AGENDA - Council - 20120626PUBLIC RELEASE
June 22, 2012
THE TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, June 26, 2012
7 p.m.
Council Chambers
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III ADOPTION OF THE MINUTES
Council Minutes of June 12, 2012 pg. 1
RECOMMENDED:
THAT the Council minutes of June 12, 2012 be adopted as printed and
circulated.
IV PRESENTATIONS
(a) Nicole Campsall, Acting Youth and Community pg. 14
Development Coordinator
Re: Art for the Park 2012
(b) Brent MacKinnon, President, Aurora Community Tennis Club pg. 15
Board of Directors
Re: Proposed Multi-Use, All Weather, Public Project at Fleury Park
Council Meeting Agenda
Tuesday, June 26, 2012
Page 2 of 7
V PUBLIC SERVICE ANNOUNCEMENTS
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VIII DELEGATIONS
(a) Ron Weese, representing Sport Aurora pg. 16
Re: Item 1(21) – PR12-020 – Stewart Burnett Multi-Purpose
Artificial Sports Field
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
None
(ii) Motions for Which Notice Has Been Given
(a) Councillor Pirri pg. 155
Re: Taking the Show on the Road
(b) Councillor Pirri pg. 156
Re: Federation of Canadian Municipalities – International
Program
XI REGIONAL REPORT
XII NEW BUSINESS/GENERAL INFORMATION
Council Meeting Agenda
Tuesday, June 26, 2012
Page 3 of 7
XIII READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given first, second, and third
readings and enacted:
5424-12 BEING A BY-LAW to amend Zoning By-law pg. 157
Number 2213-78, as amended
(2197616 Ontario Inc. – Genview II)
Report PL12-028 – GC – Jun.19/12
5437-12 BEING A BY-LAW to amend Zoning By-law pg. 161
Number 2213-78, as amended
(Strawbridge)
Report PL12-030– GC – Jun.19/12
RECOMMENDED:
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5443-12 BEING A BY-LAW to Confirm Actions by Council pg. 164
Resulting from Council Meeting on June 26, 2012
XIV CLOSED SESSION
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, June 26, 2012
Page 4 of 7
AGENDA ITEMS
1. General Committee Meeting Report of June 19, 2012 pg. 17
RECOMMENDED:
THAT the General Committee meeting report of June 19, 2012 be
received and the recommendations carried by the Committee be
approved.
Deferred from Council meeting of June 12, 2012 – Item 3
2. General Committee Meeting Report of June 19, 2012 pg. 26
LGL12-011 – Council Representation on the Aurora Cultural
Centre Board of Directors
RECOMMENDED:
THAT report LGL12-011 be received; and
THAT Council provide further direction on this matter.
Referred from General Committee meeting of June 19, 2012 – Item 3
3. CAO12-012 – Town of Aurora Strategic Plan pg. 35
RECOMMENDED:
THAT report CAO12-012 be received; and
THAT Council approve and authorize staff to implement the attached
Town of Aurora Strategic Plan and related Strategic Plan Actions and
Measures document.
Referred from General Committee meeting of June 19, 2012 – Item 5
4. CFS12-023 – 2012 Budget Debrief Follow-Up pg. 81
RECOMMENDED:
THAT report CFS12-023 be received for information.
Council Meeting Agenda
Tuesday, June 26, 2012
Page 5 of 7
Referred from General Committee meeting of June 19, 2012 – Item 6
5. CFS12-024 – Pre-Audit 2011 Budget Report as at pg. 85
December 31, 2011
RECOMMENDED:
THAT report CFS12-024 be received for information.
Referred from General Committee meeting of June 19, 2012 – Item 8
6. CFS12-026 – Expenses Excluded from the 2011 Budget pg.95
RECOMMENDED:
THAT report CFS12-026 be received for information.
Referred from General Committee meeting of June 19, 2012 – Item 9
7. IES12-031 – Drinking Water Quality Management Standard Update pg. 100
Report
RECOMMENDED:
THAT report IES12-031 be received for information.
Referred from General Committee meeting of June 19, 2012 – Item 15
8. IES12-037 – 2012 Water Audit Report for Town of Aurora pg. 121
RECOMMENDED:
THAT report IES12-037 be received for information.
