AGENDA - Council - 20120612PUBLIC RELEASE
June 8, 2012
THE TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, June 12, 2012
7 p.m.
Council Chambers
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
III ADOPTION OF THE MINUTES
Council Minutes of May 22, 2012 pg. 1
Special Council – Public Planning Minutes of May 23, 2012 pg. 12
Special Council – Public Planning Minutes of June 4, 2012 pg. 17
RECOMMENDED:
THAT the Council minutes of May 22, 2012, the Special Council – Public
Planning minutes of May 23, 2012, and the Special Council – Public
Planning minutes of June 4, 2012 be adopted as printed and circulated.
IV PRESENTATIONS
(a) Mayor Dawe
V PUBLIC SERVICE ANNOUNCEMENTS
Council Meeting Agenda
Tuesday, June 12, 2012
Page 2 of 7
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VIII DELEGATIONS
(a) Peter Seemann, Founding Chair, Steward of the Earth pg. 20
Re: Recognizing Local Children Who Participated in the 2012
Steward of the Earth Program
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN
(i) Notices of Motion
(a) Councillor Pirri pg. 66
Re: Taking the Show on the Road
(b) Councillor Pirri pg. 67
Re: Federation of Canadian Municipalities – International
Program
(ii) Motions for Which Notice Has Been Given
None
XI REGIONAL REPORT
York Regional Council Highlights – May 17, 2012 – Mayor’s Report pg. 68
RECOMMENDED:
THAT the Regional Report be received for information.
XII NEW BUSINESS/GENERAL INFORMATION
Council Meeting Agenda
Tuesday, June 12, 2012
Page 3 of 7
XIII READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-law be given first, second, and third readings
and enacted:
5436-12 BEING A BY-LAW to amend Zoning By-law pg. 75
Number 2212-78, as amended, to remove a
Holding “(H)” Symbol (15059 Leslie Street)
RECOMMENDED:
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5441-12 BEING A BY-LAW to Confirm Actions by Council pg. 78
Resulting from Council Meeting on June 12, 2012
XIV CLOSED SESSION
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, June 12, 2012
Page 4 of 7
AGENDA ITEMS
1. General Committee Meeting Report of June 5, 2012 pg. 21
RECOMMENDED:
THAT the General Committee meeting report of June 5, 2012 be received
and the recommendations carried by the Committee be approved.
2. Special General Committee – Budget Meeting Report of May 29, 2012 pg. 27
RECOMMENDED:
THAT the Special General Committee – Budget meeting report of May 29,
2012 be received for information.
3. LGL12-011 – Council Representation on the Aurora Cultural Centre pg. 30
Board of Directors
RECOMMENDED:
THAT report LGL12-011 be received; and
THAT Council provide further direction on this matter.
4. CLS12-014 – Resignation of Council Compensation Ad-Hoc pg. 38
Committee Member
RECOMMENDED:
THAT report CLS12-014 be received; and
THAT Council provide direction.
5. PR12-026 – Archaeological Services for 15059 Leslie Street pg. 41
RECOMMENDED:
THAT report PR12-026 be received; and
THAT Council approve this award as a single-source in accordance with
the requirements of the Purchasing By-law; and
Council Meeting Agenda
Tuesday, June 12, 2012
Page 5 of 7
THAT Council authorize the Mayor and Town Clerk to engage the services
of Archaeological Services Inc., in the amount of $116,325.70 (plus HST),
for the completion of a Stage 3 Assessment on the Town lands at 15059
Leslie Street.
6. Memorandum from the Chief Administrative Officer pg. 44
Re: Notice Board Request for Proposal
RECOMMENDED:
THAT the memorandum regarding Notice Board Request for Proposal be
received for information.
7. Memorandum from the Chief Administrative Officer pg. 45
Re: Community Recognition Awards
RECOMMENDED:
THAT the memorandum regarding Community Recognition Awards be
received; and
THAT the Community Recognition Awards be postponed from November
2012 to spring 2013.
8. Memorandum from the Director of Infrastructure and Environmental pg. 46
Services
Re: Additional Median Information for Wellington Street West
Streetscaping Project
RECOMMENDED:
THAT the memorandum regarding Additional Median Information for
Wellington Street West Streetscaping Project be received; and
THAT Council increase the 2012 funding request for median construction
from $100,000 to $120,000 to accommodate the additional median east of
Murray Drive.
Council Meeting Agenda
Tuesday, June 12, 2012
Page 6 of 7
9. Memorandum from the Director of Planning and Development pg. 48
Services
Re: Additional Information
Zoning By-law Amendment
By-law No. 5436-12
Town-owned lands
15059 Leslie Street
RECOMMENDED:
THAT the memorandum regarding Additional Information, Zoning By-law
Amendment, By-law No. 5436-12, Town-owned lands, 15059 Leslie Street
be received for information.
