AGENDA - Council - 20120410PUBLIC RELEASE
April 5, 2012
TOWN OF AURORA
COUNCIL MEETING
AGENDA
Tuesday, April 10, 2012
7:00 p.m.
Council Chambers
I DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF
II APPROVAL OF THE AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative
Services Department be approved.
III ADOPTION OF THE MINUTES
Council Minutes of March 27, 2012 pg. 1
Special Council Minutes of March 28, 2012 pg. 12
Special Council – Public Planning Minutes of March 28, 2012 pg. 14
RECOMMENDED:
THAT the Council minutes of March 27, 2012, Special Council minutes
of March 28, 2012, and the Special Council – Public Planning minutes of
March 28, 2012 be adopted as printed and circulated.
IV PRESENTATIONS
(a) Alex S. Ansell, Representative of the Optimist Club of Aurora pg. 17
Re: Presentation of a Cheque for $10,000 to Council
Council Meeting Agenda
Tuesday, April 10, 2012
Page 2 of 6
(b) Rick Leary, General Manager, and Adrian Kawun, Acting pg. 18
Manager of Service Planning, York Region Transit (YRT/Viva)
Re: York Region Transit (YRT/Viva) 2012 Annual Service Plan
And Five-Year (2012-2016) Service Plan
(c) Ilmar Simanovskis, Director of Infrastructure and pg. 28
Environmental Services, Town of Aurora, and Dave Gordon,
Manager, Waste Management Program Planning and Policy,
Environmental Services Department, York Region
Re: Integrated Waste Master Plan
V PUBLIC SERVICE ANNOUNCEMENTS
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VIII DELEGATIONS
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NOTICES OF MOTION/MOTIONS FOR WHICH NOTICE HAS BEEN
GIVEN
(i) Notices of Motion
None
(ii) Motions for Which Notice Has Been Given
Deferred from the March 27, 2012 Council meeting
(a) Councillor Humfryes pg. 69
Re: Preserve Heritage Properties
(b) Councillor Gaertner pg. 71
Re: Sidewalk Policy
Council Meeting Agenda
Tuesday, April 10, 2012
Page 3 of 6
XI REGIONAL REPORT
York Regional Council Highlights – March 22, 2012 pg. 72
Mayor’s Report
RECOMMENDED:
THAT the Regional Report be received for information.
XII NEW BUSINESS/GENERAL INFORMATION
XIII READING OF BY-LAWS
RECOMMENDED:
THAT the following listed by-laws be given first, second, and third
readings and enacted:
Deferred from the March 27, 2012 Council meeting
5395-12 BEING A BY-LAW to adopt a Municipal pg. 77
Emergency Management Program and to
establish an Emergency Response Plan.
(CLS12-004 – Council Apr.10/12)
Deferred from the March 27, 2012 Council meeting
5404-12 BEING A BY-LAW to repeal By-law 5254-10, pg. 129
being a by-law to designate a property as being of
historical and/or architectural value or interest
(The George Browning House – 15086-15088
Yonge Street)
(Report HAC12-01 – GC Jan.17/12)
Deferred from the March 27, 2012 Council meeting
5411-12 BEING A BY-LAW to amend Municipal pg. 133
Waterworks Distribution By-law Number
3305-91, as amended.
(Report IES12-002 – Council Feb. 14/12)
Deferred from the March 27, 2012 Council meeting
5416-12 BEING A BY-LAW to appoint employees pg. 135
of the Ontario Parking Control Bureau
Corp. as Municipal By-law Enforcement
Officers in the Town of Aurora.
Council Meeting Agenda
Tuesday, April 10, 2012
Page 4 of 6
RECOMMENDED:
THAT the following listed confirming by-law be given first, second, and
third readings and enacted:
5421-12 BEING A BY-LAW to Confirm Actions by pg. 138
Council Resulting from Council Meeting
on April 10, 2012
XIV CLOSED SESSION
Deferred from the April 3, 2012 General Committee meeting
RECOMMENDED:
THAT Council resolve into a General Committee Closed Session to
consider:
1) Personal matters about an identifiable individual, including municipal
or local board employees; Re: Appointments to the Ad Hoc
Negotiating Working Group to Negotiate a New Cultural Services
Purchase Agreement, and Appointments to the Aurora Cultural
Centre Board of Directors.
XV ADJOURNMENT
Council Meeting Agenda
Tuesday, April 10, 2012
Page 5 of 6
AGENDA ITEMS
1. General Committee Meeting Report of April 3, 2012 pg. 37
RECOMMENDED:
THAT the General Committee meeting report of April 3, 2012 be
received and the recommendations carried by the Committee be
approved.
Deferred from the March 27, 2012 Council meeting – Item 5
2. CLS12-004 – Amended Emergency Response Plan pg. 44
RECOMMENDED:
THAT Council receive report CLS12-004; and
THAT By-law number 5395-12, a By-law to approve the housekeeping
amendments to the existing Emergency Response Plan, be enacted.