Referred from General Committee meeting of June 19, 2012 – Item 23
9. PR12-027 – Award of Tender PRS 2012-30 – Earthworks and pg. 130
Servicing of 15059 Leslie Street
RECOMMENDED:
THAT report PR12-027 be received; and
THAT Tender PRS 2012-30 - Earthworks and Servicing of 15059 Leslie
Street be awarded to Con-Drain Company (1983) Ltd. in the amount of
$5,979,656.79, including taxes; and
Council Meeting Agenda
Tuesday, June 26, 2012
Page 6 of 7
THAT the budget be increased by $1,153,254.17 from the Proceeds of the
Sale of Land Reserve Fund to address the shortfall; and
THAT the Mayor and Town Clerk be authorized to execute the necessary
agreement with respect to the award of the Tender, including any and all
ancillary documents required to give effect to same.
Referred from General Committee meeting of June 19, 2012 – Item 24
10. EAC12-07 – Environmental Advisory Committee Report pg. 137
June 7, 2012
RECOMMENDED:
THAT Council adopt the Environmental Advisory Committee
recommendations from the June 7, 2012 meeting.
Referred from General Committee meeting of June 19, 2012 – Item 26
11. Memorandum from the Chief Administrative Officer pg. 140
Re: Interim Report No. 2 of the Ad Hoc Negotiating Working Group
to Negotiate a New Cultural Services Purchase Agreement
RECOMMENDED:
THAT the memorandum regarding Interim Report No. 2 of the Ad Hoc
Negotiating Working Group to Negotiate a New Cultural Services
Purchase Agreement be received for information.
12. PR12-029 – Sesquicentennial Ad-Hoc Committee pg. 142
Terms of Reference
RECOMMENDED:
THAT report PR12-029 be received; and
THAT Council approve the Terms of Reference for the Sesquicentennial
Ad-Hoc Committee; and
THAT staff be directed to solicit members for the Committee as identified
in the Terms of Reference.
Council Meeting Agenda
Tuesday, June 26, 2012
Page 7 of 7
13. Memorandum from Mayor Dawe pg. 148
Re: Communication from the Aurora Chamber of Commerce
RECOMMENDED:
THAT the memorandum regarding Communication from the Aurora
Chamber of Commerce be received for information.
14. Memorandum from Mayor Dawe pg. 150
Re: Correspondence to CYFS from Muscular Dystrophy Canada
RECOMMENDED:
THAT the memorandum regarding Correspondence to CYFS from
Muscular Dystrophy Canada be received for information.
15. Memorandum from Councillor Gaertner pg. 152
Re: Arboretum News, Spring 2012
RECOMMENDED:
THAT the memorandum regarding Arboretum News, Spring 2012 be
received for information.
ADDITIONAL ITEMS.
FOR COUNCIL MEETING
Tuesday, June 26, 2012
➢ Delegation (b)
Mr. John Bravakis and Mr. Stephen Bauld, John Bravakis Enterprises Ltd.
Re: Item 9 PR12-027 — Award of Tender PRS2012-30 — Earthworks and
Servicing of 15059 Leslie Street
➢ Delegation (c)
Spencer Kanen, Aurora Youth Soccer Club
Re: item 1 (21) - PR12-020 — Stewart Burnett Multi -Purpose Artificial Sports
Field
➢ Delegation (d)
Klaus Wehrenberg, Resident
Re: Item 1 (18) — PL12-028 — Draft Plan of Subdivision and Zoning By-law
Amendment Applications
2197616 Ontario Inc. (Genview ll)
908 Vandorf Sideroad
File Numbers D12-04-07 and D14-12-07
➢ Delegation (e)
Klaus Wehrenberg, Resident
Re: Item 9 — PR12-027 — Award of Tender PRS2012-30 — Earthworks and
Servicing of 15059 Leslie Street
➢ Additional Information to Delegate (a)
Re: Item 1 (21) — PR12-020 — Stewart Burnett Multi -Purpose Artificial Sports
RECOMMENDED:
- THAT the additional information regarding Delegation (a) be received for -- -
information.
Town of Aurora
900 John West Way, Box 1000
AuRpRAL4G
Aurora, Ontario
6J 1
Phone::905-727-3123 ext. 4217
'
Fax: 905-726-47U
+�
Delegation Request-
vn aumra.ca
-Please complete the following form. You may submit it to the Town of Aurora by EITHER:.
• Printing and faxl xg a Hc-pr tc, e05-726-4732
" Saving this file to your computer and em-ficgYtc, ecsur�.�ise ;�w�cair,ai,r aurt�r-
-
Once .your delegation request is received,. the Customer and Legislative Services Department wilt
contactyou
to confirm receipt. -
Date 122-Jun 2012 Meeting date26 Jun-2012
- Subject Award of Tender ff PRS2012-30 (15059 Leslie St Earthworks and Servicing)
Name John Bravakls,.Stephen Baulo
Address
Town/City
Province- Postal Code. ii
Phone (daytime) P - Phone (evening)
Fax number Email address
Do you require any Accessibility Accommodation?