10. Memorandum from Councillor Abel pg. 49
Re: Correspondence re Aurora jazz+ Festival
RECOMMENDED:
THAT the memorandum regarding Correspondence re Aurora jazz+
Festival be received for information.
11. Memorandum from Councillor Ballard pg. 53
Re: Correspondence from the Municipality of Clarington
Re: Regulations for the Movement of Commercial Fill
RECOMMENDED:
THAT the memorandum regarding Correspondence from the Municipality
of Clarington re Regulations for the Movement of Commercial Fill be
received for information.
12. Memorandum from Mayor Dawe pg. 56
Re: Correspondence from Don Hillock
RECOMMENDED:
THAT the memorandum regarding Correspondence from Don Hillock be
received for information.
Council Meeting Agenda
Tuesday, June 12, 2012
Page 7 of 7
13. Memorandum from Mayor Dawe pg. 58
Re: Lake Simcoe Region Conservation Authority Highlights
May 25th Meeting of the Board
RECOMMENDED:
THAT the memorandum regarding Lake Simcoe Region Conservation
Authority Highlights – May 25th Meeting of the Board be received for
information.
14. Central York Fire Services – Joint Council Committee pg. 62
Meeting Minutes of May 1, 2012
RECOMMENDED:
THAT the Central York Fire Services – Joint Council Committee meeting
minutes of May 1, 2012 be received for information.
THE TOWN OF AURORA
ADDITIONAL ITEMS
FOR COUNCIL MEETING
Tuesday, June 12, 2012
Background information provided by Councillor Gaertner
Re: Item 7 – Memorandum from the Chief Administrative Officer
Re: Community Recognition Awards
RECOMMENDED:
THAT the background information provided by Councillor Gaertner
be received for information.
Parks and Recreation Advisory Committee Meeting Minutes
Thursday, January 19, 2012 Page 3 of 6
(b) Rebecca Beaton, Resident
Re: Item 1 — Memorandum from the Chief Administrative Officer
Re: Community Recognition Awards
Ms Beaton advised the Committee that the first Community Recognition Awards
were held in 1977. She raised concerns about the Volunteer Service Awards
and suggested that all those nominated for the years of volunteer service awards
should receive an award. Ms Beaton inquired about how the Memorial Awards,
meant to be awarded annually, could disappear, and how the Good Neighbour
Award, passed by Council resolution, could be changed without a Council
resolution. She advised that she would like to see the criteria set out for the
awards and that all award categories be implemented once again in 2012. Ms
Beaton suggested that input should be given from the Advisory Committees and,
a final report should be sent to Council for approval. She also suggested that
these awards should be presented by the Town of Aurora and not partnered with
any other organizations.
Moved by Juergen Daurer Seconded by Councillor Ballard
THAT the comments of the delegates be received and referred to Item 1.
CARRIED
Moved by Councillor Ballard Seconded by Juergen Daurer
THAT the correspondence from Rebecca Beaton be received and
approved as an additional item.
CARRIED
Neil Garbe and Jennifer Norton left the meeting at 8:20 P.M.
MATTERS FOR CONSIDERATION
1. Memorandum from the Chief Administrative Officer
Re: Community Recognition Awards
Moved by John Clement Seconded by Gordon Barnes
THAT the Parks and Recreation Advisory Committee recommend to.
Council that staff be directed to develop and organize a unified plan
for future Community Recognition Awards, taking into consideration
the comments of the Delegates and the. Parks and Recreation
Advisory Committee; and
Parks and Recreation Advisory Committee Meeting Minutes
Thursday, January 19, 2012 Page 4 of 6
THAT staff establish a rationale for the awards and clear criteria for
any award with a single winner, vetting to establish whether
nominees fit the criteria, plurality of awards, reinstatement of the
'Five -Year \Award' and previous volunteer awards, a separate —
Heritage Awards Ceremony, history of awards, and maintenance of
confidentiality of the nominees.
CARRIED
Moved by Councillor Ballard Seconded by Ron Weese
THAT the memorandum regarding Community Recognition Awards be
received for information.
CARRIED
INFORMATIONAL ITEMS -
2. PRAC12-001 Winter Maintenance and Usage of Aurora's Trails System
Moved by Juergen Daurer Seconded by Councillor Ballard
THAT report PRAC12-001 be received for information. -
CARRIED
3. PRAC127002 - Leash Free Park Requirements
Moved by Councillor Ballard Seconded by Greg Smith -
THAT report PRAC12-002 ' be referred to the next Parks and
Recreation Advisory Committee meeting.
CARRIED
4. Aurora Community Arboretum — Arboretum News Fall 2011
Moved by John Clement Seconded by Juergen Daurer
THAT the Aurora Community Arboretum — Arboretum News Fall 2011
newsletter be received for information.
CARRIED