Deferred from the March 27, 2012 Council meeting – Item 6
3. PR12-011 – e-PLAY User Fees pg. 47
RECOMMENDED:
THAT report PR12-011 be received for information
4. CFS12-012 – Additional Information: Council Expenses pg. 52
RECOMMENDED:
THAT report CFS12-012 be received for information
5. CLS12-007 – General Committee Closed Session Report dated pg. 55
March 20, 27 & April 3, 2012
RECOMMENDED:
THAT report CFS12-012 be received for information
Council Meeting Agenda
Tuesday, April 10, 2012
Page 6 of 6
6. Memorandum from Mayor Dawe pg. 58
Re: Communication from the Ministry of Community Safety and
Correctional Services – Emergency Management Ontario
RECOMMENDED:
THAT the memorandum regarding Communication from the Ministry of
Community Safety and Correctional Services – Emergency Management
Ontario be received for information
7. Memorandum from Mayor Dawe pg. 60
Re: Correspondence – Re: Emerald Ash Borer
RECOMMENDED:
THAT the memorandum regarding Correspondence – Re: Emerald Ash
Borer be received for information.
8. Memorandum from Mayor Dawe pg. 63
Re: Lake Simcoe Region Conservation Authority Highlights
March 23rd Meeting of the Board
RECOMMENDED:
THAT Council receive the Lake Simcoe Region Conservation Authority
Highlights – March 23rd Meeting of the Board for information.
9. Memorandum from Councillor Humfryes pg. 66
Re: A & B Courier Run or Walk for Southlake
RECOMMENDED:
THAT Council receive the memorandum regarding A & B Courier Run or
Walk for Southlake; and
THAT the permit fees for the use of the Aurora Community Centre be waived.
10. Central York Fire Services – Joint Council Committee pg. 67
Meeting Minutes of January 10, 2012
RECOMMENDED:
THAT the Central York Fire Services – Joint Council Committee meeting
minutes of January 10, 2012 be received for information.
ADDITIONAL ITEMS
FOR COUNCIL MEETING
Tuesday, April 10, 2012
➢ Councillor Buck — Notice of Motion
Re: Hydro Funds
RECOMMENDED:
THAT Council waive the Procedural By-law to accept the Notice of Motion as
an additional item to the April 10, 2012 Council agenda.
➢ Councillor Buck — Notice of Motion
Re: Disposition of Buildings
RECOMMENDED:
THAT Council waive the Procedural By-law to accept the Notice of Motion as
an additional item to the April 10, 2012 Council agenda.
➢ Memorandum from Councillor Humfryes
Additional Information Regarding Item 1 (11) Memorandum from the Manager
of Legislative Services/Deputy Clerk Re: 2012 Aurora jazz+ Festival
➢ Correspondence received from Susan Morton -Leonard, Chair, Aurora
Festival of the Arts
RECOMMENDED:
THAT Council receive the correspondence from Susan Morton -Leonard,
Chair, Aurora Festival of the Arts and provide direction.
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MEMORANDUM I Councillor Buck
Date: April 10, 2012
To: Mayor and Members of Council
From: Councillor Buck
Re: Notice of Motion — Hydro Funds
WHEREAS In 2006 Council made the difficult decision to sell the Town's hydro utility
corporation; and
WHEREAS the Town resolved the financial asset realized from the sale would be
protected until a decision would be made for its use for the greatest benefit to the
community; and
WHEREAS a By-law requiring the community be informed of any potential expenditure
of the funds by one month notice; and
WHEREAS the purpose of the By-law was to ensure, an appropriate use, would only be
considered with full community participation.
NOW THEREFORE BE IT HEREBY RESOLVED that plans be prepared for full
community consultation for the use of a portion or all the funds realized from the sale of
the Town of Aurora Hydro asset of $33, million.
AURORA
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MEMORANDUM I Councillor Buck
Date: April 10, 2012
To: Mayor and Members of Council
From: Councillor Buck
Re: Notice of Motion — Disposition of Buildings
WHEREAS during 2000/2003 term of Council, a consultant study on the former library
building on Victoria Street, determined a lack of viability. The building had been
replaced by a new library facility. Parking was insufficiently provided for the new library
which included two meeting rooms. Retaining the structure was not recommended; and
WHEREAS since that time the Town has built a new Senior's Centre. The former
senior's facility had served, first as a three bay fire hall. Vacated and served as the
Town's park facility. Vacated and renovated and served several years as a seniors'
facility; and
WHEREAS decisions related to disposition of these buildings have now been pending in
one instance for ten years. In another for seven years; and
WHEREAS land occupied by the buildings is far more valuable as a site for new facility;
and
WHEREAS a choice of sites currently contemplated by Council for a teen centre do not
recommend themselves.
NOW THEREFORE BE IT HEREBY RESOLVED THAT Council immediately bring
forward the pending decision to demolish buildings offering inadequate space on land
with potential for many times the floor area and sufficient parking to accommodate all
uses.