Name of group or person(s) being represented, if applicable:
John Bravak{s Enterprises Ltd
Brief` statement of issue or purpose of delegation:
I, John. Bravakis, would like to clarify the abilities of John Bravaids Enterprises Ltd to perform the Contract Tender PRS 2012 30 ,
15059.Leslie Street Earthworks and Servicing: Contract in the allotted time schedule ending November 30, 2012
Request that John Bravakis Enterprise Ltd be awarded the contract as the compliant low bidder:.
Personal information on this form is collected under the legal authority of the Municipal Act as amended The information is collected
and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of the Municipal
Freedom of information and Protection of Privacy Act: Questions about this collection; should be directed to theTown Clerk, Town of
Aurora, 100 John West Way, Box 1000, Aurora: Ontario, L4G 6,11, Telephone 9054,27 3123 ext. 4217
Pnpt p`arm+c
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Delegation Request
Town of Aurora
100 John West Way, Box 1000
Aurora, Ontario
L4G 6J1
Phone: 905-727-3123 ext. 4217
Fax: 905-726-4732
www.aurora.ca
Please complete the following form. You may submit it to the Town of Aurora by EITHER:
• Printing and faxing a copy to 905-726-4732
" Saving this file to your computer and emallim it to cOuncisecretariatsla �aQrora.ca
Once your delegation request is received, the Customer and Legislative Services Department will contact you
to confirm receipt.
Date 24-Jun 2012 Meeting date 26 Jun-2012 _.
Subject ISupport for Construction of Turf Field at StewartBurnett Park
Name Spencer Kanen (AYSC)
_ Address.
+
Town/City
. _._.... _
Province
Postal Code
.-
Phone (daytime) I: _ -- --
Phone (evening) �—
Fax number
Email address
-
Do you require any Accessibility Accommodation?
Name of group or person(s) being represented, if applicable:
Aurora Youth Soccer Club
Brief statement of issue or purpose of delegation:
The Aurora Youth Soccer Cl,: -b (AYSC) strongly urges Council to support the construction of the turf field at Stewart -Burnett park.
The shortage of standard size soccer fields has forced us to do things less than desirable for our players and members, such as
having wait lists and over -crowding of players on teams even beyond the recommended number by the Ontario Soccer Association.
Many of our teams have to split practice fields 3-ways to try to get the recommended practice to game ratio. With this less than ideal
soccer experience, and the probable loss of Magna and St. Andrew's fields, many parents look to move to neighboring Clubs where
they don't have these issue. The AYSC is willing to work with Council and support the Town with the shortfall that is being debated.
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected
and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of the Municipal
Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Town Clerk, Town of
Aurora, 100 John West Way, Box 1000, Aurora, Ontario, L4G 6J1, Telephone 905-727-3123 ext. 4217.
A,
Customer and Legislative Services
905-727-3123
co u ncilsecretariat@e-au rora. ca
Town of Aurora
100"John West Way,
Box 1000, Aurora, ON L4G 6J1
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING
QOUNCILICOM ITTEEIADVISORY CO�t MITTEE DATE: -Jur(&
ADDRESS:
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TownlC,., Postal Code _.
PHONE: HOME:_,-_" BUSINESI
FAX NO.. E-MAIL ADDRESS.
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BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION
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Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is
collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to
the Town Clerk, Town of Aurora; 100 John west Way, Box 1000, Aurora, ON L4G 6J1 Telephone 905 727-3123 ext 4217.
4 mar, er
Community
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Customer and Legislative Services
905-727-3123
cou nci (secretariat@e-au rora. ca
Town of Aurora
100 John West Way,
Box 1000, Aurora, ON L4G 6,11
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING
:j,g4i *3z1:j la:rA
COMMITTEE
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ADDRESS:
Street s, •. --ems
To �"Aaiiy postal Code
PHONE: HOME.__ __.:. � BUSINESS:
FAX NO.: E-MAIL ADDRESS:
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATI N
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Personal information on this form'rs'collecfeddnder'the legal a`u$h"or]Cy of ffie ma7fi"Wt7al Ac`t as'arne1ide3 'ice }lormaborf i�,�jc h`-
collected and maintained for the purpose of creating a record that is available to the oeneral public, pursuant to Section 27 of
the municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to
the Town Clerk, Town of Aurora, 100 John west way, Box 1000, Aurora, ON L4G 6J1 Telephone 905 727-3123 ext 4217. —
Commurury
Town Council Delegation
June 26`n, 2012
Delegate: Ron Weese, President, Sport Aurora
Mayor Dawe and Members of Council I come here this evening for three reasons. The first is to
thank you for your continued support of Sport Aurora, the second to report to you regarding our
activities in the past six months and lastly, to encourage Town Council's support for the
development of an artificial turf field on the SARC lands.
