
From: Catherine Marshall
Subject: Election for Regional Chair on agenda
To: gdawe@e-aurora.ca, jabel@e-aurora.ca, mthompson@e-aurora.ca, ebuck@e-
aurora.ca, shumfryes@e-aurora.ca, jgallo@e-aurora.ca, WGaeitner@e-aurora.ca, "Chris
Ballard" <chris@chrisballard.ca>, ppirri@e-aurora.ca
Received: Thursday, September 6, 2012, 6:59 AM
Good Morning Mayor and Councillors,
I am excited that the position of Regional chair is under proposal to become an elected
rather than appointed position. Elections seem more democratic than appointments for
such a powerful position affecting the whole of York Region. I have been waiting to hear
that this issue is under discussion at Aurora Council but I haven t seen it on the agenda
yet. When will this issue be on the agenda please?
Thank you for your attention,
Catherine Marshall
Aurora resident
AURORA
Yowrerso good Cofp4s
MEMORANDUM Department of Parks and Recreation
Services
Date: September 11, 2012
To: Mayor and Members of Council
From: Allan D. Downey, Director of Parks & Recreation Services
Cc: Neil Garbe, Chief Administrative Officer
Re: PR12-030 Addition of Name to the World War I Cenotaph — Follow-up
Information
Council directed staff to confirm that Erie Cosford. Garbutt's name does not appear on
another cenotaph in another municipality. Staff contacted Veteran's Affairs Canada who
directed that staff contact National and International Memorials in Charlottetown, P.E.I.
The National and International Memorials component of the Canada Remembers program
is responsible for the provision of funeral and burial assistance, burials, grave and cemetery
maintenance, and preserving and presenting Canada's international battlefield sites and
monuments, including the Canadian National Vimy Memorial and the Newfoundland
Beaumont -Hamel Memorial. Staff spoke with Pat Burnside who confirmed that there are
no "hard and fast rules" or official protocols around placing names on cenotaphs. She
stated that a name can appear on more than one cenotaph indicating that it is up to each
individual community.
Staff then contacted the Royal Canadian Legion Branch No. 385 and spoke with Michelle
Rocca, Office Manager who spoke with the Legion Executive who confirmed that "...they
know of no other rules or protocols that would prevent a name from being added to more
than one cenotaph" and provided written confirmation of same (attached).
As final due diligence, staff contacted Library Archives Canada at 1-866-578-7777
(www.collectionscahada.gc.ca) and spoke with Patricia, Reference Services WWI, who
further confirmed that no official records are kept with respect to names that appear on
cenotaphs across Canada so there would be no way of checking to see whether Erie
Cosford Garbutt's name appears on another cenotaph. Patricia also confirmed that it is
okay to have a name appear on more than one cenotaph.
All of this is respectfully submitted for your information.
Allan D. Downey,
Director of Parks and Recreation Services.
Attachments (1)
/ms
Saavedra, Marianna
From: Michele <rclegionl@bellnet.ca>
Sent: September-07-12 12:23 PM
To: Saavedra, Marianna
Subject: Re: C.F.E. Lance Erie Cosford Garbutt
Hi Marianna,
I have spoken to our Executive and they know of no other rules or protocols that would prevent a name being added to
more than one cenotaph. As a result, they have asked me to let you know that we have no problem with adding C.F.E
Lance Erie Cosford Carbutt's name to the Aurora Cenotaph.
If you have any further questions, please do not hesitate to contact me
Thank you.
Michele Rocca
Office Manager & Banquet Coordinator
Royal Canadian Legion, Br. 385
(905)727-5642
rcleoionl (ftellnet.ca
To: rcleoion1nabellnet.ca
Sent: Thursday, September 06, 2012 11:56 AM
Subject: C.F.E. Lance Erie Cosford Garbutt
Good morning Michelle — further to our telephone conversation earlier this week, I wanted to follow-up with
you with respect to adding C.F.E. Lance Erle Cosford Garbutt's name to the Aurora Cenotaph. The report
was presented to Council at its August 14'h meeting and their approval is "...subject to confirmation that his
name does not appear on another cenotaph in another municipality."
I contacted Ms Pat Burnside with the National and`International Memorials in Charlottetown and she
confirmed that there are no "hard and fast rules" or official protocol in whether a name can appear on more
than one cenotaph indicating that it is up to the community. Because of this, I wanted to contact the Legion to
ensure that they are okay with this. If you could provide me with your written approval before next Tuesday, I
would greatly appreciate it.
Marianna Saavedra
Administrative Assistant to Allan D. Downey,
Director of Parks and Recreation Services
Town of Aurora
100 John West Way, Box 1000
Aurora, Ontario L4G 6,11
Phone: (905) 727-3123, ext. 4753
Fax: (905) 726-4734
msaevedra0aurora.ca
www.aurora.ca
NOTICE OF MOTION Mayor Geoffrey Dawe
Date: September 11, 2012
To: Members of Council
From: Mayor Dawe
Re: Proposed Federal Electoral Boundary Changes
WHEREAS the Federal Electoral Boundaries Commission for Ontario has proposed
boundary changes effecting the Town of Aurora; and
WHEREAS the proposed boundary changes, at Wellington Street, would result in the
Town being divided into two Federal ridings; and
WHEREAS residents living on the north side of Wellington would continue to vote in a
‘new’ version of Newmarket-Aurora; and
WHEREAS residents living on the south side of Wellington would be voting in the
proposed riding of Aurora-Richmond Hill.
NOW THEREFORE BE IT RESOLVED THAT Council provide direction on this matter;
and
BE IT FURTHER RESOLVED THAT the Town Clerk write to the Electoral Boundaries
Commission regarding the outcome of this matter.