AURORA
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Memorandum I Councillor Humfryes
Date: April 10, 2012
To: Mayor and Members of Council
From: Councillor Humfryes
Re: Additional Information Regarding Item 1 (11) Memorandum from the
Manager of Legislative Services/Deputy Clerk
Re: 2012 Aurora jazz+ Festival
RECOMMENDATION:
THAT Council:
Receive the correspondence for information
1-1 Endorse the recommendations
Provide direction
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April 9, 2012
Mr. Neil Garbe via e-mail: NGarbeC7a aurora.ca
CAD, Town of Aurora
100 John West Way, Box 1000
Aurora, ON L4G 6,111
Dear Mr. Garbe,
SPONSORMSY:
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VLAWCaMM
Thank you for calling April 5th to inform me about Council's decision regarding the Aurora Festival of the
Art's ("AFA") request package for Town of Aurora support of the 2012 Aurora jazz+ Festival.
The Board was surprised to learn that the AFA's six small requests were divided into two separate
motions. The requests are intrinsic to one another — to validate the Town of Aurora as a bona fide festival
sponsor. The subdivision by Council effectively provides the Town with signage that is not supported with
financial commitment. It also creates the misconception that the Town has actually sponsored the festival
financially. No level of sponsorship has been offered by the Town for the 2012 festival. In fairness to
other sponsors we cannot extend profile where it is unwarranted. However, we attach our 2012
Sponsorship Opportunities and would be happy to discuss sponsorship levels.
The AFA is a non-profit organization, which relies on financial support. The 2012 Aurora Jazz+ Festival
requests were presented together in a written proposal to staff, as well as presented in person by
Members of the Board at the November 281h Special General Council Budget Meeting. The AFA has
waited since November 281h, 2011 for Council's decision to support the 2012 festival. In the interim, we
have created print materials and banners which do not include the Town's logo as we did not have a
timely answer.
Contrary to your conclusion during our conversation that the AFA has "declined" use of the Town's logo,
signage or media, without Council support for the complete package and in consideration of our other
sponsors, we cannot use the Town of Aurora's logo, signage or media. If however, if you would like to
support this year's Top 100 Aurora jazz+ Festival, we encourage you to consider the attached
Sponsorship Opportunities.
As regards Aurora jazz+ Festival flags being flown from the stanchions alongWellington Street; this is a
wonderful idea, which was not shared with us until after Council decisions. The AFA does not have funds
to develop such flags. If the Town wishes to fly the festival logo on such flags or banners, we expect
appropriate sponsorship from the Town and our approval/consent to the use of our logo and the design of
such flags or banners. As mentioned, levels of sponsorship are attached for your consideration.
Once we arrive at a mutually beneficial arrangement regarding Town of Aurora Sponsorship we can
revisit the idea of placing the Town of Aurora's logo on print materials, banners, flags and our website as
a genuine supporter of the 2012 Aurora jazz+ Festival.
Sincerely,
Susan Morton -Leonard, Chair
Aurora Festival of the Arts
Cc Town of Aurora Council
Cc AFA Board Members
11M
5
representing eRegion
voted ot
2012 Top 100 Festivals
& Events in Ontario
www.festivalsondeventsontario. co
Fabulous Festival of the Arts
Features Local Entertainers,
Visual Artists, Foods of the World,
Kids Activities,
Beer & Wine Garden...
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giufng life e to tAe Arts in VoA Region
Ana all tAot Jazz...
www.stkittsmusic.ca
Foundational Sponsor/Producer
1.. Key Event Entertainment Sponsorship:: 06,00041.0,000
* Sponsor complete staging, lighting, sound and stage crew
OR Sponsor a major musical act
• Receive full Platinum Benefits plus:
* Highlighted print and blog recognition.
a We are happy to create a complete package to suit your
sponsorship needs. What is your possion? How can we showcase
your company at the 2012 Festival?
2. Platinum Sponsorship:: 05,000
,r Online Highlight as Official Platinum Sponsor on festival website.
• Name & Corporate Logo displayed in festival print promotions
and advertising print and internet promotions.'
• Name and logo displayed at promotional events.
,r Special Platinum recognition at Festival and events.
• Banner display at Festival Marketplace Entry Points & on stage
(you provide banner).
,r Free Festival 10 x 10 Booth at premium locations.
= Gold Sponsorship= 02,500
Online Highlight as Official Gold Sponsor on festival website.
w Name & Corporate Logo displayed in festival print promotions.
Display your banner at Festival Marketplace (you provide banner).
Free Festival 10 x 10 Booth.
4. diver Sponsorship:: 010,00
• Online Highlight as Official Silver Sponsor on festival website.
• Name & Corporate logo displayed in festival print promotions.
• Display your banner at Festival Marketplace.
• Reduced booth rate at festival.
. Bronze Sponsorship:: 0500
* Online mention as Official Bronze Sponsor.
* Display one banner in Festival Park.
* Reduced booth rate at festival.
6. Festival Hot Spots:: $250
• Online mention as Festival Hot Spot.
• Receive Official Festival Banner for display.
* All sponsorships include right to distribute AFA Board
approved flyer at the Festival to patrons.
Aurora Festival of the Arts
Ontario Corporation No. 1824708 non-profit
l
www.aurorajazzfest.com :: 905.841.6893