1) Thanks For Your Support
On behalf of Sport Aurora, I thank the Council for allowing Sport Aurora to share an office in the
Parks and Recreation Department over the last five months. This has allowed us to have a
central point of contact and our Program Manager, who spends about 15 hours per week there,
reports that it has become a meeting spot for sport and provides opportunities for coordination
of activities with the Town as well as high level of communication.
2) Progress of Sport Aurora
Secondly, I want to make Council aware of the progress Sport Aurora has made in a number of
areas since we were awarded our Trillium Foundation Grant last November.
On Monday June 18`n Sport Aurora held its semi-annual general meeting and I thank those
Council Members who took time to attend and for those of you who have volunteered to
participate directly with some of our Programs.
Let me highlight some of the Program progress for you...
Our All Kids Can Play in Aurora Program was awarded $6500.00 in cash from two separate
donor Organizations in Town so the depleted Canadian Tire Jumpstart Fund can continue to pay
for the fees of children who are unable to play. Three other businesses and organizations
pledged funds for this Program from golf tournaments and other fund-raising activities. This is a
highly worthwhile program that has the lofty goal of ensuring that no child in Aurora stays on
the sidelines because of financial distress.
The second annual Volunteer Recognition Event was announced for Sunday, November 4tn
2012 at Boston Pizza, one of our new Affiliate members. Last year this event attracted over 100
Parks and Recreation Services, 100 John West Way, Aurora, Ontario. L4G 6,11
recipients and guests and, because Sport Aurora has grown, we expect an even larger turnout in
2012.
On Sunday, October 21" at The Mansion here in Aurora, over 100 players and coaches who have
won Provincial, National or International Championships in 2011 will come together to be
recognized by their families, friends and members of their sport organizations. This Breakfast of
Champions event will host 500 people and we intend for this to be the single largest annual
multi -sport sport celebration in Aurora.
Our Women in Coaching Program continues to thrive and the Program Coordinator reports that
16 new coaches were certified in April, another group of fifteen was certified just last weekend
and two more Clinics designed to increase the number of certified women coaches are planned
in the next six months.
The Aurora Sport Hall of Fame announced the nine members of the Board of Governors who
will work with the consultant hired for the purpose of developing a business plan. This business
plan will serve as the basis for future funding of the Sport Hall of Fame. We will be making
another Trillium Grant application prior to Nov 1 of this year in the hopes that funding can be
achieved and announced early in 2103. We intend that the first phase of the Sport Hall of Fame
can be implemented in Aurora's 150" anniversary year.
Sport Aurora has grown in 2012 and now we have 21 member organizations that represent
approximately 7500 players and almost 2000 volunteers. We also have seven affiliate members;
businesses that support the efforts of sport organizations. Sport Aurora is completely inclusive
and welcomes all Aurora sport organizations. We have a minimal membership fee and all
members have access to all our programs. Our new web site at www.sportaurora.ca has all the
information anyone would need to learn the history of Sport Aurora as well as our programs and
those of our members.
3) Support for the Development of an Artificial Turf Surface on SARC Lands.
My last purpose here tonight is to encourage the Town Council to include artificial turf in the
development of the field at the SARC. Our rationale is simple. When the acreage required to
meet the needs of recreation and sport in Aurora is so expensive and so scarce, it makes perfect
sense to maximize the playability of any field that is developed. Turf fields have been shown in
this community and elsewhere to increase participation capacity by allowing these fields to be
used in the shoulder seasons when natural grass is unavailable. Similarly, field turf can be played
on during and after heavy rain so less games and less training is lost in -season. Artificial fields
that are lighted are the best solution when land is scarce and need is high such as we have here
in Aurora.
Sport Aurora is aware of both capital and operating costs, the revenue potential and the history
of participation rates. We support the building of this field because we not only need it now so
Parks and Recreation Services, 100 John West Way, Aurora, Ontario. L4G 6,11
programs can grow, but believe that as the 2C lands are developed there will be further
pressure on recreation space.
Our membership asks that this development be approved.
On behalf of our Member Organizations I thank you for the opportunity to address you this
evening, for your continued support of Sport in Aurora and we hope you will consider our input
now and in the future.
Parks and and Recreation Services, 100 John West Way, Aurora, Ontario. L4G 6J1